5 steps to managing and reusing content
DESCRIPTION
Steps to take to begin improving the way your organization manages and reuses content.TRANSCRIPT
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STEPS TO
MANAGING AND
REUSING
CONTENT
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Improving the way your organization manages and reuses content
• improves employee performance
• facilitates compliance
• reduces costs
• enhances productivity, and
• improves operational efficiency.
Following these 5 Steps will help you get started.
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• Are they operating as “silos”?
1IDENTIFY DIFFERENT AREAS
OF THE ORGANIZATION
THAT FOLLOW
SIMILAR PROCESSES
Get them started sharing content and best practices.
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LOOK CLOSELY AT SYSTEMS
BEING SHARED THROUGHOUT
THE ORGANIZATION2Reusing the content could help drive down costs.
• Does everyone use these systems
in consistent, efficient ways?
• Is standardized system training
available?
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EXAMINE HOW DIFFERENT
AREAS CREATE, STORE
AND MANAGE CONTENT
• How difficult is it for employees
to find and understand the
content they need?
• How is the content kept current?
• Is a content standard in place?
3Identifying best practices would help everyone.
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4LOOK FOR “HIGH-PAYOFF”
OPPORTUNITIES TO
CENTRALIZE CONTROL
OF CONTENT
• Which areas would benefit
most by implementing
CMS?
Convince management by demonstrating potential for ROI.
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PROMOTE A CULTURE
OF SHARING
• What are the best ways to ensure
that everyone is aware of process
improvements and best practices?
5His group just found a way to solve the same problem we’re having!
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INFORMATION MAPPING CAN HELP!
Call us today to find out how we can help, at 1-800-INFOMAP.
Our consultants provide services including:
• Content audits
• Modularization and structuring of content
• Creation of content architectures
• Design of content standards, model documents and
templates
www.informationmapping.com/us