www.torino2009.org

6-7-8 March 2009

Team Manual

6-7-8- March 2009

Team Manual

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CONTENTS Page1. GENEral INfOrMaTION 5�. OrGaNISaTIONal STruCTurE 72.1 European Athletics Council 72.2 European Athletics Delegates 72.3 European Athletics Office 82.4 Italian Athletic Federation (FIDAL) 82.5 Local Organising Committee 82.6 Competition Organisation 10�. arrIValS 113.1 Arrival by Air 11 3.1.1 Welcome Service 11 3.1.2 Transportation of Vaulting Poles 113.2 Arrival by Train 123.3 Arrival by Road 123.4 Visa Requirements 124. TraNSPOrT 134.1 Transport and Accommodation Office 134.2 Dedicated Bus Service 134.3 Return to Airport / Train Stations 135. aCCOMMODaTION & HOTEl INfOrMaTION 145.1 General Information 145.2 Information Desk 145.3 Official Hotels 145.4 Costs and European Athletics Quota 15 5.4.1 European Athletics Regulation 203.12 185.5. Payment Procedures 18 5.5.1 Team Members 18 5.5.2 Personal Coaches 195.6 Meals 195.7 Meeting Rooms for Teams 205.8 Medical Services in the Hotels 205.9 Telephone Calls 206. aCCrEDITaTION 216.1 General 216.2 Accreditation Procedure 216.3 Loss of Accreditation 21

CONTENTS Page6.4 Access Areas for Teams 217. TECHNICal INfOrMaTION 227.1 Technical Information Centre (TIC) 227.2 Technical Meeting 23 7.2.1 Technical Meeting Agenda 247.3 Equipment 247.4 Inspection of the Competition Venue 257.5 Competition Area 257.6 Dressing / Physiotherapy Rooms 257.7 Training 26 7.7.1 Training with Official Starters 268. COMPETITION rEGulaTIONS 278.1 Team Composition 27 8.1.1 Individual Events 27 8.1.2 Relays 27 8.1.3 Combined Events 278.2 Competition Entry Procedures 28 8.2.1 General Information 28 8.2.2 Final Entries 28 8.2.3 Final Confirmation 28 8.2.4 Withdrawal 298.3 Competition Bibs 298.4 Competition Clothing 299. COMPETITION PrOCEDurE 319.1 Timetable 319.2 Warming up Before Events 319.3 Assembly and Call Room Procedures 319.4 Event Presentation Format 329.5 Competition Preparations 33 9.5.1 Field Events 33 9.5.2 In-Field Events Qualifications 33 9.5.3 Measurements 33 9.5.4 Track Events 339.6 Starter’s Commands 339.7 Timing 349.8 Leaving the Stadium During the Competition 34

Index Index

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CONTENTS Page 9.9 Leaving the Stadium After the Competition 349.10 Drinking Stations 349.11 Protests 349.12 Interviews 349.13 Victory Ceremonies 359.14 Doping Control 35 9.14.1 General Information 35 9.14.2 Selection of Athletes 36 9.14.3 Additional controls 3610. MEDICal SErVICES 3710.1 General 3710.2 Medical Services in the Hotel(s) 3710.3 Medical Care at the Stadium 3710.4 Physiotherapy 3710.5 General Medical & Antidoping information 3810.6 Insurance 3811. INfOrMaTION 391�. SECurITy 401�. OPENING CErEMONy 4113.1 Opening Ceremony 4113.2 Closing Banquet 4114. DEParTurE 4215. CONTaCT DETaIlS 4315.1 European Athletics offices 4315.2 Office of the Organising Committee 4315.3 Others 4316. aPPENDICES 44Appendix 1: Implement List 44Appendix 2: Timetable 45Appendix 3: Map of Stadium 48Appendix 4: Accreditation System - Access Zones 48

1. GENEral INfOrMaTION

The 30th European Athletics Indoor Championships will take place between 6th and 8th of March 2009 in Torino.

Official language ItalianPopulation 908.617Metropolitan area 2.250.000 Currency The Italian currency is the Euro (€), based on the decimal

system; there are one hundred cents to each Euro(€). Coins are issued to the value of 1c, 2c, 5c, 10c, 20c, 50c, 1€ and 2€. Notes are issued to the value of 5€, 10€, 20€, 50€, 100€, 200€ and 500€. Money can be changed at any bank and at most of the hotel reception desks.

religion CatholicTime Local Time is: GMT +1 hoursElectricity The electric current is 220 Volts (50Hz) and the plugs used

are two round pinsWater Tap water is completely safe for drinkingCountry Code Telephone Country Code is: +39Mobile Phone Network Italian mobile phone networks operate under 3G, GSM and

GPRS, only phones that are manufactured to operate under these systems will work in Italy. You are advised to contact your own country’s mobile phone operator to determine if your country has an international roaming agreement with Italy, which will allow temporary connection with the Italian network.

Mobile Phone Companies Tim, Vodafone Italia, Wind, 3.International calls + or 00 (buzz) - country code - city/town code - telephone

number

IndexChapter n. 1

General Information

6 7

Business opening hours of the main establishments are as follows:

Mon - fri Saturday Sunday

Banks 8:30-13:0014:30-15:30 Closed Closed

Post Offices 8:00-18:00 8:00-13:00 Closed

Shops 9:00-19:00 9:00-19:00 Generally Closed

Administration 9:00-17:00 Closed Closed

The official website for the 30th European Athletics Indoor Championships is: http://www.torino2009.org

�. OrGaNISaTIONal STruCTurE

�.1 European athletics CouncilPresident Hansjörg Wirz (SUI)Vice Presidents José Luis de Carlos (ESP) Svein Arne Hansen (NOR)Treasurer Karel Pilny (CZE)Director General Christian Milz (SUI)Council Members Janez Aljancic (SLO) Francesco Arese (ITA) Sylvia Barlag (NED) Jonathan Edwards(GBR) Frank Hensel (GER) Dobromir Karamarinov (BUL) Philippe Lamblin (FRA) Toralf Nilsson (SWE) Ludmila Olijar (LAT) Antti Pihlakoski (FIN) Jorge Salcedo (POR) Salih Munir Yaras (TUR) Vadim Zelichenok (RUS)Iaaf President (ex officio member) Lamine Diack (SEN)European athletics Honorary life President Carl-Olaf Homén (FIN)

�.� European athletics Delegates Technical Delegates José Luis de Carlos (ESP) Elena Orlova (RUS)Medical Delegate Pedro Branco (POR)Doping Control Delegate Jan Engström (SWE)Jury of appeal Vadim Zelichenok (RUS) Chair MartinVanOoyen(NED)

Malcolm Rogers (GBR)ITOs/aTOs Chris Cohen (GBR) Chief Antonio Perez (ESP)

Antonio Costa (POR) Jean Pierre Schoebel (MON) Can Korkmazoglu (TUR)

Chapter n. 2

Organisational StructureChapter n. 1

General Information

8 9

�.� European athletics OfficeAvenue Louis-Ruchonnet 181003 Lausanne, SwitzerlandTel: +41 21 313 43 50Fax: +41 21 313 43 51E-mail: office@european-athletics.orgWeb: www.european-athletics.org

�.4 Italian athletic federation (fIDal)President Francesco AreseVice-Presidents Alberto Morini Adriano RossiHead of International Department Anna Riccardi

