48th annual federation convention ramkota inn/aberdeen

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SD Federation of NARFE Chapters 48 th Annual Federation Convention Ramkota Inn/Aberdeen Convention Center Aberdeen, South Dakota May 6, 7 & 8, 2014 Monday, May 6, 2014, EVENING SESSION The Opening Session was preceded by Social Time and Entertainment by the Aberdeen Community Theatre Improv. Troupe The Opening Session of the 48 th annual SD Federation of NARFE Convention was called to order in the Theater at 7:40PM by Pres. Roger Youngman. After a Moment of Silence, Posting of the Colors was presented by the Warner Legion Post 137 followed by the Pledge of Allegiance by Aberdeen Host Chapter President, Patsy Weigel. The National Anthem was sung by Hank Bowker. Pres. Youngman welcomed the membership to Aberdeen for their 48 th Annual Convention. He reminded us that this was “Public Service Recognition Week.” The Welcome to Aberdeen was given by Mayor Mike Levsen. He thanked us for our service as Federal Workers and supports us. Response by Patsy Weigel. A Proclamation by Mayor Levsen, making May 1 – 7, 2014 Public Service Recognition Week was read. Mayor Levsen was thanked for his support. Presentation of Chapter Banners. The name of each Chapter President, the chapter’s charter date and current membership number, were announced by Pres. Youngman, as a representative of those chapters went forward to stand by their Chapter banner. Pres. Youngman introduced Federation Officers - 1 st V.P John Phelan, 2 nd V.P. Maeve King, Secretary Nancy Dowding, Treasurer Dave Matson and Immed. Past Pres. Bernie Christner. District Reps. are Jeff Oltman District I, Patsy Weigel District II, Jackie Bjorke District III and Karen Phelan District IV. Also introduced were Region V V.P. Carol Ek and Region V Alzheimer’s Coordinator, Janice Neuschafer. Sargents’at Arms are Roger Roth and Larry Heidt. Pres. Youngman announced that there will be fines of $25.00 each for anyone with a cell phone turned on that rings. The fines would be split between Alzheimer’s and NARFE-PAC. The name of each Chapter President, the chapter’s charter date and current membership number, were announced by Pres. Youngman, as a representative of those chapters went forward to stand by their Chapter banner. Pres. Youngman introduced our Keynote Speaker, Carol Ek. She thanked us for inviting her and talked about the FON and the following: - Realignment of the States from 10 Regions to 5 Regions. Effective Nov. 1, 2014, Region V will be changed to Region III and will add the states of Illinois, Indiana, Michigan and Wisconsin to the 7 states originally in Region V (Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota and South Dakota. This will total 11 States in Region III. So we would have 5 Regional Directors plus 2 Appointed Directors. Going from the cost of 10 Regions to 5 would mean $175,000.00 saved. This realignment is currently non-negotiable. There are rumors of resolutions to the 2014 National Convention Page 1 of 14

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Ramkota Inn/Aberdeen Convention Center Aberdeen, South Dakota
May 6, 7 & 8, 2014
Monday, May 6, 2014, EVENING SESSION
The Opening Session was preceded by Social Time and Entertainment by the Aberdeen Community Theatre Improv. Troupe
The Opening Session of the 48th annual SD Federation of NARFE Convention was called to order in the
Theater at 7:40PM by Pres. Roger Youngman. After a Moment of Silence, Posting of the Colors was presented by the Warner Legion Post 137 followed by the Pledge of Allegiance by Aberdeen Host Chapter President, Patsy Weigel. The National Anthem was sung by Hank Bowker. Pres. Youngman welcomed the membership to Aberdeen for their 48th Annual Convention. He reminded us that this was “Public Service Recognition Week.” The Welcome to Aberdeen was given by Mayor Mike Levsen. He thanked us for our service as Federal Workers and supports us. Response by Patsy Weigel. A Proclamation by Mayor Levsen, making May 1 – 7, 2014 Public Service Recognition Week was read. Mayor Levsen was thanked for his support. Presentation of Chapter Banners. The name of each Chapter President, the chapter’s charter date and current membership number, were announced by Pres. Youngman, as a representative of those chapters went forward to stand by their Chapter banner. Pres. Youngman introduced Federation Officers - 1st V.P John Phelan, 2nd V.P. Maeve King, Secretary Nancy Dowding, Treasurer Dave Matson and Immed. Past Pres. Bernie Christner. District Reps. are Jeff Oltman District I, Patsy Weigel District II, Jackie Bjorke District III and Karen Phelan District IV. Also introduced were Region V V.P. Carol Ek and Region V Alzheimer’s Coordinator, Janice Neuschafer. Sargents’at Arms are Roger Roth and Larry Heidt. Pres. Youngman announced that there will be fines of $25.00 each for anyone with a cell phone turned on that rings. The fines would be split between Alzheimer’s and NARFE-PAC. The name of each Chapter President, the chapter’s charter date and current membership number, were announced by Pres. Youngman, as a representative of those chapters went forward to stand by their Chapter banner.
