361fax2050advcrop - ricohrfg-esource.ricoh-usa.com/stellent/groups/public/documents/service... ·...

Five Dedrick Place • West Caldwell, NJ 07006973-882-2000

Read this manual carefully before you use this product and keep it handy for futurereference. For safety, please follow the instructions in this manual.

FAX2050LOperator Instruction Manuals

FAX2050L BASICFAX2050L ADVANCED

FAX2050LBasic Features

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To getmaximum versatility from this machine all operators should carefully read and follow the instructions inthis manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Advanced Features manual before using this machine. It con-tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unitin the field. The optical housing unit can only be repaired in a factory or at a location with the requisiteequipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laserchassis is not repairable in the field. Customer engineers are therefore directed to return all chassisand laser subsystems to the factory or service depot when replacement or the optical subsystem is re-quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, Ricoh recommends that you use genuine Ricoh toner.

Ricoh shall not be responsible for any damage or expense that might result from the use of parts otherthan genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liablefor direct, indirect, special, incidental, or consequential damages as a result of handling or operatingthe machine.

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source,see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Declaration of Conformity

Product Name: Facsimile

Model Number: FAX2050L

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

USA

❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label

that contains, among other information, the FCC registration number and ringer equivalencenumber (REN) for this equipment. If requested, this information must be provided to the tele-phone company.

2. This equipment uses the following USOC jack: RJ11C3. The REN is used to determine the quantity of devices which may be connected to the telephone

line. Excessive REN's on the telephone line may result in the devices not ringing in response toan incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. If advance notice is notpractical, the telephone company will notify the customer as soon as possible. Also, you will beadvised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or proce-dures that could affect the operation of the equipment. If this happens, the telephone companywill provide advance notice in order to make necessary modifications in order to maintain unin-terrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORTDEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-phone network, the telephone company may request you to disconnect the equipment from thenetwork until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to PartyLine Service is subject to state tariffs.

❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADA

The Industry Canada label identifies certified equipment. This certification means that the equipmentmeets telecommunications network protective, operational, and safety requirements as prescribed inthe appropriate Terminal Equipment Technical Requirements document(s). The department does notguarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facil-ities of the local telecommunications company. The equipment must also be installed using an accept-able method of connection. The customer should be aware that compliance with the above conditionsmay not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier.Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give thetelecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility,telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-caution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the ap-propriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of themaximum number of terminals allowed to be connected to a telephone interface. The termination onan interface may consist of any combination of device subject only to the requirement that the sum ofthe Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.

b means POWER OFF.

Copyright © 2000 Ricoh Co., Ltd.

i

How to Read This Manual


Symbols

In this manual, the following symbols are used:

R WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are de-scribed in the Safety Information section in the Advanced Features manual.

R CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are described in the SafetyInformation section in the Advanced Features manual.* The statements above are notes for your safety.

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis symbol indicates the prior knowledge or preparations required before op-erating.

NoteThis symbol indicates precautions for operation, or actions to take after misop-eration.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

{ }

Keys built into the machine's operation panel.

ii

TABLE OF CONTENTSManuals for this machine ......................................................................... 1

Basic Features (This Manual) ....................................................................... 1Advanced Features ....................................................................................... 1

1. Introduction

Part Names................................................................................................. 3

Operation Panel ......................................................................................... 5

Symbols and Conventions Used in This Manual.................................... 7

2.Faxing

Types of Transmission ............................................................................. 9

Suitable Document Types....................................................................... 10

Memory Transmission and Immediate Transmission.......................... 11Memory Transmission................................................................................. 11Canceling a Memory Transmission............................................................. 14Immediate Transmission ............................................................................. 15Canceling an Immediate Transmission ....................................................... 15

Very Fine Detail Faxing........................................................................... 16Resolution and Shading .............................................................................. 16

Reception Modes..................................................................................... 17Switching Between Fax and Telephone Mode............................................ 17

3.Setup

Initial Settings and Adjustments............................................................ 19Initial Settings (Function 61)........................................................................ 19

Storing and Editing Fax Numbers (Functions 31 & 32) ....................... 22Storing, Editing and Erasing Quick Dial Numbers (Function 31) ................ 22Quick Dial Label .......................................................................................... 23Storing, Editing and Erasing Speed Dial Numbers (Function 32) ............... 23

Storing and Editing a Group of Fax Numbers (Function 33)............... 25Erasing Groups ........................................................................................... 27Programming the Group Key ...................................................................... 28

Entering Characters ................................................................................ 29Entering Symbols ........................................................................................ 29Wild Cards................................................................................................... 29

iii

4.Troubleshooting

Loading Paper in the Main Cassette...................................................... 31

Adjusting the Volume and Sounds the Machine Makes (Function 92)... 34

If an Indicator Lights on the Operation Panel....................................... 36

Communication Problems...................................................................... 37

Clearing a Document Jam ...................................................................... 38

Clearing a Copy, Fax, or Print Jam........................................................ 39Main Machine.............................................................................................. 39Cassette Entrance....................................................................................... 41Upper Rear Unit .......................................................................................... 42

Error Messages........................................................................................ 44

Solutions to Common Problems............................................................ 46

INDEX........................................................................................................ 50

1

Manuals for this machine

There are the Basic Features manual and the Advanced Features manual for thismachine. Please consult the manual that suits your needs.

Basic Features (This Manual)

The Basic Features manual explains the most frequently used fax functions andoperations.

Advanced Features

The Advanced Features manual describes more advanced functions, and alsoexplains settings for key operators.

❖ Chapter 1 Advanced Transmission FeaturesExplains about sending at a specific time without having to be by the machineand also taking advantage of off-peak telephone line charges.

❖ Chapter 2 Communication Information Explains about erasing a fax message stored in memory and checking the con-tents of any files in memory.

❖ Chapter 3 Transmission FeaturesExplains about useful features for transmission. You can find out about dial-ing numbers easily.

❖ Chapter 4 Reception FeaturesExplains about reception features. You can find out about receiving messagesin telephone mode, and printing with the Reverse Order Printing function foreasier document distribution.

❖ Chapter 5 CopyingRead this chapter when you would like to know about copying operationsand functions.

❖ Chapter 6 Facsimile User ToolsExplains about programming frequently used functions for Quick Dial Keyand User Function Key.

❖ Chapter 7 Key Operator SettingsExplains about functions the key operator handles. You can find out aboutsetting up the phone line type, and how to store the Memory Locked ID andthe Confidential ID.

2

❖ Chapter 8 TroubleshootingExplains about clearing a Jam in the optional second cassette, and reading er-ror reports. When these reports are printed out, check the report and take theappropriate action.

❖ Chapter 9 Maintaining Your MachineExplains about loading paper in the optional multipurpose feeder, cleaningthe rollers and scanner and so on.

❖ Chapter 10 Installation Explains about the machine environment and installation.

❖ Chapter 11 Appendix You can check the different options and specifications for this machine.

3

1. Introduction

Part Names

1. Second Paper Cassette (Option)The optional Second paper cassette holdsmore paper.

2. Main Paper CassetteThe main paper cassette holds copy pa-per.

3. Print Delivery TrayCopies, incoming faxes, and prints aredelivered here.

4. Document Delivery TrayScanned documents are stacked on thedocument delivery tray.

TSTH060N.eps

Introduction

4

1

5. Main SwitchThe main switch turns your machine onand off.

6. Operation PanelKey panel for operating the machine.

7. Handset (Option)

8. Document GuideMatch the document guide to the size ofyour original documents.

9. Document TableDocument table holds up to 30 sheetswhich are fed one at a time. Place youroriginal documents here.

10. Multi-purpose Feeder (Option)Multi-purpose Feeder can be loaded withvarious kinds of printable media.

11. Front Cover Release Lever Pull this catch to release the front cover.

12. Front Cover

Operation Panel

5

1

Operation Panel

1. Add Paper indicator Lights when a cassette is empty.

2. Add Toner indicatorBlinks when toner is about to run out andlights continuously when toner has run out.

3. Check Display indicator The Check Display indicator lights to tellyou to read the display.

4. Receive File indicatorThe Receive File indicator lights when anincoming message was received intomemory. Blinks when confidential recep-tion file or memory lock file is stored inthe memory. (see P.36 “If an IndicatorLights on the Operation Panel”).

5. {Resolution} key.The Resolution/Halftone is indicated bythese three indicators and can be changedby the {Resolution} key. When the Indica-tor is not lit, Standard is selected.

6. Memory key/ indicator When the Memory indicator is on, thenmemory transmission is in effect, if it isoff, immediate transmission is in effect.Switch between the two with the {Memo-ry} key.

7. Control Panel DisplayThe Liquid Crystal Display guides youthrough tasks and informs you of thestate of the machine. Messages appearhere. The display consists of two 20-char-acter lines.

8. {Speed Dial/Tel Directory} key Press the {Speed Dial/Tel Directory} key us-ing Speed Dial or the Telephone Directo-ry Feature.

9. {Pause/Al Redial} key The {Pause/Al Redial} key inserts a pausewhen you are dialing or storing a faxnumber. Or, press the key to redial thelast number dialed. (The redial featuredoes not work once you have started di-aling a new number.)

10. Arrow keysT {Yes} accept U {No} reject/ {Help} Print help listW scroll left/ {Paper Size} The paper sizeselection screen for each cassette will ap-pear.V scroll right/ {Option} Press to accessthe options.

TSTS020N.eps

Introduction

6

1

11. Manual Receive indicator.Lights when the reception mode is Tele-phone.

12. {Energy Saver} keyHold the button a few seconds to start orend the energy saver mode.

13. {Copy} keyPress this to copy the document now inthe feeder.

14. {Reception Mode} keyPress this to select the reception mode(Tel or Fax).

15. {Function} keyPress the {Function} key and enter a twodigit code to access functions 11 to 53.(For Functions 61 to 95, enter 6, and thenthe access code.)

16. {Stop} keyPress the {Stop} key to stop a transmis-sion or a document scanning, and a re-ception or to stop a long copy run. Themachine will print out the sheet beingprinted and then stop.

17. {Start} keyPress the {Start} key to start all tasks.

18. Ten key padUse the ten key pad (sometimes calledthe ten keys) to dial fax numbers, to enterthe numbers of copies, etc.

19. {On Hook Dial} keyPress the {On Hook Dial} key to dial aphone call from the keypad without hav-ing to lift the phone or handset off thehook (phone or handset option needed).

20. {Clear} keyPress the {Clear} key to erase the lastcharacter or digit entered, or use the leftand right arrow keys to move the cursorand then press Clear to erase whatever isat the cursor.

21. {Quick Dial} keys/ {User Function}keys.There are 30 Quick Dial keys. Use them tostore individual fax numbers (see P.22“Storing and Editing Fax Numbers (Func-tions 31 & 32)”) or groups (see P.25 “Stor-ing and Editing a Group of Fax Numbers(Function 33)”). You can also use thesekeys to enter characters (see P.29 “Enter-ing Characters”). In addition you can reg-ister Quick Dial 29 as the Dial Option key(see Chapter 3, “Assigning the Dial Op-tion key” in the Advanced Features man-ual.) You can also use Quick Dial 30 as aGroup key (see P.28 “Programming theGroup Key”). You can store a combination of settingsthat you use frequently in the two UserFunction keys (F1, F2). When you press aUser Function key, it lights to show youthat it is selected.

Symbols and Conventions Used in This Manual

7

1

Symbols and Conventions Used in This Manual

❖ Documents:A document is anything you puton the feed table of your machinewhether you are faxing it or copy-ing it.

❖ Prints:A print is anything that comes outof the machine: a fax message youreceived or a copy you made.

❖ Procedures:Procedures are described step bystep. Perform them in order. Whenyou see a display, it always showswhat comes after performing thestep it accompanies. Other illustra-tions accompanying steps helpyou find the right key, or show youhow to perform the step.A This is a step in a procedure.

THIS CORRESPONDS TO

THE LCD DISPLAY.

Introduction

8

1

9

2. Faxing

Types of Transmission

There are two types of transmission.

❖ Memory TransmissionWhen a fax message is stored in memory , then transmission starts automati-cally. It is convenient when you would like to take documents back in a hurry. You can send the same message to more than one destination in a single op-eration. This technique is referred to as Broadcasting.

❖ Immediate TransmissionThe machine dials immediately, and transmits the fax while scanning.It is convenient when you would like to check whether you have successfullyconnected with the other party's fax machine.A fax message is not stored in memory.

Important❒ If there is a power failure, the power switch is turned off, or the plug is pulled

out for more than 6 hours (1 hour when the optional memory card is in-stalled), all files stored in memory are deleted. As soon as power is restored,the Power Failure Report is printed to help you identify deleted files. SeeChapter 8, “Power Failure Report” in the Advanced Features manual.

Transmitter (This machine)

Receiver

Receiver

Receiver

GDRH230E

GDRH230E.eps

GDRH240E

Transmitter(This machine)

Receiver

GDRH240E.eps

Faxing

10

2

Suitable Document Types

Do not place damaged pages in the automatic document feeder.• If pages are curled or dog eared, flatten them.• If pages are stuck together, shuffle the stack.• If pages are folded, torn, or patched together, make copies.• If pages have binding files, trim the edges or make copies.

Important❒ Do not place originals that contain the following materials in the document

feeder ;• Crayon • Paint• Charcoal, soft pencil• Glue• Thermal paper• Clips• OHP Sheets, vinyl-coated paper• Waxed paper• Carbon paper• Silicone oil

Note❒ Copies made with a copier that uses silicone oil may cause a misfeed. To

avoid this, do not scan such copies until five or ten minutes after copying.• Clearly Written

Small, faint characters may not be transmitted clearly.• Uniform Page Size

Do not use different size documents in the same transmission.

Memory Transmission and Immediate Transmission

11

2


There are two ways to send a fax mes-sage.• Memory Transmission• Immediate Transmission

Memory Transmission

A Memory Transmission is conve-nient because:• Fax messages can be scanned

much more quickly (you can takeyour document away from the faxmachine without waiting toolong).

• While your fax message is beingsent, another user can operate themachine (people will not have towait by the fax machine too long).

• You can send the same message tomore than one place with the sameoperation.

• There are two kinds of MemoryTransmission: Parallel and Nor-mal. Parallel Memory Transmis-sion is the default.

Note❒ If your document gets stuck while

it is being processed, press the{Stop} key, and turn to P.38 “Clear-ing a Document Jam” for instruc-tions on how to safely remove theoriginal.

AMake sure that the machine is instandby mode for faxing.

The display should look like this:

READY 100% 10:00AM

SET DOC. OR DIAL NO.

Note❒ If the display is blank, press the

Energy Saver key to exit EnergySaving mode.

B Fan your document stack (at most30 pages: 20 lb) to make sure allpages are loose, then square it.

Note❒ All pages in your document

must be one-sided and be of thesame size.

TSTS010N.eps

Faxing

12

2

C Insert the document face downinto the feeder until the machinebeeps. Then adjust the guides tomatch the width of the document.

Note❒ You can dial before you set the

document. Place the documentafter you dial the number andgo to step G.

❒ Please set your documentstraight in the feeder. If you setmore than 15 sheets, make surethe ends of your document arenot skewed.

D The display will look like this:

TRANSMIT OPTIONi

DIAL FAX NUMBER

E If the Memory indicator is not lit,press the {Memory} key.

F Dial the number in one of the fol-lowing ways.

TRANSMIT Y/START

5551234kkkkkkkkkkkkk

*1 In this example Group Dial is pro-grammed in Quick Dial 08.

*2 In this example Quick Dial key 30is programmed as the Group key,and Group dial number 1 is pro-grammed.

Note❒ If you install the handset or an

external telephone, you cansend the message manually.Pick up the handset and dial.

❒ If you want to erase a digit ofthe phone number, press the{Clear} key. If you want to erasethe entire number, press the{No} key.

❒ The maximum destinations youcan dial using the ten key pad is68. However, this limitation isalso subject to memory capaci-ty.

TSTH110N

TSTH110N.eps

Tsms040e.eps

Ten Key Pad Quick Dial

Speed Dial Group

Example:

Method *1 Quick Dial key 08.

Method *2 Quick Dial key 30 and 1 on the ten key pad.

1 2 3

4 5 6

7 9

*GFDIAL0N

0706

GFDIAL1N

Speed Dial

1 0

Example: Speed Dial 10

GFDIAL2N


13

2

ReferenceProgramming Quick Dial: seeP.22 “Storing and Editing FaxNumbers (Functions 31 & 32)”. Programming Speed Dial: seeP.22 “Storing and Editing FaxNumbers (Functions 31 & 32)”. Programming Group Dial: seeP.25 “Storing and Editing a Groupof Fax Numbers (Function 33)”. Programming Group key: seeP.28 “Programming the GroupKey”.

G Press the {Yes} key to enter an-other number.

TRANSMIT DIAL/START

DIAL NEXT FAX NUMBER

Note❒ Repeat steps F and G until all

destinations are entered.❒ If you have only one destina-

tion, press the {Start} key.❒ The machine stores your mes-

sage and dials the first number(or, if you selected Send Later, itwill return to standby mode andthe fax message will be sent atthe time that you selected).

ReferenceSend Later: see Chapter 1,“Sending at a Specific Time(Send Later)”in the AdvancedFeatures manual.

H Press the {Start} key.

The machine will dial the destina-tion's number.

5551234


Note❒ If the other party's line is busy,

your machine will redial. (SeeChapter 3, ”Redial”in the Ad-vanced Features manual.)

READY 98% 10:04AM


❒ If the other party's fax machineanswers, both machines willconnect and your machine willsend the message. Other party'sOWN NAME or FAX NUMBERwill appear on the upper line.

❒ If your line goes through a localswitchboard (a PBX) rememberto dial the exit code. Press the{Pause} key immediately afterthe code. If the number includesa c ou nt r y c od e , p re s s th e{Pause} key after the countrycode, then dial the rest of thenumber.

Faxing

14

2

Canceling a Memory Transmission

Before start is pressed

A Press the {Stop} key, or removethe document You have set.

While the document is being scanned in

A Press the {Stop} key.The fax message which has alreadybeen scanned in is cancelled.

During Transmission

A Press the {Stop} key during com-munication.

5551234

STOP & CLR FILE? Y/N

B Then press the {Yes} key to cancelthe transmission.

While the message is awaiting transmission (Functions 21)

Every time you store a fax message inyour machine's memory, a new file iscreated. Each file is given a number.This number appears on the File Re-serve Report, Journal and Transmis-sion Result Report. To see which filesare currently in memory, you mayprint a file list.

A Either :

To erase a fax message stored in memory

A To erase a fax message storedin memory; press the {Func-tion} {2} {1} and the {Yes} key.

FILE NO.kkk KPAD/hi

PRINT LISTh/SEARCHi

B Press V to scroll through the mes-sages.You will see the display. A numberor a label will appear on the lowerline.

FILE NO.027 Y/hi

5551234

Note❒ Press W to obtain a list of all the

files and their number. If you al-ready know the number of thefile to erase, enter it directlyfrom the ten key pad.

C Press the {Yes} key.

FILE NO.027 Y/N

CLEAR?

D Press the {Yes} key again to erasethe file.

E Press the {Function} key.

Note❒ To erase another file, go to stepB.


15

2

Immediate Transmission

Immediate Transmission is conve-nient when:• You wish to quickly check whether

you have successfully connectedwith the other party's fax machine.

• Your machine's memory is gettingfull.

The machine dials immediately afteryou press the {Start} key (or at thespecified time, if you used a time-de-lay feature like Send Later). The mes-sage is scanned and transmitted pageby page without being stored inmemory.

AMake sure that the machine is instandby mode.

The display should look like this:

READY 100% 10:00AM


Note❒ The memory indicator should

go out. If the memory indicatoris lit, press the {Memory} key.

B Place the entire document facedown into the feeder.

TRANSMIT OPTIONi

DIAL FAX NUMBER

Note❒ No more than 30 pages.❒ You can dial before you set the

document. Place the documentafter you dial the number andgo to step D.

C Dial.

TRANSMIT Y/START

5551234

D Press the {Start} key.

5551234

DIALING

The machine dials and connects tothe other party. The number thatyou dialed and the other party'sOWN NAME or FAX NUMBER isdisplayed.

Canceling an Immediate Transmission

Before start is pressed

A Press the {Stop} key, or removethe document you have set.

While dialing or during transmission

A Press the {Stop} key.

However, the fax message whichhas already scanned in has trans-mitted.Remove the document after it iscanceled.

Faxing

16

2

Very Fine Detail Faxing

So that text, diagrams and imagesstand out clearly in your document,the machine automatically detects theimage density (contrast) and makes acompensation.However, if you need to send a docu-ment which requires optimum clari-ty, select the resolution settingappropriate to your needs.You can select different settings foreach page of your message. Simplychange the settings for page 2 whilepage 1 is being scanned.

Resolution and Shading

The resolution button gives you con-trol over document quality. The indi-cators above the button show thecurrent setting. Choose a setting thatmatches your document.

❖ Standard:Standard quality. Use for mostprinted or typewritten documents.This is selected when the other res-olution indicators are not lit.

❖ Detail:High quality. Use for documentswith small print or fine details.

❖ Fine:Very high quality. Use this for highquality reproduction.

❖ Halftone:Use this for optimum quality ifyour document contains photo-graphs/diagrams with complexshading patterns or gray tones. Ifyou choose this setting, resolutionwill automatically be Detail.

Note❒ Faxing at a higher resolution re-

quires more time. Frequent use ofhigh resolution could cause an in-crease in your phone bill, especial-ly for long distance transmissions.

Reception Modes

17

2

Reception Modes

The machine can treat incoming faxmessages and telephone calls in threeways.

❖ Auto modeUse this mode if your line is sharedby a fax machine and telephone.When a call comes in, the machinewill ring a number of times to giveyou the chance to pick up thehandset. If you do not pick up andthe call is a fax message, the ma-chine will go into fax mode andstart receiving. You can choose thenumber of times the machine ringsbefore taking the call by alteringthe Auto Ring time (See Chapter 7,“Setting the Auto Ring Time”in theAdvanced Features manual) .

❖ Fax modeUse this mode if you have a dedi-cated fax line. The machine as-sumes all calls are fax messages. Itwill ring once to alert you of an in-coming call, and then starts receiv-ing.

❖ Telephone modeUse this mode if your line is sharedby a fax machine and a telephone,and if you wish to answer all callsyourself and decide whether theyare fax messages or telephonecalls. You must manually press theStart key to receive a fax.The machine will ring continuous-ly until you answer the call, so youhave to be near the machine at alltimes.The Manual Receive indicator is litwhen the machine is in this mode.

Switching Between Fax and Telephone Mode

The Manual Receive indicator is litwhen the machine is in Telephonemode. To switch to a different mode,follow the steps below.

A Press the {Reception Mode} key.

RECEIVE MODE Y/hi

iFAX TEL AUTO

B Press the W and V key to select themode you require.

RECEIVE MODE Y/hi

FAX iTEL AUTO


READY 100% 10:00AM


Faxing

18

2

19

3. Setup

Initial Settings and Adjustments

Before you connect your machine tothe telephone system, you must entera few settings and make a few adjust-ments.

❖ Own Number :The phone number used by yourfax line.

❖ OWN NAME:This should be your name or com-pany name, in 20 characters or less.During a communication, if theother party's fax machine supportsOWN NAME, then this replacesthe FAX NUMBER following. Theother party's name will appear onyour display, and yours on theirs.

❖ FAX HEADER:This must be the telephone num-ber of the line your machine is con-nected to.It will be printed on the header ofevery page you send. Required inthe United States.

❖ FAX NUMBER:This is your fax machine's phonenumber, which must include coun-try and area codes. During anycommunication, your FAX NUM-BER appears on their display.(Conversely their FAX NUMBERappears on your display.)

Note❒ This function is not available in

some areas.

Important❒ The FAX NUMBER code is re-

quired by international law. Youcannot legally connect a fax ma-chine to the telephone system if theFAX NUMBER code is not pro-g ram m ed. F ur t her , th e F AXHEADER code and the date andtime of transmission must be in-cluded in the header of all pagesfaxed to, from, or within the Unit-ed States.

Note❒ When the PC Interface kit is in-

stalled, “OWN NAME” is dis-played as “RTI”, “FAX HEADER”is displayed as “TTI”, and “FAXNUMBER” is displayed as “CSI”.

