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Tender Reference: PLZ 6237/2019/RFP

REQUEST FOR PROPOSALS FOR THE APPOINTMENT OF A PROFESSIONAL

ENGINEERING SERVICE PROVIDER FOR THE REHABILITATION OF AIRSIDE PAVEMENTS AT PORT ELIZABETH INTERNATIONAL AIRPORT

ADDENDUM 1

1. AMENDMENTS TO TENDER DOCUMENT FOR CONTRACT PLZ6237/2019/RFP

All changes effected by this addendum will be indicated in red below.

AD1-1 PART T2: RETURNABLE DOCUMENTS

AD1-1.1 T2 page 12;13: Appendix J: Transformation framework and specification forms

Section 3 has been updated as follows: 1. CPG for this contract will be at 50% which will consist of the following B-BBEE elements:

1.1. Equity (Target 50%): 45% weighting.

1.2. Management (Target 50%): 10% weighting

1.3. Enterprise and supplier development: 45% weighting

Refer to Page 3 of Part C3 which provides a calculation table used to calculate the CPG score in Three (3) above Section 4 has been updated as follows: To facilitate achievement of targets set out in 3, and transfer of skills, the tenderer May subcontract up to 30% of the contract value to entities that are women owned, youth owned, PWPDO, or allocate to EME, QSE that are 51% black owned entities. Commentary: This means that bidders that meet targets set out in Section 3 of T2 page 12 need not subcontract should they wish not to. All other bidders may JV (consolidated B-BBEE certificate and/or subcontract (subcontracting limited to 30%) to meet the CPG targets. Black ownership will be checked against a valid B-BBEE certificate or certified affidavit. In a case of JV/consortiums, bidders must submit a consolidated B-BBEE certificate to be evaluated.

AD1-2 PART T1: TENDERING PROCEDURES

AD1-2.1 T1 Page 19: 1. EXPERIENCE OF THE ORGANIZATION Changes effected by this addendum are indicated in red below: Note1: The relevant returnable document applicable to this section is Appendix E

Note 2: All values must include VAT

1.1. Company Experience

1.1.1 Years of Company Experience

Number of years of experience Points Minimum Required

Less than 5 years 0 10

Between 5 and 10 10 10

More than 10 years 20 10

1.1.2 Value of Relevant Works Note 1: “Relevant” refers to the bidder having done asphalt and concrete pavement rehabilitation

projects. It is preferable that the experience pertains to highways or airports experience.

Number of Projects and points Points Minimum required

Less than 3 projects with a

value 40 million

0 10

3-7 projects with a value 40

million or higher

10 10


million or higher

15 10

More than 10 projects with a

value 40 million or higher

20 10

Note: With regard to the above table, the works listed as per the relevant returnable document must comprise asphalt and concrete pavement rehabilitation projects only Summary of Scoring for Criteria (2)

Criteria Minimum points Maximum points

Years of experience 10 20

Value of works 10 20

Total for the subcategory 20 40

AD1-2.2 T1 Page 20: 2. KEY PERSONNEL ASSIGNED TO THIS PROJECT

Update section 2.1 as follows: 2.1 RESIDENT ENGINEER Note1: The relevant returnable document applicable to this section is Appendix G Note2: The bidder must attach proof of registration with ECSA. Resident engineer must be registered with the Engineering Council of South Africa as Professional Technologist (Pr. Tech) / Professional Engineer (Pr. Eng) Note 3: All values must include VAT. Values indicated must be construction values and not fees. 2.1.1 Personnel years of experience









value 40 million

0 10


million or higher

10 10


million or higher

15 10

More than 10 projects with a


20 10

Note: With regard to the above table, the works listed as per the relevant returnable document must comprise asphalt and concrete pavement rehabilitation projects only Summary of Scoring for Criteria (2.1)





AD1-2.3 T1 Page 21: 2. KEY PERSONNEL ASSIGNED TO THIS PROJECT

Update section 2.2 as follows:

2.2 PAVEMENT ENGINEER Note1: The relevant returnable document applicable to this section is Appendix G Note2: The bidder must attach proof of registration with ECSA. The Pavement Engineer must be registered with the Engineering Council of South Africa as Professional Technologist (Pr. Tech) / Professional Engineer (Pr. Eng) in order to be evaluated for 2.2.1 and 2.2.2. Note 3: All values must include VAT. Values indicated must be construction values and not fees. 2.2.1 Number of years of experience









value 40 million

0 10

3 or more projects with a value

40 million or higher

10 10

8 or more projects with a value

40 million or higher

15 10

10 or more projects with a


20 10






Summary of Scoring for criteria (1) and (2)