Pres. Youngman introduced our Keynote Speaker, Carol Ek. She thanked us for inviting her and talked
about the FON and the following: - Realignment of the States from 10 Regions to 5 Regions. Effective Nov. 1, 2014, Region V will be changed to Region III and will add the states of Illinois, Indiana, Michigan and Wisconsin to the 7 states originally in Region V (Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota and South Dakota. This will total 11 States in Region III. So we would have 5 Regional Directors plus 2 Appointed Directors. Going from the cost of 10 Regions to 5 would mean $175,000.00 saved. This realignment is currently non-negotiable. There are rumors of resolutions to the 2014 National Convention Page 1 of 14
to change back to 10 regions. -She shared Greetings from HQ NARFE. There will be two presentations tomorrow covering the Future of NARFE (FON) in a SKYPE Go To Meeting with Bruce Coleman and Legislation with Sarah Weissmann. After tomorrow’s presentations, Carol will pass out a survey for us to fill out. She will take these surveys back to the NEB with the reactions. -Membership. In 1986 NARFE membership was around 500,000 members. At last count, NARFE membership is down to 249,392 members. 65% of NARFE operational funds are derived from NARFE membership dues, therefore when NARFE loses members, NARFE loses money. HQ NARFE Treasurer, Dick Thissen, has done a fantastic job getting people to donate money, but we can’t plan on donations. $10 million was made this year by donations for the cards, calendars and etc. We’ve got to recruit new members. Pres. Youngman suggests we carry a membership application with us and let prospective members know we want their support. -National Officers would be changed from 4 to 2 officers. Retaining the President and Treasurer and doing away with the Vice President and Secretary positions. Currently the National President is in charge of Public Relations and Legislation (visits to Capitol Hill). The Treasurer is responsible for the Finances (dues, payments, funds into the organizations). The Secretary is the Membership Chair and the Vice President is in charge of technology (IT). We need a CEO for continuity. We lose it when we get new officers. After the change the CEO would be in charge of running the operation. -We will be asked to allow the NEB continued development of the FON. What we will see in the presentation is what authority the FON gives the NEB to move forward using the FON. -Carol encourages everyone who can attend to go to this National 2014 Convention. It is a most important one because of the decisions will be made. -E-Chapters will change. -The NARFE Legislative Office visits the “HILL” every day. They are in the top “10” in the nation for Legislative Groups. There are a lot of battles to fight. C-PI is in the background right now. If we are asked to write to our Congressional people “DO IT”. -Region V currently has 318,613 emloyees (potential members). 19,770 are in NARFE. That’s 6.4%. The highest Region in the U.S. SD has a potential of 20,977. 1,470 are NARFE members. That’s 7.3%. 483 of these members have e-mail in NARFE for GEMS. We need to get away from the fear of using computers. - The NEB can’t change what’s in the National By-Laws right now until the 2016 Convention. Session Recessed at 8:00PM. We will reconvene with the business session at 8:00AM, Wed. May 7, 2014 in the Theater.
Page 2 of 14
Wednesday, May 7, 2014 BUSINESS SESSION
Following door prizes, Pres. Youngman reconvened the Business Session at 8:05AM in the Theater
followed by the invocation, given by Ken Thompson, and the Pledge of Allegiance led by Nancy Dowding.
Announcements: a. If any Memorial Certificates are missing, please be sure the member’s name has been submitted to HQ NARFE to list on the OAM. We will try to have certificates read from March to March of each year. This year certificates were done for any member who may have been missed in the past as well. b. Introductions: Pres. Youngman introduced new Northern Hills Chapter (1635) President Daryl Zimmerman, Region V Alzheimer’s Coordinator Janice Neuschafer and our new SD Federation Alzheimer’s Coordinator Jackie Bjorke. Pres. Youngman asked that all “Veterans” stand and be recognized. Also introduced and recognized were the “Past Presidents” in attendance: Immediate Past President Bernie Christner Ken Thompson Josephine Waldner Gerald Cornelius Patsy Weigel Sharon Mitchell could not attend c. Cellphones should be turned off or put on vibrate. There is a $5.00 fine per ring. Fines will be divided between Alzheimer’s and NARFE-PAC.
The Memorial Service for 2013 deceased Chapter members was conducted by Joyce Fluke. Names were
read by Patsy Weigel. As each name was read, a representative from his/her Chapter was presented with a certificate to be given to a surviving family member, if possible.
Roll Call of officers was taken by Secretary N. Dowding. Executive Board members present were: Pres.
Youngman, 1st VP J. Phelan, 2nd VP King, Sec. Dowding, Treas. D. Matson, Immed. Past Pres. Christner, Dist. I Rep. Oltman, Dist. II Weigel, Dist. III Testerman and Dist. IV K. Phelan. Appointed officers present were: Schnieder (Services) and S. Matson (Alzheimer’s). Absent was Sharon Mitchell (Legislative). Public Relations is currently vacant. Pres. Youngman introduced Region V VP Carol Ek.
Mary Anne Krause, Credentials Chair, gave a preliminary report of 50 delegates, all with credentials, as of
5:00PM yesterday. All 16 chapters are represented, 4 with proxy delegates. There were 4 Alternate delegates, 13 delegates-at-large (5 are Past Federation Presidents), and 7 guests for a total of 74 attendees.
