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RECOGNIZING INNOVATION, ACHEIVEMENT, COMMITMENT,CONTINUAL IMPROVEMENT AND LEADERSHIP

TOWARDS EXCELLENCE IN 5S (SAFETY SECURITY SERVECIABILITY SOCIABILITY

& SUSTAINABILITY) FOR HOUSING SOCIETIES

4th ANNUAL HSE EXCELLENCE AND SUSTAINABILITY AWARD FOR

HOUSING SOCIETIES 2019

LEARNING AND MOTIVATIONAL FORAT OF

HOUSING SOCIETY AWARDS

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BENEFITS TO SOCIETY ?

STATUS IN CITYThe awarded societies shall be recognized as one of the premium society in the community andhence bringing pride to the residents and at the same time increasing the valuation of propertyin the locality.REDUCED INSURANCE PREMIUMThe insurance companies will have more confidence in awarded societies as they meet all thesafety, fire and other norms. Hence we can have a tie-up with them to reduce the premiums forthe awarded societies which gives them the direct benefits.SAFE SOCIETYThe residents shall always feel stress free, healthy, enjoy sociability and secured when residing inthe awarded societies and would not even mind any premium rates for the same for initiativestowards sustainability.SUSTAINABLE SOCIETYThe societies that are really serious towards their contribution toward the environment shallhave reduced electricity bills, reduced water consumption, reduced waste generation, reducedbreakdown of the lifts and other infrastructure, etc. thus bringing down the cost of maintenanceand cost of living for the residents. The societies focusing on solar and renewable energy mayeven earn by supplying the surplus power to external consumers, supplying manures to farmersat low cost as tangible benefits and other intangible benefits in terms of improved livingenvironment to reduce their medical bills.

NEXT YEAR UPGRADATION OF HOUSING SOCIETY SUSTAINABILITY AWARD

The format of the award is set to get upgraded from the year 2020 with mobile app based onlineentries, which shall have data fields on monthly basis and no separate preparation or applicationfilling every year. The app based approach to the award shall bring below advantages to societieswho are keen on making their societies sustainable. This shall be live app which shall be used by society / buildings to keep their track records

so that they do not have to log their details every year for awards. The societies can see the analytics of how societies in their own area are performing and

improving in their locality, thus bringing competition among societies. The societies shall receive monthly score cards based on the information that they have

updated on the app thus there will be monthly leagues among them. The societies shall be regularly updated on the legal updates of their states in case of any

revisions taking places, hence keeping them updated on various local policies. The societies shall receive monthly posters and articles on how to further improve their

scores by taking innovative initiatives towards sustainability. The societies shall receive quarterly newsletters and e-magazines with case studies of

different society initiatives. The societies shall have impact run competitions leagues through Impact startup thus

taking steps towards improving health of each of the family members. The societies shall have the legal compliance status on the app that they can use it for

ensuring that they always remain complied all the times. The societies can share photographs of their initiatives and best practices on the app that

shall be shared with all the other societies. Once it is used regularly by the societies, automatic awards scores shall be generated

every year and societies shall be intimated with charts showing their continual growth.



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KEY DATES OBJECTIVES AWARD CATEGORIES

4TH MARCH 2019 - NSD

Award Announcement

30th APRIL 2019

Submission Deadline

28th JUNE 2019

Finalist Announcement

12th JULY 2019

Award Ceremony

OHSSAI 4th ANNUAL HOUSINGSOCIETY SAFETY &SUSTAINABILITY AWARD 2019shall recognize innovation,achievement, commitment, toimproving HSE performance andsustainability, within theparticipating housing societies.

Internationally and in India, housingsocieties have starting to think ofhealth, safety, environment andsustainability as a core ingredient tomanaging housing societies, ratherthan a narrow issue about legalcompliance. Hence OHSSAI Awardsshall recognize the efforts forimproving housing societymanagement through Health &Safety, Environmental andSustainability initiatives.

OHSSAI Fire Safe Housing SocietyAward shall recognize the besthousing society for maintaining it“Surakshit” for their members.

OHSSAI Secure Housing SocietyAward shall recognize the besthousing society that is “Rakshapurn”for their members.