Category (1): Company Experience 15 40

Key Personnel:

Subcategory (2.1): Resident Engineer 15 30

Subcategory (2.2): Pavement Engineer 15 30

75 100

AD1-3 Part C2.1 PRICING SCHEDULE

AD1-3.1 C3 Page 18: Pricing Schedule

Changes to pricing schedule are indicated in Red Below:

The estimated construction cost is R 73 000 000

Percentage Fees Civil Engineering Services

Fee Percentage Amount

Basic Fee

Breakdown of Fees

ECSA Stage of Services Percentage Points Total

Inception 0,05

Concept and Viability 0,25

Design Development 0,25

Documentation and Procurement 0,15

contract Administration 0,25

Close out 0,05

Supervision

Cost per month Total

Engineer's representative (18 Months Construction)

Assistant Engineers Representative (18 Months

Construction)

Engineer’s representative (Night works for 4 Months)

Testing, Surveys and Investigations 3 000 000,00

Disbursement Costs (as per table 1)

Total Cost Estimate Ex Vat

Contingency at 10% of Total Cost

Estimate Ex Vat

Total Cost of Civil Engineering Consultant EX

VAT

VAT (15%)

TOTAL

Note 1: The use of the contingency reflected in the above table is based on the client’s discretion. Commentary: For Night works, bidders should only price for the resident engineer to undertake full time site supervision and administration – night works are estimated to be 4 Months long. If longer, rate will be used to calculate reimbursement under this item.

ADD1-4 Reference to SAQSP in the document:

Bidders are to take note of the following:

The bid document refers to SAQSP on four instances namely:

1. Part C3 – Page 9




Where reference is made to SAQSP, please disregard SAQSP and replace with ECSA (Engineering Council of

South Africa).

AD1-5 Part C3.2: GOVERNMENT’S PROGRAMME FOR BROAD- BASED BLACK ECONOMIC EMPOWERMENT

AD1-5.1 C3 page 2: C3.4.3 Contractor Participation

Section 3 has been updated as follows: 1. CPG for this contract will be at 50% which will consist of the following B-BBEE elements:



1.3. Enterprise and supplier development: % weighting

Refer to Page 3 of Part C3 which provides a calculation table used to calculate the CPG score in Three (3) above

Section 4 has been updated as follows: To facilitate achievement of targets set out in 3, and transfer of skills, the tenderer may subcontract up to 30% of the contract value to entities that are women owned, youth owned, PWPDO, or allocate to EME, QSE that are 51% black owned entities. Commentary:

2. QUESTIONS AND ANSWERS

2.1. Question:

Paragraph 2.1 - Resident Engineer on page 20 of Part T1: what ECSA category must the RE be registered in (i.e.

PrEng, PrTech etc.?)?

Answer:

Please refer to addendum one above only Pr. Eng and Pr.Tech will be accepted.

2.2. Question:

Equity weighting on page 12 of Part T2: Paragraph 3 indicates CPG weights as: 45% for equity; 45% for

management and 10% for enterprise & supplier development. The supplied spreadsheet indicates the weightings

as 40% for equity; 10% for management and 50% for enterprise & supplier development. Can you please confirm

which are the correct sets of weightings?

Answer:

Please refer to addendum one above, weightings have been corrected and are now consistent with ACSA’s

objectives and consistent throughout the document.

2.3. Question:

How is the % black management defined or calculated for the CPG targets? Must it be calculated from the BEE

scorecard or must it be based on staff numbers. Also, what is defined as management – please provide a

definition.

This means that bidders that meet targets set out in Section 3 of T2 page 12 need not subcontract should they wish not to. All other bidders may JV (consolidated B-BBEE certificate and/or subcontract (subcontracting limited to 30%) to meet the CPG targets. Black ownership will be checked against a valid B-BBEE certificate or certified affidavit. In a case of JV/consortiums, bidders must submit a consolidated B-BBEE certificate to be evaluated.

Section 6 sample table Sample of CPG table updated, an excel version of the table in section 6 will be made available with this addendum. Bidders must use this table to determine how they need to partner in order to meet CPG.

Answer:

Percentage Black management will be based on your company structure and your B-BBEE certificate will not show

this. Management refers to the number of individuals that hold executive directorship, non-executive directorship

and senior management positions at your organization (top structure of your structure).