�.5 local Organising CommitteeHONOur COMMITTEEMayor City of Turin Sergio ChiamparinoPresident of fIDal Francesco AresePresident of CONI Gianni PetrucciPresident of region Piemonte Mercedes BressoPresident Province of Turin Antonio SaittaSport Councillor City of Turin Renato MontaboneSport Councillor region Piemonte Giuliana ManicaSport Councillor Province of Turin Sergio BisaccaHonorary Member of Iaf Council Giovanna NebioloGold Medal O.G. Moscow 1980 Maurizio DamilanoGold Medal O.G. rome 1960 Livio BerrutiBronze Medal O.G. Mexico City 1968 Eddy OttozBOarDPresident Francesco AreseVice-Presidents Maurizio Damilano Alberto MoriniBoard-Members Gianfranco Carabelli Riccardo D’Elicio Anna Riccardi Adriano RossiEXECuTIVE GENEral DIrECTOr Anna Riccardi Medical Services Giuseppe Fischetto Gianluigi Canata Giuseppe Gerbi

Mauro Guicciardi Rita Bottiglieri logistic Co-ordination Gabriele Di Paolo Vittorio Di Saverio Alessandro Valentini International relations Silvia Bini Roberta Russo administration Marco Perciballi Giulio Brunetti Leonardo Mascia Rosalba Quartaroli Consultant Riccardo Ingallina Marketing Giorgio Damilano Silvia Carrera Secretariat Valerio Bertuccioli Roberta Russo Myriam Scamangas Patrizia TerziHEaD Of OPEraTIONS Andrea Ippolito Volunteers Barbara Rocca Fabio Domeneghetti Ilenia Scionti Transports Salvatore Nicosia Gregorio Natale accommodation Alessia Sarcinelli MGM Travel Agency Protocol Silvia Bini Roberta Russo Francesca Iebole accreditation Andrea Casaleggio Stefania Bisacco Ticketing Claudio SorgeHEaD Of TECHNICal arEa Massimo Magnani Event Presentation Riccardo Ingallina Andrea Coppedè Chiara Milardi Giuseppe Gianfreda Federico Bini Nicola Roggero Venue Manager Gianni Ventura

Chapter n. 2

Organisational StructureChapter n. 2

Organisational Structure

10 11

Officials Bruno Gozzelino Pierluigi Dei Luca Verrascina Security Alessandro Saglietti Event Service Chiara Piga Event Project Piero Cantino Fabio Manzone Marco SannaHEaD Of COMMuNICaTIONS &PrOMOTION Marco SicariHEaD Of MEDIa rElaTIONS Gianni Romeo General Co-ord. Media accredit. Myriam Scamangas Media Volunteers Giovanna Raballo Photographer’s Chief Andrea Bruschettini Technologies & Web-site SPAZIO WEB School Project Maria Caire Silvia Lovera Promotion Silvia Carrera

�.6 Competition OrganisationCompetition Director Bruno Gozzelinoassistant Competition Director Pierluigi DeiMeeting Manager Luca VerrascinaEvent Presentation Manager Riccardo IngallinaTechnical Director Stefano D’AddaCall room referee Tamara BalestriTrack Events referee Walter BianchiStarters Team Sergio Raminghi Marco Pagliano Gioacchino Nocerino Marcello CiannameaStart Co-ordinator Sergio ClautChief Photofinish Vincenzo Gerolafield Events referees Daniela Vattuone Roberto Grava Daniela Agnoli Rosa De DomenicoCombined Events referee Marina FrabettiTechnical Information Centre Manager Dario GiombelliJury of appeal Secretary Roberto Magaraggia

�. arrIValS

�.1 arrival by airTorino Caselle International Airport is the official airport.

�.1.1 Welcome ServiceUpon arrival, teams will be met by LOC volunteers. A welcome desk will be located at the arrivals area after baggage reclaim, and will be open from 3th to 6th from 09.00 until 20.00 (or until the last known arrival has been provided for).

Once luggage has been collected, team members will be escorted to coaches which will take them to their hotels.

Coaches transport will operate for teams. Coaches will be clearly identified by signage. These coaches will be parked outside the terminal building.

The transfer time from the airport to the official hotels is between 30 and 50 minutes (depending on the hotel location and traffic conditions).�.1.� Transportation of Vaulting PolesTeams travelling to/from the official airport (Torino Caselle): · Teams have to leave the poles at the airport welcome desk. LOC will provide to

transport the vaulting poles directly to the PalaOval. Team Managers will be kindly asked to fill the adhesive form to stick on the poles’ cover. The poles will be allocated to the TIC and than they will be taken in charge from the Competition Technical Director. After the last day of competitions LOC will provide to transport the poles directly to the official airport according with the departure schedules.

Teams arriving by own means:· Teams have to leave the poles at the hotels information desk. LOC will provide to

transport the vaulting poles from the hotels to the PalaOval. Team Managers will be kindly asked to fill the adhesive form to stick on the poles’ cover. The poles will be allocated to the TIC and than they will be take in charge from the Competition Technical Director. After the last day of competitions LOC will provide to transport the poles directly to the hotels.

Teams arriving by train (Porta Nuova or Porta Susa Station) have to inform in time LOC if they need a transport for poles and the LOC will assist them for the transport.

Chapter n. 3

arrivalsChapter n. 2

Organisational Structure

1� 1�

�.� arrival by TrainThe teams arriving at Railway Stations (Torino Porta Nuova or Torino Porta Susa), will be escorted to coaches, which will take them to their hotels.

Transfer times from the stations to the official hotels are as follows:From Torino Porta Nuova Station: between 05 and 20 minutes.From Torino Porta Susa station: between 10 and 35 minutes.

�.� arrival By roadTeams arriving by road are kindly asked to go directly to their hotel, where they will find LOC welcome desks.

�.4 Visa requirementsThe following countries require visas to enter Italy:

Albania (alB); Armenia (arM); Azerbaijan (aZE); Bosnia and Herzegovina (BIH); Belarus (Blr); Georgia (GEO); Moldova (MDa); Former Yugoslav Republic of Macedonia (MKD); Montenegro (MNE); Russia (ruS); Serbia (SrB); Turkey (Tur); Ukraine (uKr).

Visas should be obtained, before leaving your country, from Italian Embassy or Consulate. Should you have any problems, or require a letter of invitation please contact the LOC.

If you require any additional assistance with your application please contact:

Mrs. Eleonora VerardiFIDAL - Via Flaminia Nuova, 83000191 Roma - ItalyTel. +39 06 36856199Fax +39 06 3338941E-mail: eleonora.verardi@fidal.it

4. TraNSPOrT

4.1 Transport and accommodation OfficeThe transport and accommodation office will be located at PalaOval and will be open:from 3rd to 5th March, from 09.00 to 20.00;from 6th to 9th March, from 08.00 to 22.00.

4.� Dedicated Bus ServiceA dedicated bus service will be provided between the team hotels, training venues, social functions, the technical meeting and the competition venue. Full details of the schedule will be displayed at the Information desk in each hotel. Transfer times between the hotels and the competition venue will be between 10 and 30 minutes, depending on the hotel location and traffic conditions.

The following arrangements have been made for the team hotels:

A dedicated bus service will operate from outside the front of hotel Jolly ligure, Jolly ambasciatori and Ilo Bit to the venue on the three competition days and for the training sessions. The timetable will be displayed in the Information desk of your hotel.

The teams accommodated in the hotel le Meridien, art&Tech and foresteria, on the three competition days and for the training sessions, are invited to walk the short distance to the venue. Only in case of bad weather conditions, a dedicated bus service will operate from a meeting point situated outside the hotels to the venue.

The journey time is approximately 5 minutes walking.

For the Closing Banquet, a dedicated bus service will operate from outside the front of the hotel Jolly Ligure, Jolly Ambasciatori and Ilo Bit to the Lingotto Fiere - Pavilion 5. The teams accommodated in the hotel Le Meridien, Art&Tech and Foresteria are invited to walk the short distance to the Lingotto Fiere - Pavilion 5.

The accreditation card will consent the owners to use the public transport buses during the event period.

4.� return to airport / Train stations Transport will be arranged according to the flight schedules submitted by the teams. Further information will be available from the hotel information desks.