OHSSAI Serviceable Housing SocietyAward shall recognize the besthousing society that is most energyefficient and uses renewable energyto reduce energy bills, making it“Upyojya”.

OHSSAI Socialable Housing SocietyAward shall recognize the besthousing society that has taken bestinitiative for social wellbeing andhealth wellbeing of the membersmaking it “Samajik”.

OHSSAI Sustainable Housing SocietyAward shall recognize the bestsociety has taken best initiativestowards environment protection andwaste reduction, making it “Satat”.

OHSSAI Innovative Housing SocietyAward is for any extra ordinaryinitiative that becomes benchmarkfor others.

OHSSAI Social Safety Professional ofYear Award is for safety professionalwho has made contribution tosociety along with his professionalrole.

You can apply for a single categoryand/or multiple categories by fillingseparate nomination form &separate questionnaire

Best Initiative Awards as

OHSSAI Fire Safe HS Award

OHSSAI Secure HS Award.

OHSSAI Serviceable HS Award

OHSSAI Sociable HS Award

OHSSAI Sustainable HS Award

Innovative HS Award

Social Safety Professional of Year

HOW TO ENTER ENTRIES & SCOPE

All submissions must be madethrough email and be no larger than10 MB along with one hard copysubmitted to corporate address inaward application form.

Select the category of award youwould like to apply for along withcategory of company.

Completely answer the questionnairegiven in the respective form for theselected category of award.

Attach the document that supportand justifies your answers.

Fill the award entry form and scrutinyform and attach award entry fee.

Send one hard copy to corporateaddress of OHSSAI.

Forward the soft copy of entire entryto [email protected]

Submit your entry to OHSSAI no laterthan closure of business hours on30th April 2019.

Post submission dead line, no entriesshall be eligible for evaluation.

Entry is open to all housing societiesthat are registered under societiesact ‘Cooperative Housing Society Act’of respective states and hasvalidated Occupation Certificatefrom the respective local municipalcorporation.

The initiatives submitted must havebeen in place during 2018 but mayhave been introduced prior to then.

Existing ideas/programs will only beeligible if they can be proven to havebeen significantly and innovativelyadapted.

MOTIVATIONAL FORMAT AWARD

The award system at OHSSAI ispresented in a motivational formatthat encourages the participatinghousing societies towards continualimprovement, for achieving betterstar rating for their organization. Thisaward gives a weight-age to thesociety in their locality and marketand also recognizes them as a Health,Safety, Environment andSustainability driven society. Thesurveillance audit for the first timeintroduced for awards further helpssocieties to continually improve andbenchmark themselves in their city.

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mailto:[email protected]

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Participating Housing Society

Society Name :

Postal Address :

Contact Person

Name Designation

Official Email Mobile

Personal Email

Society Category Based on Status & Height Category * Based on City

Under Planning A-1

Under Construction A

< 5 Floors B-1

5 - 15 Floors B-2

15 - 30 Floors C

31 - 45 Floors * Based on HRA Classification

46 - 60 Floors

> 61 Floors

Category of Entry

OHSSAI Fire Safe Housing Society Award

OHSSAI Secure Housing Society Award

OHSSAI Serviceable Housing Society Award

OHSSAI Socialable Housing Society Award

OHSSAI Sustainable Housing Society Award

OHSSAI Innovative Housing Society Award

OHSSAI Social Safety Professional of Year Award

Submissions & Enclosures

Form No. Encl :

Form No. Encl :

Form No. Encl :

Form No. Encl :

Form No. Encl :

Form No. Encl :

Form No. Encl :

Declaration

I hereby declare that the information provided herewith and in the attachment are true to the best of my

knowledge. I have read all the rules and regulation of the awards and I authorize the panel of judges to

visit our premises for award evaluation and surveillance evaluation, if decided by the jury. If any

information is found to be false at any stage of selection or after the award, I shall abide to return the

award to OHSSAI.