Larry Wilbur (Rules Committee co-chair), presented the Standing Rules for the Convention. He made note
of the change for item #3. Eliminate “only by raising the voting cards when requested by the Chair”. On Motion (01-05/07/2014) of L. Wilbur, 2nd by K. Phelan, the Standing Rules (as revised) were approved and adopted for the 2014 Convention. Ken Thompson is also co-chair for the committee.
Parliamentarian is Wayne Testerman.
Sec. N. Dowding has already sent the 2013 Convention minutes to the SD Fed. Executive Board, Appointed Officers, Chapter Presidents and Secretaries to review. She asked to dispense with the reading of the minutes. On Motion (02-05/07/2014) of P. Weigel, 2nd by J. Phelan, it was voted to approve the 2013 Convention minutes as written. Approved. There was no correspondence. Page 3 of 14
Written copies of the Officer’s Reports are available for anyone wishing to read them. Any questions will be addressed after the District caucuses. Jackie Bjorke, SD Federation Alzheimer’s Coordinator, explained the Silent Auction on behalf of Alzheimer’s which is taking place in the Prairie Room during the Convention. Check out the items on display, and bid.
Future of NARFE (FON) (SKYPE). Carol Ek passed out spreadsheets of the Power Point slides Bruce
Coleman (FON Committee member from Iowa) will be using in his presentation. This is only a vision until the 2014 Convention. She introduced Bruce. Bruce encouraged us to read the April 2014 edition of the NARFE Insider. It is the “Special Future of NARFE Edition”. It gives a good review of FON. It contains a message from NARFE Pres. Beaudoin which includes his Sep. 2013 GEMS message quote “The current NARFE organization is unsustainable and the long-established NARFE mission is in grave danger.” Some of the items the 2014 convention delegates will vote on: -Reduce National Officers from 4 to 2. -Making Chapter Membership optional -Open Membership -Endorsing the Future of NARFE concept Bruce Coleman continued with his power point presentation. It showed a regional map of the 1-5 Regions. The breakdown of Region/ Congressional Districts/ Population of Federal Employees: I 123 91,000 II 81 41,000 III 78 41,000 IV 74 33,000 V 79 41,000 Each Region would have one vote according to HQ NARFE. The Future of NARFE (FON) Committee was authorized by the National Executive Board on July 9, 2013. FON members were appointed by President Beaudoin on August 13, 2013. The FON committee members met in Sep. and Jan. and did studies in between. All members brought back research and recommendations to the NEB. New Mission Statement: -As a champion of good government and public service. - To support legislation beneficial to current and potential federal annuitants and to oppose legislation contrary to their interest. -To promote the general welfare of current and potential federal annuitants by advising them with respect to their rights under retirement laws and regulations. -To cooperate with other organizations and associations in furtherance of these general objectives. Vision: The Association is envisioned as a leaner, more mission-focused organization, with updated branding, an enhanced message about our mission and professional management. Make advocacy a new goal. Facts in NARFE History: - NARFE increased membership by 200,000 between 1978 and 1982. Membership in the mid-80’s was almost 495,000. NARFE has lost almost 250,000 members since the mid-80’s. About 2% of the members are under the age of 55, and more than 40% are over the age of 75. -NARFE has closed more than 1,000 chapters. (There are currently 13, 008 chapters) -NARFE HW has gone from over 100 staff to the present staff of 49, plus 4 National Resident Officers. -NARFE is a dues-driven organization. When we lose members we lose dues. Page 4 of 14
-NARFE dues pay for approximately 68-69% of expenses. NARFE currently has 5 organizational layers: 1) Chapters 2) District/Area V.P. 3) Federation Presidents 4) Regional V.P. 5) Headquarters (includes NRO’s) Comparing Current and Future NARFE. There will be 11 states included in Region 3. The non-resident 7 member NARFE Board of Directors will consist of the 5 elected Regional VPs and 2 appointed members (from outside sources) named from the 5 elected members of the board. The VPs will elect the non-resident President and Treasurer. Criteria that FON Committee Used for Recommendations: - Futher NARFE’s mission -Make NARFE moe effective in achieving our mission. - Impact on membership strength. - Funding necessary to support NARFE’s membership and goals. -Long-term goals for the long haul. -Immediate action Recommendations 1-5: 1. Engage in viable strategic planning on an on-going basis 2. Conduct a comprehensive branding study, to consider name change/logo. 3. Enhance NARFE’s mission to include championing good government and public service. 4. Establish regionally-elected Board of Directors of five NARFE members. 5. Provide for representative election of Board of Directors under new structure and governance. Recommendations 6-10: 6. Allow for two additional appointed Board Members. 7. Establish term limits for Board Members. 8. Board members elect Board President and Board Treasurer. 9. Reduce four National Resident Officers to two National non-resident Officers. 