Initial Settings (Function 61)

During the course of this procedureyou will have to enter letters and oth-er characters.Use the ten key pad for entering num-bers. Use Quick Dial keys 1 to 26 forentering letters. Use the {Yes} key toaccept a character. Use Quick Dialkey 27 to enter spaces and Quick Dialkey 28 to enter symbols. See P.29 “En-tering Characters” for details.If these settings have been made be-fore, the messages on the display willnot always match those shown here.The setting already entered will ap-pear along with the word CHANGE?. Inthis case, press the {Yes} key tochange the setting.

Setup

20

3

A Press {Function} {6} and enter theaccess code {2} {2} {2} {2}, andthen press {6} {1} and the {Yes}key.

Y/NEXTi

SET OWN NUMBER

B Press the {Yes} key.

OWN NO. KPAD

kkkkkkkkkkkkkkkkkkkk

C Enter your phone number.

OWN NO. KPAD/Y/N

0111212-5551234kkkkk

Note❒ The format of the number is

normally as follows: Interna-tional Dial Prefix, Your CountryCode, Your Area Code, thenyou must add a Pause, followedby your telephone number.Check the International DialingPrefix and the Country Codewith your local telecommunica-tions operator. The exampleshown is for the United States;the codes to add are 011 and 1.

D Press the {Yes} key.

PROGRAMMED will flash on the dis-play. The following display ap-pears.

Y/NEXTi

SET POLLING ID

E Press V until the following dis-play is shown.

Y/NEXTi

SET OWN NAME

F Press the {Yes} key.

OWN NAME ABC


G Enter your office, company, orpersonal name, or any other ap-propriate identification. (Usingthe Quick Dial keys.)

OWN NAME ABC Y/N

XYZ COMPANY

ReferenceSee P.29 “Entering Characters” .

H Press the {Yes} key.PROGRAMMED will flash on the dis-play. The following display ap-pears.

Y/NEXTi

SET FAX HEADER

I Press the {Yes} key.The OWN NAME programmed instep H appears. You should keep it.

HEADER CHANGE? Y/N

XYZ COMPANY

Note❒ If you wish to change it, press

the {Yes} key and edit the FAXHEADER.

Initial Settings and Adjustments

21

3

J Press the {No} key to keep theFAX HEADER as is.

Y/NEXTi

SET FAX NUMBER

K Press the {Yes} key.

FAX NUMBER KPAD


L Enter your phone number includ-ing the country and area codes,(but no pauses).

FAX NUMBER KPAD/Y/N

12125551234kkkkkkkkk

M Press the {Yes} key.

PROGRAMMED will flash on the dis-play. The following display ap-pears.

Y/NEXTi

SET PSTN ACCESS NO.

N Press the {Function} key to finish.

READY 100% 10:00AM


Setup

22

3

Storing and Editing Fax Numbers (Functions 31 & 32)

You can store numbers that you oftenuse in the machine's memory. Astored number will remain in memo-ry even if the power is cut.You can store numbers in two ways.

❖ Quick DialsThe number is assigned to its ownkey. To dial that number, just pressthe key. You can store up to 30numbers in this way.

❖ Speed DialsThe number is given a two-digitcode. To dial the number, press the{Speed Dial} key and enter thecode. There are 50 Speed Dialcodes available, numbered 00 to49.

Storing, Editing and Erasing Quick Dial Numbers (Function 31)

This procedure describes how to storeand edit fax numbers in Quick Dialkeys.

A Press {Function} {3} {1} and thenthe {Yes} key.

ak QUICK/hi

PRINT LISTh/SEARCHi

Note❒ To print a list of all Quick Dials

and their contents, press the Wkey, and the {Yes} key, and thenthe {Start} key.

B Select a Quick Dial in any one ofthe following ways:

•Press a Quick Dial key (e.g. pressQuick Dial 01).

a01 PROGRAM? Y/hi

•Press the V key until the QuickDial you want appears on the dis-play.


a01 KPAD/N


D Do one of the following:

•Enter the fax number you wish tostore in this Quick Dial using theten key pad. Then press the {Yes}key.

a01 KPAD/Y/N

212551234kkkkkkkkkkk

•To clear the number, press {No},and go to step J.

E Do one of the following:•If you wish to enter or edit a labelfor this Quick Dial, press the {Yes}key.

a01 Y/N

PROGRAM LABEL?

•If you do not wish to give thisnumber a label, press the {No} keyand go to step H.

Storing and Editing Fax Numbers (Functions 31 & 32)

23

3

F Enter or edit the label using theQuick Dial keys and the ten keypad. See P.29 “Entering Charac-ters”

a01 ABC Y/N

NEW YORK OFFICEkkkkk

G Press the {Yes} key.

a01 Y/hi

LABEL SET ONiOFF

H Press W or V to select whether thelabel for this Quick Dial will beprinted on top of messages thatyou send to this destination.

I Press the {Yes} key.

ak QUICK/hi

PRINT LISTh/SEARCHi

Note❒ To print a Quick Dial list, press

the W key to select LIST, thenpress the {Start} key.

❒ To print a Quick Dial label,choose LABEL, and then pressthe {Start} key.

J You now have two choices:

•To store, edit or delete anotherQuick Dial, go to step B.•To finish, press {Function} key.

Quick Dial Label

Use this function to print a sheetshowing the contents of each QuickDial and User Function key. The sizeof the sheet matches the dimensionsof the keys. The following items are printed de-pending on what is stored in eachkey: • Fax number label• Group Dial label• Program label• User Function key

Storing, Editing and Erasing Speed Dial Numbers (Function 32)

This procedure describes how to storeand edit fax numbers in Speed Dials.

A Press {Function} {3} {2}, and thenthe {Yes} key.

bkk KPAD/hi

PRINT LISTh/SEARCHi

Note❒ To print a list of all Speed Dials

and their contents, press the Wkey, and then the {Start} key.

B Select a Speed Dial in any one ofthe following ways:

•Enter the Speed Dial code on theten key pad. (e.g. 01)

b01 PROGRAM? Y/hi

•Press the V key until the SpeedDials you want appear on the dis-play.

Setup

24

3


b01 KPAD/N


D Do one of the following:•Enter the fax number you wish tostore in this Speed Dial using theten key pad. Then press {Yes} key.

b01 KPAD/Y/N

212551234kkkkkkkkkkk

•To clear the number, press {No},and go to step J.

E Do one of the following:

•If you wish to enter or edit a labelfor this Speed Dial, press the {Yes}key.

b01 Y/N

PROGRAM LABEL?

•If you do not wish to give thisnumber a label, press the {No} keyand go to step H.

F Enter or edit the label using theQuick Dial keys.

b01 ABC Y/N

NEW YORK OFFICEkkkkk


a01 Y/hi

LABEL SET ON iOFF

H Press W or V to select whether thelabel for this Speed Dial will beprinted on top of messages thatyou send to this destination.


bkk KPAD/hi

PRINT LISTh/SEARCHi

Note❒ To print a Speed Dial list, press

the W key, and then the {Start}key.

J You now have two choices:

•To store, edit or delete anotherSpeed Dial, go to step B.•To finish, press the {Function}key.

Storing and Editing a Group of Fax Numbers (Function 33)

25

3


❖ GroupsIf you often broadcast messages tothe same set of destinations, youcan combine these numbers into agroup. Then just select the groupand each number will be dialed insequence automatically. You can register the followingitems in a Group:• Destination fax numbers• Group name (up to 20 charac-

ters)You can enter destination numbersby Quick Dial keys, Speed Dials, orTen keys.

Note❒ You can register up to 5 Groups.❒ The combined maximum num-

ber of destinations you can reg-ister in all Groups is 129. This129 can be composed of up to 30Quick Dial numbers, 50 SpeedDial numbers and 49 numbersentered directly with the tenkeys.

❒ The number of destinations thatcan be registered with the tenkeys depends on how the ma-chine is used. In theory you canregister up to a combined maxi-mum of 49 destinations with theten keys for all groups. Howev-er, if you register 49 items withthe ten keys, Memory Transmis-sion becomes unavailable, onlyregister up to 48 items with theten keys.

❒ The maximum number of desti-nations you can register in aGroup is 100.

❒ If you register the same destina-tion more than once with aSpeed Dial or Quick Dial inGroups, it is only counted asone item. However, if you regis-ter two or more identical desti-nations with the ten keys theywill be counted as two or moreitems.

❒ If all destinations are different,you may not be able to store 100destinations in a Group.

❒ It is recommended that youprint the Group Dial list andkeep it when you register orchange destinations. See Chap-ter 6, ”Reports You Can PrintOut Yourself”in the AdvancedFeatures manual.

❒ How to count numbers

Registered itemsT

otal

Num

bers

Gro

up 1 Quick Dial: [01], [03], [05]

Speed Dial: [01], [02], [10]

Ten Key: 0312345678

10 n

umbe

rs

Gro

up

2

Quick Dial: [01], [05]

Speed Dial: [01], [02], [08]

Ten Key: 0312345678, 0451119999

Setup

26

3

This section describes how to pro-gram or edit a Group. You can alsoget a printout of numbers that are al-ready stored. In this example we willprogram Group 1 into Quick Dial key01.


GROUP k 1-5/hi

PRINT LISTh/SEARCH

B Enter the number of the groupyou want to program or edit.

Note❒ e.g. Group 1: Press {1}.❒ To print a list, press the W key

and then the {Start} key.


GROUP 1 Y/N

PROGRAM QUICK?

D To program or edit a Quick Dialkey for this group, press the {Yes}key.

Note❒ If you do not program or edit,

press the {No} key and go tostep F.

E Press the Quick Dial key youwish to use for this group, {01}for example, and then press the{Yes} key.

Note❒ If you want to free up the old

Quick Dial key, press the {No}key, and then the {Yes} key.

GROUP 1 Y/N

PROGRAM LABEL?

❒ If a message like USED AS..flashes up, the key is already inuse. Press a different key.

F If you wish to give this group aname, press the {Yes} key.

GROUP 1 ABC


Note❒ If not, press the {No} key and go

to step H.

G Enter or edit the name, and thenpress the {Yes} key.

How to enter characters, see P.29“Entering Characters”

GROUP 1 KPAD/N


Registered items

Tot

al N

um

bers

Gro

up1

Quick Dial: [01], [02], [03]

Speed Dial: [01], [02], [03]

Ten Key: 0312345678

14 n

umbe

rs

Gro

up2

Quick Dial: [04], [05]

Speed Dial: [04], [05], [06]

Ten Key: 0312345678, 0451119999


27

3

H Enter a fax number.

Note❒ Enter a number in one of these

ways.• Press a Quick Dial key.• Press the Speed Dial key fol-

lowed by two digits.• Enter a number on the ten key

pad.


Note❒ If ALREADY PROGRAMMED briefly

flashes up on the display, eitherpress the {No} key to keep thenumber and choose anothernumber, or press the {Yes} keyto clear.

J Press the {No} key to finish enter-ing numbers in this group.

Note❒ To enter another number, go

back to step H.

K Press the {Function} key.

Note❒ To work on another group, go

to step B.

Erasing Groups

These steps describe how to erase sin-gle numbers from a group.


GROUP k 1-5/hi

PRINT LISTh/SEARCHi

B Enter the group number using theten key pad, then press the {Yes}key.

GROUP 1 Y/N

PROGRAM QUICK?

C Press the {No} key.

GROUP QUICK/N

PROGRAM LABEL?

D Press the {No} key.

GROUP 1 Y/N

CLEAR?

E Press the {Yes} key.

GROUP 1 Y/N

CLEARED

F Press the {Function} key.

Note❒ To delete another number, go to

step B.

Setup

28

3

Programming the Group Key

You can program 5 groups. However,if there is no room in Quick Dial keys,this group key is helpful. You can useQuick Dial 30 or one of User Functionkeys (F1 or F2) as the group key. Howto transmit using the group key, seeP.11 “Memory Transmission”.

ReferenceFor how to program User Functionkeys, see Chapter 6, "User Func-tion Keys (Function35)” in the Ad-vanced Features manual.


ak QUICK/hi

PRINT LISTh/SEARCHi

B Press the Quick Dial {30}.

a30 PROGRAM? hi


a30 PROGRAM? Y/N

PROGRAM GROUP KEY?


ak QUICK/hi

PRINT LISTh/SEARCHi


Entering Characters

29

3

Entering Characters

Use the ten key pad for entering num-bers. Use Quick Dial keys 1 to 26 forentering letters, and Quick Dial key27 for spaces and Quick Dial key 28for other characters.If at any time you make a mistakewhen entering a character or digit,press the {Clear} key to erase it. Tocorrect a character or number alreadyentered, use the W and V keys to reachthe mistake, enter the new character,and press the {Clear} key to erase themistaken character. If you press the{No} key, whole characters areerased.

Entering Symbols

A Press the Quick Dial key {28}.

B Press W or V to scroll the symbols.

Note❒ You can enter the following

symbols. & $ ! " # % ' ( ) * + , . / :; [ ¥ ] ^ _ – (space)


Wild Cards

This feature greatly enhances the ef-fectiveness of the following features:• Authorized Reception• Forwarding• Specified Cassette Selection• Memory Lock

In each of these features, you have tostore the OWN NAME or FAX NUM-BER of various terminals that younormally receive fax messages from.Then, when your machine detects anincoming call, it checks the OWNNAME or FAX NUMBER of the otherterminal, and acts accordingly.When you program OWN NAME's forthese features, you can program wildcards to greatly expand the number ofterminals that you can specify.For example, if you wish to acceptmessages from all 150 branches ofXYZ Company (using Authorized Re-ception), and forward them on tohead office (using Forwarding), youdo not have to store the OWN NAMEof each branch of XYZ Company. Pro-gram “XYZ” as a wild card for each ofthese functions. If the OWN NAMEsof all XYZ branches contain an “XYZ”somewhere in the OWN NAME, mes-sages coming in from them will be ac-cepted, and sent on to head office.

Note❒ This feature cannot recognize spaces. If

you store MAN as a wild card, and aterminal with an OWN NAME that in-cludes MANCHESTER, HUMAN, orHUMANE calls you, your machinewill recognize MAN as a wild card andaccept and/or forward the message.

ReferenceAuthorized Reception: see Chap-ter 7, “Rejecting or Accepting Mes-sages from specified senders(Authorized Reception)” in theAdvanced Features manual. Forwarding: see Chapter 7, “Forward-ing” in the Advanced Features manual. OWN NAME and FAX NUMBER:see P.19 “Initial Settings and Adjust-ments”.

Setup

30

3

31

4. Troubleshooting

Loading Paper in the Main Cassette

A Pull out the paper cassette and place it on a flat surface.

Note❒ Remove any paper that may have dropped inside the machine in the area

vacated by the paper cassette.

B Lift up the cassette cover and remove it.

C Remove any remaining paper.

TSTC200E.eps

TSTC100N

TSTC100N.eps

TSTC270N.eps

Troubleshooting

32

4

D If the metal base plate is raised, push it firmly down until it locks intoplace.

E Prepare a stack of blank paper. For smoother operation, square the edges.

F Load the paper into the cassette.

TSTC050N

TSTC050N.eps

TSTS010N.eps

TSTC210N.eps

Loading Paper in the Main Cassette

33

4

G Replace the cassette cover.

Note❒ The frosted side of the cover must be face up when closed.

H Replace the cassette. Push it in firmly until it locks into place.

TSTC220N

TSTC220N.eps

TSTC230E.eps

Troubleshooting

34

4

Adjusting the Volume and Sounds the Machine Makes (Function 92)

You can change the beeper (monitor) volume of the desired feature.

A Press {Function} {6} and enter the access number {2} {2} {2} {2}. Thenpress {9} {2}.

ADJUSTMENT Y/NEXTi

92 ADJUST VOLUME


C Adjust the transmission monitor volume with the W and V keys, and thenpress the {Yes} key when finished.

TRANS MONITOR Y/hi

MIN iii MAX

D Adjust the reception monitor volume with the W and V keys, and then pressthe {Yes} key when finished.

RECV MONITOR Y/hi

MIN iii MAX

E Adjust the on hook monitor volume with W and V keys and press the {Yes}key when finished.

ONHOOK MONITOR Y/hi

MIN iii MAX

TRANS MONITOR The sound of signal transmissions.

RECV MONITOR The sound of signal receptions.

ONHOOK MONITOR The sound of signal on hook dialing.

DIAL MONITOR The sound when a number is dialed.

BUZZER The sound (does not buzz) of signal something going amiss.

KEY The sound when a key is pressed.

Adjusting the Volume and Sounds the Machine Makes (Function 92)

35

4

F Adjust the dial monitor volume with the W and V keys, and then press the{Yes} key when finished.

DIAL MONITOR Y/hi

MIN iii MAX

G Adjust the BUZZER monitor volume with the W and V keys, and then pressthe {Yes} key when finished.

BUZZER Y/N/hi

MIN iii MAX

H Adjust the KEY volume with the W and V keys, and then press the {Yes}key when finished.

KEY Y/hi

MIN iii MAX

I Press the {Function} key to return to standby mode.

Troubleshooting

36

4

If an Indicator Lights on the Operation Panel

❖ PRESS STOP KEY appears in the display:Press the {Stop} key.

❖ The Receive File indicator is lit:You have received a fax message which is now stored in the memory. SeeChapter 4, ”Printing Message That Have Been Received into Memory (Substi-tute Reception)”in the Advanced Features manual.

❖ The Check Display indicator is lit:Read the message on the display and check the descriptions listed on P.44“Error Messages”.

Communication Problems

37

4

Communication Problems

If ERROR PRESS STOP appears in thedisplay: Press the {Stop} key.

ERROR PRESS STOP KEY

Causes:• A poor line caused the communi-

cation to fail.• The line is noisy. Try to transmit

the fax message again.• The other machine is out of order.

Ask the other party to check theirmachine.

Troubleshooting

38

4

Clearing a Document Jam

When an original is jammed, CLEAR ORIGINAL is displayed, follow this pro-cedure to solve the problem.

Note❒ If copies, fax message or prints are jammed, follow the next procedure.

A Open the operation panel to an angle of about 45°.

B Remove the original.

Important❒ Do not pull out the document without opening the operation panel, or you

will damage the scanning mechanism.

C Close the operation panel.

TSTJ030N

TSTJ030N.eps

TSTJ040N

TSTJ040N.eps

TSTC040N.eps

Clearing a Copy, Fax, or Print Jam

39

4


When CLEAR COPY is displayed, follow this procedure to solve the problem.For clearing original jams, see the previous procedure.

Main Machine

A Pull the front cover release lever towards you and open the front cover.

Note❒ If you do not pull the lever, only the upper unit will open.

B Remove the toner cassette.

TSTC380N.eps

TSTC330N.eps

TSTJ070N.eps

Troubleshooting

40

4

C Remove any jammed paper underneath.

D Replace the toner cassette.

E Close the front cover.

TSTJ170N.eps

Zaxt010n.eps

TSTC390N.eps


41

4

Cassette Entrance

A Remove the main cassette and place it on a flat surface.

B Remove any paper from inside the machine.

C Push down the paper so that the base plate locks into place.

TSTC200E.eps

TSTJ080N.eps

TSTJ090N

TSTJ090N.eps

Troubleshooting

42

4

D Replace the main cassette.

Upper Rear Unit

A Lift back the document table.

B Open the upper rear cover.

TSTC230E.eps

TSTF050N.eps

TSTJ120N

TSTJ120N.eps


43

4

C Pull out any jammed paper.

D Close the upper rear cover.

TSTJ110N

TSTJ110N.eps

TSTJ130N

TSTJ130N.eps

Troubleshooting

44

4

Error Messages

The following messages may appear while you are operating or programmingthe machine.

CHECK AUTO-DIALING You cannot use the auto-dialer at the moment. Use the ten key pad or the external telephone.

NO FILE EXISTS No polling reception operations have been programmed.

There are no messages in memory waiting for transmission.

Incorrect file number. Check the file number and try again.

TOO MANY DEST. The memory cannot hold any more telephone numbers. Either:

• Delete some numbers then try again.

• Wait until some of the Send Later or other delayed transmissions waiting in memory have been carried out, then try again.

USED AS GROUPDIAL This Quick Dial key has a Group stored in it.

USED AS PROGRAM This Quick Dial key has a Keystroke Program stored in it.

USED AS DIAL This Quick Dial key has a telephone number stored in it.

USED AS GROUP KEY This Quick Dial key is programmed as Group key.

NOT PROGRAMMED Either:

• This Quick Dial key or Speed Dial Code does not contain a number.

• This Quick Dial key does not contain a Keystroke Program.

ALREADY PROGRAMMED Either:

• This number is already included in this Group.

• This OWN NAME/FAX NUMBER has al-ready been stored for use with this feature.

PLEASE SET PAUSE You must add a pause after your area code when you input your fax terminal's own tele-phone number.

ADD TONER The toner cartridge is empty. Install a new car-tridge.

CLEAR ORIGINAL A document is jammed in the feeder.

CLEAR COPY Paper is jammed in the printer.

Error Messages

45

4

CLOSE COVER A cover is not closed properly. Check that all covers are closed.

UNABLE USE PRINTER Machine cannot print a list/file, because the heater is not warm enough or printer is not ready.

SERVICE CALLk-kk Machine is out of order. Contact your service representative.

USED AS DIAL OPTION Dial Option feature is set in Quick 29.

WCHECK PAPER SIZE The size of the installed paper does not match the currently selected paper size.

Set the paper size or install the appropriate pa-per.

IN USE This Quick Dial is being used for (e.g., a Send Later Transmission)

Troubleshooting

46

4

Solutions to Common Problems

Problem Required Action

STANDBY MODE

Nothing happens when the switch is turned on.

Check the power cord. Is it properly plugged into the outlet?

Plug it in firmly.

SET DOC. OR DIAL NO. is not displayed.

Switch the power on.

If the Power indicator does not light, check that the power cord is plugged in.

If the Energy Saver indicator lights, press the Energy Saver key.

The display does not show the Ready condition, or the machine stops during an operation.

Does CLEAR ORIGINAL or CLEAR COPY appear in the display?

Clear the misfed paper.

ReferenceSee P.38 “Clearing a Document Jam” , P.39 “Clearing a Copy, Fax, or Print Jam” .

Does ADD PAPER appear in the display?

Load paper into the paper tray. See P.31 “Loading Paper in the Main Cassette”.

Does CLOSE COVER appear in the display?

Close all covers.

Is the Add Toner indicator on?

Load a new toner cassette. See Chapter 9, “Replacing the Toner Cassette and Cleaning Pad “ in the Advanced Fea-tures manual.

TRANSMISSION

The original is not pulled into the auto document feeder.

You did not feed the document far enough into the feeder.

Insert the document into the feeder until it stops.

Retransmit.

Do user maintenance, especially rollers(1,8). See Chapter 9, “Cleaning the Rollers and Scanner” in the Advanced Fea-tures manual.

The telephone line is disconnected.

Check that the line is connected properly.

The telephone line type setting is incorrect.

Check the telephone line type setting. See Chapter 7, “Set-ting the Phone Line Type (Function 62) in the Advanced Fea-tures manual.


47

4

The original is not pulled into the auto document feeder.

The dialed number does not contain an PSTN access code or a pause.

Include the PSTN access number and a pause before the tele-phone number.

The dialed number did not have enough pauses between the access PSTN number and the telephone number.

Try adding more pauses after the access PSTN code.

Frequent original misfeeds

(Multifeeds)

Incorrect positioning of originals

Put the document in the feeder correctly. See P.11 “Memory Transmission”.

Incorrect alignment of originals

Align the edges of the document. See P.10 “Suitable Docu-ment Types”.

Curled pages

Flatten the document. See P.10 “Suitable Document Types”.

Incorrect document type

Use a proper document type. See P.10 “Suitable Document Types”.

Mixed document types

The pages must all be of the same type.

Static electricity on the originals

Shuffle the document. See P.11 “Memory Transmission”.

User maintenance is needed.

Do user maintenance, especially roller (1). See Chapter 9, “Cleaning the Rollers and Scanner”in the Advanced Fea-tures manual.

Frequent original misfeeds

(Non-feeds)

Copier silicone oil on the originals

Wait a few minutes, and then try again.

Incorrect alignment of originals

Align the edges of the document. See P.11 “Memory Trans-mission”.

Curled pages

Flatten the document. See P.10 “Suitable Document Types”.

Incorrect document type

Use a proper document type. See P.10 “Suitable Document Types”.

More than 30 pages in the feeder

Do not place more than 30 pages in the automatic document feeder at once.

User maintenance is needed.

Do user maintenance, especially rollers (1,8). See Chapter 9, “Cleaning the Rollers and Scanner”in the Advanced Fea-tures manual.


Troubleshooting

48

4

Transmission cannot take place; CLEAR ORIGINAL appears.

