4-h enrollment data update
DESCRIPTION
4-H Enrollment Data Update. Wisconsin Association of Fairs January 9, 2008. Focus of Seminar. Relationship of 4-H enrollment database and fair exhibit database Factors behind 4-H change in database software Timeline for 4-H database conversion - PowerPoint PPT PresentationTRANSCRIPT
4-H Enrollment Data Update4-H Enrollment Data UpdateWisconsin Association of FairsJanuary 9, 2008Wisconsin Association of FairsJanuary 9, 2008
Focus of SeminarFocus of Seminar
Relationship of 4-H enrollment database and fair exhibit database
Factors behind 4-H change in database software
Timeline for 4-H database conversion Impact of 4-H database change on fair
exhibit database Response to questions about the change Participant discussion of future directions
Relationship of 4-H enrollment database and fair exhibit database
Factors behind 4-H change in database software
Timeline for 4-H database conversion Impact of 4-H database change on fair
exhibit database Response to questions about the change Participant discussion of future directions
Two Separate ProgramsTwo Separate Programs
4-H has been using the Martech Blue Ribbon Youth Enrollment Program to manage data related to 4-H membership
Many Wisconsin fairs are using the Martech Blue Ribbon Fair Management Program to manage fair exhibit data
Two separate, but compatible programs
4-H has been using the Martech Blue Ribbon Youth Enrollment Program to manage data related to 4-H membership
Many Wisconsin fairs are using the Martech Blue Ribbon Fair Management Program to manage fair exhibit data
Two separate, but compatible programs
Why a Change for 4-H?Why a Change for 4-H?
A team of Wisconsin 4-H Youth Development staff members attended a tri-state meeting focused on strengthening the 4-H Community Club program
The meeting focused on learning from the other states and looking for potential areas to share resources
A team of Wisconsin 4-H Youth Development staff members attended a tri-state meeting focused on strengthening the 4-H Community Club program
The meeting focused on learning from the other states and looking for potential areas to share resources
Why a Change for 4-H?Why a Change for 4-H?
When a neighboring state shared information about the manner in which they were using their 4-H statistical information in programming, the Wisconsin participants wanted to learn more about the enrollment database programs they were using: 4HPlus and 4H4ME
When a neighboring state shared information about the manner in which they were using their 4-H statistical information in programming, the Wisconsin participants wanted to learn more about the enrollment database programs they were using: 4HPlus and 4H4ME
Why a Change for 4-H?Why a Change for 4-H?
As a follow-up to the tri-state meeting, the Wisconsin team requested Greg Hutchins, Wisconsin 4-H Youth Development Program Director, set up a demonstration of 4HPlus and 4H4ME in Wisconsin
As a follow-up to the tri-state meeting, the Wisconsin team requested Greg Hutchins, Wisconsin 4-H Youth Development Program Director, set up a demonstration of 4HPlus and 4H4ME in Wisconsin
Why a Change for 4-H?Why a Change for 4-H?
A two-day demonstration was held in July, with members of this team and additional 4-H Youth Development staff members, county 4-H support staff members, and state technical staff members in attendance
A two-day demonstration was held in July, with members of this team and additional 4-H Youth Development staff members, county 4-H support staff members, and state technical staff members in attendance
Why a Change for 4-H?Why a Change for 4-H?
Greg Hutchins solicited feedback from all participants prior to making the decision to move forward with a purchase of the 4HPlus and 4H4ME programs
There were cost benefits to making the decision sooner than later
Greg Hutchins solicited feedback from all participants prior to making the decision to move forward with a purchase of the 4HPlus and 4H4ME programs
There were cost benefits to making the decision sooner than later
Why a Change for 4-H?Why a Change for 4-H?
Staff members are looking for ways to use technology to enhance communication and improve efficiencies
4-H club leaders need timely and convenient access to information about their membership
State Specialists can be more responsive to local needs with direct access to current statewide 4-H enrollment information
Staff members are looking for ways to use technology to enhance communication and improve efficiencies
4-H club leaders need timely and convenient access to information about their membership
State Specialists can be more responsive to local needs with direct access to current statewide 4-H enrollment information
Why a Change for 4-H?Why a Change for 4-H?
