Session Meeting Agenda St. Charles Avenue Presbyterian Church

December 16, 2019 – 5:00 P.M.

Call to Order – Dr. Michael Jinkins Devotional – Matt Guy (Worship and Music) Faith Journeys – 2022 Session Class Members

Meg Gammage Aiden Morriss

Moderator’s Report – Dr. Michael Jinkins Clerk’s Report – Laura Shields

▪ Report 1. Committee annual reports due December 20 to Evelyn

▪ Action Items 1. Approval of meeting minutes (attached)

▪ Stated Session Meeting, November 25, 2019 Committee Reports:

▪ Community Ministries – Glen Barnett, Chair (Kathy Randall, Vice Chair) o No report

▪ Congregational Care – Nancy Rix, Chair

o No report

▪ Congregational Life – Allison Tiller, Chair o No report

▪ Finance – Harrison Frampton, Chair (Hunter Hill, Vice Chair)

o November financial statements o 2020 Budget approval

▪ Global Ministries – David Stagg, Chair

o No report

▪ Member Involvement – Brenda Stephens/Margaret Ann Lindsey, Co-Chairs o Elders needed for February 18th PSL meeting in Hammond

▪ Membership – Deanna McLendon, Chair (Louise Schaefer, Vice Chair)

o Update on new member numbers

▪ Personnel – Pete November, Chair (Bob McCleskey, Vice Chair) o Action Item

1. Healthy Pastors, Healthy Congregations Covenant with BOP

▪ Property – Leigh Ferguson, Chair (Kevin Murphy, Vice Chair) o No report

▪ Spiritual Formation – Sarah Edgecombe, Chair (Patrick Egan, Vice Chair)

o No report

▪ Stewardship – Holly Snodgrass, Chair (George Wilson, Vice Chair) o No report

▪ Worship and Music – Matt Guy, Chair (Rick Grubb, Vice Chair)

o Elders needed to serve communion—January 12, 2020 o Action Item

1. Approval of revised communion schedule for 2020

Other Business ▪ Recognition of Class of 2019 Elders – Dr. Michael Jinkins

Pastoral Care

▪ Rev. Sarah Chancellor-Watson Staff Reports

▪ Rev. Sarah Chancellor-Watson ▪ Evelyn Audler ▪ Steven Blackmon ▪ Michelle Murphy ▪ Chris Hazlaris ▪ Savannah Frazier

Closing Prayer – Rev. Sarah Chancellor-Watson

St. Charles Avenue Presbyterian Church

Minutes of Stated Meeting of Session

November 25, 2019

Call to Order – Rev. Michael Jinkins, Moderator

The Moderator called the meeting to order at 6:00 pm.

Attendance –

Present: Evelyn Audler, Arden Barnett, Glenn Barnett, Steven Blackmon, Jessie Bruggers,

Sarah Chancellor-Watson, Philip Clinton, Jamie DeFraites, Sarah Edgecombe, John

Galbraith, Rick Grubb, Matthew Guy, Stephanie Haniford, Chris Hazlaris, Shannon

Holtzman, Michael Jinkins, Margaret Ann Lindsey, Ann Maier, Jeff Mazzanti, Deanna

McLendon, Bob McCleskey, Kevin Murphy, Michele Murphy, Julie Nice, Kathy Randall,

Jane Rasi, Nancy Rix, Susie Rumsfeld, Louise Schaefer, Laura Shields, Holly Snodgrass,

David Stagg, Pat Widhalm, Beth Wren, Scott Zander

Excused: Leigh Ferguson, Harrison Frampton, Larry Hamric, Hunter Hill, Katie Kuhns,

Nell Lanier, Brenda Stephens, Ebie Strauss, Allison Tiller

Absent: Patrick Egan, Noah Hardie, Price Lanier, Pete November, Mary Dawn Pugh,

Conery Schmidt (youth), Jacob Thomas (youth), Nathan Turner, George Wilson

2022 Session Class Faith Journeys –

The members of the 2022 Session Class presented their faith journeys to the Session, after

which a motion was made and duly seconded, and the Session unanimously voted to

approve the 2022 Session Class as Elders.

Moderator’s Report – Rev. Michael Jinkins

Michael circulated a written report in lieu of a formal report, a copy of which is attached

hereto.