10. Use funding recovered from reduction of the number of National Officers and change to non-residency to hire professional marketing staff and hire an Executive Director. (Approximately $503,000.00 can be saved by eliminating the HQ VP and Secretary along with reducing the Regions from 10 to 5). Recommendations 11-15: 11. Have a removal process for all elected and appointed positions. 12. Establish the regionally-elected Board Members’ function as policy makers. 13. Board of Directors will set annual National membership dues as part of the organizational budget process. 14. Salaries of the Board President and Board Treasurer will be commensurate with their redefined roles. 15. Institute term limits of three terms for the Board President and the Board Treasurer. Recommendations 16-20: 16. Have a removal process for the Board President and the Board Treasurer. 17. Hire a professional Executive Director to manage the NARFE Headquarters. 18. Transition from the Federation structure to a state advocacy structure. 19. Curtail Federation funds, and migrate funding to State and other Representatives, used for congressional legislative advocacy. 20. State Representatives and two other Representatives to become compensated. Recommendations 21-25: 21. State Representatives to elect the Board of Directors, using a proportional voting system. 22. Establish Congressional District Leaders in each Congressional District. 23. Congressional District Leaders will be reimbursed by NARFE HQ for reasonable expenses. 24. Direct election by voting NARFE members of CDLs. 25. Structure NARFE’s election process to coincide with the U.S. Congressional election process. Page 5 of 14
Recommendations 26-30: 26. Congressional District Leaders elect State Representatives, or other similar Representatives, using a proportional voting system. 27. Local Chapter membership will become optional. 28. NARFE members are automatically members of a Congressional District action team. 29. NARFE membership is open to all supporting its mission. 30. NARFE should increase its professional marketing staff. Recommendations 31-35: 31. Open NARFE membership to youth, up to age 26, at a reduced rate. (e.g. $10.00/year.) 32. Vigorously pursue non-dues revenue sources. 33. NARFE should seriously consider establishing a 501(c)(3) foundation. 34. Conventions should transition into conferences and other events.. 35. NARFE must use the most beneficial technology and communications methods possible. The eleven states in Region III were broken down in population, representation and votes etc. South Dakota as an example: Members Chapters Cong. Dist. Leaders Cong. Dist. Cong. Dist. Rep Votes % Reg. III % 1.652 16 4 1 1)Noem 1,584 100% 4% Questions on the duties of the CEO and Board of Directors. The CEO is hired and answers to the Board of Directors. The CEO hires, fires and supervises the HQ NARFE Staff as well as setting policies and making recommendations to the Board of Directors. The CEO’s salary could be in the $200,000 - $250,000 range per year. Carol Ek and the SD Fed. Convention delegates applauded Bruce Coleman for his presentation, even though it was inaudible at times. Pres. Youngman reminded us of the NARFE-PAC Challenge. Coffee Break and Door Prizes GEICO spokesperson Kim Kluever presented prizes to Jeff Oltman (weather radio) and Joann Weller (Gym Bag) Reconvene Business Session 10:35AM
Legislative Report (SKYPE) Maeve King (SD Legislative Chair) introduced Sarah Weissmann, Legislative
Assistant from HQ NARFE. Maeve and Sarah converse monthly about Protect America’s Heartbeat (PAH). Items touched on were: -Small 1% pay increase. -3 year Federal pay freeze. -Increase in retirement contributions. -Sequestration and furloughs. -Jan. 2 year FY 14-15 budget agreement. -Increased retirement contributions for new hires. -President’s Budget getting little attention. -No Senate budget this year. House working on one, but still unclear. -No “Grand Bargain” or big budget fights until FY 16. -Chained CPI has no movement in Congress. Not in President’s Budget this year. Always on the table though. -No increase in retirement contributions for current Federal workers. -No negative changes to FEHBP. -Backpay provided to Federal workers furloughed during the government shutdown in Oct. Unknown financial consequence. Page 6 of 14
- Senate Postal Reform Act of 2014 (S.1486). NARFE opposes this Act. It sharply reduces benefits for all injured workers (FECA) Allows for elimination of FERS pension for new hires Requires enrollment in Medicare parts A and B Passed committees in Feb. Floor action unlikely -Rep. Camp bill (H.R.1780) would remove Federal employees from FEHBP and place them in health exchanges created under the Affordable Care Act. -NEW LEGISLATION: H.R. 4306 (FAIR Act) would increase Federal employee pay by 3.3% in 2015. H.R. 3744, Federal Employee Pay Restoration Act. Back pay for Federal workers furloughed by Sequestration. H.R. 4202, CPI-E Act of 2014, determines that COLAs should be based on prices and prevalence of Seniors purchasing. Protect America’s Heartbeat (PAH). Get NARFE members involved in the legislation that affects them. Go to the website www.protectamericasheartbeat.org to look up the “Toolkit” Carol Ek and the delegation thanked Sarah for her informative presentation.