The document is jammed in the feeder.

Remove the jammed document. See P.38 “Clearing a Docu-ment Jam”.

The document may be longer than the maximum limit (see Chapter 11, “Document and Paper Specifications”in the Ad-vanced Features manual).

Make sure that none of your originals exceed this limit.

Do user maintenance, especially rollers (1,8). See Chapter 9, “Cleaning the Rollers and Scanner”in the Advanced Fea-tures manual.

Transmission cannot take place.

Before taking action, wait until the machine is standby mode, and then press the {Stop} key.

The other machine is out of order.

Check the error report.

Ask the other party to check their machine and correct the fault.

The line is noisy.

Check that the dial tone is sent out.

Try to retransmit.

Consistent difficulty in commu-nicating with a particular termi-nal

There are some bad lines between you and that other termi-nal.

Store that terminal's number as a Quick Dial Key or Speed Dial Code.

Then call a service representative. Inform the nature of the problem and give the Quick Dial Key or Speed Dial Code that you stored the number in.

Consistent poor image quality when communicating with a particular terminal

RECEPTION

The telephone keeps ringing and no fax is printed.

You are in TEL mode.

Change to FAX mode. See P.17 “Reception Modes”.

Power is switched off.

Switch the power on.

RECEPTION/COPYING

No printout; the Add Paper indi-cator is lit.

The cassettes are empty.

Add Paper . See P.31 “Loading Paper in the Main Cassette”.

No printout; CLEAR COPY ap-pears.

The printer has jammed.

Clear the jam. See P.39 “Clearing a Copy, Fax, or Print Jam”.

Copies are blank. The original must be placed face down in the document feeder.

Position the original correctly. See P.11 “Memory Transmis-sion”.



49

4

Copy paper misfeeds occur fre-quently.

Is the proper paper in the paper cassette?

Paper size and weight must be within the standards set for this machine.

Is it folded, wrinkled, damp, or curled paper in the paper cassette?

Always use dry, undamaged paper.

Is the paper set properly in the paper cassette?

Always load paper correctly. See P.31 “Loading Paper in the Main Cassette”.

Make sure that there is not too much paper in the trays; do not fill them up over the load limit mark.

Are there any pieces of misfed paper or other foreign objects in the machine?

Make sure that the paper path is completely clear of paper and other material after a misfeed.

Are you copying onto recycled paper?

Fan the stack of recycled paper and load it in the paper tray.

Stripes on copies. The scanner is dirty.

Clean the scanner (6). See Chapter 9, “Cleaning the Rollers and Scanner” in the Advanced Features manual.

TELEPHONING

You cannot receive phone calls; the unit only rings once then goes into receive mode.

You are in FAX mode.

Change to TEL mode. See P.17 “Reception Modes”.

You cannot receive phone calls; the unit does not ring.

The telephone line is not connected.

Connect the modular cord. See Chapter 10, “Connecting Up to the Telephone Line” in the Advanced Features manual.


50

INDEXA

Add Paper indicator, 5Add Toner indicator, 5Arrow keys, 5Auto Mode, 17

C

Canceling a Memory Transmission, 14Before start is pressed, 14During Transmission, 14While the document is being scanned in, 14While the message is awaiting

transmission (Functions 21), 14Canceling an Immediate Transmission, 15

Before start is pressed, 15While dialing or during transmission, 15

Characters, 29Check Display indicator, 5CLEAR COPY, 39Clearing a Jam

Cassette Entrance, 41Document, 38inside the machine, 39inside the Main Machine, 39Upper Rear Unit, 42

Clear key, 6Communication Problems, 37Control Panel Display, 5Copy key, 6CSI → FAX NUMBER, 19

D

Document Delivery Tray, 3Document Guide, 4Document Jam, 38Document Table, 4

E

EditingFax Numbers, 22Group, 25Quick Dial Numbers, 22Speed Dial Numbers, 23

Energy Saver key, 6Entering

Characters, 29Symbols, 29

ErasingGroup, 27Quick Dial Numbers, 22Speed Dial Numbers, 23

Error Messages, 44

F

FAX HEADER, 19Faxing, 9Fax mode, 17FAX NUMBER, 19Front Cover, 4Front Cover Release Lever, 4Function key, 6

G

Group Dial List, 26Group Key, 28

H

Handset, 4

I

Immediate Transmission, 15Indicators

Add Paper, 5Add Toner, 5Check Display, 5, 36Manual Receive, 6, 17Memory, 5Receive File, 5, 36

Initial Settings, 19Introduction, 3

51

M

Main Paper Cassette, 3Main switch, 4Manual Receive indicator, 6, 17Memory indicator, 5Memory Transmission, 11Multi-purpose Feeder, 4

O

On Hook Dial key, 6Operation Panel, 4, 5OWN NAME, 19Own number, 19

P

Paper, 31Part Names, 3Pause/AI Redial key, 5Print Delivery Tray, 3Programming

FAX HEADER, 19FAX NUMBER, 19Fax Numbers, 22Group, 25Group key, 28OWN NAME, 19Own number, 19Quick Dial Numbers, 22Speed Dial Numbers, 23

Q

Quick Dial, 22Quick Dial Label, 23

R

Receive File indicator, 5Reception Mode

Fax Mode, 17Telephone Mode, 17

Reception Mode key, 6Reports

Speed Dial List, 23Resolution, 16Resolution key, 5RTI → OWN NAME, 19

S

Second Paper Cassette, 3Sending a Fax, 11Solutions to Common Problems, 46Speed Dial, 23Speed Dial/Tel Directory key, 5Start key, 6Stop key, 6Suitable Document Type, 10Symbols, 7

T

Telephone mode, 17Ten key pad, 6Transmission

Immediate, 15Memory, 11

Troubleshooting, 31TTI → FAX HEADER, 19

U

User Function keys, 6

V

Volume Control, 34

W

Wild Cards, 29

52 UE USA H546

FAX2050LAdvanced Features

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To getmaximum versatility from this machine all operators should carefully read and follow the instructions inthis manual. Please keep this manual in a handy place near the machine.

Please read the Safety Information in the Advanced Features manual before using this machine. It con-tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.

Notes:

Some illustrations might be slightly different from your machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unitin the field. The optical housing unit can only be repaired in a factory or at a location with the requisiteequipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laserchassis is not repairable in the field. Customer engineers are therefore directed to return all chassisand laser subsystems to the factory or service depot when replacement or the optical subsystem is re-quired.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manualmight result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.


Ricoh shall not be responsible for any damage or expense that might result from the use of parts otherthan genuine Ricoh parts in your Ricoh office product.

Important

Parts of this manual are subject to change without prior notice. In no event will the company be liablefor direct, indirect, special, incidental, or consequential damages as a result of handling or operatingthe machine.

Power Source:

115V, 60Hz

Please be sure to connect the power cord to a power source as above. For details about power source,see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.

Declaration of Conformity

Product Name: Facsimile

Model Number: FAX2050L

Responsible party: Ricoh Corporation

Address: 5 Dedrick Place, West Caldwell, NJ 07006

Telephone number: 973-882-2000

This device complies with part 15 of FCC Rules.

Operation is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. this device must accept any interference received,

including interference that may cause undesired operation.

USA

❖ FCC Requirements1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label

that contains, among other information, the FCC registration number and ringer equivalencenumber (REN) for this equipment. If requested, this information must be provided to the tele-phone company.

2. This equipment uses the following USOC jack: RJ11C

3. The REN is used to determine the quantity of devices which may be connected to the telephoneline. Excessive REN's on the telephone line may result in the devices not ringing in response toan incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).Contact the telephone company to determine the maximum REN for the calling area.

4. If this equipment causes harm to the telephone network, the telephone company will notify youin advance that temporary discontinuance of service may be required. If advance notice is notpractical, the telephone company will notify the customer as soon as possible. Also, you will beadvised your right to file a complaint with the FCC if you believe it is necessary.

5. The telephone company may make changes in its facilities, equipment, operations, or proce-dures that could affect the operation of the equipment. If this happens, the telephone companywill provide advance notice in order to make necessary modifications in order to maintain unin-terrupted service.

6. In the event of operation problems (document jam, copy jam, communication error indication),refer to the solving problems section in this manual.

7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORTDEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-phone network, the telephone company may request you to disconnect the equipment from thenetwork until the problem is resolved.

8. This equipment cannot be used telephone company-provided coin service. Connection to PartyLine Service is subject to state tariffs.

❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TOEMERGENCY NUMBERS:1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.

CANADAThe Industry Canada label identifies certified equipment. This certification means that the equipmentmeets telecommunications network protective, operational, and safety requirements as prescribed inthe appropriate Terminal Equipment Technical Requirements document(s). The department does notguarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facil-ities of the local telecommunications company. The equipment must also be installed using an accept-able method of connection. The customer should be aware that compliance with the above conditionsmay not prevent degradation of service in some situations.

Repairs to certified equipment should be coordinated by a representative designated by the supplier.Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give thetelecommunications company cause to request the user disconnect the equipment.

User should ensure for their own protection that the electrical ground connections of the power utility,telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-caution may be particularly important in rural areas.

Caution: Users should not attempt to make such connections themselves, but should contact the ap-propriate electric inspection authority, or electrician, as appropriate.

The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of themaximum number of terminals allowed to be connected to a telephone interface. The termination onan interface may consist of any combination of device subject only to the requirement that the sum ofthe Ringer Equivalence Numbers of all the devices does not exceed 5.

In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON.

b means POWER OFF.

Copyright © 2000 Ricoh Co., Ltd.

i

Notice

Note to users in the United States of America

-Notice:This equipment has been tested andfound to comply with the limits for aClass B digital device, pursuant toPart 15 of the FCC Rules. These limitsare designed to provide reasonableprotection against harmful interfer-ence in a residential installation. Thisequipment generates, uses and canradiate radio frequency energy and, ifnot installed and used in accordancewith the instructions, may causeharmful interference to radio commu-nications. However, there is no guar-antee that interference will not occurin a particular installation. If thisequipment does cause harmful inter-ference to radio or television recep-tion, which can be determined byturning the equipment off and on, theuser is encouraged to try to correctthe interference by one more of thefollowing measures:• Reorient or relocate the receiving

antenna.• Increase the separation between

the equipment and receiver.• Connect the equipment into an

outlet on a circuit different fromthat to which the receiver is con-nected.

• Consult the dealer or an experi-enced radio /TV technician forhelp.

-WarningChanges or modifications not ex-pressly approved by the party re-sponsible for compliance could voidthe user's authority to operate theequipment.

Note to users in Canada

-Note:This Class B digital apparatus com-plies with Canadian ICES-003.

Remarque concernant les utilisateurs au Canada

-Avertissement:Cet appareil numérique de la classe Best conforme à la norme NMB-003 duCanada.

ii

-Notice about the Telephone Consumer Protection Act (Valid in USA only).

The Telephone Consumer ProtectionAct of 1991 among other thingsmakes it unlawful for any person tosend any message via a telephone faxmachine unless such message clearlycontains in a margin at the top or bot-tom of each transmitted page or onthe first page of the transmission, thedate and time it is sent and an identi-fication of the business, other entity,or other individual sending the mes-sage and the telephone number of thesending machine or such business,other entity or individual. This infor-mation is transmitted with your doc-ument by the TTI (Transmit TerminalIdentification) feature. In order foryou to meet the requirement, yourmachine must be programmed by fol-lowing the instructions in the accom-panying Operat ion Manual. Inparticular, please refer to the chapterof Installation. Also refer to the TTI(Transmit Terminal Identification)programming procedure to enter thebusiness identification and telephonenumber of the terminal or business.Do not forget to set the date and time.Thank you.(For this machine, TTI is called FAXHEADER.)

Although this equipment can use ei-ther loop disconnect or DTMF signal-ling, only the performance of theDTMF signalling is subject to regula-tory requirements for correct opera-t i o n . I t i s t h e r ef o r e s t r o n g l yrecommended that the equipment isset to use DTMF signalling for accessto public or private emergency servic-es. DTMF signalling also providesfaster call set up.

iii

Safety Information

When using your equipment, the following safety precautions should always befollowed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

R WARNING:Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

R CAUTION:Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

• Connect the power cord directly into a wall outlet and never use an ex-tension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this man-ual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following conditions exists:

• You spill something into the equipment.

• You suspect that your equipment needs service or repair.

• Your equipment's cover has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.

• Disposal can take place at our authorized dealer or at appropriate col-lection sites.

• Dispose of the used toner cartridge in accordance with the local reg-ulation.

iv

R CAUTION:

• Protect the equipment from dampness or wet weather, such as rain, snow,

and so on.

• Unplug the power cord from the wall outlet before you move the equipment. While moving the equipment, you should take care that the power cord will not be damaged under the equipment.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the equipment.

• Keep toner (used or unused) and toner cartridge out of the reach of chil-dren.

• For environmental reasons, do not dispose of the equipment or expended supply waste at household waste collection points. Disposal can take place at an authorized dealer or at appropriate collection sites.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise it could cause a personal burn.

• Our products are engineered to meet high standards of quality and function-ality, and we recommend that you only use the expendable supplies avail-able at an authorized dealer.

v

Important Safety Instructions

Grounding

In order to prevent potentially hazardous electrical shock, provide means ofconnecting to the protective grounding conductor in the building, wiring thosegrounding conductors of power cable and 3 pins plug.

Caution

When using your telephone equipment, basic safety precautions should alwaysbe followed to reduce the risk of fire, electric shock and injury to persons, includ-ing the following:• Do not use this product near water, for example, near a bathtub, wash bowl,

kitchen sink or laundry tub, in a wet basement or near a swimming pool.• Avoid using a telephone during an electrical storm. There may be a remote

risk of electric shock from lightning.• Do not use a telephone in the vicinity of a gas leak to report the leak.• Use only the power cord and batteries indicated in this manual. Do not dis-

pose of batteries in a fire. They may explode. Check with local codes for pos-sible special disposal instructions

Save these instructions.

Certalnes mesures de sécurité doivent être prises pendant l'utilisation de matéri-al téléphonique afin de réduire les risques d'incendle , de choc électrique et deblessures. En voici quelquesunes:• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-

bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou prèsd'une piscine.

• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant unorage électrique. Ceci peut présenter un risque de choc électrique causé par lafoudre.

• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il estsitué près de la fuite

• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dansce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-former aux ègrlements pertinents quant à l'élimination des piles.

Conserver ces instructions.

vi

ENERGY STAR Program

• Low-power ModeThis product automatically lowers its power consumption 5 minutes after thelast hard copy has been completed. (In this mode, printing a received fax andprinting are available.)To exit Low-power mode, press the {Energy Saver} key.The machine returns to the ready condition in about 40 seconds.For how to change the default interval before entering Low-power mode, seeP.118 “Energy Saving”.

❖ Specification

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental is-sues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equip-ment by means of energy-saving features, such as Low-power mode.

Low-power mode Power consumption 2W

Default Time 5min.

vii

Energy Saving Modes

Energy Saving mode enables you to avoid using unnecessary power and econo-mize on electricity. Although we recommend you use this mode from the view-point of environmental consciousness, you can also turn it off.When you install this machines for the first time, Energy Saving mode is turnedon by default.

Two types of Energy Saving mode are available:• Fax Standby: Use when you receive faxes regularly.• Energy Saving Standby: Use when you wish to economize on power con-

sumption.Choose the one that best suits your circumstances.

Even though the operation panel display goes out in Energy Saving mode, Indi-cators that flash or light during communication or reception still work. When theReceive File indicator lights, exit Energy Saving mode and take the appropriateaction.

You can turn Energy Saving mode on or off with User Parameter Function 63.When the machine is shipped, Energy Saving Standby is selected on.

The machine enters Energy Saving mode when:• Nobody uses the machine for about 5 minutes (the machine automatically en-

ters Energy Saving mode)• The user holds down the Energy Saver key for about 2 seconds.

Energy Saving Mode Type

Status How long before you can print after exiting Energy Sav-ing mode

Power con-sumption

Fax Standby Display turns off

The machine maintains the heating roller temperature at half the full tem-perature; warm up takes less time. (Heater half cool)

Within about 30s 25W

Energy Saving Standby

Display turns off

The machine lets the heating roller cool to room temperature; warm-up takes longer.(Heater off)

Within about 40s 2W

viii

To exit Energy Saving mode:• In Energy Saving Standby mode, press the Energy Saver key.• In FAX Standby mode, press any key.• Set a document.• Pick up the optional handset or the external telephone handset.

Note❒ When you load paper in Energy Saving mode, no error will be displayed even

if the cassette is not pushed right in.❒ After loading paper, press the Energy Saver key and check that "READY” is

shown on the display.

The Manual Receive indicator goes out in Energy Saving mode even if ManualReceive is turned on.

Reception in Energy Saving modeIn Energy Saving mode, documents that have been stored in memory are stillsent and the machine can still receive messages.

When a message is received in Energy Saving mode, the machine prints it andreturns to Energy Saving mode.

LimitationIt is not possible to enter Energy Saving mode when an original is set.

Recycled Paper

Please contact your sales or service representative for recommended recycledpaper types that may be used in this machine.

ix



Symbols

In this manual, the following symbols are used:

R WARNING:This symbol indicates a potentially hazardous situation that might result indeath or serious injury when you misuse the machine without following the in-structions under this symbol. Be sure to read the instructions, all of which are de-scribed in the Safety Information section.

R CAUTION:This symbol indicates a potentially hazardous situation that might result in mi-nor or moderate injury or property damage that does not involve personal injurywhen you misuse the machine without following the instructions under thissymbol. Be sure to read the instructions, all of which are described in the SafetyInformation section.* The statements above are notes for your safety.

ImportantIf this instruction is not followed, paper might be misfed, originals might bedamaged, or data might be lost. Be sure to read this.

PreparationThis symbol indicates the prior knowledge or preparations required before op-erating.

NoteThis symbol indicates precautions for operation, or actions to take after misop-eration.

LimitationThis symbol indicates numerical limits, functions that cannot be used together,or conditions in which a particular function cannot be used.

ReferenceThis symbol indicates a reference.

{ }Keys built into the machine's operation panel.

x

TABLE OF CONTENTSManuals for this machine ......................................................................... 1

Advanced Features (This Manual) ................................................................ 1Basic Features .............................................................................................. 1

1.Advanced Transmission Features

Sending at a Specific Time (Send Later) ................................................. 3

Page Numbering (Page Count)................................................................. 4

Sending Your Identification at the Top of Your Message (FAX HEADER) ... 5

Personal Codes ......................................................................................... 6

Calling to Request a Message (Polling) .................................................. 7Picking up Messages Stored Elsewhere (Polling Reception) ....................... 7Operating Procedure..................................................................................... 7Entering a Personal Code ............................................................................. 7

2.Communication Information

Erasing a Stored Message Before Sending (Functions 21 & 22) .......... 9

File List (Function 42) ............................................................................. 10

Printing a Stored Message (Function 51).............................................. 11

Journal (Function 41) .............................................................................. 12

Printing a Confidential Fax Message (Function 52) ............................. 13

Printing a Memory-locked Message (Function 53)............................... 14

3.Transmission Features

Handy Dialing Functions ........................................................................ 15Chain Dial.................................................................................................... 15Telephone Directory.................................................................................... 15Redial .......................................................................................................... 16Dial Options................................................................................................. 17

Sending a Fax Using an External Telephone........................................ 19

Phoning and Faxing on the Same Call .................................................. 20To Talk before Sending a Fax..................................................................... 20

Tone Signals ............................................................................................ 21Using the Tone Key..................................................................................... 21

Transmission Functions......................................................................... 22Closed Network (Transmission) .................................................................. 22Blank Sheet Detect ..................................................................................... 22

xi

More Transmission Functions ............................................................... 23Checking if a Transmission was Successful ............................................... 23Automatic Redialing .................................................................................... 23Batch Transmission..................................................................................... 24Dual Access ................................................................................................ 25Parallel Memory Transmission.................................................................... 26

Printed Reports........................................................................................ 27File Reserve Report (Switch 03, Bit 2) ........................................................ 27Communication Result Report (Memory Transmission) (Switch 03, Bit 0) ... 27Communication Failure Report (On if Communication Result Report is Off) ... 27Journal (Switch 03, Bit 7) ............................................................................ 27Transmission Result Report (Switch 03, Bit 5)............................................ 27Report Formats ........................................................................................... 28

4.Reception Features

General ..................................................................................................... 29Printing Messages that Have Been Received into Memory (Substitute Reception) ... 29Receiving Message in Telephone Mode ..................................................... 30Answering the Telephone ........................................................................... 30Closed Network (Reception) ....................................................................... 30

Printing Options ...................................................................................... 31Reverse Order Printing ............................................................................... 31Center Mark ................................................................................................ 31Page Length Reduction............................................................................... 31

If Incoming Messages Do Not Fit on Paper........................................... 32Breaking Down Large Format Messages.................................................... 32

5.Copying

Copying .................................................................................................... 33

6.Facsimile User Tools

Programs.................................................................................................. 35Storing a Program ....................................................................................... 35Labeling a Program..................................................................................... 36Using a Program ......................................................................................... 36Erasing a Program / Changing the Program Label ..................................... 37

User Function Keys (Function 35) ......................................................... 38Assigning a User Function Key ................................................................... 38Using a User Function Key ......................................................................... 39Reassigning a User Function Key............................................................... 39Clearing a User Function Key ..................................................................... 39

Reports You Can Print Out Yourself...................................................... 40Telephone Number List (Function 43)......................................................... 40Program List (Function 44).......................................................................... 41

xii

7.Key Operator Settings

Using Key Operator Settings.................................................................. 43Setting the Date and Time (Function 91) .................................................... 43Summer Time / Daylight Saving Time (Function 62) .................................. 43Selecting the Display Language (Function 93) ........................................... 44Counters (Function 94) ............................................................................... 44Function Select ........................................................................................... 44Programming a List of Senders to Treat Differently (Function 81).............. 47Forwarding ................................................................................................. 50Cassette Selection ...................................................................................... 54Rejecting or Accepting Messages from Specified Senders (Authorized Reception) ... 55Saving Energy with the Power Saving Timer .............................................. 56User Parameters ......................................................................................... 58Programming Personal Codes (Function 72).............................................. 63Restricted Access ...................................................................................... 66Storing the ID Code..................................................................................... 66Programming the ID Code ......................................................................... 67Editing the ID Code ..................................................................................... 67Locking Incoming Messages (Memory Lock).............................................. 68Receiving Confidential Messages ............................................................... 70Setting the Access Number (Function 61) .................................................. 72Setting the Auto Ring Time (Function 61) ................................................... 73Setting the Phone Line Type (Function 62)................................................. 73Adjusting the Printing Margins (Function 95) .............................................. 74RDS (Remote Diagnostic System).............................................................. 75Calling the Service Station .......................................................................... 76

8.Troubleshooting

Help List ................................................................................................... 77

Clearing a Copy, Fax, or Print Jam........................................................ 78Clearing a Jam in the Optional Second Cassette ....................................... 78Lower Rear Unit .......................................................................................... 79

Reading Reports...................................................................................... 80Error Report (Turned On/Off by a Service Representative) ........................ 80Power Failure Report .................................................................................. 80

xiii

9.Maintaining Your Machine

Loading Paper in the Optional Second Paper Cassette ...................... 81

Loading Paper in the Optional Multi-purpose Feeder.......................... 84

Changing the Paper Size in the Main Cassette..................................... 85

Changing the Paper Size in the Optional Second Paper Cassette ..... 90How to Change to the Legal Size................................................................ 94

Changing the Paper Size in the Optional Multi-purpose Feeder......... 95

Changing the Paper Size Settings ......................................................... 97

Cleaning the Rollers and Scanner ......................................................... 98

Replacing the Toner Cassette and Cleaning Pad................................. 99

Toner Cassette....................................................................................... 103

10.Installation

Before Installation ................................................................................. 105

Machine Environment ........................................................................... 106Location..................................................................................................... 106

Ventilation Grill Direction ..................................................................... 107

Installing the Optional Memory Card................................................... 108

Installing The Optional Handset........................................................... 109

Connecting the Machine ....................................................................... 111

Connecting Up to the Telephone Line................................................. 112

Connecting the Power and Switching On ........................................... 113

11.Appendix

Options................................................................................................... 115

Specifications ........................................................................................ 116Base Machine ........................................................................................... 116Optional Second Paper Cassette.............................................................. 116Optional Multi-purpose Feeder.................................................................. 116Document and Paper Specifications ......................................................... 117Energy Saving........................................................................................... 118Storage Capacity....................................................................................... 121

Function List (11∼95) ............................................................................ 122

Error Codes............................................................................................ 125

Certification Label ................................................................................. 128

INDEX...................................................................................................... 129

1

Manuals for this machine

There are the Basic Features manual and the Advanced Features manual for thismachine. Please consult the manual that suits your needs.