In short .. The decision to move to 4HPlus and 4H4ME was based on meeting the needs of 4-H members, 4-H volunteers, and staff now and into the future.
In short .. The decision to move to 4HPlus and 4H4ME was based on meeting the needs of 4-H members, 4-H volunteers, and staff now and into the future.
Why a Change for 4-H?Why a Change for 4-H?
The 4HPlus program has a compatible web based program - 4H4ME. The combination of 4HPlus and 4H4ME offers:- Office efficiencies- Staff and volunteer direct access to
4-H enrollment information - Enhanced communication options for
county offices, 4-H clubs and 4-H members
The 4HPlus program has a compatible web based program - 4H4ME. The combination of 4HPlus and 4H4ME offers:- Office efficiencies- Staff and volunteer direct access to
4-H enrollment information - Enhanced communication options for
county offices, 4-H clubs and 4-H members
Why a Change for 4-H?Why a Change for 4-H?
4HPlus/4H4ME - County office efficiencies
- Option for online member and leader enrollment
- Online registration feature for meetings
- Club level volunteers can directly access club information without going through the county office
4HPlus/4H4ME - County office efficiencies
- Option for online member and leader enrollment
- Online registration feature for meetings
- Club level volunteers can directly access club information without going through the county office
Why a Change for 4-H?Why a Change for 4-H?
4HPlus/4H4ME - Direct access to 4-H enrollment information
- Club level volunteers will have online access to club enrollment information
- Club level volunteers can print mailing labels
- County and state staff can access current membership information
4HPlus/4H4ME - Direct access to 4-H enrollment information
- Club level volunteers will have online access to club enrollment information
- Club level volunteers can print mailing labels
- County and state staff can access current membership information
Why a Change for 4-H?Why a Change for 4-H?
4HPlus/4H4ME - Enhanced Communication
- Members and leaders can have 24/7 access to information about the club’s upcoming activities
- Leaders and members can share information on their club webpage
- Members can create and post their own webpage
4HPlus/4H4ME - Enhanced Communication
- Members and leaders can have 24/7 access to information about the club’s upcoming activities
- Leaders and members can share information on their club webpage
- Members can create and post their own webpage
4HPlus Conversion Timeline
4HPlus Conversion Timeline
4-H Youth Development contract with Martech for Blue Ribbon Youth Enrollment expired in November
County offices are entering 2007-08 4-H enrollment data in the Blue Ribbon Youth Enrollment Program
4HPlus software is being installed during the month of January
4-H Youth Development contract with Martech for Blue Ribbon Youth Enrollment expired in November
County offices are entering 2007-08 4-H enrollment data in the Blue Ribbon Youth Enrollment Program
4HPlus software is being installed during the month of January
4HPlus Conversion Timeline
4HPlus Conversion Timeline
Data conversion from Blue Ribbon Youth Enrollment to 4HPlus will begin in February
First 4HPlus submission of county 4-H data to the state will take place by May 1
Data conversion from Blue Ribbon Youth Enrollment to 4HPlus will begin in February
First 4HPlus submission of county 4-H data to the state will take place by May 1
4HPlus Conversion Timeline
4HPlus Conversion Timeline
As of May 1, use of Blue Ribbon Youth Enrollment will be discontinued other than to access historical information
4H4ME will be piloted this year and implemented in the fall in all counties interested in using the web based feature
As of May 1, use of Blue Ribbon Youth Enrollment will be discontinued other than to access historical information
4H4ME will be piloted this year and implemented in the fall in all counties interested in using the web based feature
4HPlus Conversion Timeline
4HPlus Conversion Timeline
Note: County offices have been encouraged to keep the Blue Ribbon Youth Enrollment data current up until the cut-off date for fair entry (date varies by county). This will enable transfer of data to fairs using the Blue Ribbon program this year.
Note: County offices have been encouraged to keep the Blue Ribbon Youth Enrollment data current up until the cut-off date for fair entry (date varies by county). This will enable transfer of data to fairs using the Blue Ribbon program this year.
