4 speaker gitc update (dallas stower)

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GITC refresh update

Dallas Stower

Assistant Director-General Strategic ICTDepartment of Science, Information Technology and Innovation4 March 2016

Dallas to introduce himself

Last update was about the GITC Review outcomes and plans for next steps ( Mark Cushing and Fahim Khondaker from BDO)

Today we will update you on progress so far, and whats next in 2016.


What is the right contracting framework for ICT procurement for the Queensland Government?Between May and August 2015, DSITI engaged BDO (Qld) Pty Ltd, to conduct an independent review of GITCCo-design with industry and government.

GITC review recap

Drivers for change

Majority of state governments and the federal government have moved away from original national GITC frameworkQueenslands review has responded to industry feedbackPrevious recommendations from the 2011 review not fully implementedGITC refresh now reflected in ICT Industry Engagement Action Plan

In summary

We asked the questionWe had the reviewWe agreed on the desired outcomesWe are now engaging with industry and government to progress the GITC refresh2

GITC review outcome


Desired Outcomes

Need New or significantly modified GITC frameworkChoice of contract forms based on risk and valueStreamlined supplier pre-qualification and accreditation by reducing it from two-step to one-step processConsideration of vendor terms and conditions for some commodity ICT services in some circumstances

To streamline the process of forming ICT contracts


Where are we

shapingQuick winsCore elements of future frameworkPreliminary transition approach

GITC ReviewStage 2Stage 3Stage 1

ImplementationMarchto approx October 2016

Steps of GITC refresh

The GITC Review is followed by three stage implementation process.

Reached the end of Stage 1 (October 2015 February 2016)Completed some quick winsShaped core elements of future framework with industry and government


Stage 1 achievements Quick wins

Easier to find informationAdditional cloud provisions publishedForming ICT contracts upskilling

Accreditation in one place

Information is easier to find

A number of web improvements to improve access to information about GITC

Additional provisions published for cloud services contracts

For Module 10 GITC

GITC number into Qassure

Thanks to our work with the Chamber of Commerce and Industry QueenslandSuppliers can now apply for both QAssure and GITC accreditation online at the QAssure website.While we are developing a new approach to our ICT contracting framework, these changes are designed to simplify the current accreditation process.

ICT forming contracts upskilling programCo-ordinated by DSITI delivered by legal firms on the Technology and Intellectual Property legal panel9 sessions scheduled Feb-Jun 2016 basics and hot topicsFirst session completed - 29 attendees All sessions fully booked, more to come before end JunePlus 10 sessions proposed Jul-DecIn parallel, information sharing forum for ICT buyers to enhance skill sharing


Stage 1 achievements Shapingcore elements

Also developedAccreditation / pre-qualification model

Shaping the core elements

Prototype decision tool for selecting the right contract type:General form contract (low risk and less than $1M)Comprehensive form contract (medium risk OR low risk and greater than $1M)Guideline for using vendor terms and conditionsAccreditation / pre-qualification model

Stage One - small focussed groups comprising industry and government representatives shaped core elements to a reasonable level sufficient to commence broad consultation in Stage 2


Who we engaged in Stage 1

Engagement principles we applied for Stage 1:

Involving the relevant disciplines procurement, ICT, legalRepresentation from small : medium : large suppliers/buyers and industry associationsEconomical use of stakeholders time Share the loadSome expressed interest during/after GITC Review


Applying the principles of co-design brings benefits and challenges In Stage 2 we are adapting our approach to meet the needs of stakeholders:Better timing of engagementsAdequate time for review and submissionsConsidering different engagement approaches

Lessons from Stage 1

Some challenges weve had:

We continued working before and after EOFY and Xmas-New Year week - didnt work for some stakeholders, so we werent always successful in gaining input from the cross-section we were seeking

We are conscious of the time and availability demands on our stakeholders - and how much time they need for reviews and submissions

Currently working on developing engagement approaches for Stage 2 - to make best use of everyones time and to achieve a framework that stakeholders want to use

We all need to push our thinking to make it as simple, engaging and time effective as possible to achieve an outcome which will be supported by government and industry. Sometimes these new approaches will work brilliantly and at other times will prove not to be right for the situation - we all need to give permission its OK to call out that its not quite working, understand it wasnt working as thought, and then change and adapt quickly.


Stage 1Stage 2Stage 3

shapingQuick winsCore elements future frameworkPreliminary transition approach

Co-design engagement processCommunicate process and decision points Build on deliverables from Stage 1 with broader industry and government consultationDeliver final roll out versions

Roll outMarch...to approx October 2016

Where to from here

What are we doing in Stage 2:

Our intent is for stakeholders to have sufficient opportunity to conduct a more thorough assessment of the core elements from Stage 1 - to shape them to conclusion during the next 6 to 8 months in Stage 2

We will seek suggestions and input from industry and government on the Stage 2 engagement approach

Including how we can co-design the engagement process for Stage 2 to make it as successful as possible


Governance for Stage 2

StakeholdersContract AuthoritySteering GroupAdvisoryProject co-sponsorsProgramRecommendGovernment

Weve had some questions about governance for the refreshed framework.

Stakeholder groups (mix of industry and government ) in Stage 1 were advisory

Steering Group for Stage 1 also advisory:Government procurement, ICT and legal representationLarge and small departmentsContract Authority Mike Stoopman

Stage 2 will continue to have advisory stakeholder groups assisting in the development of:Stage 2 engagement approach, ANDfurther shaping of the framework elements

Steering Group for Stage 2 still advisory may have some industry representation

The GITC Refresh, is one aspect of the ICT Modernisation Program, which assists in the implementation of governments ICT Strategy. I have overall responsibility for the ICT Modernisation Program and am appreciative of the support from the advisory groups that have and will be in place throughout the implementation stages.


Considerations for Stage 2 engagementTo arrive at a position that makes forming government ICT contracts simpler

How to:get views of a broad range of stakeholderslet you know about decision points and processesprovide you with feedback about your inputselect the right engagement processfor each element of the frameworkdo that within expectations of time and cost

Co-designing the co-design process!!

We want to ensure that:

We get agreed engagement timing and approaches for each element of the frameworkStakeholders understand their role in the decision making processStakeholders understand how they will receive feedback on their input

Want to be involved? We expect to be calling for stakeholder nominations for the co-design of the engagement process during MarchSee also next slide11

Please ask any questions during the audience question timeFor further information, contact Gerarda Frederick, Principal Project Manager, via the ICT Modernisation Team at: ICTModernisation@dsiti.qld.gov.auGoogle GITC Review Queenslandhttp://www.qld.gov.au/dsiti/gov-ict/buying-selling-ict/gitc-review/Further informationCopyright The State of Queensland (Department of Science, Information Technology and Innovation) 2016The presenter is the author and that the State of Queensland is copyright owner and/or has the right to licence the content.

Feel free to have a chat with Gerarda after the presentation. After the last PiT briefing, conversations led to more stakeholders being involved in Stage One.12


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