Chapter n. 3

arrivalsChapter n. 4

Transport

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5. aCCOMMODaTION & HOTEl INfOrMaTION

5.1 General InformationThe LOC has reserved six good quality hotels for teams, providing full board accommodation and easy accessibility to both the centre of Torino and the competition venue.

5.� Information DeskAn information desk will be located in the lobby of each hotel, which will be open from 4th March (08.00 - 22.00) until 9th March (08.00 - 14.00 or until the last team departure).

5.� Official Hotels

Team Hotels

Hotel Name address, Telephone & fax Team accommodated here

art&Tech

Via Nizza 230, 10126 TorinoTel. +39 011 6642000Fax +39 011 6642001www.turinartandtech.lemeridien.com

CRO; ESP; IRL; SLO; SMR; SRB

Ilo BitViale Maestri del Lavoro 10, 10127 TorinoTel. +39 011 6936628www.itcilo.org

ALB; AND; ARM; AUT; AZE; BEL; BIH; BLR; BUL; CYP; EST; GEO; GIB; HUN; ISL; LAT; LTU; LUX; MDA; MKD; NOR; POR; SUI; SVK; TUR

foresteria

Via Nizza 230 (c/o 8 Gallery), Rampa Nord 4° Piano, 10127 Torino Tel. +39 011 6939393 - Fax +39 011 6939350www.camplusforesterie.it/foresteria_Torino_Lingotto.htm

FIN; ISR; ITA

Jolly ambasciatori

Corso Vittorio Emanuele II 104, 10121 TorinoTel. +39 011 57521 - Fax +39 011 544978www.jollyhotels.com

DEN; GRE; POL; RUS; SWE

Jolly ligurePiazza Carlo Felice 85, 10123 TorinoTel. +39 011 55641 - Fax +39 011 535438www.jollyhotels.com

CZE; GER; ROU

le MeridienVia Nizza 230, 10126 TorinoTel. +39 011 6642000 - Fax +39 011 6642001www.lemeridien.com

FRA; GBR; ISR; MNE; MON; NED; UKR

VIP HotelsHotel Name address, Telephone & fax

Golden Palace

Via dell’Arcivescovado 18, 10121 TorinoTel. +39 011 5512725Fax +39 011 5512800www.thi.it

Starhotel Majestic

Corso Vittorio Emanuele 54, 10123 TorinoTel. +39 011 539153Fax +39 011 534963www.starhotels.com

Media HotelsHotel Name address, Telephone & fax

aC 10

Via Bisalta 11, 10126 TorinoTel. +39 011 6395091Fax +39 011 6677822http://www.ac-hotels.com/1110-AC_TORINO.html

Pacific Hotel fortino

Strada del Fortino 36, 10152 TorinoTel. +39 011 5217757Fax +39 011 5217749www.pacifichotels.it

Holiday Inn City Center

Via Assietta 3, 10128 TorinoTel. +39 011 5167111Fax +39 011 5167699www.holidayinn.com/turin-cityctr

5.4 Costs and European athletics QuotaAccording to the point 210.4. of the European Athletics Indoor Championships regulations, based on the free places quota, the European Athletics will pay a contribution to the costs of accommodation and board of participating “in quota” athletes (limited to the number of competition days plus two).

Chapter n. 5

accommodation & Hotel Information

Chapter n. 5

accommodation & Hotel Information

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all athletes and officials exceeding above quota must be paid for by the Member federation as follows (per night/full board accommodation):

GrOuP Twin roomAthletes (within European Athletics Free Places Quota) no charge No chargeAthletes (outside the free place) CHF 120Team Officials (within the ratio set in Team Services Guidelines) CHF 120Athletes (staying additional nights) € 120Team Officials (outside the ratio set in Team Services Guidelines) € 120

All prices include VAT

Each participating team shall be allocated a minimum number of single rooms (for the price of a twin room) equal to 10% of the total number of team members entered in the final entries. Any single rooms above the 10% threshold will be charged at the rate of € 170.European Athletics has previously informed all Member Federation about the allotted free places. The allocation of the free places is based on the results (places 1-8 achieved), the number of participants per country at the European Athletics Indoor Championships 2007 in Birmingham and the European Indoor Season Best-list 2008.

ALB 2 CYP 2 GIB 2 MDA 2 RUS 30

AND 2 CZE 9 GRE 6 MNE 2 SRB 2

ARM 2 DEN 3 HUN 3 MKD 2 SLO 6

AUT 4 ESP 18 IRL 5 MLT 2 SMR 2

AZE 2 EST 4 ISL 2 MON 2 SUI 2

BEL 5 FIN 5 ISR 2 NED 6 SVK 5

BIH 3 FRA 17 LAT 4 NOR 3 SWE 11

BLR 9 GBR 27 LIE 2 POL 14 TUR 3

BUL 5 GEO 2 LTU 3 POR 6 UKR 15

CRO 3 GER 21 LUX 2 ROU 9

Those Member Federations with 1 free place will receive an additional free place under the condition that they have at least one male and female athlete competing. ITA as host of the Championships has not been allotted any free place.

Team officials are allocated per team as follows:

Number of athletesfrom - to

Number of Team Officials up to (1)

Maximum number of additional officials (out-of-ratio)(2)

1 - 3 1 14 - 6 2 1

7 - 10 3 211 - 15 5 316 - 20 7 321 - 25 9 426 - 30 11 431 - 35 13 536 - 40 15 541 - 45 17 646 - 50 18 751 - 55 19 956 - 60 20 1061 - 70 21 1471 - 80 22 18Plus 10 +1 +4

Team Officials include: Head of Delegation, Team Leaders(s), Coaches, Medical Staff (medical doctors and physiotherapists), Team Press Liaison, Personal Coaches and others; (1) The number of above mentioned team officials is eligible for fixed price accommodation and other benefits. European Athletics will not cover these officials’ accommodation costs; (2) For Personal coaches beyond the maximum number of out-of-ratio officials packages can be offered without accommodation including accreditation with access to the warm-up, training facilities and team seats (see Paragraph 5.5.2).The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel reception desk, before departure. The team leader will be requested to provide a credit card at the time of checking in at the reception desk to cover any extras.all payments must be made in EurO

Chapter n. 5

accommodation & Hotel Information

Chapter n. 5

accommodation & Hotel Information

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5.4.1 European athletics regulation �0�.1�As previously informed the Member Federations are strongly encouraged to enter the number of athletes and officials as detailed and precise as possible, as European Athletics will strictly follow the point 203.12 of the regulation for this competition:203.12.European Athletics may reduce financial support (for travel, board/accommodation grants, etc.) to any European Athletics Member Federation which, after having announced its participation, does not take part or attends the competition with a number of athletes and officials 20% higher or lower than the number stated in the Preliminary Entry. The latter applies only if the Preliminary Entry is more than 4 (four). The reduction of financial support will be CHF 1000,- per athlete and official (considering a tolerance of ± 2) which will not comply to this regulation.

5.5 Payment Procedures5.5.1 Team MembersAn invoice will be sent to each Federation detailing the amount they owe based on their preliminary entries. Federations are kindly encouraged to make an advance payment of at least 50% by January 30th 2009. Advance Payments should be made in EURO by bank transfer to the following account:

Bank account name: FIDAL CAMPIONATI EUROPEI TORINO 2009Bank reference: BNL - CASSA CONIBank account number: 000000008894IBaN: IT47O0100503309000000008894SWIfT BIC: BNLIITRRCIN: OaBI: 01005CaB: 03309 Please note: a copy of the bank transfer will be required on arrival.

The balance of the payment must be paid on-site by the Team Leader on arrival at the Athletes Accreditation Centre in Turin. Payment can be made by credit card (Visa and MasterCard only) or by cash in Euros.