Impact of 4-H Change to 4HPlus
Impact of 4-H Change to 4HPlus
Martech has offered to add a feature to the Blue Ribbon Fair Management Program so data from the 4HPlus program can be imported
The feature is being added by Martech at no cost to Blue Ribbon Fair Management customers
4-H Youth Development delivered a sample 4HPlus export file to Martech in November
Martech has offered to add a feature to the Blue Ribbon Fair Management Program so data from the 4HPlus program can be imported
The feature is being added by Martech at no cost to Blue Ribbon Fair Management customers
4-H Youth Development delivered a sample 4HPlus export file to Martech in November
Impact of 4-H Change to 4HPlus
Impact of 4-H Change to 4HPlus
No change is required on the part of fairs wanting to continue using the Blue Ribbon Fair Management program
No change is required on the part of fairs wanting to continue using the Blue Ribbon Fair Management program
What Will be Different about the Data Transferred from
4HPlus?
What Will be Different about the Data Transferred from
4HPlus?Social Security Numbers are no
longer being collected for 4-H membership (per University policy)
Member ID and project code numbers will change
Social Security Numbers are no longer being collected for 4-H membership (per University policy)
Member ID and project code numbers will change
Questions Related to 4HPlus Companion Fair Program
Questions Related to 4HPlus Companion Fair Program
Is there a fair program companion for 4HPlus? - Yes, FairPlus- Group purchase would be required- Set-up decisions apply to all in state- State supporters provide assistance
and training in state
Is there a fair program companion for 4HPlus? - Yes, FairPlus- Group purchase would be required- Set-up decisions apply to all in state- State supporters provide assistance
and training in state
Questions Related to 4HPlus Companion Fair Program
Questions Related to 4HPlus Companion Fair Program
Would FairPlus reports meet state requirements?- Not all fairs currently use the same
program- May be slight differences in
terminology- Bob Williams is reviewing materials
shared by the vendor and State of Minnesota
- Needs further investigation
Would FairPlus reports meet state requirements?- Not all fairs currently use the same
program- May be slight differences in
terminology- Bob Williams is reviewing materials
shared by the vendor and State of Minnesota
- Needs further investigation
Options for Fairs for the Future
Options for Fairs for the Future
Option #1
No need to change from Blue Ribbon Fair Management or other current database program!
Changes should only be considered to meet locally identified needs
Option #1
No need to change from Blue Ribbon Fair Management or other current database program!
Changes should only be considered to meet locally identified needs
Options for Fairs for the Future
Options for Fairs for the Future
Option #2
If some fairs have a desire to consider FairPlus, encourage the Association of Fairs to form a committee to investigate if this is an appropriate option for Wisconsin Fairs
Option #2
If some fairs have a desire to consider FairPlus, encourage the Association of Fairs to form a committee to investigate if this is an appropriate option for Wisconsin Fairs
Options for Fairs for the Future
Options for Fairs for the Future
Option #3
If some fairs have a desire to consider an alternate fair database program, encourage the Association of Fairs to form a committee to identify alternatives and investigate if they are appropriate options for Wisconsin Fairs
Option #3
If some fairs have a desire to consider an alternate fair database program, encourage the Association of Fairs to form a committee to identify alternatives and investigate if they are appropriate options for Wisconsin Fairs
For More …For More …
4HPlus- Nancy Eisele, Information Processing
Consultant, [email protected], 715.362.5655
- Jane Marquardt, Office Manager, [email protected], 608.262.2391
- Donna Menart, Associate State Program Director, [email protected], 920.565.4638
4HPlus- Nancy Eisele, Information Processing
Consultant, [email protected], 715.362.5655
- Jane Marquardt, Office Manager, [email protected], 608.262.2391
- Donna Menart, Associate State Program Director, [email protected], 920.565.4638
For More …For More …
Blue Ribbon Fair Management- Martech as a part of your annual Blue
Ribbon Fair Management contractFairPlus
- Chuck Nash, C&K Ventures, [email protected], www.4HPlus.com, 307.742.3033
Blue Ribbon Fair Management- Martech as a part of your annual Blue
Ribbon Fair Management contractFairPlus
- Chuck Nash, C&K Ventures, [email protected], www.4HPlus.com, 307.742.3033
Small Group Discussion Topic
Small Group Discussion Topic
Discuss your future data management needs for junior fair exhibits – identify action steps needed
Each group should be prepared to report out one area of discussion with a possible action step
Discuss your future data management needs for junior fair exhibits – identify action steps needed
Each group should be prepared to report out one area of discussion with a possible action step