3. huong dan su dung msp for qlda phan 2
TRANSCRIPT
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Hng dn sdng MS Project
Thit lp lch dn & nhp dliu cho dn
TRNG I HC MTP.HCM
Trung tm CPA
Lp Qun l dn
Bin son v ging: TS. Lu Trng Vn
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Ni dung bi ging
Bi tp vnh
Bi tp thc hnh ti lp
Hiu chnhnh dng s mng
Nhp dliu cho dn
Thit lp lch cho dn
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1. Thit lp lch cho dn
ThiThitt llpp llchch llmm vivicc llmm gg??
Thiet lap lch lam viec thch hp vi cong viec (tuanlam viec, gi lam viec moi ngay, ngay ngh, v.v) chod an e cong tac quan ly c thuan tien, tranh
nhng bat trac do viec thay oi lch lam viec.CCii gg xxyy rara chocho ddnn ccaa chchngng tata nnuu llchch llmm vivicc
khngkhngcc thithitt llpp??
Neu ban khong thiet lap mot lch lam viec va chongan no cho d an va nguon lc cua ban trc khi nhapd lieu, MS Project co the se tnh toan khong thigian, lch trnh va nguon lc khong chnh xac
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1. Thit lp lch cho dn (1)
BBcc11:: TaTaoolchlchchochoddaann
Chon Tools t trnh n Chon Change Working Time (xem hnh 1) Ca so Change Working Time se xuat hien. Bam nut
New (pha phai) (xem hnh 2). Ca soCreate New BaseCalendarse xuat hien.
Chuyen con tro en Name va anh vao ten lch cua ban
chon. Bam nutcreate a new base calendar Bam OK (xem hnh 3)
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Hnh 1
Chon
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1. Thit lp lch cho dn (2)
BBcc11:: TaTaoolchlchchochoddaann
Ca so Change Working Time se xuat hien. Bam nutNew (pha phai) (xem hnh 2). Ca so Create NewBase Calendar se xuat hien.
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Hnh 2
Chon
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1. Thit lp lch cho dn (3)
BBcc11:: TaTaoolchlchchochoddaann Chuyen con tro en Name va anh vao ten lch cua
ban chon.
Bam nut create a new base calendar
Bam OK (xem hnh 3)
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Hnh 3
Nhp tn lch ca bn,v d: Project bookChon
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Hnh 4
Nhp tn lch ca bn,v d: Project book
chn
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Hnh 5
Bm voychuynsang thng khc
Bm phm tri chut vongy 2/9 chuyn sang
ngy ngh
ChnNonworking
time chuyn ngy
2/9 sang
ngy ngh
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Hnh 6
Ngy 2/9 c mu nhl1 ngy ngh(tc lNonworking time)
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Hnh 7
ChnNondefaultchuyn
cc ngy cuitun sang
ngy lm vic
Bm phm Ctrl-tri v bmchut vo cc ngy cui tun
chn nhiu ngy
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1. Thit lp lch cho dn (5)
BBcc2:2:ThayThayooiingangayylalammvieviecceephaphannaanhnhngangayylalammvieviecc
vavangangayynghnghtrongtrongtotochchc/c/ccquanquan/Ban QLDA/Ban QLDA cucuaababann Neu tat ca nhng ngay th Bay la nhng ngay lam viec,
bam vao o co ch "S" cho ngay th Bay (ch S sau
ch F) pha tren cua lch. Nen lam noi bat toan bocot. Chon option Nondefault working time.
Cc bn tthc hnh phn ny nh
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1. Thit lp lch cho dn (6)
Bc 3:ThayThayooiigigilalammvieviecceephaphannaanhnhgigilalammvievieccvavagiginghnghtrongtrongtotochchcccucuaababann..
Tren ca so Change Working Time, bam nut trai chuotvao o co ch M (ngay th Hai) pha tren cua lch. Nenlam en cot nay.
An phmva bamT, W, Th, F. Nen lam en 5cot nay. Tha phmCtrl(hoac re nut trai chuot tren cac o tch M en F)
Bam nutWorking time.