As per European Athletics Regulation 210.8., the final account for accommodation attributable to each Member Federation shall be based on the numbers declared in the Final Entries and this shall be paid in full, no allowance being made for subsequent any reduction in the actual numbers of athletes and/or officials.

5.5.� Personal CoachesThe entry for the Personal Coaches has to be done also through the Team Online Entry System. With this procedure the European Athletics ensures that the accreditation of the Personal Coaches has been endorsed by the respective Member Federation. Depending on the number of entered personal coaches the LOC will inform the Member Federations on the available accommodation and the procedure of final registration. Personal Coaches who are not approved by the Member Federation will not have the possibility of being accredited. Accreditation for Personal coaches costs EUR 80 for the whole event and must be paid for by each Member Federation, which can then bill the coach. We have to emphasise that the European Athletics together with the Organising Committee reserves the right not to guarantee accommodation and services to Personal Coaches, if the number is unreasonable in comparison to the size of the team.

5.6 MealsAll meals will be served in the hotels with the exception of Art&Tech, Le Meridien and Foresteria. The teams allocated in these three hotels have the breakfast in the hotels, lunch and dinner in the Lingotto Fiere Restaurant “La Terrazza”.

The restaurant opening times are:

Hotel Name Breakfast lunch Dinner

art&Tech 07.00 - 09.30 12.00 - 15.00 19.00 - 22.30foresteria 07.00 - 09.30 12.00 - 15.00 19.00 - 22.30le Meridien 07.00 - 09.30 12.00 - 15.00 19.00 - 22.30Ilo Bit 07.00 - 09.30 12.00 - 14.30 19.00 - 22.00Jolly ambasciatori 07.00 - 10.00 13.00 - 15.00 19.00 - 22.00Jolly ligure 07.00 - 10.00 13.00 - 15.00 19.00 - 22.00

In all the team hotels, on the 6, 7 and 8 of March, breakfast will start at 5.30.Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will allow access to meals.For lunch and dinner, mineral water is available free of charge. All other drinks must be paid for.A late serving provision will be made for those athletes detained at the stadium due to doping controls or protests.

Chapter n. 5

accommodation & Hotel Information

Chapter n. 5

accommodation & Hotel Information

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5.7 Meeting rooms for TeamsArrangements can be made for team meeting rooms through the Information desk in the hotels. Requests shall be made at reasonable time in advance.

5.8 Medical Services in the HotelsThe Emergency number for First Aid and Ambulance is 118 (free of charge). For any emergency please address the reception of any hotel, open 24 hours. A medical centre will be located in Foresteria Hotel in Lingotto building (see specifically 10.2).

5.9 Telephone CallsThe telephone will be automatically activated to make room-to-room calls. Any athletes or delegation officials requiring the use of the room phone for outgoing calls must make arrangements with the information desk at the hotel. The telephone will be made available upon the presentation of a credit card to cover all charges.All delegations will receive a telephone contact list of important telephone numbers for the European Athletics Indoor Championships Torino 2009.

6. aCCrEDITaTION

6.1 GeneralEach team member will receive an accreditation card, which must be worn at all times and should be clearly visible. Security personnel will control all areas. The accreditation is not transferable and does not allow the holder to take another person beyond checkpoints. Photos will be required for the accreditation card system. These shall be uploaded online through the Team Online Entry System (TOES). This procedure is mandatory.

6.� accreditation ProcedureAccreditation cards will be prepared in advance of the event, based on the information provided by the Member Federations in the online final entries. No changes will be accepted after the final entries deadline.Accreditation cards will be distributed at the Main Accreditation Centre in PalaOval (open from 02nd march to 06th march from 08.00 to 19.00 and from 07th march to 08th march from 08.00 to 18.00). Upon arrival the Team Leader will be accompanied from the arrival site to the hotel, then to the LOC office in PalaOval (according with opening hours) where the accreditation cards will be given. In order to collect the accreditation cards, the Team Leader have to show passports or ID cards of all the team members.No accreditation card will be given if the respective passport or ID card are not shown.The Team Leader will settle the payment of accommodation for team members outside the European Athletics quota and confirm the athletes participating in the Championships.After the payment and confirmation the Team Leader can collect the meal vouchers and welcome bags for the whole team.

6.� loss of accreditationAny lost or damaged accreditation cards should be reported to the LOC Information desk in the hotels or at the Main Accreditation Centre in PalaOval. Duplicate cards can be obtained where proof of identity can be presented.Unauthorised use of an Accreditation card may result in the card being confiscated.

6.4 access areas for TeamsAll team accreditation cards will allow access to the team seating area, warm up area, changing facilities and physiotherapy rooms. Only athletes who are about to compete will have access to the call room and to the infield.The Head of Delegation from each team is invited to the VIP Hospitality area and will be given the necessary access number on the accreditation card.Separate cards will be issued for access to the teams’ information available in the TIC, Mixed Zone, Combined Events Rest Area, Coaching Zones and Doping Control. To avoid misuse or congestion in the Mixed Zone the access to this area will be restricted.

Chapter n. 6

accreditationChapter n. 5

accommodation & Hotel Information

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7. TECHNICal INfOrMaTION

7.1 Technical Information Centre (TIC)The main function of the centre is to ensure smooth communication between each Team Delegation, the LOC and European Athletics Technical Delegates and the Competition Administration, regarding technical matters.

The TIC is located In PalaOval, near the warm-up area (see stadium plan in Appendix 3).

The TIC will be open at the following times:

Date Opening Times

Wednesday 4th March 10:00 - 13:00 15:00 - 18:00

Thursday 5th March 09:00 - 13:00 15:00 - 19:00

Friday 6th March 08:00 - 20:00

Saturday 7th March 08:00 - 20:30

Sunday 8th March 08:00 - 19:00 The TIC will be linked to all information desks set up for this event and shall be responsible for the following:

· Receipt of written questions to be answered during the Technical Meeting· Competition information (start lists, results, etc)· Liaison points concerning technical matters between Team Delegate(s),

Technical Delegate(s), European Athletics and LOC· Urgent notices - collection and delivery of any urgent written notices to the

Team Delegations from Technical Delegates, European Athletics and LOC· Settlement of technical enquiries from the teams· Registration and collection of personal implements. (e.g. shot put)· Recovery of confiscated items at the call room· Request of documentation for national records (additional doping control and

Omega photo finish prints)· Withdrawal of athletes· Receipt of final declaration of members of relay teams· Receipt of protests from the teams· Official invitation and/or entrance tickets ordered by the teams

All technical information regarding the competition will be distributed to each delegation in a special mailbox given to each team. This information will also be displayed on information boards. Information put in the mailboxes will include daily programme, start lists, results as well as official information from European Athletics and LOC. Access to the information on the teams’ pigeon boxes will be controlled by a separate entry card, not by the accreditation card. TIC cards will be given to each team leader.

Teams that are unable to attend the Technical Meeting, due to unforeseen circumstances, can collect their competition numbers from the Information Desk at the Team hotel after the technical meeting.

7.� Technical MeetingThe Technical Meeting will be held on 5th of March at 16:00, Centro Congressi Lingotto (Sala Madrid), Via Nizza 280, Torino.

Each team may be represented by a maximum of two people and, if necessary, an interpreter. It is very important that all teams are represented at the Technical Meeting.

All questions related to the Technical Meeting must be presented in writing, in English, to the TIC or by e-mail at the address competition@european-athletics.org before 10:00 on 5th March. The Technical Meeting will be conducted in English.

For the technical meeting, teams from hotel Le Meridien, hotel Art&Tech and Foresteria will be invited to walk the short distance to the Centro Congressi (Sala Madrid). A dedicated service for teams from Jolly Ligure, Jolly Ambasciatori and Ilo Bit will be provided - please refer to the information desk in the hotel.