Advanced Features (This Manual)

The Advanced Features manual describes more advanced functions, and alsoexplains settings for key operators.

Basic Features

The Basic Features manual explains the most frequently used fax functions andoperations.

❖ Chapter 1 IntroductionDescribes Part Names of the machine and Operation Panel. Also containssymbols and conventions used in this manual.

❖ Chapter 2 FaxingExplains basic transmission. You can also find out about other types of trans-missions and how to switch the Reception Modes.

❖ Chapter 3 SetupExplains storing, editing and erasing Own Name and Fax Number. And alsoexplains Quick Dial, Speed Dial and Group key. These functions store num-bers and save time when dialing. Also contains information on how to enterletters and symbols.

❖ Chapter 4 TroubleshootingExplains clearing a document jam, loading paper and adjusting the volumeand sounds. When unusual messages appear on display or the indicatorlights, check the list and take the appropriate action.

3

1. Advanced TransmissionFeatures

Sending at a Specific Time (Send Later)

This feature is called Send Later.Using this feature, you can delaytransmission of your fax message un-til a specified time. This allows you totake advantage of off-peak telephoneline charges without having to be bythe machine at the time.

Note❒ If the machine memory is full, your

document will remain in the docu-ment feeder. As a result, anybodyremoving the document will can-cel the transmission.

A Set your document, dial the desti-nation fax number and press the{Yes} key. Do not press the {Start}key.

B Press V twice.

SET OPTION Y/i

SEND LATER?

Note❒ V is also the {Option} key.


D Enter a sending time that fallswithin the following 24 hours.

SET OPTION KPAD/Y

TIME 11:30AM 10:00AM

Note❒ For example: To send at 11:30

a.m., press {1} {1} {3} and {0}from the key pad.

❒ If you enter the wrong time,press the {No} key and enteragain.

E Press {*} or {#} to chnage the AM/PM.

SET OPTION */#/Y

TIME 11:30PM 10:00AM


Note❒ Use Function 21 to erase a

stored fax message before it issent (see P.9 “Erasing a StoredMessage Before Sending (Func-tions 21 & 22)”).

Advanced Transmission Features

4

1

Page Numbering (Page Count)

This feature is called Page Count.Page number will be printed on thetop of each page, when your fax mes-sage is received by the other party.Using the Page Count feature, youcan select the batch-numbering pagenumbers.If you use Page Count, page numberswill be printed in batch-numberingformat (for example, p1/3, p2/3, andp3/3 for a three-page message). Thismakes it easy for the other party tosee how many pages you sent, and ifany are missing. However, you haveto input the number of pages at theten key pad before sending.If you do not use Page Count, pagenumbers will be printed only as a se-quence (for example, p1, p2, p3). Thismakes it difficult for the other partyto tell at a glance whether any pagesare missing (for example, due to adouble feed in your machine's docu-ment feeder).

Limitation❒ This feature is available with Im-

mediate Transmission and ParallelMemory Transmission.

Note❒ If you select Memory Transmis-

sion, Page Count is automaticallyswitched on, and the pages arecounted automatically.

❒ If the numbering with page countappears strange, check that thepage count value matches thenumber of pages in your docu-ment.

A Press V until the following dis-play appears.

SET OPTION Y/i

SET PAGES?


SET OPTION KPAD

PAGES:kk

C Enter {1} and {0} using the tenkey pad.

SET OPTION Y/N

PAGE:10

Note❒ Example: 10 pages


Sending Your Identification at the Top of Your Message (FAX HEADER)

5

1

Sending Your Identification at the Top of Your Message (FAX HEADER)

Normally, the FAX HEADER pro-grammed in your machine is printedat the other party's top of each pagewhen you transmit. The top of the im-age will be overprinted if there is nomargin at the top of the transmittedpage.In some cases, you may wish the oth-er party to receive an unmarked copyof your original. In this case, you canswitch FAX HEADER off.

Important❒ In the USA, this must contain the

telephone number of the line yourmachine is connected to. It will beprinted on the header of everypage you send. Required in theUSA.

Note❒ In the USA, law requires that your

fax number be included in the faxheader. Register the fax numberand switch on Fax Header Printwith the User Parameters. See P.58“User Parameters”(switch 06, bit 0)


SET OPTION Y/i

FAX HEADER PRINT?


SET OPTION Y/hi

iON OFF

C Press W or V until the displayedsetting is correct.

SET OPTION Y/hi

ON iOFF

D Press the {Yes} key when youhave finished.


6

1

Personal Codes

Personal Codes do the following:• They allow you to keep track of

machine usage. If everybody usesa Personal Code when they use thefax machine, the codes, or thenames programmed into thecodes, will be printed on a reportthat is called the Journal. This willhelp you to check on who has beenusing the machine, and how often.

• They allow personalization of doc-uments and printed reports. Forexample, if you use Label Insertionand store your name with yourPersonal Code, the receiver of yourfax message will see your name atthe top of the printout. This elimi-nates the need for a cover page.

If you input your Personal Code, yourname will appear on the JOURNALand Transmission Result Report.

ReferenceSee P.63 “Programming PersonalCodes (Function 72)”.See P.12 “Journal (Function 41)”.


SET OPTION Y/i

SET PERSONAL CODE?


SET OPTION KPAD

PERSONAL CODE:kkkk

C Enter the personal code.

Note❒ Example: {7} {3} {6} {2} from

the ten key pad.

SET OPTION Y/N

PERSONAL CODE:7362


Calling to Request a Message (Polling)

7

1

Calling to Request a Message (Polling)

Polling means “picking up” a docu-ment that has been left for you at a re-mote fax terminal.

Limitation❒ Polling can only be used when

both machines have the Pollingfeature.

Note❒ With polling, telephone line costs

are charged to the person receivingthe message (the Message Receiv-er).

Picking up Messages Stored Elsewhere (Polling Reception)

Use this feature when you wish topoll a message from another terminal.

Note❒ The number of terminals that you

can poll in one operation is one.

ReferenceGroups: see Chapter 3, “Storingand Editing a Group of Fax Num-bers (Function 33)” in the BasicFeatures manual. Programming Keystrokes: see P.35“Programs”.

Operating Procedure


POLLING RECV OPTIONi

DIAL FAX NUMBER

B Enter the Dial number.

POLLING RECV Y/START

2125551234kkkkkkkkkk


POLLING RECV Y/START


D Press the {Start} key.

Entering a Personal Code

A Press the {Function} {1} {1} andthe {Yes} key.


DIAL FAX NUMBER

B Press V.

SET OPTION Y/i

SET PERSONAL CODE?


SET OPTION KPAD

PERSONAL CODE:kkkk


8

1

D Enter the personal code that youwish to use for this operation.

SET OPTION Y/N

PERSONAL CODE:2567


the ten key pad.



DIAL FAX NUMBER

F Dial the fax number, and thenpress the {Start} key.

9

2. CommunicationInformation

Erasing a Stored Message Before Sending (Functions 21 & 22)

Every time you store a fax message inyour machine's memory, a new file iscreated. A file is also created for stor-ing instructions to pick up a fax mes-sage left elsewhere ( see P.7 “Calling toRequest a Message (Polling)”). Each fileis given a number. This number ap-pears on the File Reserve Report,Journal and Transmission Result Re-port. To see which files are currentlyin memory, you may print a file list.

A Either :

Erasing a fax message stored in memory

A To erase a fax message storedin memory; press {Function} {2}{1}, and then the {Yes} key.

FILE NO.kkk KPAD/hi

PRINT LISTh/SEARCHi

Erasing instructions that pick up messages (polling)

A Press {Function} {2} {2}, andthen the {Yes} key.

B Press V to scroll through the mes-sages.

You will see the display. A numberor a label will appear on the lowerline.

FILE NO.027 Y/hi

5551234


files and their number. If you al-ready know the number of thefile to erase, enter it directlyfrom the ten key pad.


FILE NO.027 Y/N

CLEAR?

D Press the {Yes} key again to erasethe file.


Note❒ To erase another file, go to stepB.

Communication Information

10

2

File List (Function 42)

This is a list of memory transmis-sions, memory receptions, pollingfiles still in memory and confidentialreceptions. It gives information abouteach stored file, such as the fax num-bers, start time, and status.


B Press the {Start} key to print outthe report.

Printing a Stored Message (Function 51)

11

2

Printing a Stored Message (Function 51)

If you need to see the contents of anyfiles, use this feature.


FILE NO.kkk KPAD/hi

PRINT LISTh/SEARCHi

B Press V to scroll through the mes-sages.You will see the display. A numberor a label will appear on the upperline.

FILE NO.115 Y/hi

5551234


files and their number. If you al-ready know the number of thefile to print, enter it directlyfrom the ten key pad and skip tostep D.


A number or a label will appear onthe upper line.

FILE NO.115 START/N

6661234

D Press the {Start} key to print themessage.


12

2

Journal (Function 41)

In addition to the automatic printoutof this report, the journal can be print-ed at anytime.


B Press the {Start} key to print outthe report.

Printing a Confidential Fax Message (Function 52)

13

2

Printing a Confidential Fax Message (Function 52)

If the Receive File indicator is blink-ing, do the following to print the mes-sage.

Note❒ If the Receive File indicator is

blinking, an incoming fax messagehas been stored in the memory us-ing the Memory Lock feature orConfidential Reception feature.

ReferenceTo print the message which isMemory Locked, see P.14 “Printinga Memory-locked Message (Function53)”.


CONFID’L ID KPAD

kkkk

B Input the ID.

CONFID’L ID START/N

6754


the ten key pad.❒ If you cannot print out a confi-

dential file with this ID, youhave entered the wrong ID orthe sender may have over-rid-den your ID. Contact your send-er.

C Press the {Start} key.


14

2

Printing a Memory-locked Message (Function 53)

If the Receive File indicator is blink-ing, a message has been stored usingMemory Lock. Print it using the fol-lowing procedure.



ReferenceTo print the message using theConfidential Reception. (see P.13“Printing a Confidential Fax Message(Function 52)”


LOCK ID KPAD

kkkk

B Input the Memory Lock ID.

LOCK ID START/N

4633


the ten key pad.


15

3. Transmission Features

Handy Dialing Functions

Chain Dial

This feature allows you to compose atelephone number from variousparts, some of which may be stored asQuick Dial keys or Speed Dial codes,and some of which may be entered atthe ten key pad.You can program commonly usedarea or country codes into Speed Dialcodes or Quick Dial keys.Example: 01133-1-5553333 (From theUnited States to Paris).Assume that the following Quick Dialand Speed Dial numbers have al-ready been programmed.• Quick Dial 01 = 01133 (Overseas to

France)• Quick Dial 02 = 1 (Paris)• Speed Dial 10 = 555

❖ On Hook Dial or Handset Mode:Press {01} {02} and the {Speed Di-al} key {1} {0}, and then {3} {3}{3} {3}.

❖ Other:Press {01} and the {Pause} key,{02} and the {Pause} key, {SpeedDial} keys {1} {0}, and then {3} {3}{3} {3}.

Telephone Directory

This can be done for any number thatyou have stored as a Speed Dial codewith a label programmed for it.Example : you wish to dial “ XYZ CO.NEWYORK “.


READY 100% 10:00AM

SET DOC. OR DIAL NO

B Carefully place your fax messageinto the auto document feeder.

TRANSMIT OPTIONi

DIAL FAX NUMBER

C Press the {Speed Dial/Tel Directory}key.

SPEED DIAL 0-4

PUSH NUM OR ABC

D Press the first letter of the name.

TEL DIR. Y/hi

b01 XA COMPANY

E If the label you want does not ap-pear, scroll through the labels us-ing W and V until you find it.

TEL DIR. Y/hi

b12 XYZ CO.NEW YORK

Transmission Features

16

3

F Press the {Yes} key to dial thenumber you want.

G Either :

• Dial more numbers.• Press the {Start} key.

Redial

If a message was not transmitted suc-cessfully, you can redial with just afew keystrokes by using the AI redialkey.

Using the AI Redial key

The machine can remember the last10 numbers dialed on the numerickeypad, and one previously dialedQuick Dial/Speed Dial. If you have toredial one of these numbers, justpress the {Al Redial} key until the re-quired telephone number or name isdisplayed, and then press the {Start}key.This feature has the following uses.• If the machine is waiting to redial

the other party, you do not have towait for the redialing interval toexpire. Press the {Al Redial} key un-til the required telephone numberor name is displayed, and thenpress the {Start} key.

• If you wish to send another mes-sage to the same address that yousent one to recently, you do nothave to dial the full number againif it is still in the Redial memory.Place the message into the feeder,and then press the {Start} key.

A Press the {Pause/Al Redial} key un-til the required number appearsin the display, and then press the{Yes} key twice.

REDIAL Y/hi

a01 XYZ CO. NEW YORK

B Carefully place your fax messageinto the Document Guide feeder.

TRANMIT DIAL/START

DIAL NEXT FAX NUMBER

If you dial another party

A Select another number. (Broad-casting)

If you dial no other party

A Press the {Start} key to start thetransmission.

Handy Dialing Functions

17

3

Dial Options

The Dial Options provide access tovarious F-code features which are de-signed to allow confidential transmis-sion and polling reception betweendifferent makers' fax machines. Usethem if the other party's fax machineis of a different make and supportsthe F-code features. Before you canuse the Dial Options, you need to pro-gram Quick Dial key 29 as the DialOption key if you have not done so al-ready (see the following details).

Assigning the Dial Option key

This procedure describes how to setup Quick Dial key 29 as the Dial Op-tion key.


ak QUICK/hi

PRINT LISTh/SEARCHi

B Press Quick Dial key {29}.

a29 PROGRAM? Y/hi


a29 Y/N

PROG. DIAL OPTION?


ak QUICK/hi

PRINT LISTh/SEARCHi


Using Dial Options

To use Dial Options, follow the proce-dures below, only after you have di-aled the destination fax number andbefore pressing the {Start} key.

A Press the Dial Option key (QuickDial 29).

Y/N

SUB? (S)

B Do one of the following:

• If you wish to set the SUB codefor confidential transmission todifferent makers' machines,press the {Yes} key.

TRANSMIT Y/START

55512345

• To skip SUB, press the {No} key,and then go to step D for pollingreception from different mak-er's fax machines.

C Enter the SUB code on the ten keypad then press the {Yes} key.

Y/N

SEP? (P)

D Do one of the following: • If you wish to set the SEP code,

press the {Yes} key.

TRANSMIT Y/START

555512345S9999P

• To skip SEP, press the {No} keyand go to Step F.


18

3

E Enter the SEP code on the ten keypad and then press the {Yes} key.

Y/N

SID? (I)

F Do one of the following:

• If you wish to set the SID code,press the {Yes} key.

TRANSMIT Y/START

2345S9999P1234Ikkkkk

• To skip SID, press the {No}key and go to step H.

G Enter the SID code on the ten keypad, and then press the {Yes} key.

Y/N

PWD? (W)

H Do one of the following:• If you wish to set the PWD

code, press the {Yes} key.

TRANSMIT Y/START

345S9999P1234Ikkkkkk

• To skip PWD, press the {No}key and go to step J.

I Enter the PWD code on the tenkey pad, and then press the {Yes}key.

Y/N

SPACE?

J Do one of the following:

• If you wish to enter a space,press the {Yes} key.

TRANSMIT Y/START

• Press the {No} key.

K Press the {Start} key.

Sending a Fax Using an External Telephone

19

3

Sending a Fax Using an External Telephone

You can send a fax message using thehandset. (External telephone is re-quired.)

A Set the document, and then pickup the handset.

B Dial the other party.

C If you hear a voice, continue yourconversation as you would nor-mally.

If you hear a high-pitched tone instead of a voice

A Press the {Start} key.

Go to step E.

DWhen you are ready to send yourfax message, ask the other party topress the {Start} key.

E Replace the handset.


20

3

Phoning and Faxing on the Same Call

This feature is available when youconnect the optional handset or theexternal telephone.

To Talk before Sending a Fax

A Pick up the handset.

B Dial the other party.

Note❒ Do not press the {Start} key.

C If you hear a voice, continue yourconversation as you would nor-mally.

If you hear a high-pitched tone instead of a voice

A Place your fax message in thefeeder, and then press the{Start} key.Go to step E.

DWhen you are ready to send yourfax message, place your messagein the feeder, and then ask theother party to press the {Start}key.

E Replace the handset.

Tone Signals

21

3

Tone Signals

On this model the {*} key on the tenkey pad is used as the Tone key.Some organizations offer you a spe-cial service by telephone, which youcan access by transmitting Touch toneor DTMF tones. If your phone serviceprovides only pulse dialing, or if youare calling over a digital network, theability to generate Tone Signals willallow you to access these services.First, dial the other party. When youare through to the other end, press theTone key and enter the code numberthat is needed to access the requiredfeature at the other terminal. You donot need to press the Tone key if yourmachine is set up for dialing in ToneDial (DTMF) mode.

Using the Tone Key

AMake sure that the machine is instandby mode, and that there isno document in the feeder.

B Pick up the handset, or press the{On Hook Dial} key.

C Dial the remote facility. Do notpress the {Start} key.

Note❒ If your telephone line type is

DTMF (Tone Dial), go to step E.

D After your line is connected to theremote facility, if your telephoneline type is Pulse Dial, press the{*} key on the ten key pad.

A dot appears in the display.

E Enter the digits that you need touse the remote facility. After youhave finished your business withthe remote facility, hang up.

Note❒ Do not press the {Start} key.


22

3

Transmission Functions

Closed Network (Transmission)

This feature helps to stop you fromaccidentally sending a fax message toa terminal that is outside your fax net-work.The ID Codes of the communicatingmachines are checked. If they are notthe same, the communication isstopped.If you are interested in this feature,change the user parameter Switch 06bit 2 to 1. (Function 63)

Note❒ This feature may not be reliable if

you are communicating with a ter-minal produced by a differentmanufacturer.

ReferenceID Code: see P.66 “Storing the IDCode”Closed Network (Reception): seeP.30 “Closed Network (Reception)”

Blank Sheet Detect

This feature is designed to help youavoid mistakes while scanning indocuments. If you try and scan in an almost com-pletely blank document, an alarmsounds to warn you. Make sure thedocument is not blank, and is set thecorrect side.• Transmission is not cancelled even

if the machine detects the docu-ment is blank.

• With Immediate Transmission, thealarm sounds immediately.

• With Memory Transmission, thealarm sounds as soon as the docu-ment has been scanned. If youpress the {Stop} key while theBLANK DOCUMENT message isshown, the "Cancel Transmission"display appears.

• As the alarm sounds, the BLANKDOCUMENT message appears.

• You can turn Blank Original Detecton or off with the User Parameters(Function 63 See P.58 “User Param-eters”). When shipped, this featureis turned on by default.

• This feature is not supported inCopy mode.

More Transmission Functions

23

3


The following functions are usefulwhen sending faxes.

Checking if a Transmission was Successful

Unless otherwise indicated, the auto-matic printing of these reports can beturned on or off by changing the bit ofthe user parameters (see P.58 “UserParameters”.

❖ Journal (Switch 03, Bit 7)This report gives details on eachcommunication made by your ter-minal. It is automatically printedout after 50 transmissions and re-ceptions.

❖ Communication Result Report (Mem-ory Transmission) (Switch 03, Bit 0)This report is printed out aftermemory transmission, showingwhether it was successful or not. Ifyou have switched this report off, aCommunication Failure Reportwill be printed only when a com-munication fails.

❖ Communication Failure Report (ON ifCommunication Result Report is OFF)This report is printed if a memorytransmission failure occurred, af-ter a job is completed. It is onlyprinted if the Communication Re-sult Report is switched off, and inthe event of a communication fail-ure.

❖ Polling Result Report (Switch 03, Bit 4)This report is printed after yourmachine polls a message from an-other machine.

❖ Printing Part of the Image on the Re-port (Switch 04, Bit 7)For reference purposes, the ma-chine prints the first few inches ofthe fax message on the followingreports.• Communication Result• File Reserve• Communication Failure Report

Automatic Redialing

The machine will automatically redialthe other party if any of the followingconditions occur.• The other party was busy• There was no reply from the other

party• The message was rejected by the

machine at the other end becauseof excessive errors (in this case, re-dialing will only take place ifMemory Transmission was used).

Note❒ The number of redials and redial-

ing interval varies according toyour locale.

❒ The number of redials may differaccording to the line of PABXused.

❒ The redialing interval may be ad-justed by service representative.

❒ During redialing, the number be-ing dialed is displayed as shownbelow.

2125551234

DIALING


24

3

Batch Transmission

This feature will save communicationcosts if you often send more than onemessage to the same location.If various people in your office sendmessages to the Tokyo branch office,sending all these messages on sepa-rate calls can be expensive. It is cheap-er to send them all together on thesame call. You can further cut costs bysending out batches during off-peakhours. To do so, simply create Key-stroke Programs that use Send Laterto send to those common destina-tions.Instruct people in your office to storeall faxes for the Tokyo branch in thememory, using Send Later. The se-lected time of transmission must bethe same for each message that youwish to include in the batch. Then,when that time comes, the messageswill all be sent out on the same call, or‘batched’.You can set up more than one batch.In an example, you could set up abatch for Tokyo at, say, 1 am, a batchfor Hong Kong at 2 am, a batch forLondon at 3 am, and so on.Also, when you send a fax message, ifthere is a message in the memorywaiting for transmission to the sametelephone number, it will be sent outwith your message. This will onlyhappen if the message already in thememory is waiting for retransmission(for example, because the line wasbusy on the first attempt).

Note❒ You can have up to 35 fax messag-

es in the same batch.

ReferenceSending at a Specific Time: see P.3“Sending at a Specific Time (SendLater)” .

Turning Batch Transmission On/Off

To turn Batch Transmission on or off,adjust bit 4 of switch 06 in the UserParameters. (See P.58 “User Parame-ters”).


25

3

Dual Access

Dual Access means that even if the machine is already carrying out a task, youmay be able to operate the machine.For instance, if your machine is currently receiving a long fax message, but youwant to send a message and go back to your desk without having to wait by themachine, you can place your message in the feeder, select the required transmis-sion features, dial the number, and press Start. Your message will be scannedand stored to memory while the machine is still receiving. This means that youcan take your fax back to your desk before it is actually sent. However, to be surewhether your transmission was successful or not, keep an eye open for Error Re-ports (or check the Journal).The following table shows which features can operate simultaneously on yourmachine.

• *: PC Interface Kit required• �: Possible• ×: Impossible

Job that you wish to carry out at the same time

Job Currently in Progress 1 2 3 4 5 6 7 8 9

1. Storing to Memory — � × � × � � � �

2. Printing from Memory � × × × × × × ×

3. Copying × × × × � × � �

4. Printing an Automatic Re-port

� × × × × × × ×

5. Immediate Transmission × × × × × × × ×

6. Memory Transmission � × � × × × × ×

7. Receiving and Printing a Fax � × × × × × × ×

8. Receiving a Fax to Memory � × � × × × × ×

9. Transmitting a Service Re-port

� × � × × × × ×

10. PC Print* � × × × � � × � �

11. PC Scan* × × × × × × × × ×

12. PC Fax* � × � × × × × × ×


26

3

Parallel Memory Transmission

With this feature the machine can calldestinations while scanning docu-ments. Compared with normal Mem-ory Transmission where the machinecalls once all the documents havebeen stored, it is quick to verifywhether a connection has been madeor not.Additionally, as scanning finishesmore quickly than Immediate Trans-mission, it is useful if you want totake the document back to your deskimmediately. However, if the connec-tion cannot be made (for example ifthe line is busy), normal MemoryTransmission takes place.After a Parallel Memory Transmis-sion fails, a communication result re-port or a communication failurereport is printed.

Important❒ The file is erased if any of the fol-

lowing happen during transmis-sion:• The Stop key is pressed.• There is not enough memory

available.• A document becomes jammed.

Limitation❒ If the amount of available memory

is less than 50 %, you cannot useParallel Memory Transmission.

Note❒ Normal Memory Transmission still

takes place when using the follow-ing:• Send Later• Specify Multiple Destinations

❒ When using Parallel MemoryTransmission, page numbers arenot printed at the other end. If youwant page numbers printed, usePrinting the Page Number of theoptional feature for transmission.(See P.4 “Page Numbering (PageCount)”.)