Signature Date

Name Place

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BUILDING DETAILS

Society Name :

Postal Address :

City : PIN :

Registration No.: Registration Date :

Number of Bldgs : Number of Floors :

No. of Flats : No. of Residents :

Old Aged (>60Y) : Adults (21-

59Y)

Children (5-19Y) :

Infants (< 5Y) : Disabled : Wheel chaired :

Year of Const. : Total Society Area :

Built-up Area : Carpet Area : Common Area :

Amenities :

HSE&S COMPLIANCES :

1. Occupation Certificate Received Yes No

Certificate No. Dated :

2. Structural Stability Certificate Yes No

Certificate No. Dated :

3. Structural Audit Done Yes No

Audit No. Dated :

4. Electrical Audit Done Yes No

Audit No. Dated :

5. Fire NOC in place Yes No

NOC No. Dated :

6. Fire Audit Done Yes No

Audit No. Dated :

7. Building Insurance is Valid Yes No

Insurance No. Dated :

8. Building Mgmt by External Agency Yes No

Agency Name Managed Since :

DECLARATION

I hereby declare that the information provided herewith and in the attachment are true to the best of my

knowledge. I have read all the rules and regulation of the awards and I authorize the panel of judges to

visit our premises for award evaluation and surveillance evaluation, if decided by the jury. If any

information is found to be false at any stage of selection or after the award, I shall abide to return the

award to OHSSAI.

Signature Date

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Objective of the AwardsThe OHSSAI 4TH Annual Housing Society Safety and Sustainability Award 2019 shall recognize innovation, achievement, sustainability and commitment to improve performance in

participating housing societies and honoring the top leaders behind them during the year 2018. These awards shall also facilitate the safety officers for their contribution towards

community along with their roles in their respective companies.

Assessment ProcessThe assessment criteria are objective, comprehensive and rigorous. The assessment process comprises of following stages;

•Assessment of application based on scrutiny and eligibility criteria of award.

•Application forwarded to Award Panel, for review at three stage process i.e. assessment of submission, onsite verification by site visits, as decided by the jury & final

presentation in front of jury.

•Compilation of Award Assessment and announcement of final awarding housing society in 5 Star rating format based on 5S excellence in societies.

Award categories and definitionsThe Award categories and the parameters for evaluation may be changed / modified / split / merged / increased or cancelled by the Awards Panel based on the number of entries

received in any category, and the quality of the entries. The decision in this regard will be final and non-contestable. The Awards Committee shall not entertain any queries in this

regard.

Entries & ParticipationThe call for entries for the Awards may be announced in one or more ways, such as through e-magazine, direct contact with potential applicants, etc. and that shall be construed to

be adequate notice for call for entries. The Awards Panel and / or Jury have the right to nominate any person/ organization in any Award category to build the quality of entries in

that Award category. Applicant can apply in or be nominated in more than one Award categories subject to fulfillment of rules and regulations mentioned herein. An Applicant can

submit more than one entry in an Award category if the entries are for different initiatives / persons / locations / products. A new application form must be submitted for each

initiative / category, each plant, and each site. If separate application forms are received for the same housing societies, such entries will be treated as one entry. The Awards

Panel has the right to reclassify application forms from one category to another, at its discretion.

Eligibility Criteria for participation in the AwardsThe participating housing society should have registered in India. The initiative should have been implemented in the period 1-Jan-2018 to 31- Dec-2018. NOTE -The Award Panel

may modify the eligibility criteria from time to time with retrospective effect. The Award Panel holds the right to disqualify any application which does not meet the eligibility criteria

without assigning any reason whatsoever.

Receipt of entriesParticipation in the Awards in any manner will be construed as an acceptance to the Rules and Regulations stated herein. Applicant has to apply for the Awards by submitting the

completed application form in both the formats i.e. Hard Copy to below address and Soft Copy to below email address with subject line as OHSSAI Housing Society Award 2019;

• Email the scan copy of completed application form along with attachments to [email protected]

• Send only one hard copy of the completed application along with attachments via courier to: #1505, Woodbine, Everest World, Kolshet Road, Thane(W) - 400607, India. The

completed form must reach us by 30th April 2019.

Receipt of application forms after last date of receipt specified may be permitted only at the discretion of the Awards Panel. Awards Management may not consider / be responsible

for application forms that are in incorrect format / without declaration / received late / corrupt etc.