NARFE-PAC Awards: Maeve King presented the following awards:
- Largest total Chapter contributions to NARFE-PAC – Aberdeen Chapter 0584 with $1,417 - Chapter with the largest per member contributions to NARFE-PAC – Hot Springs Chapter 0810 with an average of $10.83 per member donation - Chapter with the largest percentage of members contributing to NARFE-PAC – Hot Springs Chapter 0810 with 35% of its members contributing - Chapters meeting the Federation goal of $2.00 per member contributions to NARFE-PAC: Sioux Falls (0201), Rapid City (0336), Aberdeen (0584), Hot Springs (0810), Kampeska (0894), Pheasant (0899), Ft. Randall (1987), Custer (2200), and Sisseton (2220)
LUNCHEON Break in Prairie Room Door Prizes Blue Cross/Blue Shield spokesperson, Melissa Andreson presented the following prizes Maeve King (umbrella) and Lila Rice (picnic set) Reconvene Business Session at 1:30PM
Alzheimer’s Research Awards: Jackie Bjorke thanked South Dakota for donating $13,321.00 to
Alzheimer’s Research. She also thanked Sandi Matson for her service as previous SD Federation’s Alzheimer’s Coordinator. She asked the attending chapter Alzheimer’s chairs to stand for recognition. She thanked those for helping set up and attending to the Silent Auction. Jackie reminded us that the silent auction will close ½ hour before the Banquet. She presented the following awards to: Chapter with the largest contribution of $4,521.00 is Rapid City Chapter 0336. Chapter with the largest contribution per capita (member) of $52.00 is Sisseton Chapter 2220. Janice Neuschafer, Region V Alzheimer’s Coordinator, commented that in Dec. she had received an email from Roger Youngman inviting her to our convention. She explained what Alzheimer’s is and that it is the most common type of dementia and a progressive disease. It is the 6th leading cause of death and the 5th to people 65 and older. She went through the 10 signs of Alzheimer’s. There is no current cure. Some treatments can slow it down. It is the most expensive disease in America. It’s a Global epidemic that needs a Global solution. Page 7 of 14
GEHA has, again, donated $5,000.00 for Alzheimer’s research (8 years contributing. As of March 3, 2014 NARFE donations have risen to $10,790,909.57. She thanked us for our support.
OPEN SESSION: (Roger Youngman, Carol Ek and Maeve King) Q & A, Statements, items and FON: - Term limits for board of directors. Each one is elected for 2 years. Limited to five full or partial 2 year terms. -Delegate voting procedures. -Who is running for National President? Dich Thissen and Ken Thomas. Webinar May 28, 2014. Get to know the candidates. -Sign onto the narfe website. Write in questions to Pres. Beaudoin. - Carol Ek is currently the only announced person running for Region III V.P. Before voting for any one of the offices, ask what their experience is and how they will represent us. We need thinkers and doers. -Jackie Bjorke – proportional voting system. -SD has one CDL (Congressional District Leader) who gets input from the chapters on who to vote for as State President. The State Presidents in-turn elect the Board of Directors. The 11 states in Region III would be represented by their number of votes. -Stagger term limits. -May lose the Federations eventually. Could lose chapters later on. We are currently closing a lot of chapters. -We have to recruit new, young members. -FON Recommendations 29 (NARFE Membership is Open to all supporting its mission) and 31 (Open NARFE Membership to youth, up to age 26, at a reduced rate, e.g. $10/year) are against the law. Outsiders are not allowed. -Outsiders would be appointed to Board? -What are cost estimates saved with changes in the Executive Board? No one has exact knowledge. Would true figures. Unknown facts out there. At the June Executive Board meeting we will receive additional info. -Dues structure – Wayne Testerman – lifetime members and dues withholding. Dues cannot be varied a membership vote. -5 Regions are here becoming effective Nov. 1, 2014. There will be an election for Region III V.P. There are several resolutions submitted to the 2014 National Convention to take that authority away from the NEB (changing 10 to 5 Regions). -The 5 elected Regional V.P.s and 2 appointed members will write job description for CEO. -At the 2016 Convention, if the FON goes in as planned, they will start with the changes. If FON is rejected, we continue on the path we’re on now. Yes. Dick Thissen is in favor of the plan going forward. -Why is Carol Ek running for Reg. III V.P. Carol believes strongly in what she’s doing. It is a full time job now and will only get bigger. She won’t know until this convention if she’ll be running against anyone. -Region V has the highest number of potential members with 318,613 Federal workers. SD has 19, 770 which is 6.4% of that potential. It’s up to us to get out and tell them about NARFE. -Is the NARFE name and Logo “outdated”. -29% of NARFE members are on GEMS. -Cannot change the mission statement without the vote of members.
Maeve King reminded us of the NARFE-PAC Region V challenge. $415.00 collected so far at this convention.
Patsy Weigel shared the “Story of the Pheasant Sandwich”. During WWII the town of Aberdeen set up a
Red Cross/USO Canteen at their train depot with free food and service for troops that passed through (580,000 total). Rural people brought in pheasants and came up with a recipe for pheasant sandwiches. Learn more in a historical film, about 38 min. long that they are selling for $10.00. Hopefully we can get this film out to all the school children to see. She also mentioned the Open House they were having on Page 8 of 14
May 17 from 1-5PM.