Printed Reports

27

3

Printed Reports

You can have reports printed fromyour machine automatically, or printthem out yourself.

File Reserve Report (Switch 03, Bit 2)

If you switch this report on, it is print-ed immediately after you store a doc-ument in memory for MemoryTransmission. It gives the file num-ber, the time that it was stored, andthe destinations (including anyGroup numbers that were selected).

Communication Result Report (Memory Transmission) (Switch 03, Bit 0)

This report is printed out after memo-ry transmission showing whether itwas successful or not. If you haveswitched this report off, a Communi-cation Failure Report will be printedonly when a communication fails.

Communication Failure Report (On if Communication Result Report is Off)

This report is printed if a memorytransmission failure occurred, after ajob is completed. It is only printed ifthe Communication Result Report isswitched off, and in the event of acommunication failure.

Journal (Switch 03, Bit 7)

This report gives details on each com-munication made by your terminal. Itis automatically printed out after 50transmissions and receptions.

Transmission Result Report (Switch 03, Bit 5)

This report is printed out after imme-diate transmission showing whetherit was successful or not.

❖ Printing Part of the Image on the Re-port (Switch 04, Bit 7)For reference purposes, the ma-chine prints the first few inches ofthe fax message on the followingreports.• Communication Result• File Reserve• Communication Failure Report


28

3

Report Formats

❖ The Mode ColumnSee the bottom of the Journal for a full listing of symbols on the Journal. Onother reports a code is given, informing the type of communication. Thesecodes are explained below.

❖ The Result ColumnOK: Successful communicationE: An error occurred

❖ The Footnote on the JournalTransmission counter: Total number of transmitted pagesReception counter: Total number of received pages

* * * COMMUNICATION RESULT REPORT (MAR.24.2001 9:19PM) * * * FAX HEADER XYZ COMPANY

FILE MODE OPTION ADDRESS (GROUP) RESULT PAGE

* * * JOURNAL (MAR.24.2001 11:07PM) * * * FAX HEADER XYZ COMPANY

<RX>DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

<TX>DATE TIME ADDRESS MODE TIME PAGE RESULT PERS.NAME FILE

ZDRH200E

ZDRH200N.eps

29

4. Reception Features

General

Printing Messages that Have Been Received into Memory (Substitute Reception)

If the Receive File indicator is lit, amessage was stored in memory usingsubstitute reception. This could be be-cause the machine ran out of paper ortoner, or because the Power Saver hasturned off the print engine.Check the following items and solvethe problems, and the machine goesback to the working condition.• While the Power Saving Timer (see

P.56 “Saving Energy with the PowerSaving Timer”) is active and theheater off, press Energy Saver Keyfor the machine go back to theworking condition.

• When ADD PAPER appears in thedisplay, your fax machine is out ofpaper. Add paper (see Chapter 4,“Loading Paper in the Main Cas-sette”in the Basic Features manu-al).

• When ADD TONER appears in thedisplay, your fax machine is out oftoner. Change the toner cassette(see P.99 “Replacing the Toner Cas-sette and Cleaning Pad”).

• Otherwise, there might be a paperjam (see P.78 “Clearing a Copy, Fax,or Print Jam”) or an open cover.

As soon as the machine is back inworking condition, messages storedin memory will be printed. The Re-ceive File indicator will turn off andthe messages will be erased frommemory.

Note❒ If a message comes in while you

are copying, the fax machine willstore the message in memory andthe Receive File indicator willlight. The message will be printedas soon as copying is done.

❒ To turn substitute reception off orback on, set bit 0 of user parameterswitch 05. See P.58 “User Parame-ters”.

Rejecting Messages from Senders who do not Identify Themselves

Your fax machine can reject incomingmessages lacking an identifier signal.Follow the user parameter procedureon to enter these settings.Switch 05, bit 1• 0: Accept such messages• 1: Reject such messages

ReferenceUser Parameter: see P.58 “User Pa-rameters”

Reception Features

30

4

Receiving Message in Telephone Mode

This mode is active when the ManualReceive indicator is lit. You have toanswer the call yourself and decidewhether it is a fax or a telephone call.The procedure for answering a call isas follows:

A Pick up the handset of the option-al handset or the external tele-phone.

B Listen to the other end.

If you hear a voice

A Continue your conversation asyou would normally.

If you hear a fax tone

A Remove any documents fromthe feeder, press the {Start} keythen replace the handset.

The machine will start receiv-ing.

Answering the Telephone

This feature is available when youconnect the optional handset or exter-nal telephone.

Note❒ If the telephone rings just once, a

fax is coming in. Do not pick up thehandset.

If the Telephone Rings Continuously

A Pick up the handset and speak tothe other party.

If you hear a high-pitched tone

A A fax is coming in. Press the{Start} key then hang up.

If the caller wants to send you a fax

A Press the {Start} key afterspeaking. Then hang up.

Note❒ If nothing happens after you

press the {Start} key the tele-phone may not be properlyconnected.

Closed Network (Reception)

This feature may help you to preventreception of excessive junk fax mail.The ID Codes of the communicatingmachines are checked. If they are notthe same, the communication isstopped.

Note❒ This feature may not be reliable if

you are communicating with a ter-minal produced by a differentmanufacturer.

❒ If you are interested in this feature,contact your service representa-tive.

ReferenceID Codes: see P.67 “Programmingthe ID Code”

Closed Network (Transmission):see P.22 “Closed Network (Transmis-sion)”

Printing Options

31

4

Printing Options

As printing options, the Reverse Or-der Printing, and Printing the CenterMark are available.

Reverse Order Printing

Normally, the machine prints thepages of received messages in the or-der that they were received uncollat-ed.However, with Reverse Order Print-ing, the machine will collate the se-quence by printing the message fromthe last page first collated. This willmake it easier to distribute the re-ceived fax messages, and make read-ing them more convenient.

PreparationReverse Order Printing will nottake place unless you switch it onbeforehand.

To switch this feature on or off, seethe User parameters. (see P.58 “UserParameters”(Switch 10 Bit 0)).

Center Mark

If you switch this feature on, 2 marksat the center-top and center-left areprinted on incoming fax messages.This makes it easy for you to positionthe hole puncher correctly when youfile away the received fax messages.To switch this feature on, see the UserParameters. (see P.58 “User Parame-ters”(Switch 02 Bit 1)).

Note❒ The center mark is not printed

when you use the machine formaking copies.

Page Length Reduction

If the machine receives a page that islonger than the paper in the cassette,the machine reduces the length of thereceived image so that it will fit onone page.The image length is within the follow-ing limits.

Paper size in the cas-sette

Maximum reducible length

Letter 14.4''

Legal 18.3''

A4 15.3''

F4 17.0''

Reception Features

32

4

If Incoming Messages Do Not Fit on Paper

Breaking Down Large Format Messages

If the incoming document is longer than the paper in your fax machine, the ma-chine will split it into multiple sheets. The tail end of the message will be repro-duced at the head of the next page. The images overlap each other by 10 mm.(You can ask a service representative to turn off the overlap.)

33

5. Copying

Copying

If you need to make a copy of some-thing, and there is no copier available,use your fax machine. Just place youroriginal in the feeder, and press the{Copy} key.

Note❒ By default, copies are made at De-

tail resolution. To change to Stan-dard , press the Resolution key.

A Place your original in the feeder.

TRANSMIT OPTIONi

DIAL FAX NUMBER

B Press the {Copy} key.

COPY MODE 01 SETS

iLT LG A4

C If you have the optional secondpaper cassette, or optional multi-purpose feeder you can select thepaper size by pressing V.

Note❒ LT = letter, LG = legal❒ The display shows that you se-

lect the A4 size.

COPY MODE 01 SETS

LT LG iA4

D Enter the number of copies thatyou need.

Note❒ Example: 2 copies, press {2} on

the ten key pad.

COPY MODE 02 SETS

LT LG iA4

❒ This machine makes copies inthe order P1, P2, P3, P1, P2, P3(for example, when making 2copies of a 3 page document).

E Press the {Start} key.

Copying

34

5

35

6. Facsimile User Tools

Programs

If you regularly send to a particulardestination or set of destinations us-ing the same features, you can save alot of repetitive the ten key pad oper-ation by storing the features and des-tinations in a Keystroke Program.Keystroke Programs are stored asQuick Dial Keys.• If you store a Keystroke Program

into a Quick Dial Key, that QuickDial Key cannot be used for anyother purpose.

• Be sure to store your KeystrokeProgram in a vacant Quick DialKey.

Example: Let us say that you normal-ly send a daily report to locations A,B, and C at 5:00 p.m.(using Sending ata Specific Time). Store these instruc-tions as a Keystroke Program. Thenevery day, you will only have to placethe report in the document feeder,then press that key to set up the trans-mission.

ReferenceSending at a Specific Time: see P.3“Sending at a Specific Time (SendLater)” .

Storing a Program


READY 100% 10:00AM


B Place a sheet of paper into thefeeder.

TRANSMIT OPTIONi

DIAL FAX NUMBER

Note❒ Skip step B if you are making a

Polling Reception program.

C Select all required features andtelephone numbers as you wouldnormally do.

Note❒ Resolution, and halftone cannot

be stored in a keystroke pro-gram.

D Press the {Quick Dial} key that youwish to store the program in.

PROGRAM Y/N

PROGRAM?

Note❒ Example: 01 of the Quick Dial❒ Make sure that this key is va-

cant.

Facsimile User Tools

36

6


QUICK 01 TO PROGRAM

NO KEY TO CLEAR

F Press the Quick Dial key wherethis program is being stored. Inthis example, press the QuickDial {01}.The procedure that you just storedwill now begin.

If you do not wish to use the procedure now

A Press the {Stop} key immedi-ately.

Labeling a Program

If you store a label for your keystrokeprograms, the label will appear on thedisplay when you use the program.


ak QUICK/hi

PRINT LISTh/SEARCHi

Note❒ If you press W and the {Start}

key, a Program List will beprinted.

B Press the Quick Dial key thatholds the program that you wishto label and press the {Yes} key.

a01 Y/N

PROGRAM LABEL?

Note❒ Example: {01} of the Quick Dial

Key and the {Yes} key.

C Press the {Yes} key to program alabel for this program.

a01 ABC


D Input your label, using the QuickDial keys.

a01 ABC Y/N

DAILY REPORTkkkkkkkk

ReferenceHow to enter the label: seeChapter 3, "Entering Charac-ters" in the Basic Features man-ual.


ak QUICK/hi

PRINT LISTh/SEARCHi

To label another program

AGo to step B.

F Press the {Function} key to returnto standby.

Using a Program

Before using a program, make surethat the machine is in standby mode.

Transmission program

A Place your document in the feed-er.

TRANSMIT OPTIONi

DIAL FAX NUMBER

Programs

37

6

B Press the programmed {Quick Di-al} key.

Note❒ The program begins at once.

Free Polling Reception Program

A Press the programmed {Quick Di-al} key.

2125551234


Note❒ The program begins at once.

ReferencePicking Up Messages StoredElsewhere (Polling Reception ) :see P.7 “Calling to Request a Mes-sage (Polling)”.

Erasing a Program / Changing the Program Label

When you wish to delete a keystrokeprogram, do the following:


ak QUICK/hi

PRINT LISTh/SEARCHi

B Press the Quick Dial key thatholds the program that you wishto erase, or scroll the Quick Dialusing W and V.

a08 CHANGE? Y/hi

USED AS PROGRAM

Note❒ Example: {08} of the Quick Dial

Key.


a08 Y/N

PROGRAM LABEL?

To erase this program

A Press the {No} key.


To edit the program name

A Press the {Yes} key.

B Edit the program name.


D Either ;

ak QUICK/hi

PRINT LISTh/SEARCHi

To edit or erase another program

AGo to step B.

To return to standby

A Press the {Function} key.


38

6

User Function Keys (Function 35)

There are two Function keys (F1 andF2) on the operation panel.You can program each of these keyswith a feature that you wish to usefrequently.Store a User Function Code in theUser Function Keys.

Assigning a User Function Key

You can program each of the UserFunction Keys with one of the follow-ing functions.

•F1 : Journal is default To store a User Function Code, do thefollowing procedure.


Note❒ At this time, you can print a

User Function List if you pressW {Start}.

Fk F1-F2/hi

PRINT LISTh/SEARCHi

B Press one of the User FunctionKeys.

F2 PROGRAM? Y/hi

Note❒ Example: Press the {F2}.❒ If the key is already used, the

currently stored code is dis-played.

C Press the {Yes} keys.

F2 KPAD/SEARCHi

CODE kk

D Enter the two-digit code for thefunction that you wish to store orsearch with W or V.

F2 Y/N/hi

CODE 03 GROUP KEY

Note❒ Example: Group Dial key, press{03}.


F2 Y/N/hi

PROGRAMMED


Code Function

01 Journal

02 FAX HEADER ON

03 GROUP KEY

04 Dial Option

05 Batch Transmission

06 Forwarding

07 Communication Result Re-port

08 Counters

User Function Keys (Function 35)

39

6

Using a User Function Key

A Press the {F1} or {F2} key.

B Use the function as normal.

Reassigning a User Function Key


Fk F1-F2/hi

PRINT LISTh/SEARCHi

B Press the user Function key thatyou wish to change.

F2 CHANGE? Y/hi

GROUP KEY


F2 Y/N/hi

CODE 03 GROUP KEY



Clearing a User Function Key


Fk F1-F2/hi

PRINT LISTh/SEARCHi

B Press the user Function key thatyou wish to erase.

Note❒ Example: {F2}

F2 CHANGE? Y/hi

GROUP KEY


F2 Y/N/hi

CODE 03 GROUP KEY


E Press the {Yes} key, and then the{Function} key.


40

6

Reports You Can Print Out Yourself

You can print these reports at anytime by following the steps below.

Telephone Number List (Function 43)

You can obtain a list of all the phonenumbers stored in the machine. (Youcan also obtain a list of stored num-bers as you edit them. See Chapter 3,”Storing and Editing Fax Numbers(Function 31 & 32)”in the Basic Fea-tures manual. See Chapter 3, “Storingand Editing a Group of Fax Numbers(Function 33)”in the Basic Featuresmanual.


ALL LISTS? START/N

QUICK/SPEED/GROUP

To print all the numbers (Quick Dial, Speed Dial, and Group numbers)

A Press the {start} key. Thenpress the {Function} key andskip the following steps.

Three lists will come out.

To print the Quick Dial list

A Press {No} key.

SELECT LISTS Y/N

QUICK DIAL LIST?

B Press the {Yes} key, and thenthe {Start} key.

START

To print the Speed Dial list


SELECT LISTS Y/N

QUICK DIAL LIST?

B Press the {No} key.

SELECT LISTS Y/N

SPEED DIAL LIST?

C Press the {Yes} and {Start}keys.

START

To print the Group Dial list


SELECT LISTS Y/N

QUICK DIAL LIST?

B Press the {No} key.

SELECT LISTS Y/N

SPEED DIAL LIST?

C Press the {No} key.

SELECT LISTS Y/N

GROUP DIAL LIST?

D Press the {Yes} key, and thenthe {Start} key.

START

Reports You Can Print Out Yourself

41

6

Program List (Function 44)

This list shows the contents pro-grammed as keystroke program withthe Function 34.


B Press the {Start} key to print outthe program list.


42

6

43

7. Key Operator Settings

Using Key Operator Settings

Setting the Date and Time (Function 91)

A Press {Function} {6} and enter theaccess code {2} {2} {2} {2}. Press{9} {1}, and then the {Yes} key.

SAT */#/Y

MAR 24 2001 01:35PM

B Change the month using {#} or{*} ({#} to scroll forward, or {*} toscroll backward) on the ten keypad and press V to move the cur-sor.

TUE KPAD/Y

APR 24 2001 01:35PM

C Change the date with the ten keypad as {3} {0}.

MON KPAD/Y

APR 30 2001 01:35PM

D Type in the year and time withthe ten key pad as {0} {1} {1} {0}{2} {5}.

MON */#/Y

APR 30 2001 10:25PM

E Change AM/PM using {*} or {#}on the ten key pad.

MON */#/Y

APR 30 2001 10:25AM

FWhen the display is correct, pressthe {Yes} key, and then the {Func-tion} key.

Summer Time / Daylight Saving Time (Function 62)

Whenever local custom requires ad-vancing the clock or setting the clockback, use this feature. You can easilymove the clock forwards when day-light saving time begins, and backwhen it ends.When you install the machine for thefirst time, take care that the setting iscorrect before you set the date andtime.


Y/NEXTi

SELECT LINE

Display might differ according toyour local.

B Press V until this display is shown,and then press the {Yes} key.

Y/NEXTi

SUMMER TIME/DST

C Use the W and V on the scroll keyto switch the feature on or off.This mode is off if the display isshown.

SUMMER TIME/DST Y/hi

ON iOFF

Key Operator Settings

44

7

D To store your setting, press the{Yes} key.

E Press the {Function} key to finish.

Selecting the Display Language (Function 93)

If you would rather use another lan-guage for messages and displays, fol-low the procedure below. The threelanguages are available: English,French, and Spanish.

A Press {Function} {6} and enter theaccess number {2} {2} {2} {2}.Press {9} {3}, and then the {Yes}key.

SELECT LANGUAGE Y/hi

ENGLISH

B Use W and V to scroll through theavailable languages.

CHOIX LANGUE O/hi

FRANCAIS

C Press the {Yes} key, and then the{Function} key to return to theready state.

Counters (Function 94)

These counters will help you if youwish to keep a regular check on howmany pages your machine has sent,received, and copied. The machinehas the following counters:

❖ TX Counter:The number of pages that your ma-chine has sent (transmitted)

❖ RX Counter:The number of pages that your ma-chine has received

❖ Scan Counter:The number of pages that your ma-chine has scanned (including cop-ies)

❖ Print Counter:The number of pages that your ma-chine has printed (including cop-ies, reports and lists.)


TX :003256

RX :002648

B Press the {Yes} key to check theSCAN and PRINT counter.

SCAN : 003287

PRINT : 002703

CWhen you have finished, pressthe {Function} key.

Function Select

Switching Forwarding On / Off (Function 62)

Before you use Forwarding, you haveto switch it on using Function 62. If itis switched off, the machine will notforward any incoming fax messages.


Y/NEXTi

SELECT LINE



45

7

B Scroll through the list of featureswith V until this display is shown.

Y/NEXTi

FORWARDING ON/OFF


FORWARDING Y/hi

ON iOFF

D Change the on/off setting bypressing W or V.


F Press the {Function} key to finish.

Selecting the Cassette (Function 62)

Before you use Cassette Selection,you have to switch the feature on.If you remove the optional second pa-per cassette, the cassette selectionmode is automatically turned off.


Y/NEXTi

SELECT LINE


B Press V until this display isshown.

Y/NEXTi

CASSETTE ON/OFF


CASSETTE SELECT Y/hi

ON iOFF

D Press W or V to change the on oroff setting.


Switching Authorized Reception On / Off (Function 62)

Before you use Authorized Recep-tion, you have to switch the featureon.


Y/NEXTi

SELECT LINE


B Press V until this display isshown.

Y/NEXTi

AUTHORIZED ON/OFF


AUTHORIZED Y/hi

ON iOFF

D Press W or V to change the on oroff setting.



46

7

Switching the Power Saving timer On / Off (Function 62)

The Power Saving timer feature mustbe switched on using Function 62.


Y/NEXTi

SELECT LINE


B Scroll through the list of featureswith V unti l this display isshown.

Y/NEXTi

POWER SAVER ON/OFF


POWER SAVER Y/hi

ON iOFF


POWER SAVER Y/hi

iON OFF

E Press the {Yes} key, and then the{Function} key to finish.

Switching Memory Lock On/Off

PreparationBefore you can use Memory Lock, youhave to switch it on using Function 62.After you switch Memory Lock on,MEMORY LOCK will appear on the displaywhen the machine is in standby mode.

Note❒ If you switch Memory Lock on, For-

warding will be automatically disabled.❒ If you wish, you can prevent unidenti-

fied senders from sending you mes-sages while Memory Lock is on. SeeP.70 “Receiving Confidential Messag-es”.

A Press {Function} {6}, and enter theaccess code {2} {2} {2} {2}. Press{6} {2}, and then the {Yes} key.

Y/NEXTi

SELECT LINE


B Scroll through the features with Vuntil following display is shown.

Y/NEXTi

MEMORY LOCK ON/OFF


MEMORY LOCK Y/hi

ON iOFF


MEMORY LOCK Y/hi

iON OFF


F Press the {Function} key to finish.


47

7

Programming a List of Senders to Treat Differently (Function 81)

You can enter a list of up to 30 identi-fications (OWN NAME, FAX NUM-BER and Wild Cards) for senders youwish to treat differently. For instance,for each identification in the list, youhave the following options.• Authorized Reception: You can ac-

cept their calls and reject all others(or vice-versa) with the Autho-rized Reception setting (See P.55“Rejecting or Accepting Messagesfrom Specified Senders (AuthorizedReception)”).

• Specified Cassette Selection: Youcan choose to print their messagesfrom the specified cassette.

• Memory Lock: You can choose tolock their message in memory

Programming the List of Senders (Special Senders)

A Press {Function} {6} and enter ac-cess code {2} {2} {2} {2}. Press{8} {1}, and then the {Yes} key.

SETTING? Y/hi

PRINT LISTh/SEARCHi

Note❒ At this time, you can print a

Programmed Special SendersList by pressing W, and then the{Start} key.


NAME/NO. ABChi


C Enter OWN NAME or FAX NUM-BER using the Quick Dial keyand the ten key pad.

NAME/NO. ABC Y/N

XYZ COMPANYkkkkkkkkk

Note❒ Example: XYZ COMPANY

ReferenceHow to enter the characters: seeChapter 3, "Entering Charac-ters" in the Basic Features man-ual.


NAME/NO. Y/N

STORE AS WILD CARD?

E Either:

Store this OWN NAME as a wild card


Otherwise


F Select whether you set this OWNNAME/FAX NUMBER as the spe-cial Senders for authorized recep-tion using V or W. (if yes: ON, ifno: OFF)

SET AUTHORIZED Y/hi

iON OFF


SET MEM. LOCK Y/hi

ON iOFF


48

7

H Select whether you set this OWNNAME/FAX NUMBER as the spe-cial terminal for specified Memo-ry Lock using V or W. (if yes: ON,if no: OFF)

SET MEM. LOCK Y/hi

iON OFF


SET CASSE SLCT Y/hi

ON iOFF

J Select whether you set this OWNNAME/FAX NUMBER as the spe-cial terminal for specified Cas-sette Selection using V or W. (ifyes: ON, if no: OFF)

SET CASSE SLCT Y/hi

iON OFF

K Press the {Yes} key.

NAME/NO. ABC hi


L Either:

To program another special terminal

AGo to step C.

To finish

A Press The {Function} key.

-Hints for programming the special senders

You must specify the sender's identi-fication code (see Chapter 3, ”InitialSettings and Adjustments” in the Ba-sic Features manual) which could be alittle different from their phone num-ber.To get the other party's identification,call and ask for their FAX NUMBERor OWN NAME code.Explain that you need the numberprogrammed into their fax machinefor identification purposes. Or, at-tempt a communication with their faxmachine and print out a Journal re-port (see P.12 “Journal (Function 41)”).Read the identification under theOWN NAME or FAX NUMBERheading of the report.

Editing the OWN NAME/FAX NUMBER for Special Terminals


SETTING? Y/hi

PRINT LISTh/SEARCHi

B Press V to scroll through the list.When OWN NAME/FAX NUM-BER you want to change appears,press the {Yes} key.

NAME/NO.CHANGE? Y/hi

XYZ COMPANY


49

7

C Edit the OWN NAME or FAXNUMBER and press the {Yes} key.

NAME/NO. ABC Y/N

XYZ COMPANY

D Either:

NAME/NO. Y/N

STORE AS WILD CARD?

Store this OWN NAME as a wild card


Otherwise


E Select whether you set this OWNNAME/FAX NUMBER as the specialterminal for Authorized reception us-ing V or W. (if yes: ON, if no: OFF)

SET AUTHORIZED Y/hi

iON OFF


SET MEM. LOCK Y/hi

ON iOFF

G Select whether you set this OWNNAME/FAX NUMBER as the spe-cial terminal for Memory Lock us-ing V or W. (if yes: ON, if no: OFF)

SET MEM. LOCK Y/hi

iON OFF

H Press the {Yes} key.