Nhap vao thi gian lam viec thch hp trong oFromvaTo(xem hnh 9) Bam nutNondefau working time. Bam nutOK e thoat
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Hnh 9
Thayi gilmviccc ny
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1. Thit lp lch cho dn (7)
BBcc4:4:CopyCopy lchlchmmiivavaootrongtrongGlobal fileGlobal file chochoMS Project,MS Project,
gagannnonolalalchlchhiehiennhahanhnhchochotatattcacacacaccphaphannddaanncucuaababann
Chon Tools t trnh n.
Chon Organizer. (xem hnh 10)
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Hnh 10
Chon
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1. Thit lp lch cho dn (8)
BBcc4:4:CopyCopy lchlchmmiivavaootrongtrongGlobal fileGlobal file chochoMS Project,MS Project,gagannnonolalalchlchhiehiennhahanhnhchochotatattcacacacaccphaphannddaanncucuaa
babann Bam tab Calendars. (xem hnh 11)
Bam mui ten hng xuong trong Calendars available in: vung ca soben trai, pha di.
Chonten d an cua ban.
Bam mui ten hng xuong trong Calendars available in: vung ca soben phai, pha di.
ChonGLOBAL.MPT
Chon ten cua lch mi t danh sach trong ca so ben trai pha di.
Bam nutCopye no co hieu lc.
Bam nut Close
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Hnh 11
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Hnh 12
By gilch vitn l Projectbookc
chuyn voglobal file ca
MSP
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2. Thit lp lch cho dn (9)
Standard 5 ngy lm vic, 40 gi1 tun, vi thi gianlm vic t8:00 sngn 5:00 chiu. y l tiu chunca M.
24 Hour Lm vic lin tc t12:00 sngn 12:00gisng hm sau
Night Shift Mt v dca lch lm vic cho nhng calm vic m btu vo cui mt ngy v kt thc vosng hm sau.
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2. Thit lp lch cho dn (10)
BBcc5:5:ThieThiettlalapplchlchnenenntatangngchochoddaann.. ChoChonnPProjectroject ttmenu.menu.
ChoChonnPProject Information (roject Information (xemxemhhnhnh13)13)
BaBammmuimuitentenhhngngxuoxuongngcucuaavuvungngCCaalendarlendar phphaa
ddii ChoChonntentencucuaalchlch((xemxemhhnhnh14).14).
BaBammOKOK
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Hnh 13
Chon
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Hnh 14
Chon ten lchma ta a tao.
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Hnh 15
Lch ca chng ta vi
tn Project bookc chn
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3. Nhp dliu cho dn (1)
Nhap tat ca cac thong so cua d an nh :
Cong tac, cong tac trc o (predecesors), thigian hoan thanh cong tac (duration), nhng nguontai nguyen (resource) va nhng c tnh khac ephuc vu cho viec thc hien d an xac nhc thi gian thc s e hoan thanh d an,cac bieu o phan phoi tai nguyen cho d anvae phuc vu cho viec kiem soat tien trnh cuad ansau nay
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3. Nhp dliu cho dn (2)
Neu ban nhap d lieu khong chnh xac theo th t c trnh bay, MSProject co the se t s dung nhng gia thiet khong chnh xac e tnh toanlch trnh hoac tai nguyen, a ra ket qua khong chnh xac cho lch trnhhoac tai nguyen.
Cac bc chnh trong chng nay co the tom tat nh sau:1. Nhap thong tin cua d an.2. Nhap ten cong tac va Gantt Chart View.
3. Them Summary Tasks (cng tc tng hp).4. Lu ho s.5. Nhap thi gian thc hien tng cong tac.6. Nhap nhng cong tac trc o.
7. Xay dng danh sach nguon.8. Tao lap man hnh e nhap tai nguyen, nguon lc.9. Phan phoi tai nguyen va cong tac trong Task Form.10.Nhan dang lch trnh va ng gang.
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3. Nhp dliu cho dn (3)
011112445
3,4,68,98,9,10,11
043523744
260
Khi au.Khoan gieng nc.Lap at he thong ien.Thi cong ao at.Tap ket vat t.Thi cong tram bm.Lap at ong dan.Thi cong nen mong.Gia cong be cha.
Lap at bm.Lap dng thap va be cha.Ket thuc.
123456789
101112
Cong tac ngtrc.