Screening of received application formsOHSSAI shall appoint experienced personnel to screen application forms to ensure adherence to the eligibility criteria and rule and regulations. Entry forms must be filled in

English only. The declaration at the end of the application form must be signed by the society chairman/secretary/treasurer of the participating housing society. Application Forms

that are received incomplete in any manner may be disqualified by the Awards Panel. Applications may be disqualified if they do not follow any of the rules & regulations stated

here-in. Disqualification of entries received is at the sole discretion of Awards Panel, on a case by case basis.

Application InformationIf at any time, any information provided by any Applicant is found to be incorrect in any manner, then the Applicant shall not be permitted to continue participation in the Awards. If

after the conclusion of the Award ceremony, any information provided by an Applicant is found to be incorrect in any manner, then the applicant shall be liable to return the trophy /

certificate provided to the Applicant under this Award, if any. Determination of whether information is incorrect or not rests with Awards Panel through three stage evaluation. The

Awards Panel has the right to ask for proof of information provided / audit the information provided in the Application Form, visit the premises to conform it, at the cost of the

housing society. If such a request is made and the Applicant does not comply, the Applicant could be disqualified from participation at the Awards.

Short-listing upto 5 applications in each award categoryApplication Forms received shall be collated under each award category for evaluation by Awards Panel. Determination of the Award category to which an application belongs is at

the discretion of Awards Panel. Awards Panel reserves the right to make the final judgment in case of any ambiguity in Rules and Regulations / disputes over suitability. The Initial

Jury shall select up to 5 Nominees per Award category based on pre-defined evaluation parameters who shall qualify for the final round. In the event no Application Forms in a

category are found to be worthy of inclusion in the Awards, the Award category may be cancelled. The decision of the above short-listing is binding and final on all Applicants.

Verification of the information provided in the Application FormThe Awards Panel shall contact the Applicant, if required, for any clarifications needed regarding the information provided in the Application Form and to conduct a physical

verification of their premises (for shortlisted applicants only). The Awards Panel shall appoint qualified personnel to visit the shortlisted applicants’ premises to verify the information

and claims provided in the application form. The Awards Panel shall make the best efforts possible to contact the Applicants, but shall not be responsible if the person does not

participate in or does not agree to the conduct of the verification, or are not contactable. In the event that it is not possible to conduct a verification of the Applicant for any reason

beyond its control, Awards Panel may, at its discretion, disqualify the Applicant or continue in such other manner as deemed fit.

Determination of WinnersThe Final Jury of Award Panel shall score / rank the Nominees based on the Application Form submitted by them, the site visit and a presentation made by the Nominee in person.

There could be one or more Winners in each Award category, at the discretion of the Final Jury. The determination of who should receive an award for any Award category rests

with the Final Jury. The Jury’s decision is final and binding on all Nominees. The Jury may also decide, in order to maintain high standards of these awards, that there could be no

Winner in a particular category. Also OHSSAI shall verify the standard being maintained twice in a year by conducting surveillance audit (at the cost of applicant) to ensure

that award is given to the deserving applicant. The first visit will be during award evaluation and second visit may be random at the short notice, post receipt of award. The

applicant by applying gives consent for such two visits, at his own cost .

GeneralApplicants understand and agree that merely by applying for these Awards does not entitle the Applicant to an award or to any other form of consideration. Participation in the

Awards will be construed as an acceptance of the Rules and Regulations stated herein. Decision of Awards Panel on all matters is final and binding on all Applicants and

Nominees and no correspondence shall be entertained on the same. Nominees and Winners permit free of cost the use of their name and factual information about their

application and entry(s) in the public media (for the build-up to the Awards, during the Awards ceremony, etc) and do not have any right to any revenues earned through intellectual

property rights generated by the Awards, if any. Applicants, Nominees & Winners permit OHSSAI to use the information provided by them in the application form(s) (including

information about the ideas or initiatives) free of cost and without any right to any revenues earned through intellectual property rights generated by publishing of the information.