Clerk’s Report – Laura Shields

Laura reminded all committee chairs that each committee’s annual report is due and

should be submitted to Evelyn Audler by December 20.

Laura conducted a head count vote as to whether the December 16 Session meeting

should begin at 5:00 versus 5:30 p.m. due to the Saints game that same night and the 5:00

p.m. meeting start time was approved for the December 16 Session meeting.

Laura called for the approval of the minutes of the September 23, 2019 Stated Session

Meeting. A motion for approval was made, duly seconded, and unanimously approved.

Laura also called for the approval of the Membership Committee’s 2019 Roll Review

recommendations. A motion for approval was made, duly seconded, and unanimously

approved.

Committee Reports

Community Ministries – Glenn Barnett, Chair

No report.

Congregational Care –Nancy Rix, Chair

No report.

Congregational Life – Allison Tiller, Chair

No report.

Finance – Harrison Frampton, Chair

In Harrison’s excused absence, Evelyn Audler reported on the October financial

statements provided in the Session packet and on the upcoming Budget Hearings.

Global Ministries – David Stagg, Chair

No report.

Member Involvement – Brenda Stephens/Margaret Ann Lindsey, Co-Chairs

No report.

Membership – Deanna McLendon, Chair

No report.

Personnel – Pete November, Chair (Bob McCleskey Vice Chair)

Bob reported that the Personnel Committee has completed Staff interviews and that the

committee has one issue to address as a committee before bringing it to the Session.

Property – Leigh Ferguson, Chair

No report.

Notwithstanding the absence of a report, Rick Grubb, based upon his experience as an

usher, asked that the Property Committee please consider challenges of accessing the

church for those with disabilities. Ann Maier noted her belief that the choir loft and other

church areas are not easily accessible. Steven Blackmon noted that the State Street side

door to the sanctuary is fully accessible and that a solution might be to improve signage

regarding access issues.

Spiritual Formation – Sarah Edgecombe, Chair

No report.

Stewardship – Holly Snodgrass, Chair

Holly reported on the status of the stewardship campaign. The goal is to reach $1.5

million, but we are currently at just under $1.3 million. Holly circulated a sign-up list for

persons interested in making phone calls to church members who have not yet made a

pledge.

Worship and Music – Matt Guy, Chair

Matt requested approval of the Communion and Special Offering Schedule for January

to June 2020 that was included with the packet provided to the Session in advance of the

meeting. A motion for approval was made and unanimously approved.

Matt also requested approval of the baptisms of Katherine Turner, Liam Harris Winston,

Charles Warner Yoder, Charles Rhodes Meyer, Warner Stillwagon, Terah Louise Turner,

Cal Smith, and Lucille Mae Rodgers. A motion for approval was made and unanimously

approved.

Other Business – Shannon Holtzman

Shannon reported on for plans for the upcoming January 24-25, 2020 Session Retreat to

be held on SCAPC grounds in New Orleans.

Pastoral Care – Rev. Sarah Chancellor-Watson

Sarah reported that Warner Stillwagon remains in the hospital, but that no other SCAPC

members are currently in the hospital.

Staff Reports –

Rev. Sarah Chancellor-Watson –

Sarah reported on the alternative gift market that was held in Fellowship Hall on

November 17, 2019. Sarah also reminded Session members that the White Gift Tree

opportunities will be available in Fellowship Hall and that a new opportunity includes

sponsoring a camper for SCAPC’s Carrollton Christmas Camp.

Evelyn Audler –

Evelyn reported that the Finance Committee will be finalizing the 2020 budget on

December 2, 2019.

Steven Blackmon –

Steven reported that “Music Sunday” will occur on December 22, 2019. Steven also

reported that the NOVA Chorale Christmas Program will take place on December 15 at

7:30 p.m. at Holy Name.

Michele Murphy –

Michele reported on the new approved method for including children within the baptism

service. Michael also reported that SCAPC’s Vacation Bible School program is being

reviewed to determine whether any changes should be implemented.

Chris Hazlaris –

Chris reported that the Confirmation Process will be starting in mid-January 2020. Chris

also noted that the over-arching theme for youth group this year is “blessings.”

Closing Prayer – Rev. Sarah Chancellor-Watson

Rev. Sarah Chancellor-Watson offered the closing prayer and the Session adjourned.