Thi gian thi cong(ngay)Ten Cong tacSTT
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3. Nhp dliu cho dn (4)
Bc 1:NhaNhappthongthongtintin cucuaaddaann..1a. NHAP NGAY BAT AU D AN : ChonProjecttren menu, bamProject Information (xem
hnh 16) Xuat hien hop thoai Project Information for . Trong
vungStart Date, anh ngay thch hp hoac bam mui tenhng xuong va chon ngay bat au d an tren lch c trnhra.(xem hnh 17)
BamOK
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Hnh 16
Chon
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Hnh 17
Chn ngy khiu chodn ca bn
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3. Nhp dliu cho dn (5)
Bc 1:NhaNhappthongthongtintin cucuaaddaann..1.b. NHAP NHNG THONG TIN THUOC TNH BamFilet trnh n, chonProperties. (xem hnh 19) Hop thoai Project Properties xuat hien. Bam vao tab
Summary va nhap thong tin thch hp, nh ten d an, ten
cua ngi quan ly d an. (xem hnh 20)
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Hnh 19
Chon
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Hnh 20
Nhp cc thng
tin chung vdn
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3. Nhp dliu cho dn (6)
Bc 2:NhaNhapptentencongcongtataccvavaooGantt Chart View.Gantt Chart View. Chuyen en cotTask Name trongGantt Chart View Chuyen con tro en o au tien trong cot, va anh ten cong
tac va go phm . Lu y rang con tro chuyen en oke tiep va mot so ID c ch nh.
Nhap vao ten cong tac cua nhng o con lai cho en khi hoanthanh. Chac chan rang so ID c phan bo phu hp viLogic Network. (xem hnh 21)
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Hnh 21
Nh d li h d ( )
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3. Nhp dliu cho dn (7)
Bc 3:ThemThemSummary Tasks (Summary Tasks (congcongvieviecctotongnghhpp).).e phan loai va chia nho cong viec :
Chuyen con tro en cong viec au tien trong s o Gantt Go phm . Viec nay se them mot hang trong trong s o Gantt Chon ten ai dien cho sub-project, phan loai hoac kieu cong viec, anh
ten cong viec mi
Khong co nhap bat c d lieu nao khac, chap nhan cong viec nay bibam phmENTER
e trnh nhng cong viec nh nhng subtasks di cong viec tom lc:
Chon tat ca subtasks bi bam chuot tren o au tien va keo en o cuoicung.
Bam nutINDENT BUTTON (xem hnh 22)
H h 22
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Hnh 22
To en tat ca cong
viec con (1)
Bm vao ay (2)
3 Nh d li h d (8)
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3. Nhp dliu cho dn (8)
Bc 3:ThemThemSummary Tasks (Summary Tasks (congcongvieviecctotongnghhpp).). Quang thi gian cua nhng cong viec tom lc xuat phat t
quang thi gian va vung phu thuoc cho tat ca sub-tasks.Quang thi gian nay c trnh bay bi thanh mau en keodai qua tat ca sub-tasks tren s o Gantt.
Trong v dnay khong co cong viec tong nhng chung ta cothe coi nh toan bo cac cong viec la thuoc mot cong viec tongla Thi cong thap nc e minh hoa cho bc nay
3 Nh d li h d (9)
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3. Nhp dliu cho dn (9)
BBcc4:4:LLuuhohoss..
Neu ban lu ho s cho lan au tien, cac thu tuc a trnh bay trong phn 1.
Neu ban lu ho s cho cac lan tiep theo ma khong oi ten tap tin, ch can thchien nh cho lan au tien.Neu ban lu ho s ma cung muon oi ten tap tin, ch can thc hien nh sau: ChonFilet trnh n, chonSave As. anh ten tap tin mi vao trong vung
File name. Th muc mac nh la th muc ma tap tin goc ban s dung ang c lu
o; neu ban muon lu en th muc khac, chon th muc o. BamSave(vi v du chung ta se lu di ten Thi cong thap nuoc)
Ban nen thng xuyen lu ho s cua ban va lu without a baseline cho tikhi tat ca thong tin cua d an c nhap vao
3 Nhp d liu cho d n (10)
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3. Nhp dliu cho dn (10)
BBcc5:5:NhaNhappththiigiangianththcchiehienncongcongtatacc..