Awards Panel shall not be liable for any claims / disputes made by the Applicant or Nominee in relation to the Awards. The Awards Panel cannot and shall not be accountable /

liable for any disruptions / stoppages / interruptions or cancellation of the Awards. The Awards Panel and its contractors cannot be held responsible for matters out of its control

and for force majeure reasons. Additions, deletions and / or modifications to these Rules and Regulations are at the discretion of the Awards Panel and the Awards Panel may

make such additions / deletions and / or modifications, at any time. All disputes relating to or arising out of the Awards shall be subject to the laws of India, and shall be subject to

the exclusive jurisdiction of the courts of competent jurisdiction at Mumbai, India. The Applicants and Nominees agree that they shall hold harmless the Awards Panel, its

employees, officers, contractors or other persons and shall defend them against any loss, claim, demands, costs, damages, judgments, expenses or liability arising out of or in

connection with any or all claims whether or not groundless, that may be brought against the Awards Panel by any third party in connection with participation in or winning the

Award. All costs of participation in the Awards are to be borne by applicants unless specifically conveyed in writing to the applicant.

These rulesThe Application Form signed by the Applicants would signify their acceptance of these Rules and Regulations. If Applicants are unclear as to the rules or any element of the

Awards or experience difficulties of any kind, they can write in their questions, problems or queries to the corporate address. The Awards Panel shall endeavor, but not be liable, to

the best of its ability to respond thereto.

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OHSSAI FIRE SAFE HS AWARD

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Note : The current form is very basic for initial application with intention to make societies awareabout the impact of such initiatives on overall nation. The forms eventually shall get aligned withthe local policies and its benefits to the society, so that there is win-win situation for governmentto make policies most suited to people and at the same time people are aware about how toexercise the benefits out of those policies.

FIRE & SAFETY COMPLIANCES :

1. Fire Audit Done Yes No

Report No. Done By :

2. Any Fire Incident in Past (small/major) Yes No

No. of Incident Root Cause :

Incident Detail

3. Fire Hydrant System is Active Yes No

4. Fire Extinguishers Available & Checked Yes No

5. Fire Alarm System is Active Yes No

6. Form B Available and Submitted Yes No

7. Fire NOC in place Yes No

8. Emergency Public Address System Yes No

9. Emergency Mock Drill Done Yes No

10. Fire Training Provided to members Yes No

11. Fire Doors are 2hrs rated Yes No

12. Electrical Shafts are sealed Yes No

13. First Aid Box Available Yes No

14. Florescent Emergency Signage In Place Yes No

15. Designate Assembly Area Yes No

16. ELCB / RCCB Provided Yes No

17. No Fall Hazards Yes No

18. Thermography of panels done Yes No

19. Safety Hazards Reported & rectified Yes No

20. All members participate in F&S Yes No

Fill the below form completely in detail and furnish objective evidences to support your submission. In caseyou do not comply or do not have the data, do mention there that the society does not have the data, butwould surely submit the data for next year award. With this commitment, it becomes an committedimprovement area for you.



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OHSSAI SECURE HS AWARD

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Note : The current form is very basic for initial application with intention tomake societies aware about the impact of such initiatives on overall nation.The forms eventually shall get aligned with the local policies and its benefitsto the society, so that there is win-win situation for government to makepolicies most suited to people and at the same time people are aware abouthow to exercise the benefits out of those policies.

SECURITY COMPLIANCES :

1. Security Audit Done Yes No


2. Any Security Related Incident in Past Yes No


Incident Detail

3. Physical Security Guards at Entrance Yes No

4. Swipe or Biometric Security Yes No

5. ID Card System for Servants Yes No

6. CCTV in place at key locations Yes No

7. Fencing System Adequate Yes No

8. Intercom System Yes No

9. Vehicle Stickers and Entry Registers Yes No

10. Visitor Entry Registers Yes No

11. Servant Entry Registers Yes No

12. Any App or Software Used Yes No

13. Vehicle Check Equipment and System Yes No

14. Gate Barrier Yes No

15. Speed Breakers & Speed Control Yes No

16. Adequate Illumination Yes No

17. Adequate Signage Yes No

18. Locks for Critical Area with Register Yes No

19. Security Trained and Alert Yes No

20. Complain Register Maintained Yes No



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OHSSAI SERVICEABLE HS AWARD

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SERVICEABILITY COMPLIANCES :

1. Maintenance Schedule Available Yes No

Schedule No. Done By :

