4-h keystone society fundraising meeting april 19, 2012 8am to 9:30am facilitated by: eric mcginnis
TRANSCRIPT
4-H Keystone SocietyFundraising Meeting
April 19, 20128am to 9:30am
Facilitated by:Eric McGinnis
Agenda
• Solicitation• Receiving Gifts• Processing Gifts• Acknowledgement and
Documentation• Stewardship
1. Solicitation
2. Receiving Gifts
3. Processing Gifts
4. Acknowledgement
and
Documentation
5. Stewardship
Solicitation
• Coordination of Efforts– Increased activity means need for coordination– Email Eric McGinnis ([email protected]) if you
plan a formal or informal solicitation at any dollar amount.
• Charitable Designation for Penn State– Corps and Founds often need proof– PSU FORM:
http://www.research.psu.edu/osp/documents/proposal/tax10.pdf
Where do we send gifts?
• Send to PSU if:– Donor wants PSU gift credit or has other PSU
giving– Gift of $1000+ is from a corporation or foundation– You wish to cultivate donor for a major gift– Keystone Society Gifts and pledges– Gifts to support Extension program teams
Where do we send Gifts?
• Aggregated gifts for the endowment should be sent along with the donor names, addresses, and donation amount.
• Gifts-in-kind– For gifts $100+ fill out the form linked here and
send to Outreach Development– Gift-in-kind Form: http
://4hkeystonesociety.pbworks.com/f/Gift-in-kind_Donation_Approval_form_12-2010.pdf
What happens when gifts go to PSU?
• Recorded in PSU Development tracking system• Written Acknowledgement sent within 48 hours• Thank you letter sent within 10 business days
– EPLs, Dir. of Extension, and VP of Outreach
How do I access Gifts deposited by PSU?
• Most gifts to Extension are managed by the Extension Finance Office (Cindy Kunes)
• Send a request for endowed proceeds or in-and-out gifts to Sandy Gentzel ([email protected])
• Endowment proceeds are available on July 1st
• In-and-out gifts are automatically sent to the counties quarterly.
• Gifts of $5000+ are held for 90 days
Gift Acknowledgement
• IRS Requirements (Publication 1771)– http://www.irs.gov/pub/irs-pdf/p1771.pdf
• Written Acknowledgements– Sent for EVERY cash gift (even to 4-H Clubs)– Sent for EVERY gift-in-kind $100+– Signed by Educator or DD– Template:
http://4hkeystonesociety.pbworks.com/w/page/52848750/Fundraising%20Forms
Documentation
• Collect and maintain the following donor information
– Name– Address– Gift date and amount– Purpose of the gift
• Can be done easily by saving copies of the acknowledgement letters
Stewardship
• Best Practices• Whoever deposits the gift is responsible.• Donor information should be stored securely.• Share impacts of gifts with donors on a regular
basis.• Unless approved by the Director of Extension,
all proceeds from endowments should be spent in their entirety each year.
Fundraising Totals
As of April 9, 2011 • 4-H Receipts/Commitments (FY 2011-12)
– $526,991/$496,651– Keystone Members: 196– Money Raised from KS: $723,770 (since 2008)
• Extension Receipts/Commitments– $794,374/$1,214,452
Online Resources• Repository of helpful information
http://4hkeystonesociety.pbworks.com– Meeting recordings– Fundraising Forms– Power points– Volunteer and fundraising management materials– And more!
Feedback/Questions?