Chuyen en cotDuration Bam en oDurationtng ng cua ten cong viec. Nhap quang thi gian cho cong viec o. Cho th du : 6h=6
hours, 2d= 2 days, 4w=4 weeks.
Go phm va gia tr so va n v thi gian c trnhbay Khi nhap cot moc cua d an, nhapDurationla "0". Trong
Gantt Chart View, mot cot moc c trnh bi mot hnh kimcng ()Khong co thiet lap mac nh trc o, MS Project xem thi gian
thc hien mac nh la 1 ngay
Hnh 23 Tin ca chng ta sau khi nhp duration ca
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Hnh 23 Tinca chng ta sau khi nhp duration catng cng tc
3 Nhp d liu cho d n (11)
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3. Nhp dliu cho dn (11)
Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo.. Chuyen en cotPredecessorstrongGantt Chart view(xem
hnh 24) Neu cotPredecessors khong c nhn thay, chuyen con tro
vao au e co vung xam toi cho en khi no bien thanh dau
thap mau trang. ieu khien ch thap en ng thang ng chia nhng cottext t nhng thanh Gantt cho ti khi no oi thanh mui ten haiau en.
An phm trai cua chuot va ng ke se la nhng dau cham.Gi chuot va keo ng ke o ve ben phai. Keo cho ti khiban thay c cotPredecessors
Hnh 23
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Hnh 23
3 Nhp d liu cho d n (12)
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3. Nhp dliu cho dn (12)
Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo.. Bam vao o au tien va anh so ID cua cong viec vao o (da
tren so ID c phan bo en Gantt Chart view.) Go phm. Tiep tuc cho cotPredecessors.
Nh go phmsau moi lan nhap. Savewithout a baseline
3 Nhp d liu cho d n (13)
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3. Nhp dliu cho dn (13)
Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo..Ch :
Neu ban khong co mot cong viec rieng le bat au d an cuaban, tao mot Task name cua "START" cho ID #1
Neu ban lam mot sai sot trong khi nhap so Predecessor ID,
ng bam vao oPredecessorsva go phm Delete. Viec nay sexoa toan bo cac cong viec va tat ca thong tin cua no! Ban nenthc hien nh la sa Task Name phan tren va anh soPredecessors ung vao
3 Nhp d liu cho d n (13)
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3. Nhp dliu cho dn (13)
Bc 6:NhaNhappnhnhngngcongcongtatacctrtrccoo..Cac moi quan he cong viec trong MS Project: mac nh trong MS
Project th moi quan he gia cac cong viec laket thuc khicong (FS). Tuy nhien no con cho phep chung ta s dung motso cac moi quan he cong tac khac nh sau
3 Nhp d liu cho d n (14)
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3. Nhp dliu cho dn (14)
Mot cong viec ch co the ket thuc khi cong viec ng
trc (Predecessor) a khi cong.
Start to Finish (SF)
Mot cong viec ch co the ket thuc khi cong viec ngtrc (Predecessor) a ket thuc.
Finish to Finish (FF)
Mot cong viec ch co the khi cong khi cong viecng trc (Predecessor) a khi cong.
Start to Start (SS)
Mot cong viec ch co the khi cong khi cong viec
ng trc (Predecessor) a ket thuc.
Finish to Start (FS)
Chu thchMoi quan he
Cac moi quan he nay rat co y ngha trong thc te, v du nh cong tacthao cop pha ch co the bat au khi cong tac o be tong a hoan thanhtrc o ..v.v..