2. Any major equipment incident in Past Yes No


Incident Detail

3. DG Backup Available Yes No

4. Solar Energy Generated Yes No

5. Electric Vehicles encouraged. Yes No

6. LED Lights used in common area Yes No

7. Wind Energy Used Yes No

8. Car Pooling System Used Yes No

9. BEE Star Rated Appliances Used Yes No

10. Energy Efficient Pumps Used Yes No

11. Greenery Maintained in Premises Yes No

12. Light Sensors Used Yes No

13. Natural Ventilation used during day Yes No

14. Breakdown History is Maintained Yes No

15. AMC is given for all equipments Yes No

16. Avg. Electrical Consumption per month for Common Area

17. Avg. Energy Generation per month from Renewable Sources

18. Avg. Energy Saved per month from 2018 Initiatives

19. Avg. Decrease in equipment incidents or breakdowns.

20. Avg. Decrease in carbon footprint for society management

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OHSSAI SOCIALABLE HS AWARD

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Fill the below form completely in detail and furnish objective evidences to support your submission.. Incase you do not comply or do not have the data, do mention there that the society does not have the data,but would surely submit the data for next year award. With this commitment, it becomes an committedimprovement area for you.


SOCIALABILITY COMPLIANCES :

1. Health Audit Done Yes No


2. Any Health Related Incident in Past Yes No


Incident Detail

3. Festival Gatherings done Yes No

4. Sport Activities done Yes No

5. Social Gatherings done Yes No

6. Sr. Citizen Gatherings done Yes No

7. Fencing System Adequate Yes No

8. Competitions done Yes No

9. Health Camps done Yes No

10. Vaccination Drives done Yes No

11. Awareness Programs on Safety done Yes No

12. Awareness Programs on Fire done Yes No

13. Awareness Programs on First Aid done Yes No

14. Awareness Programs on Energy Saving Yes No

15. Awareness on Water & Waste Mgmt. Yes No

16. Awareness Programs on Women Safety Yes No

17. Awareness Programs for Sr. Citizens Yes No

18. Health Improvement activities Yes No

19. Motivational Programs Yes No

20. Cultural Programs Yes No

Bringing People Together socially but Not Digitally

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OHSSAI SUSTAINABLE HS AWARD

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Fill the below form completely in detail and furnish objective evidences to support your submission.. Incase you do not comply or do not have the data, do mention there that the society does not have the data,but would surely submit the data for next year award. With this commitment, it becomes an committedimprovement area for you.


SUSTAINABILITY COMPLIANCES :

1. Sustainability Audit Done Yes No


2. Any Sustainable Related Issue faced Yes No

No. of Incident Eg. Bore well dried Root Cause :

Incident Detail

3. Renewable Energy Sources Used Yes No

4. Rain Water Harvesting System in Place Yes No

5. Water Conservation Initiatives taken Yes No

6. Waste Reduction Practices Used Yes No

7. Hazardous Waste Disposed as per law Yes No

8. Energy Conservation Initiatives taken Yes No

9. Non-toxic Materials used Yes No

10. Efficient Star Rated Equipments used Yes No

11. Tree Plantation Drives takenup Yes No

12. Noise Levels maintained (45-55 dB) Yes No

13. Zero Discharge of waste and waste water Yes No

14. Water Consumption per month

15. Waste Water Generation per month

16. Waste Water Reused & Recycled per month

17. Rain Water Harvested & Rechared in Borewell

18. Solid Waste Generation per month

19. Solid Waste Reused & Recycled per month

20. No. of Trees Planted in the premises

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OHSSAI INNOVATIVE HS AWARD

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Briefly submit a detailed report on innovative idea that has been implemented by your housing societytowards improvement of the 5S elements (i.e. Fire & Safety, Security, Serviceability, Sociability andSustainability) and furnish objective evidences to support your submission along with the benefit derivedfrom the initiatives. In case you wish to submit more than one innovative initiatives, you are allowed to dothat, if you think that such initiatives shall also help other housing societies to further improve.

Please note that you may be invited by the housing societies who are willing to execute the similarinitiatives in their premises and you agree to extend the advisory support to such housing societies, as oursocial responsibility and a contribution to the nation at large.

Following questions needs to be addressed for each of the initiatives you wish to submit for the award;1. Details of the initiatives. (in 100 words)2. How it was executed in your housing society ? (150 words)3. How it has helped your housing society ? (100 words)4. Before & After photos or improvement figures5. Recommendation for housing societies (100 words)


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