The Technical Meeting will be attended by:· European Athletics President (or a representative)· European Athletics Delegates· Jury of Appeal· International/Area Technical Officials (ITO/ATO)· Representatives of the Local Organising Committee· Relevant National Competition Officials· Meeting Management· TIC Representatives· European Athletics Staff

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7.�.1 Technical Meeting agendaThe preliminary agenda of the Technical Meeting includes:

· Welcome from the LOC President or his representative· Welcome from the European Athletics President or his representative· Presentation of the International Officials· Presentation of the Competition Officials· Information from the Technical Delegates on the following points:

o Qualification system for track and field eventso Raising of the bar (Qualifying Rounds and Final)o Answers to written questions submitted by the delegationso Other important issues

· Doping Control & Medical· Presentation of the competition and warm up venues· Opening and Closing Ceremonies· Distribution of Competition Bib Numbers

7.� EquipmentThe implements provided by the LOC (see implement list, appendix 1) are selected from those appearing on the current IAAF approved equipment list as at 01/10/2008.

Federations requiring IAAF approved equipment not listed by the LOC may present such equipment prior to the competition at the TIC, (see Appendix 3), on 5th March from 9:00 to 13:00 for inclusion in the competition pool, subject to checking. Teams will be required to complete the data form when such implements are presented. Teams will be notified at the Technical Meeting of any items not accepted for competition. Equipment will be returned at the TIC only after the completion of a final, even if the athlete has not qualified for the final.

Basic implements will be provided for warm up and training.

The poles will be kept in a locked store and will be brought to the competition site in due time by the Technical Director. After the competitions, the organisers will take the poles to the official airport and/or teams hotels (see 3.1.2).

7.4 Inspection of Competition VenueHeads of Delegation may visit the PalaOval, inspecting access routes and other facilities which will be important to the teams on March 5th at 17.00, (after the end of technical meeting). LOC members will escort heads of delegations to PalaOval for this visit.

A further presentation regarding the competition and warm up areas will be given at the Technical Meeting.

7.5 Competition areaPalaOval and its surroundings are shown in appendix 3 of this document. There are approx. 6.600 seats in the stadium.

The stadium has the following competition sites:· 200m track with 6 lanes· 60m straight with 8 lanes and hurdles· 1 High Jump site· 1 Pole Vault site· 1 site for Long/Triple Jump· 1 Shot Put Circle

The Warm up area has the following sites:· 50m straight with 4 lanes and hurdles· Shot put Circle · High Jump site· Lifting Weight Area

A dedicated Tribune will be reserved for Athletes and Official Teams (see appendix 3).

7.6 Dressing / Physiotherapy roomsDressing rooms with showers are located in the PalaOval near the entrance of the Call Room (see the plan in appendix 3). A Gymnasium and a weightlifting room are also available just alongside the dressing rooms.In addition, physiotherapy tables and ice machines are available in the Warm-up Area.

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7.7 TrainingAthletes will have the possibility to train in the PalaOval both in the track and in the warm-up area.

Opening hours of the training facility will be:

Wed. 4th March (track & warm-up area) 10.30-12.30/15.30-17.30Thu. 5th March (track & warm-up area) 10.30-13.00/16.00-17.30fri. 6th March (only warm-up area) 11.45-13.30/18.30-20.00Sat. 7th March (only warm-up area) 11.15-13.30/17.45-19.30Sun. 8th March (only warm-up area) 09.30-11.30

TheLOC will also provide for a dedicated Weight Lifting Training Area located in CUS Torino gym sited in Lingotto Fiere, Via Nizza 294, Torino (TBC).

Opening hours of the weight training room will be:

Wed. 4th March 10.00-12.30/15.30-17.30Thu. 5th March 10.00-12.30/15.30-17.30fri. 6th March 10.00-12.30/15.30-17.30Sat. 7th March 10.00-12.30/15.30-17.30Sun. 8th March CLOSED

Equipment and implements necessary for training will be available at the training venue. Accreditation must be handed in when borrowing equipment, and will be returned to the athlete when the equipment is handed back in. Officials will be present to help in the case of problems or special requirements.

Water will be available at the training venue.

Details about transportation for training sessions are included in the transport section of this manual. The transport schedule will be displayed at the information desks in each hotel.

7.7.1 Training with Official StartersThis will take place at PalaOval on 5th march from 10:30 to 12:00

8. COMPETITION rEGulaTIONS

8.1 Team CompositionThere will be 13 events for men and 13 events for women.

8.1.1. Individual eventsA maximum of 4 (four) athletes may be entered by any European Athletics Member in each event but a maximum of 3 (three) athletes may compete. 8.1.�. relaysThe number of relay teams 4x400m men and women is limited to 6 each (they will be run as straight finals). Teams will be allocated according to the following regulations:· The host country will be allocated one place in each relay;· The other 5 (five) places (in case that the host country does not take part, 6 (six)

places) will be allocated, in the order of the ranking of National Teams in this event in the European Outdoor list of the previous year;

· In the case of a team(s) qualifying in accordance with the point above not participating, the next ranked team(s) will be given the opportunity to participate.

Final entries for the relays shall be made and confirmed by the participating countries together with all other entries for the Championships on the forms provided.

6 (six) athletes may be entered for each relay. From these 6 (six) and from any other athletes entered for any event in the Championships, 4 (four) athletes must be nominated to start at the time specified for the final declaration of runners.8.1.� Combined Events The number of participants in the Heptathlon (men) and Pentathlon (women) is limited to a maximum of 15 athletes in each event. Places will be allocated according to the following regulations:· No more than 2 athletes per country may compete in each event;· The host country will be allocated one place in each event regardless of his/her

position in the ranking list. Where the host country has one qualified athlete in the order of the ranking list this provision will, however, not allow a second (unqualified) athlete to compete;

· best lists Decathlon (men) and Heptathlon (women) of the outdoor season 2008. If an athlete entered by the host country is among these 9, the 10th ranked athlete will also qualify.

· Entries under this category must have reached the European Athletics before

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December 31st 2008.· 5 places will be allocated to athletes in the order of their ranking in the European

season’s best lists of the current indoors season not later than 10 days before the competition.

8.� Competition Entry Procedures8.�.1 General InformationCompetitors must comply with eligibility qualifications for Area Games or Championships as set out in the IAAF rules. Furthermore they must comply with the following conditions of age:

Only athletes aged at least 16 years on 31st December of the year of the competition can participate. However, only athletes aged at least 18 years on 31st December of the year of the competition can participate in the men’s Shot Put.

Competitors must be able to present, if requested to do so by the Technical Delegates, an official document stating their birth date. No athlete may compete in the European Athletics Indoor Championships unless entered by a European Athletics Member Federation.

8.�.� final EntriesFinal entries shall be made through the European Athletics teams’ online entry system. The online entry system will be accessible on the European Athletics website: www.european-athletics.org in the section “Member federations Zone/Competition”.Final entries indicating the name of the competitors and their performances as well as the names of the officials must be submitted to the LOC not later than 5 (five) days before the first day of the competition. All teams will receive a .pdf report with a status of their entries 24h before the deadline and one .pdf confirmation after closing of the system.

according to the regulations the deadlines for final entries are:final Entries: Opening on Friday, 13th February 2009 Closing on Sunday, 1st March 2009 (24:00 CET)

8.�.� final ConfirmationTeam Leaders or their representatives must confirm the names of those competitors already entered who will actually take part in the competition. Confirmation of

athletes can be immediately done upon the teams’ arrival at the Accreditation Centre and will not be accepted after the deadline, which is 10.00 on Thursday 5th March for all events at the Technical Information Centre or by e-mail at the following address: competition@european-athletics.org.

The composition of each relay team as well as the order of running shall be officially declared at the TIC, no later than one hour before the published first call time for each relay race. Forms for the final declaration and confirmation will be distributed to each delegation during accreditation. The forms must be completed and submitted to the TIC at the PalaOval in accordance with the deadline.