Respectfully submitted,

____________________________________ _________________________________

Laura S. Shields Rev. Michael Jinkins

Clerk of Session Moderator of Session

Moderator’s Report for Session

November 25, 2019

Michael Jinkins

As we approach this Thanksgiving, I would like to express my gratitude for all of you,

our wonderful sessional leaders of the congregation and our gifted and dedicated staff.

It has been a joy this year to serve with you, to learn with and from you, and together to

look forward to the future of our church.

With every week that passes I grow more sure that the Pastor Nominating Committee

will have this search wrapped up in the next several months, and that our congregation

will welcome a new senior pastor sometime in the coming year. Until then, as it says in

the gospels, my face with set like flint toward our readiness for the next great chapter in

the life of Saint Charles Avenue Presbyterian Church. And for this we can all be thankful.

MONTHLY MEMBERSHIP REPORT

MEMBERSHIP DIRECTORY CHANGES & UPDATES

November 2019

ADDRESS UPDATES

Name New Address Steve and Neely Griffith 2808 St. Charles Avenue, NOLA 70115 Jack Smallpage 1205 Arabella St, NOLA 70115 Margaret L. Winston 333 Newman Ave., Jefferson, LA 70121

BIRTHS

Name Birth Date Parents

Emily Anne Staiano 11/28/2019 Patrick and Amanda Staiano

BAPTISMS

Name Baptism Date

Liam Harris Winston 11/3/2019

Charles Warner Yoder 11/10/2019

Charles Rhodes Meyer 11/17/2019

Warner Monroe Stillwagon 11/24/2019

MARRIAGES

Name Wedding Date

n/a

DEATHS

Name Death Date

n/a

NEW MEMBERS

Name Address Date Received n/a ^Received by Transfer of Membership *Received by Reaffirmation of Faith “Received as an Affiliate

©Received by Confirmation

∞Restored to Active Membership

MEMBERS DISMISSED

Name Date Made Inactive

Jenny Bennett 10/22/2019 Transferred to First Presbyterian Church of New York, NY

Cody Bennett 10/22/2019 Transferred to First Presbyterian Church of New York, NY

Della Mays 10/2/2019 Transferred to Redeemer Presbyterian Church, NOLA

Mary DeWitt Dukes 11/25/2019 Transferred to Government St. Presbyterian, Mobile, AL

Trudi Stafford 11/25/2019 Requested to be made Inactive. Moved to Texas.

The following individuals were moved to the Inactive Roll by vote of Session on 11/25/2019

Andrew Dunne Cameron Hadskey Michelle Lindsey Kyle Lindsey Michelle Slatten John Waid Jill Waid

STATISTICAL REPORT

November 2019 Active Membership (as of 10/31/2019) 1116

Gains + 0

Subtotal 1116 Losses - 12

TOTAL FOR NOVEMBER 2019 1104

*Membership Total on 1/1/19 1113 *New Members YTD 18

Day-Date Time(s)

Sunday, January 12, 2020 10:30 AM Communion

Saturday, January 25, 2020 12 noon Session Retreat

Monday, January 27, 2020 off campus PW Retreat

Sunday, March 15, 2020 10:30 AM Communion

Thursday, April 9, 2020 7:30 PMMaundy Thursday -

Communion

Sunday, June7, 2020 9:30 AM Communion

Sunday, October 4, 2020 10:30 AM World Communion Day

No set date at this time off campus Men's Retreat

Tuesday, December 8, 2020 6:00 PM PW Christmas Service

Thursday, December 24, 2020 7:00 PMChristmas Eve -

Communion

Summer Sunday

One unified service

Non-Sunday

serviceElders selected by group

Day-Date Time(s) Special Offerings

Sunday, January 26, 2020 8:30 & 10:30 am Youth Offering

Sunday, April 12, 2020 8:30 & 10:30 am One Great Hour of Sharing

Sunday, May 10, 2020 8:30 & 10:30 am PW B'day Offering

Sunday, September 13, 2020 8:30 & 10:30 am Global Ministries

Sunday, November 22, 2020 8:30 & 10:30 am PW Thank Offering

Sunday, December 20, 2020 8:30 & 10:30 am Music Offering

Thursday, December 24, 2020 4:00 & 7:00 PM Joy Offering

as of 12/11/2019

2020

Communion and Special Offering Schedule

Communion Schedule for the 10:30 Service

Special Offering Schedule

Communion for July-December will be determined at a later date