SET CASSE SLCT Y/hi

ON iOFF

I Select whether you set this OWNNAME/FAX NUMBER as the spe-cial terminal for specified Cas-sette Selection using V or W. (ifyes: ON, if no: OFF)

SET CASSE SLCT Y/hi

ON iOFF

J Press the {Yes} key.

NAME/NO. ABC hi


To edit another special terminal

AGo to step B.

K Press the {Function} key to finish.

Erasing a Special Terminal


SETTING? Y/hi

PRINT LISTh/SEARCHi

B Press V to scroll the OWNNAME/FAX NUMBER. And theOWN NAME/FAX NUMBER youwant to change appears, press the{Yes} key.


XYZ COMPANY

C Press the {No} key, and then the{Yes} key.

D Press the {Function} key.


50

7

Forwarding

Using this feature, you can send faxmessages coming in from certain lo-cations on to another fax machine.The terminals that receive your for-warded messages are called “for-warding terminals”.If other fax machines in your organi-zation have this feature, you can useForwarding to set up distributionchains for incoming fax messages.To set up Forwarding, program yourmachine as follows:• Program the phone numbers of the

Forwarding Terminals that youwill pass on messages to, togetherwith the list of specified sendersfor each number (Function 82).

• Specify the senders whose messag-es you want to forward (Ask thesending party what their OWNNAME/FAX NUMBER is. Orcommunicate with that terminal,print a Journal and read off theOWN NAME/FAX NUMBER).If the other party is using a ma-chine made by another maker,they may not be familiar with theterms OWN NAME or FAX NUM-BER. Explain that you are interest-ed in the telephone number thatthey stored in the machine foridentification purposes (Function82).

• Switch the Forwarding on (Func-tion 62).

• Select the messages to forward(Function 63).• All messages from specified

senders.• All messages except those from

specified senders.

• Decide whether you want yourmachine to automatically printmessages that it forwards (Func-tion 63).

• Select whether or not your ma-chine transmits a forwarding markto be printed at the other end onthe top of each page of the printout(Function 63).

Limitation❒ If the OWN NAME/FAX NUM-

BER of the machine sending you afax is not the same as any of thosethat you have programmed intothis feature, the message will notbe forwarded.

ReferenceOWN NAME and FAX NUMBER:see Chapter 3, “Initial Settings andAdjustments”in the Basic FeaturesmanualJournal: see P.12 “Journal (Function41)”. Wild Cards: see Chapter 3, “WildCards”in the Basic Features manual.

Programming the Forwarding Feature (Function 82)

This section shows you how to set upyour machine to forward incomingfax messages to another location orlocations.


SETTING? Y/hi

PRINT LISTh/SEARCHi

To print a list

A Press W to print a list.


51

7


FORWARD KPAD/hi


C Store a forwarding station num-ber.

FORWARD KPAD/Y/N


Note❒ Example: {2} {1} {2} {5} {5}{5} {1} {2} {3} {4}

❒ If your machine is behind aPBX, add the access code beforethe number, unless this for-warding station is an extensionconnected to the same PBX asyour machine.


E Press the {Yes} key to enter OWNNAMEs or FAX NUMBERs of cer-tain senders to be forwarded tothis station.

NAME/NO. ABC hi


Note❒ Messages from senders other

than these OWN NAMEs orFAX NUMBERs will not be for-warded to this station.

If you wish all incoming messages to be forwarded to this station


FORWARD Y/N

SET NAME/NO.?

Note❒ Do not store any OWN

NAMEs/FAX NUMBERs forit.

BGo to step J.

F Type in an OWN NAME or FAXNUMBER.

NAME/NO. ABC Y/N

XYZ COMPANY

ReferenceHow to enter characters, seeChapter 3, “Entering Charac-ters”in the Basic Features man-ual.


NAME/NO. Y/N

STORE AS WILD CARD?

H Press the {Yes} key to store thisOWN NAME as a wild card.

FORWARD Y/N

SET NAME/NO.?

Otherwise



52

7

I Press the {No} key.

If you want to store another OWN NAME/FAX NUMBER

A Press the {Yes} key and goback to step F.

To store another forwarding station

A Press the {No} key and go tostep C.

J Press the {Function} key.

Editing the Forwarding Feature


SETTING? Y/hi

PRINT LISTh/SEARCHi

B Press V until the forwarding sta-tion number you wish to edit ap-pears, and then press the {Yes}key.

FORWARD KPAD/Y/N


To erase this forwarding station's number and all OWN NAMEs/FAX NUMBERs stored with it


FORWARD KPAD/Y/N


B Press the {Yes} key to erase.

C Press the {Function} key to fin-ish.

If you change the forwarding station's telephone number

A Edit this forwarding station'stelephone number.

FORWARD KPAD/hi



If this forwarding station's telephone number is correct


FORWARD Y/N

SET NAME/NO.?

C Press the {Yes} key to change theOWN NAME/FAX NUMBER.

NAME/NO. ABC hi


If you do not change the OWN NAME/FAX NUMBER

A Press the {No} key and go backto step B to edit another for-warding number.

D Change the OWN NAME/FAXNUMBER.

To edit OWN NAME's/FAX NUMBER's allocated to this number

A Press V until the OWN NAME/FAX NUMBER you wish toedit appears.


XYZ COMPANY


53

7

To add OWN NAMEs/FAX NUMBERs to this number

A Enter an OWN NAME/FAXNUMBER and press the {Yes}key, and then go to step F.

NAME/NO. ABC Y/N

XYZ COMPANY

E Press the {Yes} key to edit or de-lete the OWN NAME/FAX NUM-BER.

If you edit the OWN NAME/FAX NUMBER

A Edit the OWN NAME/FAXNUMBER.

NAME/NO. Y/N

STORE AS WILD CARD?

B Press the {Yes} key and go tostep F.

If you delete the OWN NAME/FAX NUMBER


Important❒ If you delete all the OWN

NAMEs and FAX NUMBERsfor a forwarding station, youmust also delete the forward-ing station (see step B). If youdo not do this, all incomingmessages will be forwardedto that station.

B Press the {Yes} key and goback to step D.

F Press the {Yes} key to store it as awild card.

FORWARD Y/N

SET NAME/NO.?

Otherwise


G Press the {Function} key to finish.

Edit or enter another OWN NAME/FAX NUMBER for this forwarding station:

A Press the {Yes} key and go tostep D.

To work on another forwarding station:

A Press the {No} key and go tostep B.

Important❒ If you switch the forwarding

on and program no OWNNAME/FAX NUMBER, allincoming messages are for-warded.

Selecting Which Messages to Forward

To choose which messages are for-warded, adjust bit 7 of switch 08 withthe User Parameters. Two settings areavailable. • Forward all incoming messages

from specified senders (bit 7=0).• Forward all incoming messages

except those from specified send-ers (bit 7=1).

(See P.58 “User Parameters” ).


54

7

Switching Local Printing On / Off

You can choose whether your ma-chine prints copies of messages that itforwards (by default, these messagesare printed). To change this setting,adjust bit 6 of switch 11 with the UserParameters:• Bit 6=0 : Do not print• Bit 6=1 : Print(See P.58 “User Parameters” ).

Enabling and Disabling the Forwarding Mark

The forwarding mark is printed at thereceiving end on the top of each pageof the fax messages that are forward-ed from your machine. This mark willhelp the operator at the other end torecognize messages that have beenforwarded. If you wish, you canswitch this mark off.To switch the Forwarding Mark on oroff, adjust bit 0 of switch 02 with theUser Parameters:• Bit 1=0 : Forwarding mark off• Bit 1=1 : Forwarding mark on(See P.58 “User Parameters”).

Cassette Selection

About Cassette Selection

This feature is only available if yourmachine has an optional second pa-per cassette, you can direct fax mes-sages from certain senders to beprinted from the main cassette.

Note❒ Example: Put yellow paper in the

main cassette. Then, messagesfrom the head office can be printedout on yellow paper; this willmake it easy for you to see when amessage from head office has ar-rived.A You must specify a list of send-

ers (Function 81). See P.47 “Pro-gramming a List of Senders toTreat Differently (Function 81)”.

B You must turn Cassette Selec-tion (Function 62). See P.45 “Se-lecting the Cassette (Function62)”.

C Select the messages to be print-ed from the main cassette.a) All messages from specifiedsenders.b) All messages except thosefrom specified senders. (userparameters, switch 08, bit 4 and5; see P.58 “User Parameters”).

Entering a List of Senders to Treat Differently (Function 81)

How to enter a list of senders to treatdifferently, see P.47 “Programming aList of Senders to Treat Differently(Function 81)”.


55

7

Selecting the Messages to be Printed from the Main Cassette

You can select the messages to beprinted from the main cassette (seeP.58 “User Parameters” ) to enter thefollowing settings.

❖ Switch 08, Bit 4You have to set it with “1”

❖ Switch 08, Bit 5• 0: Print messages from the spe-

cial terminals from the maincassette.

• 1: Print messages except fromthe special terminal from themain cassette.

Rejecting or Accepting Messages from Specified Senders (Authorized Reception)

This feature is called Authorized Recep-tion. It helps you reject junk fax mail.It lets you specify which terminalsyou wish to receive fax messagesfrom; all others will be shut out.

About Authorized Reception

A You must specify a list of senders(Function 81). See P.47 “Program-ming a List of Senders to Treat Differ-ently (Function 81)”.

B You must turn Authorized Recep-tion on (Function 62). See P.45“Switching Authorized Reception On/ Off (Function 62)”

C You must set your machine to ac-cept or reject messages from send-ers in that list (Function 63). (userparameters, switch 08, bit 2 and 3;see P.58 “User Parameters” ).

If you accept them, the general publicwill not have access to your fax ma-chine. You accept messages only froma group of people you know. If you reject them, everyone will beable to send you messages except thepeople in the list. This is useful to re-ject the junk fax mail.You can store up to 30 identificationswith this feature. You can programpart of an identification and accept(or reject) messages from all senderswhose identification contains thatpart. See Chapter 3, “Wild Cards” inthe Basic Features manual.

Entering a List of Senders to Treat Differently (Function 81)

How to enter a list of senders to treatdifferently, see P.47 “Programming aList of Senders to Treat Differently(Function 81)”


56

7

Saving Energy with the Power Saving Timer

You can set sleep time to let the ma-chine go to saving energy conditionand set the wake up time when it re-turns to standby mode the next morn-ing. During this Power Saver mode, afax message received is stored in thememory and will be printed automat-ically the next morning after the wakeup timer is activated.As a typical example, you could pro-gram the heating element inside theprinter to stay off at night and overthe weekend. (You can program dif-ferent settings for every day of theweek.)To use the Power Saving timer, youmust:• Program the timers for each day of

the week.• Switch the Power Saving timer fea-

ture on.

Setting the Power Saving Time (Function 71)

Note❒ While the Power Saving timer is

active, all incoming calls are re-fused if the memory fills up.

-Example:For Tuesday, set the Power Savingtimer to switch the heater on at 9 a.m.and off at 6 p.m.

A Press {Function} {6} and enter ac-cess code {2} {2} {2} {2}. Press{7} {1}, and then the {Yes} key.

SET TIMER Y/N/hi

SUN

B Use W and V to scroll through thedays of the week.

SET TIMER Y/N/hi

TUE

Note❒ Example: Press V twice to go to

Tuesday.

C Press the {Yes} key

TIMER#1 TUE */#/Y

ON FROM 12:00AM

D To change the ON to OFF, or theother way round, press the {*} or{#} keys.

Note❒ There are two timers for each

day, each with an ON/OFF set-ting. “ON” means that the heat-er will switch on at the timeindicated. “OFF” means that theheater will switch off at the timeindicated.

E Press V to move the cursor underthe time.

TIMER#1 TUE KPAD/Y

ON FROM 12:00AM


57

7

F Enter the time (9:00AM) : Press{0} {9} {0} {0} from the ten keypad.

TIMER#1 TUE */#/Y

ON FROM 09:00AM

G Set AM/PM using the {*} or {#}key.

TIMER#1 TUE */#/Y

ON FROM 09:00AM

H Press the {Yes} key.

TIMER#2 TUE */#/Y

OFF FROM 12:00AM

I Press V to move the cursor underthe time.

TIMER#2 TUE KPAD/Y

OFF FROM 12:00AM

J Enter the time (6:00PM) : Press {0}{6} {0} {0} from the ten key pad.

TIMER#2 TUE */#/Y

OFF FROM 06:00AM

K Set AM/PM using the {*} or {#}key.

TIMER#2 TUE */#/Y

OFF FROM 06:00PM

L Press the {Yes} key.

Note❒ Go back to step B to program

the timer for another day.❒ If you want the heater on all

day, set both timers to ON =12:00AM. If you want the heateroff all day, set both timers toOFF = 12:00AM.

M Press the {Function} key to finish.


58

7

User Parameters

Adjusting your machine sometimes requires that you change special settingscalled user parameters. For each user parameter, you must change a bit in aswitch.A switch has eight bits. Each bit has a value of 1 or 0, and each bit is numbered0 to 7 from the right.

❖ Bit Values and Bit Numbers

In the following example we will change bit 3 of switch 05 in the user parame-ters.

A Press {Function} {6} and enter the access code {2} {2} {2} {2}. Press {6} {3},and then the {Yes} key.

The following display appears.

SETTING? Y/h

PRINT LIST h

Note❒ You can press the W key to see a list. Otherwise, press the {Yes} key.

B Press the {Yes} key again and use W and V to change switches.

Note❒ For example, go to switch 05 by pressing V five times.

KPAD/Y/hi

SWITCH 05 :1000 0001

C To change bit 3, press {3} on the ten key pad.Bit 3 will change from 1 to 0 or from 0 to 1.

KPAD/Y/hi

SWITCH 05 :1000 1001

Note❒ To change bit 0, press {0}. To change bit 1, press {1} and so on.

D Press the {Yes} key, and then the {Function} key.

Bit Number 7 6 5 4 3 2 1 0

Bit Value ↓ ↓ ↓ ↓ ↓ ↓ ↓ ↓

0 1 0 0 0 0 0 0


59

7

-List of all relevant user parametersMany bit settings have no effect and are not listed. (Never change these).

SW Bit & Definition Settings

00 5, 4 : Default resolution when you send a mes-sage

RESOLUTION

Bit: 5, 4

0, 0: STANDARD*

0, 1: DETAIL

1, 0: FINE

1, 1: HALFTONE

6: Default setting for transmission.

TRANSMISSION MODE

0: Memory*

1: Immediate

01 7: If you change any of resolution, transmission mode setting before making a transmission , then

0: The setting(s) will not return to the home po-sition after the transmission.

1: The setting(s) will return to the home position after the transmission.

RETURN TO HOME POSITION

0: Off

1: On*

02 0: Mark to be printed at the receiving side to dis-tinguish messages that are sent from you ma-chine when it is acting as a forwarding station.

FORWARDING MARK

0: Off

1: On*

1: The center mark is not printed when the ma-chine is used for making copies.

CENTER MARK

0: Off*

1: On

3: TSI Print

TSI PRINT

0: Off*

1: On

03 0: Automatically print memory transmission reports.

COMMUNICATION RESULT REPORT(MEM-ORY TX)

0: Off

1: On*

2: Automatically print storage reports for mem-ory transmission.

FILE RESERVE REPORT(MEMORY TX)

0: Off*

1: On

4: Automatically print polling reception reports.

COMMUNICATION RESULT RE-PORT(POLLING RX)

0: Off

1: On*

5: Automatically print immediate transmission reports.

TRANSMISSION RESULT REPORT

0: Off

1: On*

7: Automatically print communication reports.

JOURNAL

0: Off

1: On*


60

7

04 0: Printing the Confidential File Report

CONFIDENTIAL FILE REPORT

0: Off

1: On*

7: Include the first half of the first page with re-ports?

INCLUSION OF PART OF IMAGE

0: Off

1: On*

05 0: Store incoming faxes when machine is out of supplies.

SUBSTITUTE RECEPTION

0: Off

1: On*

1: Allow automatic reception from senders that do not identify themselves.

CONDITIONS OF MEMORY RECEPTION

0: Accept (Free)

1: Reject (If no OWN NAME/FAX NUMBER received)*

5, 4 : Restricted Access

RESTRICTED ACCESS

Bit: 5, 4

0, 1: On

0, 0: Off*

6 : Level for the Energy Saving feature

ENERGY SAVING

Bit: 6

0: Heater off (Energy Saving Mode)*

1: Heater half cool (Fax Stand-by)

06 0: Default Setting for sending a header with each page.

FAX HEADER PRINT

0: Off

1: On*

2: Closed Network in Transmission.

CLOSED NETWORK TRANSMISSION

0: Disabled*

1: Enabled

4: Batch Transmission

BATCH TRANSMISSION

0: Off

1: On*

07 2: Parallel Memory TX

PARALLEL MEMORY TX

0: Off

1: On*



61

7

08 3, 2: Authorized Reception

(Can also use function 62)

AUTHORIZED RECEPTION

Bit

3, 2

X 0: Off*

0, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are programmed.

1, 1: Receive messages only from senders whose OWN NAME/FAX NUMBERs are not programmed.

5, 4: Cassette Select

(Optional Second Paper Cassette Required)

CASSETTE SELECT

Bit

5, 4:

X, 0: Off

0, 1: Print Special Terminal's messages using the main cas-sette, but do not print any oth-er with this cassette.*

1, 1: Do not print Special Ter-minal's messages using the main cassette

7, 6 : Forwarding

FORWARDING

Bit

7, 6:

X, 0: Off*

0, 1: Forward messages only from senders whose OWN NAME/FAX NUMBERs are programmed.

1, 1: Forward messages only from senders whose OWN NAME/FAX NUMBERs are not programmed.

09 1, 0: Memory Lock

MEMORY LOCK

Bit

1, 0:

X, 0: Off*

0, 1: Messages from senders whose OWN NAME/FAX NUMBERs are programmed, are not printed unless you en-ter the Memory Lock ID.

1, 1: Messages from senders whose OWN NAME/FAX NUMBERs are not pro-grammed, are not printed un-less you enter the Memory Lock ID.



62

7

User Parameter Hints

❖ Changing your machine's default settingsThese are the settings your machine assumes immediately after it is turnedon, after clearing the machine, or after you or the power saving reactivates it.Many of the user parameters determine your machine's default settings.

❖ Clear modes after sending or loading a fax message (Switch 01, Bit 7)Your machine can either reset itself or keep its settings (for a few minutes) af-ter it sends a fax message.

❖ Automatic reportsMany types of automatic reports can be switched on or off. See P.23 “Checkingif a Transmission was Successful”P.27 “Printed Reports” for details.

❖ Accepting messages when out of supplies (Switch 05, Bit 0)This is also called substitute reception. You can accept messages even whenout of toner or paper by storing them in memory. See P.29 “Printing Messagesthat Have Been Received into Memory (Substitute Reception)”

10 0: Reverse order Printing

SORT

0: Off*

1: On

7: Use dithering halftone (SPD) or standard half-tone (STD)

HALFTONE METHOD

0: STD*

1: SPD

11 2: Detect blank sheet

DETECTION OF BLANK SHEET TRANS-MISSION

0: Off

1: On*

6: Print the received message when it is acting as a forwarding station

PRINTED MEMORY TRANSFER FILES

0: Off

1: On*

12 1: Distinctive Ring

DISTINCTIVE RING

0: Off*

1: On

13 1, 0: Access to the public telephone line

PABX/PSTN

Bit: 1, 0

0, 1: Loop Start

1, 0: Ground Start

1, 1: Flash Start

0, 0: PSTN*

(Ground Start and Flash Start are not available in North America.)



63

7

Programming Personal Codes (Function 72)

The main advantage of PersonalCodes is that they allow you to trackmachine usage. You can still use Per-sonal Codes to personalize your faxmessages, by using the Label Inser-tion feature.Each user can be given a PersonalCode. While programming, you canstore the following items with eachPersonal Code:

❖ A name:This will be printed on reports,such as the JOURNAL, to identifythe users of the machine.

❖ A Confidential ID:This must be different for each Per-sonal Code, and different fromyour machine's Confidential ID. Ifsomebody sends you a confiden-tial message, they can overrideyour machine's Confidential IDwith the Confidential ID storedwith your Personal Code, if you in-form them of this ID. If so, the ma-chine will print a Confidential FileReport that will inform you whenthe message has arrived. Then, youmust input this Confidential ID toprint the message.

Note❒ The Personal Code is a four digit

code. It can have any value from0001 to 9999.

❒ You cannot register more than 30Personal Codes with Names andConfidential IDs in this machine.

ReferenceUsing Personal Codes: see P.6“Personal Codes”. Journal: see P.12 “Journal (Function41)”. Confidential File Report: see P.72“Confidential File Report”. Confidential ID: see P.71 “Storing aconfidential ID”. Receiving Confidential Messages:see P.70 “Receiving ConfidentialMessages”.

Storing a Personal Code

A Press the {Function} {6} and enterthe access code {2} {2} {2} {2}.Press {7} {2}, and then the {Yes}key.

SETTING? Y/hi

PRINT LISTh/SEARCHi

Note❒ If you press W and then the{Start} key, a Personal Code Listwill be printed.


PERS. CODE KPAD/hi

kkkk


64

7

C Enter a Personal Code that youwant to store in your machine forlater use.

PERSONAL CODE Y/N

5477


the ten key pad.

If you input the wrong code

A Press the {No} key and enteragain.

D Press the {Yes} key to store thecode.

PERSONAL CODE Y/N

PROGRAM LABEL?

To store the label for this personal code

A Press the {Yes} key and go tostep E.

If you do not program a personal code

A Press the {No} key and go tostep G.

E Enter a name for this PersonalCode using the Quick Dial keysor the ten key pad.

PERSONAL ABC Y/N

JOHNSONkkkkkkkkkkkkk

Note❒ Example: JOHNSON

ReferenceHow to enter the label: see Chap-ter 3, "Entering Characters" inthe Basic Features manual.

If you do not wish to store an ID

A Press the {No} key and go tostep G .

F Press the {Yes} key to store thename.

PERSONAL CODE Y/N

SET CONFIDENTIAL ID

If you want to program the Confidential ID for this user

A Press the {Yes} key.B Enter a Confidential ID for the

personal code used by this us-er.


To enter another code

AGo to step C.

G Press the {Function} key to finish.


65

7

Editing or Erasing a Personal Code


SETTING? Y/hi

PRINT LISTh/SEARCHi

B Scroll the personal code using V.

PERSONAL CHANGE? Y/N

5474


PERSONAL CODE Y/N

5474

To erase this Personal Code


B Press the {Yes} key and goback to step B to edit anotherpersonal code. To finish, pressthe {Function} key.

To edit the contents of this code

A Press the {Yes} key and go tostep D.

PERSONAL CODE Y/N

PROGRAM LABEL?

D Edit the label.

To edit the label

A Press the {Yes} key and go tostep E .

PERSONAL CODE Y/N

PROGRAM LABEL?

If you do not edit the label

A Press the {No} key and go backto step B to edit another per-sonal code. To finish, press the{Function} key.

E Edit the name stored with thiscode. When the name is correct,press the {Yes} key.

PERSONAL CODE Y/N

SET CONFIDENTIAL ID?

To edit the Confidential ID stored with this code

A Press the {Yes} key, and thenthe {No} key. Then enter theID.

When the ID is correct

A Press the {Yes} key twice.

To enter or edit another code

A Press the {No} key and go backto step B .



66

7

Restricted Access

Use this feature to restrict access tothe machine or monitor machine us-age by users or departments. Whenturned on, users must enter a previ-ously assigned code before they canuse the machine.

Note❒ When the machine is shipped, this

feature is turned off by default.Turn it on or off with the User Pa-rameters. See P.58 “User Parame-ters”(Switch 05 Bit 4, 5)

❒ The machine returns to the statewhere a Personal Code must be en-tered to use the machine in the fol-lowing situations:• The machine is not used for a

certain time• A previously set document is

removed• The current operation is com-

pleted❒ When Restricted Access is turned

on, incoming faxes are receivedand printed as normal.

A Check that the Restricted Accessdisplay is shown.

READY 100% 10:00AM

PERSONAL CODE:kkkk

B Input your personal code with theten keys.


Storing the ID Code

ID Codes are used with the followingcommunication features. The samecode must be used by all members ofyour fax network and all people youwish to communicate with usingthese features.• Calling to Request a Message (Poll-

ing): see P.7 “Calling to Request aMessage (Polling)”.

• Closed Network (Transmission):see P.22 “Closed Network (Transmis-sion)”.

• Closed Network (Reception): seeP.30 “Closed Network (Reception)”

Limitation❒ Before programming the ID Code,

confer with other users in your faxnetwork to agree on an ID Code.This is because communicationsusing ID Codes will fail if the codesare not the same.