Percentage of black management refers to a number of black people that are in management positions, expressed

as a percentage of your total management.

2.4. Question:

Clause 4 on page 12 of Part T2 states that “the tenderer must subcontract more than 30% of the contract value

to sub-consultant that are black women owned, black youth owned, PWPDO, or allocate to EME, QSE that are

51% black owned entities.” Is there an upper limit to the % subcontracting? i.e. can one subcontract say 50% (or

more) to an EME? Or must one form a JV if a certain subconsultant % is exceeded?

Answer:

Please note that clause 4 has changed as per the addendum above. It is no longer compulsory for bidders to

subcontract, however bidders should ensure they will be able to meet CPG as set out one section 3 of Appendix

J. Subcontracting is also capped at 30% but bidders may also JV (submit a combined B-BBEE certificate or Affidavit)

to meet the CPG requirements. There’s no cap on JVs and Consortiums.

2.5. Question:

Part C3 page 26: What is SAQSP as all key personnel must to be registered with them?

Answer:

This was a mistake – SAQSP has been changed to ECSA. Please refer to addendum 1.

2.6 Question:

In terms of the Transformation Framework and Specification (Appendix J):

“… the tenderer must subcontract more than 30% of the contract value to sub-consultant that are black women

owned, black youth owned, PWPDO, or allocate to EME, QSE that are 51% black owned entities.”

Please indicate whether a JV partner who meets the Transformation Framework and Specification and would

undertake 35% of the works, be deemed to have met the subcontract/ subconsultant target of 30%. As per

Appendix J (Part T2: Returnable documents). I.e. no further need to sub-consult with any other Targeted

Enterprise as the JV partner would fulfil the requirement

Answer:

Please note that clause 4 has changed as per the addendum above. It is no longer compulsory for bidders to

subcontract, however bidders should ensure they will be able to meet CPG as set out one section 3 of Appendix

J. Subcontracting is also capped at 30% but bidders may also JV (submit a combined B-BBEE certificate or Affidavit)

to meet the CPG requirements. There’s no cap on JVs and Consortiums.

So, if you and your JV partner meet CPG, you will not need to subcontract.

Returnable Documents Reference No. PLZ 6237/2019/RFP Part T2 P a g e | 12

APPENDIX J: Transformation Framework and Specification forms

Airports Company South Africa aims to contract predominantly with Empowering Suppliers per the

definition in P010 004P (ACSA internal transformation policy) were this relates to:

an increase in local production,

raw material beneficiation

retention and employment of black people

the transfer of skills to black owned EME’s and QSE’s.

1. Contract Participation Goals (CPG)

CPG refers to the extent to which the contracted resources achieve predetermined

transformation objectives, expressed as a percentage (%) of the contract value. Bidders are

expected to achieve this target by the end of the project.

2. Bidders are to submit to submit a transformation proposal meeting the CPG target for all

contracts over R1m including VAT.

3. CPG for this contract will be at 50% which will consist of the following B-BBEE elements:



3.3. Enterprise and supplier development: 45% weighting

Refer to Page 3 of Part C3 which provides a calculation table used to calculate the CPG

score in Three (3) above.

4. To facilitate achievement of targets set out in 3, and transfer of skills, the tenderer May subcontract up to 30% of the contract value to entities that are women owned, youth owned, PWPDO, or allocate to EME, QSE that are 51% black owned entities.

5. In the event that the Contractor/consultant fails to substantiate that any failure to achieve the

contract participation goal relating to the granting of a preference was due to quantitative

underruns, the elimination of items, or any other reason beyond the Consultant’s control

which may be acceptable to the Employer, the Contractor/Consultant shall be liable to pay to

the Employer a financial penalty calculated in the following manner:

P = (0,15 x (D – Do) x CA)/100

- where D is the tendered contract participation goal percentage;

Returnable Documents Reference No. PLZ 6237/2019/RFP Part T2 P a g e | 13

- Do is the contract participation goal which the Employer’s

representative, certifies based on the credits passed, as being

achieved upon completion of the contract;

- CA is the contract amount.

- P is the monetary value of penalty payable

No financial award is due for over performance on CPG.

In addition to acknowledging the below, Tenderers must submit a proposal indicating

how the targets stated in three (3) and four (4) above will be achieved.

6. Acceptance:

I/We ________________________________________________________ acknowledge

that I/we have read and understood the contents of this section and we will further achieve

the Contract Participation Targets stated above per clause three 3 of this section by the end

of this project.