8.�.4 WithdrawalWithdrawal of any confirmation must be indicated to the TIC at the PalaOval in writing on the official withdrawal form.

8.� Competition BibsThe LOC will provide the teams with competition bibs after the Technical Meeting.

For individual events, each competitor will receive 4 bibs. These must be pinned to the front and back of the competition clothing, to the back of the tracksuit, and to the bag. Exceptions are made for High Jumpers and Pole Vaulters: these competitors are permitted to attach the bib only to the front or to the back of their competition clothing (plus their tracksuit and bag). Bibs must not be cut, folded or covered in any way.

Each runner in a relay team must wear the bib with the official three-letter country code of his/her national federation on his/her front. On his/her back the runner must wear the personal bib.

8.4 Competition ClothingCompetitors must wear the respective Member Federation’s official team vest.

European Athletics has a record of the Team vests of all Member Federations on the European Athletics website. If the uniform displayed on the website differs from your current official uniform, a full set of photographs must be provided to the European Athletics (preferably in an electronic version) by Sunday, 1st March 2009 (24:00 CET):· JPEG file, maximum resolution and size 300 dpi / 500KB

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· Compressed ZIP file, if possible· Mailto: competition@european-athletics.org· Otherwise, the existing records will be used as reference.

Team clothing must be uniform. A competitor wearing any other clothing will have no access to the competition area and will not be allowed to compete.

This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.

The rule stipulating the compulsory wearing of the official competition clothing will be applied during the competition but also during any victory lap, interviews at the Stadium and Victory Ceremonies.

Dimensions of Spikes. Spikes which projects from the sole or the heel shall not exceed 6 mm in length and 4 mm in diameter.

The Sole and the Heel. The sole and/or heel may have grooves, ridges, indentations or protuberances, provided these features are constructed of the same or similar material to the basic sole itself. In the high jump and long jump, the sole shall have a maximum thickness of 13 mm and the heel in high jump shall have a maximum thickness of 19 mm. In all other events the sole and/or heel may be of any thickness.Clothing will be checked in the call-room before athletes enter the infield.As far as advertising is concerned, the Organisers refer to IAAF Rule 8 & 143 and the IAAF Advertising Rules and Regulations (version January 2008), in which detailed instructions regarding competition clothing and other equipment are given. Compliance with rules will be checked in the call-room and at the competition sites during the competitions. Athletes may not enter the competition site wearing clothes that do not comply with rules.

Further to the regulations applicable to the competition clothing an other equipment any other Advertising on or by or otherwise associated with an Athlete is prohibited, including but not limited to body painting, tattoos, jewellery, hair dying, hair shaving, the use of any flags, banners, T-shirts, hats and any other form of display of Advertising. The Member Federations are encouraged to solve such cases as body painting, tattoos, hair dying, hair shaving before their arrival to European Athletics Indoor Championships, in order to avoid difficulties on site.

9. COMPETITION PrOCEDurE

9.1 TimetablePlease refer to Appendix 2 for the competition timetable.

9.� Warming up Before EventsWarming up will take place in an appropriate Warm-up area (see plan in appendix 3).

Athlete’s bibs will be checked before entry to the warm up area during competition sessions to ensure that only athletes who are competing in a particular session enter. The following conditions apply:

friday 6nd March8:00-11:45 Athletes competing in morning session 14:00-18:30 Athletes competing in afternoon session

Saturday 7rd March8:00-11:45 Athletes competing in morning session 13:00-17:45 Athletes competing in afternoon session

Sunday 8th March8:00-11:30 Athletes competing in morning session13:00-19:00 Athletes competing in afternoon session

9.� assembly and Call room ProceduresThe first call for the participants will be made in the Call Room, which is alongside the warm-up area. Athletes will be called by an electronic board located in a corner of the warm-up area. There will also be copies of the call room report times displayed on the walls of the warm-up area. It is the responsibility of the team managers to ensure that their athletes are aware of the last check in times for entry to the call room. Athletes arriving late may be excluded from participation in the event.

All athletes must report to the Call Room. Athletes in combined events need only report to the Call Room before their first event in each session (morning and afternoon), for all other events they will be escorted by stewards from their rest area if they are not already on the infield. In case the first event in the session is a field event the schedule predicted for the qualification of the respective event will apply.

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athletes must report to the Call room before each event as follows:

first Entry Exit arrival at event’s site

Running events (except hurdles) Heats and Finals 25 minutes 15 minutes 10 minutes

Hurdles Heats and Finals 30 minutes 20 minutes 15 minutes

Long and Triple Jump Qualification 50 minutes 40 minutes 35 minutes

Finals 40 minutes 30 minutes 25 minutes

Shot Put Qualification 40 minutes 30 minutes 25 minutes

Finals 35 minutes 25 minutes 20 minutes

High Jump Qualification 50 minutes 40 minutes 35 minutes

Finals 45 minutes 35 minutes 30 minutes

Pole Vault Qualification 65 minutes 55 minutes 50 minutes

Finals 60 minutes 50 minutes 45 minutes

The above mentioned times may need to be adapted to the number of participating athletes in the qualifying rounds.

9.4 Event Presentation formatFinalists in Field Events will be presented one by one to the spectators standing left to right in throwing/jumping order for their field events. Finalists in Track Events will be presented one by one to the spectators at the start of their events and in the lane order for their track events.Officials will escort all athletes from the Call Room into the competition area via the one point where will be a gap in the boards. From this point they will be led to their competition areas via the best route, which is dependent on what other competitions are taking place at the time.

athletes will be escorted and enter the competition sites as follow:1500m, Pole Vault, High Jump, Shot Put: ACCESS A (close to the Pole Vault).60m, 60m H, 400m, 800m, 3000m, Relays, Long Jump, Triple Jump: ACCESS B (close to the end of the home-straight).

9.5 Competition Preparations9.5.1 field EventsEach athlete is allowed a minimum of two practice trials under the supervision of the officials, or more if time allows. The athletes will be called to the practice trials in the competition order. Only official markers provided by the LOC will be allowed for marking the runways.9.5.� In-field Events QualificationsIn qualification for the final in Long Jump, Triple Jump and Shot Put all athletes will be allowed a maximum of three trials, but any athlete qualifying after their first or second trial are not required to take any further trials. In those finals all athletes are allowed six attempts. 9.5.� MeasurementsAll field events will be measured by Omega Electronic Distance Measurement (EDM).9.5.4 Track EventsTracksuits shall be placed in baskets at the start, and these will be taken to the mixed zone for collection after the race.

9.6 Starter’s CommandsThe starter’s commands will be given in English

The starter’s command for the distances up to and including 400m and 4x400m relay are:ON YOUR MARKSSETGUN

For distances of 800m and over, the commands will be:ON YOUR MARKSGUN

If for any reason the starter feels it is necessary to interrupt the process, he/she will say:STAND UPThe OMEGA electric gun will be used. OMEGA starting blocks will be used at the European Athletics Indoor Championships. These blocks have a false start detection system and are linked to the false start console.

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9.7 TimingThe official timing will be provided by OMEGA and will be displayed on the official electronic timing instrument and photo finish cameras provided by OMEGA. For all races of 800m or more, the elapsed time will be displayed on electronic timers located at the end of each straight.

9.8 leaving the stadium during the competition An athlete may only leave the competition area when accompanied by an official. The intention has to be communicated to the Referee.

9.9 leaving the stadium after the competitionAfter the competition, athletes leave immediately from the track via the mixed zone. The exit route passes the TV and radio interview area into the mixed zone. The clothing baskets will be taken to the kit collection area in the mixed zone.

9.10 Drinking StationsWater and soft drinks will be provided in the mixed zone and in the warm-up area.

9.11 ProtestsProtests are permitted and will be processed in accordance with IAAF Rule 146.

In the first instance, protests must be made orally to the Referee by the athlete himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event (posted on the TIC information board).

Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of the athlete and submitted to TIC within 30 minutes after the official announcement of the decision made by the Referee.

When submitting an appeal form, a deposit of EUR 70, as set in the rules, must be paid. If the protest is unsuccessful, the deposit will not be returned.

The Jury’s decision will be provided in writing.

9.1� InterviewsImmediately after the competition all athletes will be guided through the mixed zone to meet the media: first the TV cameras, then the radio and finally the written press. It is for

the athlete to decide whether he/she will give an interview however it is advised that the athletes should cooperate with the media for their own benefit and for that of the sport. The Local Organising Committee flash interview group will also interview the winning athletes and this will be distributed on monitors in the Media Tribune and on paper in the Media Centre.

· Flash Interviews - these will be conducted in the mixed area immediately following each event. Following television interviews, the athletes will be available for the media.

· Official Interviews - the first athlete in each event may be asked to attend an official interview. These press conferences will take priority over all other interview requirements. They will usually be held before doping control testing.

9.1� Victory CeremoniesTeams will receive detailed information on the victory ceremonies for individuals and teams at the Technical Meeting. All the victory ceremonies will take place at PalaOval with the exception of the 4x400m relays which will be held during the Closing Banquet on Sunday evening (March 8th).

Athletes must wear the official team clothing for the ceremonies and the presentation bibs provided by the LOC.Team Leaders are requested to check their countries respective flags and anthems at the time of the Accreditation.

9.14 Doping Control9.14.1 General InformationDoping control will be conducted in accordance with IAAF Rules and Procedural Guidelines under the supervision of the European Athletics Doping Control Delegate. Urine and blood samples may be collected both before and during the Championships.Any Athlete selected for doping control will be informed by Anti doping Officers and/or Chaperones and will be required to sign a notification form. Any Athlete notified for a doping control must report to the Doping Control Station as soon as possible, but not later than one hour from the notification time.All selected athletes will be accompanied by a trained Chaperone or Doping Control Officer from the time of notification until arrival to the Doping Control Station.

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The athlete has the right to be accompanied by a team official or representative.Athletes are reminded that refusal to sign the notification and/or refusal or failure to submit to the doping control may lead to disciplinary procedures for anti-doping rule violation.Athletes with a documented medical condition requiring the use of a prohibited substance or method included in the 2009 prohibited list should ensure to have fulfilled all the procedures connected with the IAAF Therapeutic Use Exemption system prior to their attendance at the Championships.

9.14.� Selection of athletesThe selection of athletes for testing will be made on a final position basis and/or random basis under the supervision of the European Athletics Doping Control Delegate. In addition, the selection of further athletes may be ordered at the discretion of the European Athletics Doping Control Delegate.Any athlete setting World or European records must report immediately to the Doping Control Station, to be submitted to doping control, otherwise the record will not be ratified.

9.14.� additional ControlsAll the athletes achieving a National Record, but not selected for doping control, may ask for testing. These athletes will report to the TIC and will have to complete the “Doping Control Request Form”. They will then be escorted to the Doping Control Station.The cost of controls for National Records will be paid by the European Athletics and will be deducted from the Member Federation’s European Athletics subvention after the Championships.

10. MEDICal SErVICES

10.1 GeneralA medical service will available for medical assistance to the teams, the competition organization, the information personnel, the honorary guests as well as, during the competition, to the spectators in the stadium.

In case of an emergency please contact the nearest medical aid station, according to the following instructions and information on the medical care sites. Dr Gianluigi Canata is in charge of the medical service (mobile phone on site +39 335 6613608).

10.� Medical Services in the Hotel(s)The medical centre serves the athletes, trainers, other team members as well as members of the competition organization. The medical centre, with doctor(s), nurse/physiotherapist(s), is located in Foresteria Hotel in LINGOTTO building and will be open from 09.00 until 20.00. During night hours a doctor and nurse will be available on duty.For particular medical requests (X-rays, ultrasound examinations, RMI, dentists, gynaecologist, etc), a facilitated and on demand access will be available in a local Hospital Clinic Koelliker, on charge of the individual teams,Emergency medical problems will be guided to Public Hospital emergency Dpt.The Emergency number for First Aid and Ambulance is 118 (free of charge). For any emergency please address the reception of any hotel, open 24 hours.

10.� Medical Care at the stadiumThe stadium medical service is responsible for any problems concerning the athletes’ health during competition. A room for medical attention will be located next to the finish line. Any team doctor has access to the medical service facilities when an athlete of his/her own team is hurt or is in need of other medical attention. The stadium medical service will be also responsible for first aid in the warming up area.Three first aid teams will be on the field, supervised by Sports Medicine, Othopedics and Resuscitation doctors. Three ambulances will be available in the competition venue.

10.4 PhysiotherapyLocal physioterapists will be available in warming up area. Physiotherapy zone will be available on site, in connection with the Stadium Medical Centre and warming up area. The physiotherapy zone will be open from 2 hours before the competition start until

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1 hour after the end of competition. Please reserve treatments at the Medical Centre office, if any. The team physiotherapists and doctors may work in the physiotherapy zone in co-operation with the local medical and physiotherapy staff.

10.5 General Medical & antidoping information

· Team Doctors and Physioterapists are invited to the Medical Meeting which will follow the Technical Meeting, with the presence of European Athletics Medical and Antidoping Delegates (Dr. Pedro Branco and Dr. Jan Engstrom).

· For any problem or question connected with Medical and Antidoping matters in Turin EIC, you can also contact Dr. Giuseppe Fischetto: mobile +39 335 6163831 or +39 346 3192424; e-mail gufische@tin.it

10.6 InsuranceWe would like to remind all Member Federations that, according to the European Athletics Regulation 210.9, participating European Athletics members are responsible for their own insurance to cover the risk of illness or injury of any member of their team, travelling to and from an European Athletics competition and during an event itself. Please make the appropriate arrangements to meet these requirements well in advance.

11. INfOrMaTION

StadiumBoardsa clock showing the race time is positioned on the in-field in each corner of the circular track.The result of each trial in field events will be shown on rotating scoreboards. Final and intermediate results of the field events will be indicated on the scoreboards above both of the bends.

announcementsOfficial announcements will be made in English and Italian.

Start listsStart Lists will be available for Team Leaders on Thursday 5th March at the TIC.

result listsResults will be displayed on the notice boards near the TIC.

Complete Set of result listsCopies of the results of each day’s events will be distributed to each Team Manager at their hotel or at the TIC team mailboxes on each evening of competition. Completed results in the form of a booklet will be issued to Team Managers at the Closing Banquet.

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1�. SECurITy

Instructions given by the LOC, the security personnel and the police must be followed in all areas.

· Please be aware that comprehensive security procedures will be in place at the venue, training ground and hotel.

· All bags must be easily identified and never left unattended.· Please take care of all valuables; equipment and personal property brought onto

the premises as neither the organisers or the venue are responsible for their safety.

The accreditation card must be worn at all times. If an accreditation is lost, this should be reported immediately to any LOC information desk.

The emergency phone numbers (free of charge) are: 113 (police), 112 (Carabinieri), 118 (ambulance) and 115 (fire department). If necessary, the police can be contacted via the TIC at the PalaOval. The TIC can also be contacted for lost and found objects.

1�. OPENING CErEMONy

1�.1 Opening CeremonyThe Opening Ceremony will take place at the PalaOval on Friday 6th march 2009, starting at 15:00.

It will be a short ceremony with flags parade, official speeches and no team participation.

1�.� Closing BanquetThe Closing Banquet will take place on Sunday 8th March at 21.00 in the Lingotto Fiere, Pavillon 5. The award ceremonies of the 4x400m will take place at the closing banquet. Teams from hotel Le Meridien, hotel Art&Tech and Foresteria will be invited to walk the short distance to the Lingotto Fiere. A shuttle service for teams from Jolly Ligure, Jolly Ambasciatori and Ilo Bit will be provided. Everyone with accreditation or an invitation is welcome to attend.

