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YOUR PARTNER IN TRANSPORTATION SOLUTIONSYOUR PARTNER IN TRANSPORTATION SOLUTIONS

““5 Easy Steps” 5 Easy Steps” to Saving Moneyto Saving Money

Freight Management ServicesFreight Management Services

““A Program developed by Procurement Groups for Procurement ProfessionalsA Program developed by Procurement Groups for Procurement Professionals

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YOUR PARTNER IN TRANSPORTATION YOUR PARTNER IN TRANSPORTATION SOLUTIONSSOLUTIONS

5 Easy Steps” 5 Easy Steps” to Saving Moneyto Saving Money

TLM has developed a comprehensive program, referred to as the “5 Easy Steps,” designed specifically for governmental procurement departments, universities, educational departments and other procurement departments whom are consumers of goods and have historically allowed their vendors to “control” the freight process.

TLM’s “5 Easy Steps” is an exciting and comprehensive program designed to substantially reduce inbound freight costs that are buried in the cost of the items purchased at a significantly inflated rate. This program is showing savings of up to 50% or more for governmental and educational organizations throughout the United States.


Thinking Out-of-the-BoxThinking Out-of-the-Box

In today’s economic environment, thinking out of the box, to impact budget restraints and shortfalls is crucial. We are currently working with local and state governments, universities, school districts and utility companies to reduce freight costs (hard cost savings) and improve control of inbound processes (soft cost savings), that impact the supplies that are purchased from your many vendors.

Foundation of the “5 Easy Steps” program:Foundation of the “5 Easy Steps” program:

SummarySummary

Quick Reference to Saving MoneyQuick Reference to Saving MoneyTLM’s “5 Easy Steps”TLM’s “5 Easy Steps”

Step 1: UNBUNDLE YOUR FREIGHT CHARGES• We provide you language to incorporate in all future bid requests (RFP) and with existing vendors and contracts. By requiring your vendors to clearly show the freight cost they intend to pass on to you will allow you to make comparisons and to begin to realize significant savings.

Step 2: REQUEST YOUR FREIGHT QUOTE FROM TLM• Simply request your quote by email, phone or fax to your TLM representative. (Note: you may wish to send a copy of the original request that was sent to the vendor)Email: [email protected] (Toll Free): 866-849-0171Fax: 303-683-4094

Mailing Address: 640 Plaza Drive, Suite 140, Highlands Ranch, CO 80129

Step 3: RECEIVE YOUR FREIGHT QUOTE AND COMPARE TLM COST VS. VENDOR COST• You will receive a detailed copy of your quote promptly from your TLM representative.• Compare the TLM quote with your vendor quote and determine if TLM provides you savings.

Step 4: INTIATING YOUR SHIPMENT

• If after comparing the TLM and vendor quote you decide to utilize TLM, simply contact your TLM representative by phone, fax or email indicating that you would like to move forward...or when the final request for purchase or the PO is issued to your vendor, simply send a copy to your TLM representative.

Step 5: LET TLM GO TO WORK FOR YOU • Contact the Supplier.• Coordinate Shipping Specifics.• Verify Weight, Class and Count.• Input information into TLM Online. • Produce and forward necessary paperwork.• Verify Pick-up.• Trace Daily and provide you any necessary feedback• Audit Freight Bills.• Generate tracing reports as requested• Sole Source Billing from TLM. TLM accepts major credit cards, checks and P-Cards.• Work with your core carriers to establish quality and process programs specific to you.

Step 1Step 1

We will provide you language to incorporate in all future bid requests (RFP) and with existing vendors and contracts, which will enable you to make comparisons and begin to realize significant savings.

UNBUNDLE YOUR FREIGHT UNBUNDLE YOUR FREIGHT CHARGESCHARGES

Total Total CostCost

Freight $

Product $


SuggestedSuggested Verbiage


SuggestedSuggested Verbiage


At (your organization’s name), we are attempting to ensure that we are receiving the absolute lowest bid on the actual items we are purchasing. Effective immediately, without exception, all vendors submitting proposals must show the shipping (freight costs) as a separate line item on your bid proposal and invoices. If you are including the shipping cost in the product unit cost, please deduct the amount you are adding for shipping and show it as a separate line item. Freight terms to be FOB Destination.


Note: 1) You may wish to send a copy of the original request that was sent to the vendor.

2) If this is being put out in an RFP, request the quote from TLM once the vendor has been selected.

Step 2

Request your QuoteRequest your QuoteSimply email or fax your quote

request to TLM.