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Finish-to-Start (F-S) Finish-to-Finish (F-F)
Start-to-Start (S-S) Start-to-Finish (S-F)
A (Finish) B (Start)
Cong tac A phai c hoan thanh trc khi cong tac B bat au
Finish-to-Start
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B (Finish)
A (Finish)
Cong tac A phai c hoan thanh trc khi cong tac B ket thuc
Finish-to-Finish
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B (Start)
A (Start)
Cong tac A phai c bat au trc khi cong tac B bat au
Start-to-Start
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B (Finish)
A (Start)
Cong tac A phai bat au trc khi cong tac B co the ket thuc
Start-to-Finish
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A
B
A
B
Lag: 2 days
Lead: 1 day or
Lag: -1 day
Time (days)
Lag and Lead
Hnh 24
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3. Nhp dliu cho dn (15)
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p ( )
Bc 7:Xay dng danh sach tai nguyen, nguon lc. ChonViewtren trnh n va chonResource Sheet (hnh
25). Bam vao o au tien cua cotResource Name Nhap ay u ten va ch au (Initials). Dung phm e
ieu khien suot qua trnh. Nhap gia tr Max. Unit cho moi nguon lc hien
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Bc 7:Xay dng danh sach tai nguyen, nguon lc. "Unit" co the c nh ngha nh la phan tram cua thi gian
ma moi thanh vien - hoac trong trng hp nay, nguon lc -hien co cho d an. Cho th du, neu ban thiet lap mac nhcua ban en "decimal", .4 Max. Units = 40%. Mac nh cuaMS Project cho Max. Units la "1" tng ng la 100%! Macnh nay la la chon tot nhat cho nhieu d an
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Bc 7:Xay dng danh sach tai nguyen, nguon lc.oi vi th du, chung ta nhap ba loai tai nguyen sau (xem hnh 26): Cong
nhan (cn), May (may), Xi mang (cement). Cuon man hnh sang pha phai e xem cotBase Calendar. Bam mui tenhng xuong e xem nhng lch trnh hien co.
Chon lch "Project book" cho nguon lc au tien tren danh sach.
Moi nguon lc trong danh sach cua ban co cung mot lch. Ban chon lchProject book(a thiet lap cac bc trc) cho nguon lch au tien, bannnsao lai thong tin o cho nhng nguon lc con lai bi lam noi bat oau tien va nhng o theo sau. Trong khi nhng o trong cot Base Calendarvan con c lam noi bat, bam phm phai cua chuot va chonFill Down.Lch Project book se c liet ke cho moi nguon lc. S la chon nay chophep ban thiet lap nhng lch khac nhau.
Savewithout a baseline
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Bc 8:TaTaoolalappmamannhhnhnheenhanhapptataiinguyennguyen,, nguonguonnllcc. BamViewt trnh n va chonMore Views (hnh 27) Cuon danh sach va chonTask Entry, va bamApply(xem
hnh 28). Ban se thay s o Gantt c trnh bay tren motna man hnh va Task Form c trnh bay tren na phan
con lai (hnh 29). Bat au vitask nameau tien trong d an. Bam oTaskNametrong phan s o Gantt. No se t ong xuat hien trongTask Form.
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Bin son & ging: TS. Lu Trng Vn66
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Bin son & ging: TS. Lu Trng Vn67
Chn
Chon
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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form. Trong phanTask Form, bam o au tien cua cotResource name. Ban se
thay mui ten hng xuong. Bam mui ten hng xuong e trnh bay danh sach nguon lc ma ban axay dng trong bc 7. Chon ten tai nguyen, nguon lc ban muon phanbo. Toi thieu mot nguon lc phai c phan bo en moi cong tac cua dan va nhieu nguon lc co the c phan bo mot cach thch hp (hnh 31)
Kiem tra nhng thiet lap mac nh cho cong tac va quang thi gian cthiet lap mot cach thch hp cho d an. ChonToolstren menu, bamOptions.
Chon tab Scheduletrong hop thoaiOptions. Neu ban muon thay oimac nh cua cong viec va quang thi gian th hay lam ieu o luc nay
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Chon ngun lc thch hp
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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.
Khi kiem tra nhng thiet lap mac nh trong hop thoai Options(trong menu Tools), ng thay oiDefault Task Typetrongtab Schedule.