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14. DEParTurE

Teams will be asked to provide full travel details in the final entry system. Teams will also receive a departure form, which should be completed and returned to the LOC Information Desk in the hotel, at least 24hours before departure, especially if there are any changes to the preliminary confirmed details.

Departure times of the shuttle buses from the hotel will be provided and displayed at the hotel Information Desk.

All outstanding fees, charges and possible other expenses must be settled with the cashier.

For teams travelling from the official airport (Torino Caselle) LOC will provide to transport the vaulting poles from the PalaOval directly to the official airport.For teams arriving by own means LOC will provide to transport the vaulting poles from the PalaOval directly to the hotels.For teams travelling from train stations (Torino Porta Nuova or Torino Porta Susa) LOC will assist them for vaulting poles transport, if asked.

15. CONTaCT DETaIlS

For further details about the European Athletics Indoor Championships to be held at the PalaOval, in Torino, please contact:

15.1 European athletics OfficesHotel Golden PalaceVia dell’Arcivescovado, 18 - 10121 TorinoOpen from 09.00 to 20.00Tel/Fax +39 011 55512840

European athletics Office at the venue - PalaOvalVia Nizza, 230 - 10126 TorinoOpen from 09.00 to 20.00Tel/Fax +39 011 6633445

15.� Office of the Organising Committeelocal Organising CommitteeCorso Ferrucci, 122 - 10141 TorinoOpen from 09.00 to 18.00Tel. +39 011 4425878 - Fax +39 011 4425986

local Organising Committee Office at the venue - PalaOvalVia Nizza, 230 - 10126 TorinoOpen from 09.00 to 20.00Tel. / Fax +39 011 6598990

15.� OthersEuropean athleticsAvenue Louis-Ruchonnet 18 - 1003 Lausanne, SwitzerlandTel. +41 213134350 - Fax +41 213134351E-mail: office@european-athletics.orgWeb: www.european-athletics.org

HotelsSee Paragraph 5.3.

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16. aPPENDICES

appendix 1 - Implement list

COMPaNy COuNTry PrODuCT COlOur CErTIfICaTE N°

Mondo Italy Steel 4kg Shot 99 mm

Blue IAAF I-99-0174 2

Nelco IndiaTurned Iron 4kg Shot 104 mm

Black IAAF I-99-0137 2

Polanik PolandTurned Steel 4kg Shot 100 mm

Red Matt IAAF I-99-0150 2

Nordic SwedenTurned Steel 4kg Shot 104 mm

Black IAAF I-99-0026 2

Mondo ItalySteel 7,26kg Shot 121 mm

Red IAAF I-04-0175 2

Nelco IndiaTurned Iron 7,26 kg Shot 128 mm

Yellow IAAF I-99-0093 2

Polanik PolandStainled Steel 7,26kg Shot 115 mm

Silver IAAF I-99-0197 2

Nordic Sweden Brass 7,26kg Shot 110 mm

Gold IAAF I-99-0023 2

Appendix 2 - Timetable

Day 1 Friday, 6 March

9.30 60mHurdles Women Pentathlon9.45 60mHurdles Women Round110.00 TripleJump Men Qualification10.10 60mHurdles Men Round110.40 HighJump Women Pentathlon10.45 400m Women Round111.05 ShotPut Women Qualification11.15 400m Men Round111.45 3000m Men Round112.15 LongJump Women Qualification13.35 ShotPut Women Pentathlon

15.00 Opening Ceremony

15.45 60mHurdles Women Semi-final15.50 PoleVault Women Qualification16.00 LongJump Women Pentathlon16.10 60mHurdles Men Semi-final16.25 800m Women Round116.25 HighJump Men Qualification16.55 800m Men Round117.00 ShotPut Women Final17.25 1.500m Women Round117.40 TripleJump Women Qualifying17.45 400m Women Semi-final18.05 400m Men Semi-final18.20 800m Women Pentathlon18.35 ShotPut Women VictoryCeremony18.40 60mHurdles Women Final18.50 60mHurdles Men Final18.55 Pentathlon Women VictoryCeremony

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Day � Saturday, 7 March

9.30 60m Women Round 19.35 Pole Vault Men Qualification9.35 High Jump Women Qualification9.40 Long Jump Men Qualification10.00 60m Men Round 110.40 60m Men Heptathlon11.05 3.000 Women Round 111.30 Shot Put Men Qualifying12.00 Long Jump Men Heptathlon

15.00 High Jump Men Final15.05 Triple Jump Men Final15.10 Shot Put Men Heptathlon15.15 Pole Vault Women Final15.40 60m Hurdles Women Victory Ceremony15.50 1.500m Men Round 116.10 60m Hurdles Men Victory Ceremony16.15 800m Women Semi-final16.30 800m Men Semi-final16.35 Triple Jump Men Victory Ceremony16.40 Long Jump Women Final16.45 60m Women Semi-final17.00 60m Men Semi-final17.15 3.000m Men Final17.25 High Jump Men Victory Ceremony17.30 High Jump Men Heptathlon17.35 1500 Women Final17.45 400m Women Final17.50 3.000m Men Victory Ceremony17.55 400m Men Final18.00 1500 Women Victory Ceremony18.05 400m Women Victory Ceremony18.10 400m Men Victory Ceremony

Day � Sunday, 8 March

9.15 60m Hurdles Men Heptathlon10.30 Pole Vault Men Heptathlon

15.15 Triple Jump Women Final15.20 Shot Put Men Final15.25 Pole Vault Men Final15.30 Pole Vault Women Victory Ceremony15.40 High Jump Women Final15.45 1.000m Men Heptathlon15.50 Long Jump Women Victory Ceremony16.00 800 m Women Final16.15 800m Men Final16.20 Heptathlon Men Victory Ceremony16.30 3.000m Women Final16.40 Triple Jump Women Victory Ceremony16.45 Long Jump Men Final16.50 1.500m Men Final16.55 Shot Put Men Victory Ceremony17.00 800m Women Victory Ceremony17.05 60m Women Final17.10 3.000m Women Victory Ceremony17.15 800m Men Victory Ceremony17.20 60m Men Final17.25 1.500m Men Victory Ceremony17.30 High Jump Women Victory Ceremony17.35 4x400m Women Final17.45 Pole Vault Men Victory Ceremony17.50 60m Women Victory Ceremony17.55 4x400m Men Final18.05 60m Men Victory Ceremony18.10 Long Jump Men Victory Ceremony

Chapter n. 16

appendicesChapter n. 16

appendices

48

appendix � - Map of Stadium

appendix 4 - accreditation system - access Zones1. access ZonesThere will be 12 specific Accreditation zones in operation that will manage the flow of people at the venue:

Zone 1 Vip Tribune

Zone � European Athletics Club

Zone � Infield

Zone 4 Warm-up area

Zone 5 Training area

Zone 6 Competition management

Zone 7 Teams tribune

Zone 8 Main Press Centre

Zone 9 Media Tribune

Zone 10 Host Broadcaster Compound

Zone 11 IBC Office

Zone 1� Mixed Zone

Chapter n. 16

appendices

1. Warm-up area�. Podium�. Press Tribune4. VIPS Tribune5. Stands Tribune6. athletes Tribune7. Call room8. Physios Boxes9. Press area10. accreditation Centre11. radio Distribution1�. Juries1�. TIC14. antidoping rooms15. Women Dressing room16. Men Dressing room17. Combined Events Dressing room18. Medical Services19. Jury of appeal + Video recording�0. first aid�1. European athletics Office��. European athletics Club��. technical Direction�4. data Processing + EPSON�5. lOC Office

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