❒ Features using ID Codes can onlybe used between terminals madeby the same maker.

Note❒ The ID Code can be any four-digit

code (using digits 0 to 9 and lettersA to F), except 0000 and FFFF.


67

7

Programming the ID Code

To store an ID Code, do the following.


Y/NEXTi

SET OWN NUMBER

B Press V until the following dis-play is shown.

Y/NEXTi

SET POLLING ID


POLLING ID KPAD

kkkk

D Enter the ID Code that you will beusing.

POLLING ID Y/N

4363


the ten key pad.❒ Do not use 0000 and FFFF.


Editing the ID Code

If you want to change the ID Code, dothe following.


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET POLLING ID


POLL. ID CHANGE? Y/N

1234

D Press the {Yes} key, and then the{No} key.

POLLING ID KPAD

kkkk

E Input a new ID.

POLLING ID Y/N

5433


the ten key pad.

F Press the {Yes} key, and then the{Function} key.


68

7

Locking Incoming Messages (Memory Lock)

If Memory Lock is switched on, themachine will not print any incomingfax messages. They will be kept inmemory until you enter the MemoryLock ID that you previously stored inthe machine. Messages received byConfidential Reception will not beprinted when you input the MemoryLock ID.

PreparationTo use Memory Lock, you mustfirst:• Store a Memory Lock ID (Func-

tion 61).• Switch Memory Lock on (Func-

tion 62).To make Memory Lock more versa-tile you may choose to receive mes-sages from select locations intomemory or exclude certain select lo-cations from coming into memory.You may:• Specify the senders whose messag-

es you want to be locked in memo-ry (Special Terminals). Do this byprogramming the OWN NAME'sor FAX NUMBER's of these send-ers (Function 81).

• Select the messages to store inmemorya) Only messages from Special Ter-minals.b) All messages except those fromspecified Terminals.(User Parameters, switch 09, bit 0and 1; see P.58 “User Parameters”.)

ReferenceReceiving Confidential Messages:see P.70 “Receiving ConfidentialMessages”.

Storing a Memory Lock ID

This can be any four-digit code (usingdigits 0 to 9), except 0000.


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET MEMORY LOCK ID


LOCK ID KPAD

kkkk

D Enter the Memory Lock ID thatyou will be using.

LOCK ID Y/N

6754


the ten key pad.

E Press the {Yes} key to store theID.



69

7

Editing the Memory Lock ID


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET MEMORY LOCK ID


LOCK ID CHANGE? Y/N

5477


LOCK ID Y/N

5477

E Press the {No} key and enter anew number.

LOCK ID Y/N

5478


G Press the {Function} key.

Programming Special Terminals for Memory Lock

If you like to receive informationfrom only select locations into Memo-ry lock, you can program the OWNNAME codes or FAX NUMBER codesof those locations. A terminal sendingan incoming messages always identi-fies itself to your terminal. The identi-fication consists of an OWN NAMEor a FAX NUMBER. When you speci-fy the senders for Memory lock, youmust program a list of these codes.Program the list using Function 81called “Special Terminals” (see P.47“Programming a List of Senders to TreatDifferently (Function 81)” ).

Selecting Which Messages to Lock in Memory

You have to select either two:• Only Lock messages from Special

Terminals.• Lock all messages except those

from Special Terminals.To change this setting, adjust bit 1 ofswitch 09 with the User Parameters:• Bit 1 = 0: Lock incoming messages

in memory from special terminal• Bit 1 = 1: All incoming messages

except those from specified termi-nal

(See P.58 “User Parameters”.)


70

7

Printing a Memory-Locked Message (Function 53)

If the Receive File indicator is blink-ing, a message has been stored usingMemory Lock. Print it using the fol-lowing procedure.



ReferenceTo print the message using theConfidential Reception. (see P.70“Receiving Confidential Messages”


LOCK ID KPAD

kkkk

B Enter the Memory Lock ID.

LOCK ID START/N

4633


the ten key pad.


Receiving Confidential Messages

This feature is called Confidential Re-ception.If the other party sent you a messageusing Confidential Transmission, themessage is stored in the memory, andnot printed. The “Receive File” indi-cator on the operation panel blinks toinform you when a confidential mes-sage has come in. Also, if you haveswitched Confidential File Report on,the machine will print a report when-ever a confidential message comes in.

PreparationFor this feature to work properly,you must have stored a Confiden-tial ID in advance.

There is no need to do anything imme-diately. When you want to print themessage, enter the Confidential ID.

Note❒ If the machine's Confidential ID

does not work, contact the senderand check whether they used Con-fidential ID Override to overrideyour ID. Print the Journal to findout who the sender is, if necessary.

❒ If you have forgotten the ma-chine's Confidential ID, print aUser Parameter List, or call a ser-vice representative for assistance.

❒ You can also receive confidentialmessage using 4–digit SUB codes.

ReferenceUser Parameter List: see P.59 “Listof all relevant user parameters”. Confidential File Report: see P.72“Confidential File Report”. Journal: see P.12 “Journal (Function41)”.


71

7

Storing a confidential ID

This can be any 4-digit code (usingdigits 0 to 9). It must be used to printany confidential messages that yourmachine has received.

Important❒ If you do not store a Confidential

ID, you will not be able to receiveconfidential messages.


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET CONFIDENTIAL ID


CONFID’L ID KPAD

kkkk

D Enter the Confidential ID thatyou will be using.

CONFID’L ID Y/N

6754


the ten key pad.



Editing the Confidential ID


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET CONFIDENTIAL ID


CONF. ID CHANGE? Y/N

6754


CONFID’L ID Y/N

6754

E Press the {No} key and enter anew confidential ID code.

Note❒ Example: {8} {3} {5} {2}.


CONFID’L ID Y/N

8352

G Press the {Function} key.


72

7

Confidential File Report

This report informs you when a confi-dential message has been received.You can store a separate ConfidentialID with each of the Personal Codes. Ifthe sender of the message uses Confi-dential ID Override, the sender canspecify one of these IDs. If so, theConfidential File Report will containthe name stored with that PersonalCode, drawing the attention of the in-tended receiver of the confidentialmessage.You can switch this report on or off,see P.58 “User Parameters”(Switch 04Bit 0).

Note❒ If you wish, you can prevent uni-

dentified senders from sendingyou Confidential Messages. SeeP.70 “Receiving Confidential Messag-es”.

ReferencePersonal Codes: see P.6 “PersonalCodes”.

Setting the Access Number (Function 61)

❖ Access number:If you select inside line, you mustprogram the number which pro-ceeds the telephone number. If youprogram the number, a pause willbe added automatically as soon asyou press the number.


Y/NEXTi

SET OWN NUMBER


Y/NEXTi

SET PSTN ACCESS NO.


NUMBER KPAD

kk

D Enter the number which you useto access an outside line.

NUMBER KPAD/N

0k

E Press the {Yes} key to store yoursetting, and then press the {Func-tion} key.


73

7

Setting the Auto Ring Time (Function 61)

In Auto mode, the machine rings anumber of times to give you thechance to pick up the handset beforetaking the call automatically. You canalter the number of rings by changingthe Auto Ring Time.


Y/NEXTi

SET OWN NUMBER

B Press i until the following dis-play appears.

Y/NEXTi

SET NO. OF RINGS


The factory setting will be dis-played.

NO. OF RINGS Y/N

08 RINGS

Note❒ If you wish to keep these set-

tings, go to step E.

D Press the {No} key, then enter thenew number using the ten keypad.


Setting the Phone Line Type (Function 62)

❖ Line:You must match the fax machine tothe type of line you use: a tone lineor a pulse line. Then, you shouldconnect the line to the machine.

Note❒ This function is not available in

some areas.


Y/NEXTi

SELECT LINE


SELECT LINE Y/hi

iTT PD

Note❒ TT = Touch Tone❒ PD = Pulse Dial

C Press W and V to set your machinefor a tone dial line (TT) or a pulsedial line (PD).

SELECT LINE Y/hi

TT iPD


PROGRAMMED will flash on the dis-play.


READY 100% 10:00AM



74

7

Adjusting the Printing Margins (Function 95)

Follow these steps if you wish to ad-just the top and left margins on print-ed messages.You can choose the site of margins insteps of about 0.5 mm.If the upper and lower margins do notmatch, change the paper in the lowercassette.

Note❒ Do not change the margins too

much, or no margin will be usedand print quality might deterio-rate.


Y/N/hi

MAIN CASSETTE

B If the cassette whose paper mar-gins you wish to adjust is not dis-played, press the W and V keyuntil it appears.

C Press the {Yes} key. If the topmargin is OK, go to step F.

TOP MARGIN Y/N/hi

- * +

D Press theW and V key to adjust thesize of the margin. The positionof the asterisk indicates the cur-rent size.

TOP MARGIN Y/N/hi

- * +

E Press the {Yes} key. If the leftmargin is OK, go to step I.

TOP MARGIN Y/N/hi

PROGRAMMED

F Press theW and V key to adjust thesize of the margin. The positionof the asterisk indicates the cur-rent size.

LEFT MARGIN Y/N/hi

- * +


LEFT MARGIN Y/N/hi

PROGRAMMED

H If you wish to make a test print,press the {Start} key. To skip thetest print, press the {No} key.

START

TEST PRINT

I Press the {Function} key to returnto standby mode.

You have two options:• To adjust the margins for anoth-

er cassette, return to step B.• To return to standby mode,

press the {Function} key.

READY 100% 10:00AM



75

7

RDS (Remote Diagnostic System)

If your machine has a problem, a ser-vice representative can perform vari-o us d i a g n o st i c t a sk s o v e r t hetelephone line from the service sta-tion to try to find out what is wrongwith your machine. The service repre-sentative can also use RDS to changesome of your machine's settings ifyou request it.Switching RDS On/OffFor RDS to work, you must switch iton before the service representativestarts the RDS operation on your ma-chine.For some RDS operations, it may benecessary for you to stay near the ma-chine.

Switching RDS On/Off

Before your machine can accept in-coming calls from an RDS, you haveto switch RDS on using Function 62. Ifit is switched off, the machine will notaccept treatment from an RDS.

A Press the {Function} {6} then enterthe access number {2} {2} {2} {2}.Then press {6} {2} and the {Yes}key.

Y/NEXTi

SELECT LINE

B Scroll through the list of featureswith W and V key until the screenis as shown.

Y/NEXTi

RDS ON/OFF


RDS Y/hi

iON OFF

D Change the on/off setting bypressing W or V key.


Note❒ RDS is automatically switched

off 24 hours after you switch iton.


76

7

Calling the Service Station

The machine has a feature called Ser-vice Report Transmission. Use thisfeature when your machine is havingproblems. The machine will transmitinformation about the condition ofyour machine to your service repre-sentative. A technician will then beable to find out what the problem isbefore making a visit. Service ReportTransmission is available when thefax number of the service representa-tive has been programmed.

Important❒ This information is sent to the des-

tination that has been registered inyour machine by a service repre-sentative.

Sending a Service Report

When you need to send a service re-port, do the following:


START

SYSTEM PARA. TX

B Press the {Start} key.

5551234

DIALING

Note❒ If the transmission was not suc-

cessful, the machine will not re-dia l . You must repeat theoperation. Program your ma-chine's own telephone numberin order for your service repre-sentative to identify the senderof the service report. (see Chap-ter 3, “Initial Settings and Ad-justments” in the Basic Featuresmanual.)

77

8. Troubleshooting

Help List

Use the {No/Help} key to print the Help List. This list explains the following procedures:• Immediate Transmission• Memory Transmission• Erasing a stored message before it is sent• Storing and editing Quick Dial numbers• Printing a list of the Quick Dial numbers• Storing and editing Speed Dial numbers• Printing a list of the Speed Dial numbers• Printing the Journal

Troubleshooting

78

8


When CLEAR COPY is displayed, follow this procedure to solve the problem.For how to clear original jams, see the previous procedure.

Clearing a Jam in the Optional Second Cassette

A Remove the optional second cassette and place it on a flat surface.

B Remove any paper from inside the machine.

C Replace the optional second cassette.

TSTJ150N.eps

TSTJ140N.eps

Tstj180n.eps


79

8

Lower Rear Unit

A Open the lower rear cover.

B Pull out any jammed paper.

C Close the lower rear cover.

TSTJ050N

TSTJ050N.eps

TSTJ060N

TSTJ060N.eps

TSTJ100N

TSTJ100N.eps

Troubleshooting

80

8

Reading Reports

You can have reports printed fromyour machine automatically, or printthem out yourself.

Error Report (Turned On/Off by a Service Representative)

This report is printed after each un-successful communication. The com-munication failure report is printedafter a job has been completed. And atthe end, it prints a communicationfailure or transmission result report.Check it, and retransmit any pagesthat were not sent. If a particularproblem continues or gets worse,keep the error reports for the servicerepresentative.

Power Failure Report

This report is printed if the machine'spower was off long enough to erasefiles from the memory. The reportgives details of the files that were lost.With this information, you may storemessages for transmission again, andcontact the senders of any receivedmessages that were lost.

Note❒ Phone numbers stored in Quick/

Speed/Groups are not lost.

81

9. Maintaining Your Machine

Loading Paper in the Optional Second Paper Cassette


Note❒ Remove any paper that may have dropped inside the machine in the area

vacated by the paper cassette.



TSTJ150N.eps

Tstc410n.eps

Tstc430n.eps

Maintaining Your Machine

82

9

D Prepare a stack of blank paper. For smoother operation, square the edges.

E Load the paper into the cassette.

F Replace the cassette cover.


TSTS010N.eps

Tstc420n.eps

TSTC190N

TSTC190N.eps

Loading Paper in the Optional Second Paper Cassette

83

9

G Replace the cassette. Push it in firmly until it locks into place.TSTJ160N.eps


84

9

Loading Paper in the Optional Multi-purpose Feeder

A Remove any paper remaining in the feeder.

B Prepare a stack of blank paper. For smoother operation, square the edges.

C Lift back the document table.

D Rest the paper stack in the feeder.

Note❒ You cannot set paper smaller than A5 L.❒ Paper smaller than A5 L can only be loaded when the PC Interface Kit is

installed.

TSTS010N.eps

TSTF040N.eps

TSTF010N

TSTF010N.eps

Changing the Paper Size in the Main Cassette

85

9


This example explains how to switch to A4 size paper. To switch to other papersizes, follow the same steps but move the end plate and side rails to the appro-priate size mark on the cassette.

Note❒ Remove any paper that may have dropped inside the machine in the area va-

cated by the paper cassette.


B Lift it up the cassette cover and remove it.


TSTC200E.eps

TSTC100N

TSTC100N.eps

TSTC270N.eps


86

9

D If the metal base plate is raised, push it firmly down until it locks intoplace.

E Squeeze the green end plate slightly and remove it.

F Insert the end plate into the A4 slot as shown.

TSTC050N

TSTC050N.eps

TSTC250N.eps

TSTC240E.eps


87

9

G Remove the side rail (Squeeze in one of the plastic tabs on the underside ofthe cassette to loosen it).

H Replace the side rail in the A4 slots.

Note❒ There are two sets of slots and they are marked on the base. Make sure that

the upper and lower tabs on the rail both fit in the inner set of slots.

I Repeat steps G and H for the other rail.

J Remove the paper size plate located at the front of the cassette.

TSTC070N

TSTC070N.eps

TSTC080E.eps

TSTP100N

TSTP100N.eps


88

9

K Replace the plate, orienting it so that the A4 symbol is visible in the win-dow at the front of the cassette.

L Prepare a stack of blank paper. For smoother operation, square the edges.

M Load the paper into the cassette.

TSTP110N

TSTP110N.eps

TSTS010N.eps

TSTC210N.eps


89

9

N Replace the cassette cover.


O Replace the cassette. Push it in firmly until it locks into place.

Note❒ It is a good idea at this time to check that the side rails have not dislodged

while you were loading paper.

P Before you can use it, you must change the paper size setting for this cas-sette using Function 36. See P.97 “Changing the Paper Size Settings”.

TSTC220N

TSTC220N.eps

TSTC230E.eps


90

9

Changing the Paper Size in the Optional Second Paper Cassette

This example explains how to switch to A4 size paper. To switch to other papersizes, follow the same steps but move the end plate and side rails to the appro-priate size mark on the cassette.

Note❒ Remove any paper that may have dropped inside the machine in the area va-

cated by the paper cassette.




TSTJ150N.eps

Tstc410n.eps

Tstc430n.eps


91

9

D Squeeze the green end plate slightly and remove it.

E Insert the end plate into the A4 slot as shown.

F Remove the side rail (Squeeze in one of the plastic tabs on the underside ofthe cassette to loosen it).

TSTC370N.eps

TSTC440N.eps

TSTC340N.eps


92

9

G Replace the side rail in the A4 slots.

Note❒ There are two sets of slots and they are marked on the base. Make sure that

the upper and lower tabs on the rail both fit in the inner set of slots.

H Repeat steps and F and G for the other rail.

I Remove the paper size plate located at the front of the cassette.

J Replace the plate, place it so that the A4 symbol is visible in the window atthe front of the cassette.

TSTC350N.eps

TSTP120N.eps

TSTP130N.eps


93

9

K Prepare a stack of blank paper. For smoother operation, square the edges.

L Load the paper into the cassette.

M Replace the cassette cover.


TSTS010N.eps

Tstc420n.eps

TSTC190N

TSTC190N.eps


94

9

N Replace the cassette. Push it in firmly until it locks into place.

Note❒ It is a good idea at this time to check that the side rails have not dislodged

while you were loading paper.

O Before you can use it, you must change the paper size setting for this cas-sette using Function 36. See P.97 “Changing the Paper Size Settings”.

How to Change to the Legal Size

Adjust the paper size.

Note❒ When you change the paper size, you must change the paper size setting us-

ing Function 36. See P.97 “Changing the Paper Size Settings”

TSTJ160N.eps

TSTC140N

TSTC140N.eps

Changing the Paper Size in the Optional Multi-purpose Feeder

95

9

Changing the Paper Size in the Optional Multi-purpose Feeder

A Remove any paper remaining in the feeder.

B Adjust the paper guide to match the new paper size.

C Prepare a stack of blank paper. For smoother operation, square the edges.

TSTF030N

TSTF030N.eps

TSTF020N

TSTF020N.eps

TSTS010N.eps


96

9

D Rest the paper stack in the feeder.

Note❒ You cannot use paper smaller than A5 L.❒ Paper smaller than A5 L can only be loaded when the PC Interface Kit is

installed.

E Before you can use it, you must change the paper size setting for the Multi-purpose Feeder using Function 36. See P.97 “Changing the Paper Size Set-tings”.

TSTF010N

TSTF010N.eps

Changing the Paper Size Settings

97

9

Changing the Paper Size Settings

When you change the paper sizeloaded in the main cassette, optionalsecond cassette or optional Multi-purpose Feeder, you need to changethe paper size settings.

Note❒ Only the cassettes installed appear

in the display.❒ If you have the optional PC Inter-

face and wish to use a custom pa-per size with optional Multi-purpose Feeder, you need to setthe paper size setting for optionalMulti-purpose Feeder to “OTH-ER”

A Press the {Paper Size} key.

PAPER SIZE Y/hi

LETTER (8.5X11 INCH)

Note❒ Alternatively, press {Function}{3} {6} then the {Yes} key.

B Press the W and V keys to selectthe paper size loaded in the maincassette.

PAPER SIZE Y/hi

LEGAL (8.5X14 INCH)


PAPER SIZE Y/hi

PROGRAMMED

D If installed, press the W and Vkeys to select the paper size load-ed in the optional second cassette.

2ND PAPER SIZE Y/hi



2ND PAPER SIZE Y/hi

PROGRAMMED

F If installed, press the W and Vkeys to select the paper size load-ed in the optional Multi-purposeFeeder.

MULTIPURPOSE Y/hi



MULTIPURPOSE Y/hi

PROGRAMMED

H Press the {Function} key to finish.


98

9

Cleaning the Rollers and Scanner

To maintain the machine's condition, clean the rollers and scanner from time totime.

A Open the operation panel.

BWipe the rollers.

A Wipe the white roller with a damp cloth. Roll it round with your fingers sothat you can wipe the whole surface.

B Wipe the short four black rollers.C Wipe the two gray rollers. (1, 8) Roll them round with your fingers so that

you can wipe the whole surface.

CWipe the scanner. (6)

D Close the operation panel.

TSTC260N.eps

Tsms003e.eps

Replacing the Toner Cassette and Cleaning Pad

99

9


Note❒ When the Add Toner indicator (D) starts to blink, the toner cassette is almost

empty. You can make 100 more copies before you have to change the tonercassette.

❒ When the Add Toner indicator (D) remains lit, it is time to install a new tonercassette.

A Pull the Front Cover Release Lever towards you and open the front cover.

Note❒ If you do not pull the lever, only the upper unit will open.

TSTC380N.eps

TSTC330N.eps


100

9

B Grasp the old toner cassette as shown, and lift it out carefully.

Do not incinerate waste toner. Toner dust may ignite suddenly when exposedto an open flame.

C Remove the old cleaning pad.

D Install the cleaning pad a shown in the illustration.

TSTT180N.eps

TSTT120N.eps

TSTT110N.eps


101

9

E Prepare the new toner cassette.

Important❒ Do not touch the green drum.A Remove the new toner cassette from its bag. B Hold the cassette horizontally and shake it gently from side to side a

few times

F Hold the cassette as shown and rest it in the machine. Make sure it fits inthe slots provided on either side.

Note❒ The slots are marked with small arrows.

TSTT070N

TSTT070N.eps

Zaxt010n.eps


102

9

G Press down on the cassette until it locks into place.

Note❒ If you do not push the cassette right in, the front cover will not close.

H Close the front cover.

Note❒ Background gray cast is sometimes evident on printed messages just after

installing a new toner cassette.

Tstt170n.eps

TSTC390N.eps

Toner Cassette

103

9

Toner Cassette

• Store in a cool, dark place.• Never store where it may be exposed to heat.• Keep out of the reach of children.• Do not eat toner.• Do not lay heavy objects on toner cassette.• Do not incinerate toner or toner containers. Toner dust may ignite suddenly

when exposed to an open flame.


104

9

105

10. Installation

Before Installation

Before installing your machine, readthe safety instructions at the begin-ning of this manual. To install the ma-chine, follow these procedures:A Find a suitable location for the ma-

chine.B Remove all the pieces of tape at-

tached to the machine.C Install the toner cassette.D Attach the accessories and load the

paper in the paper cassette. E Connect the phone line. (see P.112

“Connecting Up to the TelephoneLine”.)

F Connect the power. (see P.113“Connecting the Power and Switch-ing On”.)

G Enter all necessary informationand settings in your machine'smemory. (see Chapter 3, “InitialSettings and Adjustments” in theBasic Features manual.)

For details, please refer to the setupguide, “Before You Use This Ma-chine”.

Installation

106

10

Machine Environment

When choosing a location for yourmachine, please follow the safety in-struction given on the first section.

Location

For the best possible performance, in-stall your machine in a place whichsatisfies the following conditions.• Not exposed to direct sunlight• Well ventilated (air turnover at

least three times per hour); toavoid the build-up of ozone, makesure to locate the machine in alarge well-ventilated room whichhas an air turnover of more than 30yd3/hr per person.

• Level• Not subject to vibration• Away from other electronic equip-

ment, to avoid interference• Away from areas containing corro-

sive gas• Dust-free• Condensation-free• Temperature 59 to 77°F• Humidity 30 to 70 % RH (do not in-

stall near a humidifier)• Away from heaters and air condi-

tioners, to avoid sudden changesof temperature

• Within 5 yards of a three-pingrounded power outlet (115 Volts,60 Hz)

• With the clearance as shown

This machine generates a certainamount of ozone. Although theamount generated is within safety re-quirements, it is recommended that,to avoid ozone buildup, you installthe machine in a room which is prop-erly ventilated.

TSTH080N

TSTH080N.eps

Ventilation Grill Direction

107

10

Ventilation Grill Direction

You can adjust the ventilation grill direction so that air is blown downwards orto the rear of the machine.TSTC300N.eps

Installation

108

10

Installing the Optional Memory Card

A Turn off the power switch.

B Remove the cover from the front right of the machine.

C Hold the card in the way shown (pay attention to which side is printed) andinsert it carefully into the slot.

Insert the Memory Card firmly or the machine may not work properly.

D Turn the power switch on.