District Caucuses:
Dist. I - Rep. Jeff Oltman – Chapters: Ft. Randall, Mitchell, Sioux Falls and Yankton Dist. II – Rep. Patsy Weigel – Chapters: Aberdeen, Big Sioux, Kampeska, Sisseton Dist. III – Rep. Betty Testerman – Chapters: Oahe, Pheasant, Pierre and Winner (Faulk Cty. now closed) Dist. IV – Rep. Karen Phelan – Chapters: Custer, Hot Springs, Northern Hills and Rapid City
Reconvene Business Session: District Caucuses Reports: District I – Jeff Oltman was re-elected as District I Representative. 8 people attended. They discussed the OAM and reports of member deaths to OAM to keep up to date. Also discussed some of the FON. District I donated $80.00 to NARFE-PAC during the caucus and earlier had donated $80.00 for a total of $160.00. Fed. Pres. Youngman will add $20.00. District II – Patsy Weigel reported 20 people attended. Jan Bohling was elected as the new District II Representative. District II donated $220.00 during the caucus with Pres. Youngman adding $20.00. The District II Fall Meeting in Sep. is being coordinated with Carol Ek’s itinerary. District III – Betty Testerman was re-elected as District III Representative. About 12 people attended. The FON report was discussed. $135.00 was donated to NARFE-PAC including Pres. Youngman’s $20.00. District IV – Karen Phelan was re-elected as District IV Representative. 20 people attended. Discussed membership, 1st and 2nd notices. Access to Officer’s Reports. Holding a District IV meeting before the National Convention. District IV donated $180.00 to NARFE-PAC including Pres. Youngman’s $20.00.
Nominating Committee Report: Patsy Weigel reported the following slate as nominees for Federation
offices for 2014 – 2015: President – Roger Youngman, Aberdeen 1st VP – John Bultsma, Sioux Falls 2nd VP – Maeve King, Aberdeen Secretary – Nancy Dowding, Rapid City Treasurer – Glen “Dave” Matson, Rapid City Election of Officers: Nominations for President were called from the floor. Hearing no other nominations, on Motion (03- 05/07/14) of P. Weigel, 2nd by K. Phelan and approved, President Youngman was declared elected as President. Nominations for 1st Vice-President were called from the floor. Sandi Matson nominated John Phelan for 1st VP. Ballot vote. There are 50 Delegates and 13 Delegates-at-Large registered totaling 63 eligible to vote. There were 45 Delegate ballots and 12 Delegate-at-Large ballots handed out. Ballots were turned in to the “Teller Committee” consisting of Erling (Punch) Podoll, Carol Reed and Geraldine Crisman. After counting the ballots, John Phelan received 24 votes and John Bultsma received 33 votes. John Bultsma was declared elected as 1st. VP. Nominations for 2nd VP were called from the floor. Hearing no other nominations, on Motion (04-05/07/14) of S. Matson, 2nd by N. Dowding and approved, President Youngman declared Maeve E. King 2nd VP. Nominations for Secretary were called from the floor. Hearing no other nominations, on Motion (05-05/07/14) of M. King, 2nd J. Phelan and approved. President Youngman declared Nancy L. Dowding Secretary. Nominations for Treasurer were called from the floor. Hearing no other nominations, on Motion (06-05/07/14) of K. Thompson, 2nd K. Phelan and approved. President Youngman declared Glen (Dave) Matson Treasurer. Announcements – We are reminded to pick up our chapter banners before going home. There are copies of the Executive Board Reports available if you’d like to view one. We are reminded that the Page 9 of 14
Silent Auction will close in ½ hour. Maeve King gave a NARFE-PAC donation update. Together, the Districts have donated $1,120.00. Congratulations. The Federation raffle tickets are still being sold. Meeting adjourned until evening Social Hour and Banquet.
Wednesday, May 7, 2014 Evening Banquet Social Hour music was provided by Melody Lane.
President Youngman welcomed everyone. The invocation was given by Nancy Dowding and the Pledge of
Allegiance led by Maeve King.
Dinner was served.
Entertainment was by Joey Barnett, Magician.
Installation of the newly elected Executive Board officers and District Reps. for 2014-2015 was conducted by
Region V VP, Carol Ek. Alzheimer’s: coordinator, Jackie Bjorke, reported that the Silent Auction raised $1,292,99 for Alzheimer’s research. She thanked us all. Please make your checks out to NARFE/Alzheimer’s Research. Carol Ek presented Anniversary Awards and letters signed by Pres. Joseph Beaudoin, National Headquarters to: Daryl Zimmerman for Northern Hills, Chapter 1635, 35th Anniversary John Bultsma for Sioux Falls, Chapter 0201, 60th Anniversary
Recruitment Awards: Pres. Youngman presented the awards to the following:
Large Chapter recruiting 4 new members was Sioux Falls Chapter 0201 – John Bultsma Chapter President Smaller Chapter recruiting 2 new members was Sisseton Chapter 2220 – Marvin Olson Chapter President
Federation Service Officer of the Year Award for South Dakota . A letter signed by Pres. Joseph
Beaudoin, National Headquarters was presented by Pres. Youngman to June Schnieder from the Sioux Falls Chapter 0201. June told us the story of her and her twin sister traveling on a train during WWII and receiving silver dollars from service men. The money eventually paid their tuition to attend a school of nursing. They worked for the VA for 52 years caring for veterans (in exchange for the servicemen caring for them on the train). No you know the rest of the Story.
Federation Raffle: Karen and John Phelan, co-chairs, reported this raffle was not as good as the last one.
