5 steps to prevent project group meltdown
DESCRIPTION
Educators and students know that project work (including problem based learning or PBL) can be a dream or a nightmare depending on how the project team works together (or not). Here are 5 steps to make the experience better, based on real life project group experiences.TRANSCRIPT
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5 Steps to
Do Great Project Work and
Prevent Project Team Meltdown
Benjamin Ang
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Your Project Group can be a
HIGH PERFORMANCE TEAM or
HIGH STRESS NIGHTMARE
Which would you prefer?
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There are 5 common reasons
for disaster
And there are 5 steps you can take to make a success instead
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1. Communication Failure
is not enough
Can you
get your
part done
by Sat?
BBQ on
Sat?
LOL,
IDK
Sat,
OK
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Step 1: Make a WEEKLY appointment now
“We will meet face to face every Wednesday at 10 am”
Every meeting must end with a WRITTEN NOTE of
What each person has done so far
What each person is supposed to do next
When it has to be done
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2. Wrong Assumptions
Obviously she
should ask me
when the
deadline is
Obviously he
should tell me
when the
deadline is
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Step 2: Clearly Define Roles
and Check at Every Meeting
“John will be in charge of patents. Mary will be in charge of
trade marks”
At the meeting: “John, please brief us on patents. Mary please
brief us on trade marks”
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3. No Knowledge Sharing
I only know
what I was
assigned.
I don’t know
anything the
others are
doing
How will I
pass the
exam?
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Step 3: Brief one another
(and I will quiz you)
John, since you
were assigned
to patents, I will
ask Mary about
patents
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4. Poor Timekeeping
Whatsapp “Where is your section?
The project is due tomorrow 9am!”
“Sorry I am sick, I will send to you by
11 pm tonight.”
OR worse … silence …
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Step 4. Set Pre-Deadlines and Milestones;
Appoint a Time Keeper
At the MEETING:
“John, where are the patents?
Mary, where are the trade marks?
First draft is due in one week!”
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5. Not getting help
Things are not
working.
Maybe if ignore
the problems,
they will just go
away
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Step 5: Tell your Tutor (me)
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Recap of the 5 Steps
Make a WEEKLY appointment now
Clearly Define Roles - and Check at Every Meeting
Brief one another (and I will quiz you)
Set Pre-Deadlines and Milestones; Appoint a Time Keeper
Tell your Tutor (me) if you need help