TSTP040N

TSTP040N.eps

TSTM020N.eps

Installing The Optional Handset

109

10

Installing The Optional Handset

A Remove the information card from the holder.

B Attach the holder to the bracket with the two screws provided.Screw in firmly but not too tightly (e.g., use a small coin).

C Replace the information card.

TSTH010N.eps

TSTH020N

TSTH020N.eps

TSTH030N.eps

Installation

110

10

D Fix the bracket to the protruding plastic hook on the left of the machine atthe rear.

E Plug the handset jack into the “TEL1” socket at the rear of the machine.

TSTH040N.eps

Tsth050n.eps

Connecting the Machine

111

10

Connecting the Machine

Before using the machine, connect the machine to the telephone line properly.Then plug in the power cable and switch on.Make sure the machine is properly connected to the telephone line and the pow-er outlet.Do not switch on until everything is connected properly.Program the Telephone Line Type setting (use Function 62; see P.73 “Setting thePhone Line Type (Function 62)”). If your telephone normally sends out tones(touch tone) when dialing, use the TT setting; if it normally sends out pulses (ro-tary dial), use the DP setting. Also, make sure that the switch on the handset isset up correctly.

Note❒ This function is not available in some areas.

Installation

112

10

Connecting Up to the Telephone Line

There are similar sockets located at the rear of the machine:• TEL1: For the handset option or external telephone• LINE: Telephone line connection

A Insert the line cable into the labeled “LINE”.

B Connect the other end to your telephone line.

Important❒ By law in the United States, you must program your phone number iden-

tification (your FAX NUMBER) into your machine before you can connectthe public phone system. See Capter 3, "Initial Settings (Function 61)” inthe Basic Features manual.

TSTL030N.eps

TSTL020N

TSTL020N.eps

Connecting the Power and Switching On

113

10

Connecting the Power and Switching On

Do not switch on until everything is connected properly.

A Insert the power cable into the socket located at the rear of the machine.

B Plug in the cable to the mains.

C Turn the power switch on.

Important❒ The supply from the wall outlet must not fluctuate more than 20V either

side of 115 Vac.❒ The power cord should not be laid in a place where it might trip somebody.❒ Do not lay anything on the power cord.❒ If you have to use an extension cord, make sure that it is capable of carry-

ing 125V/15A, and that your facsimile terminal is the only piece of equip-ment connected to that cord.

TSTP090N

TSTP090N.eps

Installation

114

10

115

11. Appendix

Options

❖ PAPER FEED UNIT TYPE 180 (Sec-ond Cassette)A second paper feed unit can beadded to the base machine.

❖ BYPASS FEEDER TYPE 180 (Multi-purpose Feeder)A third paper feed unit can be add-ed to the base machine.

❖ FAX EXPANSION CARD TYPE 20 A 2-megabyte memory card can beadded.

❖ PC INTERFACE KIT TYPE 180 This allows you to use the machineas a PC-Printer or PC-Scanner foran IBM or compatible personalcomputer. Viewing and editingvarious fax settings from your PCcan be also available.

❖ HANDSET TYPE 100 (Telephne Hand-set )This permits voice communication(over the PSTN).

Appendix

116

11

Specifications

Base Machine

❖ Power supply:115Vac, 60 Hz

❖ Power consumption:Energy saver mode: Average 2 W(no options installed)Standby mode: Average 25 WTransmission: Average 42 WReception: Average 280 WCopying: Average 370 WMaximum power consumption:500 W

❖ Protocol:G3

❖ Memory Capacity:• 80 pages/A4 size• With 2–megabyte memory: 240

pages

❖ Transmission time:3 seconds at 28,800 bps, G 3, with-out FAX HEADER, ECM, MMR-using memory for a ITU-T #1 testdocument (Slerexe letter) at stan-dard resolution

❖ Data compression:MH, MR, MMR, SSC

❖ Modem Speed:33,600/31,200/28,800/26,400/24,000/21,600/19,200/16,800/14,400/12,000/9,600/7,200/4,800/2,400 bps.

❖ Scanning resolution:• Standard: 8 × 3.85 lines/mm• Detail: 8 × 7.7 lines/mm• Fine: 8 × 15.4 lines/mm (Trans-

mission only)

❖ Paper cassette capacity:250 sheets (20 lb)

❖ Paper Size:Letter, Legal (Adjustable to A4, A5L and F4)

❖ Dimensions (W × D × H):13.4× 12.5 × 10.3 inches *1

❖ Weight:27.6 lb *1

*1 exclusive of cassettes and options

Optional Second Paper Cassette

❖ Capacity:500 sheets (20 lb)

❖ Paper Size:Letter, Legal (Adjustable to A4,A5L and F4)

Optional Multi-purpose Feeder

❖ Capacity:100 sheets (20 lb)

❖ Paper Size:Letter, Legal, A5, F4, A4

Specifications

117

11

Document and Paper Specifications

Recommended Types of Document

Before you send your document, make sure that it meets the following require-ments.

Important❒ Documents that do not meet these requirements can cause your machine to

jam or may cause some components of the machine to become damaged ordirty.

❖ Scanning area

The part shaded will not be scanned, because it is outside the maximum scan-ning width range.

Correct Size for the Document Delivery Tray

• Thickness 0.05 to 0.2 mm (50 ∼ 90 g/m2, 20 lb paper)• Length and Width: See the above diagram.

If the page is too short, put it inside a document carrier or enlarge it with a copier.If the page is too long, divide it into two or more sheets.

Documents (Using the Auto Document Feeder)

❖ Length:4.1'' – 23.6''

❖ Width:5.8'' – 8.5''

❖ Thickness:16 – 24 lb

Minimum size5.8"

4.1"

Scanning direction

Maximum size8.5"

23.6"

Scanning direction

0.15" 0.15"

0.19"

0.15"

GFSIZE0N

GFSIZE0N.eps

Appendix

118

11

Document Feeder Requirements

• Do not insert torn, heavily curled, wavy, creased, dog-eared, damp, or other-wise damaged documents. Make copies of these originals and scan the copies.

• Do not insert folded, stapled, clipped, glued, or taped documents, or docu-ments with a metallic coating. Make copies of these originals and scan thecopies.

• Do not insert documents on which there is undried ink or correction fluid.Wait for the document to dry.

• If the document has an uneven or slanted edge, do not insert that edge in first.

Paper Requirements

• Do not print to torn, heavily curled, wavy, creased, dog-eared, damp, or oth-erwise damaged paper.

• Do not print to folded, stapled, clipped, glued, or taped paper.• Do not print to paper with any kind of coating or printing. Do not print to me-

tallic paper. Do not print to the reverse side of a print.

Energy Saving

Introduction

When your fax machine prints fax messages, it uses heat to fix the image to thepaper. This heat is generated using a heating roller which must be hot enough tofuse toner to the paper properly. Because keeping the roller hot all the time con-sumes electricity, this machine is provided with an Energy Saving mode inwhich the heating roller is heated to full temperature only when a messageneeds to be printed.The two available types of Energy Saving mode shown in the table below.

Energy Saving mode Machine status in Energy Saving mode

How long before you can print after exiting Energy Sav-ing mode

Power consumption in Energy Saving Mode

Fax Standby (Heater On)

Display turns off . The machine maintains the heating roller tempera-ture at half the full tem-perature; warm up takes less time.

Within about 30s 25W

Energy Saving Stand-by (Heater Off)

Display turns off . The machine lets the heating roller cool to room tem-perature; warm-up takes longer.

Within about 40s 2W

Specifications

119

11

In Fax Standby mode, letting the heating roller cool to room temperature will re-duce the amount of electricity the fax machine consumes. However, the fax ma-chine will not print incoming messages right away, it will store them in memoryand print them out after the roller warms up.In Energy Saving Standby mode, letting the heating roller cool halfway reducesthe amount of electricity the fax machine consumes, but not as much as letting itcool to room temperature. On the other hand, since warming up takes only ashort time, incoming fax messages can be printed right away.When the machine is shipped, Energy Saving Standby is turned on by default.

Note❒ When the machine is in Energy Saving mode, the display goes blank.❒ You can still send fax messages while the machine is in Energy Saving mode.❒ For related power saving information, see Power Saver P.56 “Saving Energy

with the Power Saving Timer” ❒ When you load paper in Energy Saving mode, no error will be displayed even

if the cassette is not pushed in right. After loading paper, press the EnergySaver key and check that "READY" is shown on the display.

❒ The Manual Receive indicator goes out in Energy Saving mode even if Man-ual Receive is turned on.

❒ Even though the operation panel display goes out in Energy Saving mode, in-dicators that flash or light during communication or reception still work.When the Receive File indicator lights, exit Energy Saving mode and take ap-propriate action.

Entering Energy Saving mode

The machine enters Energy Saving mode when: • Nobody uses the machine for about 5 minutes (it automatically enters Energy

Saving mode). • The user holds down the Energy Saver key for about 2 seconds.

Note❒ If you want to change the five minute period to one or three minutes, or if you

do not want your machine to enter the Energy Saving mode automatically,please contact your service representative.

❒ Energy Saving mode cannot be entered when a document is set.

Appendix

120

11

Exiting Energy Saving mode

Your machine exits Energy Saving mode when a fax is received.To exit Energy Saving mode manually:• In Energy Saving Standby mode, press the Energy Saver key.• In Fax Standby mode, press any key.• Set a document.• Pick up the optional handset or the external telephone handset.

Selecting the Energy Saving Mode Type

To select the Energy Saving mode type, adjust the bit switch below with the UserParameters. (See P.58 “User Parameters”.)

❖ Switch 05 Bit 6 • Energy Saving Standby: To let the heating roller cool to room temperature,

set bit 6 to 0.• Fax Standby: To let the heating roller cool halfway set bit 6 to 1.

Note❒ When the machine is shipped, Energy Saving Standby is turned on by default.

Reception in Energy Saving Mode

Once in Energy Saving mode, you can still receive messages. When a message isreceived, the machine prints it and returns to Energy Saving mode.

Note❒ If messages are already stored in memory, the machine cannot enter Energy

Saving mode.❒ If the machine is in Power Saver mode, the message will be printed out after

the machine exits.

Specifications

121

11

Storage Capacity

Stored Numbers

• 30 Quick Dial keys, each of which can hold an individual number. Any fiveof the Quick Dial keys can hold a group of numbers.

• 50 individual numbers stored as two-digit Speed Dial codes (see Chapter 3,“Storing and Editing Fax Numbers (Function 31 & 32)” in the Basic Featuresmanual).

• Five groups, each of which can hold up to 100 destinations.• 30 FAX NUMBER or OWN NAME codes (possibly used as wild cards) for au-

thorized reception or cassette selection.

Destinations

Up to 100 destinations can be set at any one time. (Example: message A to 25 des-tinations, message B to 30, message C to 20 message D to 24 and finally one im-mediate transmission job you are programming in now. Total: 100)

Memory Files

You can have as many as 100 memory transmission files stored in the machine:This is a theoretical maximum. The actual number of files you can have in yourmachine depends on the types of the documents, and how much memory theyconsume.

Appendix

122

11

Function List (11∼95)

Press the {Function} key followed by one of the numbers below.

No. Feature Reference

11 Picking a document stored elsewhere. P.7 “Calling to Request a Mes-sage (Polling)”

21 Erasing a message stored for transmission. P.9 “Erasing a Stored Message Before Sending (Functions 21 & 22)”

22 Erasing instructions to pick up a document. P.9 “Erasing a Stored Message Before Sending (Functions 21 & 22)”

31 Storing a number in one of the Quick Dial keys at left.

See Chapter 3, “Storing and Editing Fax Numbers (Func-tions 31 & 32)” in the Basic Features manual.

32 Storing a number as a 2-digit code. See Chapter 3, “Storing and Editing Fax Numbers (Func-tions 31 & 32)” in the Basic Features manual.

33 Storing a group of numbers. See Chapter 3, “Storing and Editing a Group of Fax Num-bers (Functions 33)” in the Ba-sic Features manual.

34 View contents of Quick Dials/Register a pro-gram label.

P.36 “Labeling a Program”

35 Register frequently used functions in a User Function key.

P.38 “User Function Keys (Function 35)”

36 Setting the paper size. P.97 “Changing the Paper Size Settings”

41 Checking the last 35 communications. P.12 “Journal (Function 41)”

42 Printing a list of all messages and pick-up files stored in the machine.

P.10 “File List (Function 42)”

43 Printing a list of all the telephone numbers stored in the fax machine.

P.40 “Telephone Number List (Function 43)”

44 Print a list showing currently stored Pro-grams.

P.41 “Program List (Function 44)”

51 Printing a message stored in the machine. P.11 “Printing a Stored Message (Function 51)”

52 Print received documents that were sent to you by Confidential Transmission.

P.13 “Printing a Confidential Fax Message (Function 52)”

53 Printing from Memory Lock. P.14 “Printing a Memory-locked Message (Function 53)”

Function List (11∼95)

123

11

61 *1 Own telephone number See “3.Setup” in the Basic Fea-tures manual

Memory Lock ID P.68 “Storing a Memory Lock ID”

Confidential ID P.71 “Storing a confidential ID”

OWN NAME (a name ID sent to other ma-chines)

See “3.Setup” in the Basic Fea-tures manual

FAX HEADER (an ID printed on messages you send)


FAX NUMBER (phone ID sent to other ma-chines)


PSTN accessing code See P.72 “Setting the Access Number (Function 61)”

Number of Ringing See P.73 “Setting the Auto Ring Time (Function 61)”

62 *1 Selecting the phone line P.73 “Setting the Phone Line Type (Function 62)”

Turning authorized reception on or off. P.45 “Switching Authorized Re-ception On / Off (Function 62)”

Power Saver P.56 “Saving Energy with the Power Saving Timer”

Turning the Summer Time / Daylight Sav-ing Time on or off.

P.43 “Summer Time / Daylight Saving Time (Function 62)”

Turning the Memory Locked on or off. P.68 “Storing a Memory Lock ID”

Turning the forwarding on or off. P.44 “Switching Forwarding On / Off (Function 62)”

Turning the Cassette Selection on or off. P.45 “Selecting the Cassette (Function 62)”

63 *1 Printing and setting user parameters. P.58 “User Parameters”

71 *1 Power Saver P.56 “Saving Energy with the Power Saving Timer”

72 *1 Register personal Codes. P.63 “Programming Personal Codes (Function 72)”

81 *1 Setting the list of specified senders. P.47 “Programming a List of Senders to Treat Differently (Function 81)”

82 *1 Register the number to forward messages to, and which senders messages to forward.

P.50 “Forwarding”

91 *1 Adjusting the clock. P.43 “Setting the Date and Time (Function 91)”

Appendix

124

11

*1 These functions require the access code. Print out this table and use as a quick reference.

92 *1 Adjust the volume. See Chapter 4, "Adjusting the Volume and Sounds the Ma-chine Makes (Fanction 92) " in the Basic Features manual

93 *1 Selecting a different language. P.44 “Selecting the Display Lan-guage (Function 93)”

94 *1 Counters P.44 “Counters (Function 94)”

95 *1 Adjust the printing margins. P.74 “Adjusting the Printing Margins (Function 95)”

Error Codes

125

11

Error Codes

Fax machines use a telephone line. The same types of problems you experiencewhile making phone calls (such as noisy lines, cross talk, disconnection duringconversation, weak signals) also occur with faxing. Telephone callers can dealwith the problems themselves (for example, by speaking a bit louder), but faxmachines cannot. Therefore some errors and line fails are to be expected.When an error occurs, an error report is printed. This report includes an errorcode. The following table lists common error codes and a few of the possiblecauses. If any of these or any other error codes are persistent and the machinedoes not work properly, contact a service representative.

Code Possible Cause

0-01 Printer empty or jammed at the other end

0-04 Faulty machine at the other end

Poor line condition

0-05 Poor line condition

0-06 Incompatible or faulty terminal at the other end

Poor line condition

0-07 The facsimile machine that you were sending to disconnected during the call, either due to noisy phone lines, a paper jam or because it ran out of paper.

Resend the page.

0-08 The machine at the other end received the page that you sent but it had errors on the page. You may want to resend the page in question.

The other party's memory could also be full. Contact the other party and ask them to make room in their memory for your message.

0-14 Same as for code 0-06

0-15 The other terminal does not have a specific feature.

The other party's memory may be full.


0-20 Poor line condition


0-22 You have just received a fax message, but there were problems because of poor line condition. Ask the other party to resend.


0-24 The memory may be full, and there may be a problem with your printer, such as a jam or running out of paper or toner. Wait for some space to ap-pear in the memory, then solve the problem with your printer.

If the memory was not full, substitute reception may have been disabled; switch substitute reception on using digit 0 of user parameter switch 05.

Appendix

126

11

0-70 Incompatible or faulty terminal at the other end.

0-80

0-81

0-82

0-83

0-84

0-85

0-86

0-87

0-88

Poor line condition.

Incompatible or faulty terminal at the other end.

There is a problem with your machine.

1-00 Document jam

Improperly inserted document

1-01 Document length exceeded the maximum limit

Same as for code 1-00

2-xx Possible fault in your machine

5-20

5-21

5-22

5-23

5-24

Insufficient memory to receive the message. When the pages in memory have been printed, ask the other party to resend.

5-25 Your machine has a problem with memory.

6-01

6-02

6-03

6-04

6-05

6-06

6-07

6-08

6-09

6-10

6-11

Poor line condition, a problem with the machine at the other end, or a problem with your machine.

Code Possible Cause

Error Codes

127

11Note

❒ When an error occurs, it does not mean that you are doing anything wrong orthat your machine needs service. Only if the problem persists should you callyour service representative.

6-01

6-02

6-03

6-04

6-05

6-06

6-07

6-08

6-09

6-10

6-11

Poor line condition, a problem with the machine at the other end, or a problem with your machine

6-08 A problem with the machine at the other end

6-09

6-10

A problem with the machine at the other end, or a problem with your ma-chine

9-07 Copy jam at the cassette entrance.

9-08 Copy jam inside the machine.

9-09 Copy jam at the feed-out area

9-10 Toner end. Replace the toner cassette.

9-17

9-20

9-22

9-23

9-24

9-29

9-50

9-51

9-80

9-82

There is a problem with your printer.

Code Possible Cause

Appendix

128

11

Certification Label

The certification is located behind the machine.TSTL050N.eps

129

INDEXA

Access Number, 72Add Toner Indicator, 99Advanced Transmission Features, 3AI Redial key, 16Appendix, 115Assigning

Dial Option key, 17User Function Key, 38

Authorized Reception, 55Automatic Redialing, 23Auto Ring Time, 73

B

Base Machine, 116Batch Transmission, 24Blank Sheet Detect, 22Broadcasting, 16

C

Cassette Selection, 54Center Mark, 31Certification Label, 128Chain Dial, 15Changing

Paper Size, 85, 90, 95Paper Size Settings, 97Program Label, 37

Checking if a Transmission Was Successful, 23

Cleaning, 98CLEAR COPY, 78Clearing

User Function Key, 39Clearing a Jam

inside the machine, 78Lower Rear Unit, 79Optional Second Cassette, 78

Clock, 43Closed Network (Transmission), 22Communication Information, 9Communication Result Report, 23, 27Confidential File Report, 72Confidential ID, 63Confidential Reception, 70Connecting the Machine, 111Copying, 33Counters, 44

D

Date and Time, 43Dial Options, 17Document Feeder

Acceptable originals, 117Dual Access, 25

E

Editingconfidential ID, 71Forwarding Feature, 52Personal Codes, 65

Energy Saving, 118Erasing

Messages, 9Program, 37special terminal, 49

Error Codes, 125

F

FAX HEADER, 5File list, 10File Reserve Report, 27Forwarding, 50Forwarding mark, 54Free polling reception program, 37Function List (11∼95), 122Function Select, 44

G

General, 29Group Dial List, 40

H

HandsetInstallation, 109

Handy Dialing Functions, 15Help List, 77

I

IndicatorsAdd Paper, 29Add Toner, 29

Installation, 105

130

J

Journal, 12, 23

K

Key Operator Settings, 43

L

LabelingProgram, 36

Language Selection, 44Location, 106Locking Incoming Messages (Memory Lock), 68

M

Machine Environment, 106Maintaining, 81Memory Card, 108Memory Lock, 68More Transmission Functions, 23Multi-purpose Feeder, 116

O

on/off SwitchesAuthorized Reception, 45Forwarding, 44Power Saver, 46

Options, 115

P

Page Count, 4Page Length Reduction, 31Page Numbering, 4Paper, 81, 84Paper Specifications, 117Parallel Memory Transmission, 26Personal Codes, 6, 7, 63Phone Line, 73, 112Phone Line Type, 73Polling, 7

Canceling a Polling Operation, 9Polling Reception, 7

Polling Reception, 7Power, 113Power Saver, 56Printed Reports, 27

PrintingCenter Mark, 31Confidential Fax Message, 13File list, 10Journal, 12Memory-locked Message, 14, 70Part of the Image, 23, 27Printing Messages, 29Program List, 41Stored Messages, 11Telephone Number List, 40

Printing Margins, 74Printing Options, 31Program List, 41Programming

confidential ID, 71Date and Time, 43Forwarding, 50ID Code, 67Memory Lock ID, 68Personal Codes, 7, 63special senders, 47Summer Time / Daylight Saving Time, 43

Programs, 35

R

RDS (Remote Diagnostic System), 75Reassigning

a User Function Key, 39Reception Features, 29Redial, 16Rejecting

Messages, 29, 55Reports, 23

Communication Failure Report, 23, 27Communication Result Report, 23, 27Error Report, 80File List, 10File Reserve Report, 27Journal, 12, 23, 28Polling Result Report, 23Power Failure Report, 80Reading Reports, 80service report, 76Telephone Number List, 40Transmission Result Report, 27User Parameter List, 59

Reports You Can Print Out Yourself, 40Restricted Access, 66Reverse Order Printing, 31

131

S

Scanning area, 117Second Paper Cassette, 116Selecting

cassette, 45Sending at a Specific Time (Send Later), 3Send Later, 3Service Station, 76Setting the timer, 56special senders, 47special terminals, 48Specifications, 116Storage Capacity, 121Storing a Program, 35Summer Time, 43

T

Telephone, 30Telephone Directory, 15Telephone Number List, 40Toner Cassette, 103Toner Cassette Replacement, 99Tone Signals, 21Transmission

Tone Signals, 21Using Redial, 16

Transmission Features, 15Transmission Functions, 22Transmission Result Report, 27Troubleshooting, 77TTI → FAX HEADER, 5

U

User Function keys, 38User parameter hints, 62User Parameters, 58Using

AI Redial key, 16Dial Options, 17Key Operator Settings, 43Program, 36Telephone, 19Tone key, 21User Function Key, 39

V

Ventilation, 107

132

MEMO

133

MEMO

134 UE USA H546

MEMO

FAX

2050L Op

era

ting Instruc

tions

RICOH COMPANY, LTD.15-5, Minami Aoyama 1-chome,Minato-ku, Tokyo 107-8544, JapanPhone: +81-(0)3-3479-3111

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than recom-mended parts.


TONER CASSETTES RICOH FAX TONER CASSETTE TYPE 1435 BLACK is recom-mended for the best performance.

Overseas AffiliatesU.S.A.RICOH CORPORATION5 Dedrick PlaceWest Caldwell, New Jersey 07006Phone: +1-973-882-2000

The NetherlandsRICOH EUROPE B.V.Groenelaan 3, 1186 AA, AmstelveenPhone: +31-(0)20-5474111

United KingdomRICOH UK LTD.Ricoh House,1 Plane Tree Crescent, Feltham,Middlesex, TW13 7HGPhone: +44-(0)20-8261-4000

GermanyRICOH DEUTSCHLAND GmbHMergenthalerallee 38-40,65760 EschbornPhone: +49-(0)6196-9060

FranceRICOH FRANCE S.A.383, Avenue du Général de GaulleBP 307-92143 Clamart CedexPhone: +33-(0)1-40-94-38-38

SpainRICOH ESPAÑA S.A.Avda. Litoral Mar, 12-14,08005 BarcelonaPhone: +34-(0)93-295-7600

ItalyRICOH ITALIA SpAVia della Metallurgia 12,37139 VeronaPhone: +39-045-8181500

Hong KongRICOH HONG KONG LTD.21/F., Tai Yau Building,181, Johnston Road,Wan Chai, Hong KongPhone: +852-2862-2888

SingaporeRICOH ASIA PACIFIC PTE.LTD.260 Orchard Road,#15-01/02 The Heeren,Singapore 238855Phone: +65-830-5888

Printed in China

UE USA H546-8600