$1,008.00 was raised minus $350.00 for prizes and $76.95 other expenses. This leaves $582.00 which will go into the SD Federation treasury to help cover any Federation expenses. This is the only fund raiser we have for the Federation treasury. Raffle Winners were – 1st prize, $200 – Lois Olson from Sisseton 2nd prize, $100.00 – Karen Youngman from Aberdeen 3rd prize - $50.00 – Karen Phelan’s daughter Jackie.
Closing Remarks: Carol Ek mentioned donating filled baskets to the National convention auction. She
thanked the chapters for the gift basket to open in her room. She thanked us for inviting her Page 10 of 14
Janice Neuschafer thanked us for her gift basket and mentioned that Region V is #2 in the nation for donations to Alzheimers. President Youngman thanked everyone for coming.
Banquet concluded.
Wednesday, May 8, 2014, BUSINESS SESSION The Business Session reconvened at 8:25AM, following drawings for door prizes. President Youngman
called the meeting order and asked for a moment of silence. The Pledge of Allegiance was led by Tres. Dave Matson.
Credentials Committee Report. Mary Anne Krause reported there are 50 delegates. All 16 chapters are
represented, 4 by proxy. There are 5 Alternates, 13 Delegates-At-Large, 7 visitors and guests for a total of 75 attendees
Treasurer’s Report and Budget Approval: Treasurer D. Matson reported the Financial Statement as of
04/30/14. We’ve had an exceptional year. We took in more than last year and didn’t spend as much. We have $3,920.00 more than last year. There were no questions on the financial statement. In referencing the Budget, Tres. Matson stated that the $1,895.00 won’t cover those going to the National Convention but we can take money out of the money market account. On Motion (01-05/08/14) of H. Silbaugh, 2nd by W. Testerman to approve the “Proposed Budget” 2014/2015. Approved.
Committee Reports: -Audit Committee Report – Chairperson, Jeff Otlman reported the committee checked the books and found the records correct and in order. Treasurer Dave Matson made it easy for the committee. He has a great set up for someone taking over in the future. He thanked the other committee members – Lois Olson, Larry Wilbur and Wayne Testerman. The committee recommends it be forwarded to next year. On Motion (01-05/08/14) of J. Oltman, 2nd by M. King to approve the Audit Committee’s findings. Approved. - Alzheimer’s Report – Jackie Bjorke, coordinator, again mentioned that $1,292.00 was raised at the Silent Auction. She invited us all to the convention in Huron next year. -Time and Place Committee Report – Chairperson, Keith Zolobkowski, gave the following report: 2015 – May 12, 13 and 14, HURON/MITCHELL at the Crossroads Dates changed to Tues. Wed. and Thur. 2016 – May 10, 11 and 12, SIOUX FALLS/FORT RANDALL/YANKTON at the Ramkota (?) Dates changed because of college graduations. 2017 – May 9, 10, and 11, PIERRE/GETTYSBURG/WINNER at the Ramkota (?) Dates changed to Tues. Wed. and Thur. 2018 - Dates and place to be announced. We don’t know what will be happening down the road because of FON. Brookings may not be able to man it. Keith thanked his fellow committee members: Joyce Fluke, Sandi Matson, Carolyn Clague, Ken Erienbusch, Yvonne Wilbur and John Bultsma. Comments: Lois Olson asked about 2 day conventions. We need to get younger members. There need to be instructions for the Time and Place Committee. Pres. Youngman recommends discussing this at the Executive Board meeting and he will put it on the agenda. Page 11 of 14
- Resolutions Committee Report – Chairperson Gerald Cornelius reported there were two resolutions submitted. Other Committee members are Bernie Christner, Carol Reed, Marvin Olson and Geraldine Crisman. 1st Resolution – 1. Subject: South Dakota Federation of NARFE Time and Place Committee 2. Adopted by Chapter #0336, Rapid City, SD, March 3, 2014 3. Federation Action: 4. WHEREAS: the Time and Place committee is charged by the South Dakota Federation with the task of preparing a five-year rotation of convention host chapters for the Federation NARFE conventions: WHEREAS: a stable five-year rotation schedule is in the best interest of the Federations chapters, as it allows the host chapter enough lead time to obtain the best possible locations, hotel and meeting room rates, and reserved dates for the Federation convention; WHEREAS: changes to the host chapter rotation were recently made by executive order, voiding the Time and Place committee’s decision. 5. BE IT RESOLVED: that the Time and Place Committee, being a standing committee of the SD Federation of Chapters of the NARFE association, will continue to provide a five-year rotation schedule of convention host chapters. In addition, this rotation may not be altered except by a majority vote of the Executive board of the SD Federation of NARFE. the effect of lowering the cost of the Annual convention to the host NARFE chapter and the SD Federation of NARFE as it would prevent higher rates due to change in negotiations. The Resolutions Committee recommended adopting the resolution. No second required. Discussion: - Pres. Youngman stated this is becoming a more and more difficult area of conversation. We keep coming back to issue changes. Look at the big picture. Members concerned about dates conflicting with Mother’s Day and Graduations etc. -Betty Testerman from Dist. III is in favor of the 5 years but is up in the air with FON. On Motion (02-05/08/14) of B. Testerman, 2nd by K. Phelan, to amend the resolution to say “3” years instead of “5” until we know what will happen with FON. Then we can go back to 5 years. -Bernie Christner stated that at National Conventions can a resolution be amended? -Carol Ek-it can be done. When you take a vote on this resolution, vote on the amendment first. -Rely on the Executive Board to make last minute decisions for finalizing. -Dist. IV promoted 4 chapters co-hosting a convention. Motion (02-05/08/14) to amend the resolution is approved. On Motion (03-05/08/14) of Pres. Youngman, 2nd by K. Phelan, to approve the original resolution as amended. Approved. 