Khi lam viec trongg Task Form (hoac Task Entry View), dung
nutOKthay the cho viec go phm moi lan ban thayoi en thi gian thc hien va viec lam trc (predecessors).Go phm s thay oi trong Task Form khong luonluon c chap nhan
Chon o tng ng trong cot Work va nhap cong tac c yeucau cua nguon lc nay e hoan thanh nhiem vu BamOK. Nhng n v tnh cho cong tac la do ban chon la
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Ngun lcc phnb vo trong cng tcKhoan ging nc
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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.
nh lng cong viec cua ban, bat chap ban nhap nh the nao,se tr laiDefault Unit Of Timeban chon. Th du, neu macnh cong viec c thiet lap theo "days" va ban nhap "1w(1
week)", MS Project chuyen oi no vao trong "7d (7 days)".Ban nen kiem tra s chuyen oi nay co ung hay khong
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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form. Neu can them nhng nguon lc, tai nguyen khac en cong tac nay, lap
lai thu tuc tren cho en khi ban nhap tat ca tai nguyen, nguon lc. Kiem tra nhng n v tnh va nh lng cong tac trc khi en congviec ke tiep. Neu ban can thay oi mot nh lng cong viec, tot nhat laban nen xoa toan bo viec phan bo nguon lc va bat au lai t au, MSProject oi khi lam nhng gia thiet khong ung
Chuyen en cong tac ke tiep trong danh sach d an, roi phan bo nguonlc vao cong viec trong Task Form
Tiep tuc tien trnh nay cho ti khi tat ca cac tai nguyen, nguon lc vanh lng cong viec c phan bo en tat ca cong viec
Savewithout a baseline
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Bc 9:PhanPhanphophoiitataiinguyennguyenvavacongcongtatacctrongtrongTask Form.Task Form.Thay oi thi gian sau khi nhap vao cong viec Neu ban can thay oi quang thi gian cua mot cong viec, chuyen en
vung Task Form cua man hnh va thay oi Task Type enFixed Work Ke en, chon Task Name ban muon thay oi trong vung Gantt ChartNeu ban khong thay cong viec ban muon thay oi, bam va nhap vao so
ID cua nhiem vu. Bam OK. No se mang ban en Task Name ban muon
chon Bam vao o tng ng vi Task name trong cotDuration anh vao quang thi gian mi, roi thay oiTask TypeenFixed
Duration
BamOK. Kiem tra MS Project s dung n v tnh co chnh xac khong.Neu ban muon thay oi thi gian thc hien cua mot cong tac sau khi bannhap no, ban phai theo thu tuc tren, neu khong hoac cong tac hoac n vtnh co the thay oi mot cach t ong
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Bc 10:NhaNhanndadangnglchlchtrtrnhnhvavangngganggang..nh dang Gantt Chart e xem ng gang : Tr lai Gantt Chart View bang cach chonWindowtren
menu va bamRemove Split (hnh 33).
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Bc 10:NhaNhanndadangnglchlchtrtrnhnhvavangngganggang..nh dang Gantt Chart e xem ng gang : Tr lai Gantt Chart View bang cach chonWindowtren menu va bam
Remove Split (hnh 33). Tren menu chonFormat, chonGantt Chart Wizard.(hnh 34) Hop thoai bc 1 : bamNext(hnh 35) Hop thoai bc 2 : chon nut chonCritical Pathva bamNext (hnh 36) Hop thoai bc 3 : chonResources and Dates. BamNext (hnh 37) Hop thoai bc 4 : the hien moi quan he gia nhng cong tac co lien
quan, chon nut chonYes. BamNext(hnh 38) Hop thoai bc 5 : bamFormat It (hnh 39)
BamExit Wizardva lch trnh d an va ng gang se hien ra! Nhngnhiem vu tren ng gang se trnh ra nh la nhng thanh Gantt mau ova nhng nhiem vu khong phai ng gang se la mau xanh
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Chn
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5. Bi tp vnh
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Dng MS Project thit lp tincho dn m bnang thchin. Bn c quyn gi nh cc thng snhng phi ghi r trong 1trang bo co A4 gi km vi file kt quMS Project ca bn.
Ban co the s dung lch (calendar) mac nh trong MS Project hoac thietlap mot lch lam viec (calendar) phu hp vi c quan ban. Hay quan sattien o ngang va tien o mang do MS Project thiet lap cho ban.
Hay lu d lieu vi ten d an la ten cua ban (vit dnh linkhng c
khong trng, v dtn ca bn l L Bnh th tn file kt quca bn sl lebinh.mpp
Sau khi hon tt tintheo nhnhng g hng dn ti buiging ny, bn gi kt quca bn cho ging vin theo email:
[email protected]@hcmut.edu.vn Hn cht np bi tp lngy cui kha
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Cm n cc anh ch lng nghe