Signed:

…………………………

Date:

…………………………………

Name:

…………………………

Position:

…………………………………

Tenderer:

…………………………………………………………………………………………………

Tendering Procedures Reference No. PLZ 6237/2019/RFP Part T1 P a g e | 19

FUNCTIONALITY TABLE

1. EXPERIENCE OF THE ORGANISATION

Note1: The relevant returnable document applicable to this section is Appendix E Note 2: All values must include VAT 1.1. Company Experience

1.1.1 Years of Company Experience

Number of years of experience Points Minimum Required Less than 5 years 0 10 Between 5 and 10 10 10 More than 10 years 20 10

1.1.2 Value of Relevant Works Note 1: “Relevant” refers to the bidder having done asphalt and concrete pavement

rehabilitation projects. It is preferable that the experience pertains to highways or airports

experience.

Number of Projects and points Points Minimum required Less than 3 projects with a value 40 million

0 10

3-7 projects with a value 40 million or higher

10 10


15 10

More than 10 projects with a value 40 million or higher

20 10

Note: With regard to the above table, the works listed as per the relevant returnable document must comprise asphalt and concrete pavement rehabilitation projects only Summary of Scoring for Criteria (2)

Criteria Minimum points Maximum points Years of experience 10 20 Value of works 10 20 Total for the subcategory 20 40


2. KEY PERSONNEL ASSIGNED TO THIS PROJECT

2.1 RESIDENT ENGINEER Note1: The relevant returnable document applicable to this section is Appendix G Note2: The bidder must attach proof of registration with ECSA. Resident engineer must be registered with the Engineering Council of South Africa as Professional Technologist (Pr. Tech) / Professional Engineer (Pr. Eng) Note 3: All values must include VAT. Values indicated must be construction values and not fees. 2.1.1 Personnel years of experience




experience.


0 10


10 10


15 10

More than 10 projects with a value 40 million or higher

20 10




2.2 PAVEMENT ENGINEER

Note1: The relevant returnable document applicable to this section is Appendix G Note2: The bidder must attach proof of registration with ECSA. Pavement Engineer must be registered with the Engineering Council of South Africa as Professional Technologist (Pr. Tech) / Professional Engineer (Pr. Eng) Note 3: All values must include VAT. Values indicated must be construction values and not fees.

2.2.1 Number of years of experience




experience.


0 10

3 or more projects with a value 40 million or higher

10 10


15 10


20 10



Summary of Scoring for criteria (1) and (2)


Category (1) : Company Experience 15 40 Key Personnel: Subcategory (2.1): Resident Engineer

15 30

Subcategory (2.2): Pavement Engineer

15 30

75 100

Scope of Work Part C3 P a g e | 18

PRICING SCHEDULE The pricing is to be done in accordance with the table below: The estimated construction cost is R 73 000 000

Percentage Fees Civil Engineering Services

Percentage of est construction value Amount

Basic Fee

Breakdown of Fees ECSA Stage of Services Percentage Points Total Inception 0,05 Concept and Viability 0,25 Design Development 0,25 Documentation and Procurement 0,15 contract Adminisration 0,25 Close out 0,05

Supervision Cost per month Total Engineer's representative (18 Months Construction) Assistant Engineers Representative (18 Months Construction) Engineer’s representative (Night works for 4 Months)

Testing, Surveys and Investigations 3 000 000,00 Disbursement Costs (as per table 1) Total Cost Estimate Ex Vat Contingency at 10% of Total Cost Estimate Ex Vat Total Cost of Civil Engineering Consultant EX VAT VAT (15%) TOTAL

Note 1: The use of the contingency reflected in the above table is based on the client’s discretion.

Scope of Work Part C3 P a g e | 19

Table 1: Disbursements ITEM NO DESCRIPTION Unit Quantity Rate Price EX VAT 1.1 Provision of

Drawings

1.1.1 A0 size drawing number 200 1.1.2 A3 size drawing number 1000 1.1.3 A2 size drawing number 1000 1.1.4 A1 size drawing number 1000 1.2 Providing

Drawings or Report Electronically, on a memory stick

number 20 Occasions

1.3 Cost of Permits,

training and licences to enable airside access

1.3.1 Actual Cost of Permits, training and licences

PC Sum 1 R 40 000 R 40 000

1.3.2 Handling Costs and Profits in respect of subitem 10.4.1

% R 40 000 ……..%

Total Cost Ex VAT (To be transferred to the disbursements item) NOTE:

Note 2: Tenderers are to make provisions for night works.