2nd Resolution- 1. Subject: Proposed current federal retiree/employee location/distribution study. 2. Adopted by Chapter #0894, Kampeska, South Dakota, March 3, 2014. 3. Federation Action: 4. WHEREAS: No recent studies have been made regarding the number and location of current Federal retirees/current employees in the State of South Dakota. There have been numerous changes throughout the State, including population increases/decreases and changes in the demographic locations of the population. This information is vital in determining the ZIP code assignments of Chapters and Districts in the State. It is also important to determining the potential of new Chapters due to such changes (i.e. Sioux Falls & suburbs, Mobridge, Eagle Butte, Rapid City, etc.) These changes could substantially change our membership recruitment initiatives. Page 12 of 14
5. BE IT RESOLVED: That the Federation establish a task force to study any potential changes to improve proper Chapter area assignments and potential for recruitment initiatives. The task force could include Federation Officers and officers/members of each District. Personnel with computer knowledge and capabilities would be especially important. Communications between participants by email, telephone, and postage could eliminate any travel necessary. The study could utilize a wealth of information in available printouts and other material from NARFE. State of South Dakota, Office of Personnel Management, Social Security, US Postal Service and any other sources available. 6. Estimated Annual Cost: Costs should be minimal, if any, as most information needed could be accessed by computers. Also, communications between members could be by email, telephone, and postal means. This should eliminate any travel expenses for task force members. The Resolutions Committee recommends this action be taken. Discussion: -Who is going to do it? It can be discussed at the Executive Board meeting -Gerald Cornelius was involved in a study in 2006 for potential members. Where are they? -Carol Ek made a recommendation to call those that don’t attend chapter meetings and let them know we’re still around. Resolutions Committee Recommendation is Approved. There was a resolution of the 48th Annual Convention expressing their appreciation to the Aberdeen Chapter 0584 for hosting a very well organized and successful convention. Approved. - Constitution and By-Laws Committee Report – Harlan Silbaugh reported no changes. The other committee members were R, Lolley (Chair), L. Olson, B. Hind and S. Magedanz.
Unfinished Business: Old Business: A. We are searching for last year’s SD Fed. scrapbook. B. National Convention is being held in Orlando, Florida Aug. 24-28, 2014. People are encouraged to attend. We have 16 chapters to represent. Delegates can carry their own chapter plus 3 proxies. If we have the right combination of 4 to 5 delegates all chapters can be represented. The Executive Board will meet later to come up with the financial support and local chapter support and support to proxies. The hotel cost is $110.00 per night, flights are around $800.00 round trip, if driving it would take about two nights on the road. We’re looking for anyone who is willing to be leaders in their local chapter to go as a delegate. Is there anyone interested in going? It will require some out of pocket money. It’s too late to get on any committees for this National convention. Let an Executive Board member know if you’re interested. We’ll be meeting in Room A and you can attend as a guest. New Business: On Motion (04-05/08/14) of B. Christner, 2nd by B. Testerman, that a proposal be made that the Aberdeen Chapter 0584 reimburse the Huron Chapter 0899 for having to pay a $250.00 deposit to the Crossroads for the 2015 Convention since they had to change dates. Discussion: -J. Bjorke stated the reimbursement is not necessary. Huron did put a deposit of $250.00 but not because of the switching of dates with Aberdeen. -It was mentioned that the Huron chapter has had their past 3 conventions with the same hotel and under new management. The $250.00 is to assure the date. Page 13 of 14
-D. Matson received information for J. Bjorke that it was for deposit only, different from a penalty for changing dates. -W. Testerman noted he had worked with the Crossroads. Things had to be clear with changing from Monday to Tuesday. The chapter would have lost the $250.00 if they didn’t have anything. -The resolution was brought forward because of the change by Executive Order, now changed between one person and another, therefore should be reimbursed for any extra cost. -R. Youngman informed us that a few years ago when he was asked to be 2nd VP and Legislative chair he attended the Legislative Training and paid 2/3 of the cost himself. When M. King (as 2nd VP) attended this training, the Federation helped more. -Motion on the floor for Aberdeen to reimburse Huron the $250.00 deposit since they had to change dates. Disapproved. Comment: Carol Ek suggested this isn’t the time to determine whether or not an election was held today. Put feelings aside with what has happened. A vote was made. We shouldn’t re-hold an election. Do what needs to be done for the “Good of NARFE”.
$100.00 Drawing was won by Harlend Silbaugh. Congratulations.
Retirement of Colors and Adjournment at 10:00AM Nancy L. Dowding, Secretary SD Federation of NARFE Chapters
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