5 steps to plan your sharepoint migration
TRANSCRIPT
11 Move, Manage, Protect
5 Easy Steps to Plan Your SharePoint Migration
Adam LevithanDirector Product Management, Metalogix
Microsoft MVP
@collabadam
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Pre-Migration Discovery/ Analysis
Collaboration and Content Strategy
• Has anything changed?
• Does my SharePoint Farm represent my current organization strategy?
• Acquisitions?
• Leadership changes?
• Departmental reorganizations?
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Pre-Migration Discovery/ Analysis
Audit and Inventory
• Capture business purpose
• Assess relevance of content
• Assess current users
• Sensitive, Regulatory, Important Content
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Run a content audit
Questionsto ask
What type of data do you have in SharePoint?
Do you know all locations of sensitive data in SharePoint?
Who is responsible for maintaining an inventory of sensitive data?
How do you track which users currently access sensitive data?
What are consequences of inadvertent data exposure?
What data is sensitive (PII, PHI, IP, etc.?)
Do you know who has access to it?
How often is sensitive data inventoried?
How often do you track such access?
Who has accountability for a breach?
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SharePoint Infrastructure
Database & list size
Information architecture
Network choices
Customizations
Security & compliance
requirements
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SharePoint Inventory
• URLs• Site Collection Name• Site Collection Size• Sub site count• Large Lists• Document Versions• Customizations• Site Location/position• Content DB – Size, Number• Site Collections per DB
• Duplicate or Orphaned Site Collections• My Sites – Content DB, Size
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What’s Not in 2016
Deprecated in 2013
• Document & Meeting Workspace
• No more XSLT we now use Display Templates
• FAST Server merged with OOTB 2013 Search
• Web analytics from moved into Search
• Organizational Profiles
Deprecated in 2016
• Wave a fond farewell to SharePoint Foundation
• No more Forefront Identity Management
• Standalone (Single Server) Install Supported for Dev/Test only
• So Long to Tags and Notes (2010)
• Excel Online replaces Excel Services
• BI must use SQL Server 2016
• Say goodbye to Stsadm
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What’s In SharePoint 2016 via 2013
• Search, Continuous Crawl and the new Web Parts
• Social – Community Site, Microblogging and Activity Feeds
• Updated User Interface & branding through the Design Manager
• OneDrive for Business instead of My Sites
• Apps and the App Store
• Claims authentication default
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Hybrid?
http://info.metalogix.com/Resources/sharepoint-2016
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Feature Pack 1 (Nov 2016)
• Logging of administrative actions performed in Central Administration and with Windows PowerShell.
• Enhancements to MinRole to support small environments.
• A new OneDrive for Business user experience.
• Custom tiles in the SharePoint app launcher.
• Unified auditing across site collections on-premises and in Office 365.
• Unified taxonomy across on-premises and Office 365.
• OneDrive API 2.0
• NOTE: Need Software Assurance
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SharePoint Governance – at the outset
SharePoint governance:
Embedded technical layer
control
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Governance creates balance
RISKS BENEFITS
User Adoption
SharePointROI
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Basic levels of governance
Ensures each content asset can be
managed independently.
Ensures each site and customization
(branding, javascript, custom code,
features, web parts) can be managed
effectively by a system.
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Structure of Your Migration
Change Management
• Cutover
• Gradual
Architectures
• Lift & Shift
• Multi-Prong
• Distributed
2626
Physics• Connection Speed
• Network Traffic
• Office 365• Protection
• Throttling – User and Farm
• Virus Scanning
• Distributed Denial of Service Monitoring
• Optimizations• Migration API
• Azure Migration Containers
Resources• $$
• Analysts, Developers and/or Administrators
• Partner Consultants
• Migration Machines
Priorities• What is the value of the
migration project to the organization?
• Are you a seasonal business?
• Is there a time frame that must be met?
Understanding Speed
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Understanding SpeedConnecting to SharePoint/ SharePoint Online
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Does it work as expected?
Office 365
SharePoint 2016
Hybrid
SharePoint 2007
SharePoint 2010
File shares
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People should validate the migration
Migrations worked the
way they were expected
Site owners see what
the content as expected
Findability is what was
expected