Quote Request Information Quote Request Information

Information needed when you request a quote:

1. Vendor contact information-Company name, contact name, phone number and email, if available

2. Description of what you are purchasing

3. Any special timeframes

4. Include any special delivery requirements that may be necessary, including appointment, lift gate, inside delivery, etc.

5. If the vendor’s freight cost is known, include that in your request.

The easiest and most efficient process is to provide TLM with a copy of the vendor bid-quotation including the vendor’s freight estimate and the vendor's contact information.

Note: To expedite this process, include a note in the email to the vendor stating that TLM will be contacting them for additional information

From:][email protected] Sent: Monday, 16 April, 2012 10:43 AMTo: Erik Weispfenning (TLM Logistics)Cc: [email protected]: Freight Quote Request

Erik - Attached is the bid response from:

Co: XYZ Book PublisherContact: Tom SmithPH: 335-917-2929 Email: [email protected] Freight/shipping with inside delivery has been quoted for a total of $ 3250.00 Please let me know what would be the best option for our university and if you need additional information. Thank you for your assistance. Tom – You will be contacted by Erik Weispfenning, with Transportation Logistics Management (TLM), the freight contractor for E&I. Thank you for your assistance.

Email SampleEmail Sample

Receive your Freight QuoteReceive your Freight Quote

Step 3Step 3: :

VendorVendorTLMTLM

$$$

Savings

&&CompareCompare


Receive your Freight Quote and CompareReceive your Freight Quote and Compare

Sample

Step 3Step 3: :

Quote ID Number: 1050667Customer Ref/PO #: Bill Dailey at Highlands Ranch Carrier: Con-Way FreightEstimated Transit Days: 3

Date: 8/28/2009

Freight Quote Total: $1471.43Vendor Quote: $4203.00Savings $2731.57Savings %: 65%

Receive your Freight Quote and CompareReceive your Freight Quote and Compare

Sample

Freight Quote and Savings

Freight Quote and Savings

Quote # and Carrier In

fo

Quote # and Carrier In

fo

Step 3:


After comparing the TLM and vendor quote and determining the savings that can be realized by utilizing TLM, simply:

1.Advise your TLM representative by phone, fax or email indicating that you would like to move forward

or2.When the final request for purchase or the PO is issued to your vendor, simply send a copy to your TLM representative.

Step 4:

INITIATING YOUR SHIPMENTINITIATING YOUR SHIPMENT

Saving$$$


Vendor Instructions to be Vendor Instructions to be included in POincluded in PO

Sample Verbiage

VENDOR INSTRUCTIONSSHIPPING-CUSTOMER PICK UPVendors for (YOUR ORGANIZATION) must contact Transportation Logistics Management (TLM) to coordinate pick up of commodities, equipment or materials. Purchase orders must ship complete unless authorization from customer and/or TLM is received in advance. Failure to utilize TLM for shipping (YOUR ORGANIZATION) purchase orders will result in your company paying the resulting difference in freight cost. Please contact TLM at 866-849-0171 option 0 or [email protected] to request freight pick up.


Sample of Sample of Vendor Instructions to be Vendor Instructions to be

included in POincluded in PO

VENDOR INSTRUCTIONS

SHIPPING-CUSTOMER PICK UPVendors for (YOUR ORGANIZATION) must contact Transportation Logistics Management (TLM) to coordinate pick up of commodities, equipment or materials. Purchase orders must ship complete unless authorization from customer and/or TLM is received in advance. Failure to utilize TLM for shipping (YOUR ORGANIZATION) purchase orders will result in your company paying the resulting difference in freight cost.

Please contact TLM at 866-849-0171 option 0 or [email protected] to request freight pick up.


• Sole Source Billing from TLM. For your convenience, TLM will accept credit cards, checks or P-Cards for payment.• Work with your core carrier group to establish quality and process programs specific to you and your buyers. • Work with you in regard to the filing of claims while developing a claims prevention program with you and your carriers.

• Contact the Supplier and Coordinate Shipping Specifics• Verify Weight, Class and Count• Input information into TLM Online • Produce and forward necessary paperwork• Verify Pick-up• Trace Daily and provide you any necessary feedback• Audit Freight Bills• Generate tracing reports as requested

We will:We will:

LET TLM GO TO LET TLM GO TO WORK FOR YOUWORK FOR YOU

Step 5:Step 5:


This document and literary property is the sole property of Transportation Logistics Management, Inc. and is being provided to be used in the education and training of its clients. Nothing in the works and materials attached shall be copied, reprinted or posted by any other entities, without written permission by Transportation Logistics Management, Inc.

copyright © 2009 Transportation Logistics Management, Inc.

640 Plaza Drive, Suite 140Highlands Ranch, CO 80129

Office: 303.6783.4093 www.tlmlogistics.com

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