29 March 2006 5th PAC07 LOC meeting 1

Other Updates and Discussion

29 March 2006 5th PAC07 LOC meeting 2

Items approved by Stan on 4 March 2006

1. Our proposal on the selection of official poster and 2 other posters to be displayed at EPAC2006.

2. We will not have any special theme.

3. We will not have a fancy conference bag.

29 March 2006 5th PAC07 LOC meeting 3

Selection of the editor

• Luce Salas has resigned, but can help the new editor up to 20 hours a week until the end of FY2006.

• Unfortunately, one candidate at ISR division did not take this position

• Is there any candidate at TA-53?

29 March 2006 5th PAC07 LOC meeting 4

Activity Calendar

• See the calendar in Excel sheet

• Alberto will post the calendar on the web whose access will be restricted to those related to PAC07.

29 March 2006 5th PAC07 LOC meeting 5

Conference poster selections

To be displayed at EPAC2006

Official Poster To be displayed at EPAC2006

29 March 2006 5th PAC07 LOC meeting 6

Ruth has added:• Organization Committee• Local Organization Committee• Web site URL• Sponsors logos

29 March 2006 5th PAC07 LOC meeting 7

29 March 2006 5th PAC07 LOC meeting 8

29 March 2006 5th PAC07 LOC meeting 9

This poster was added since the added info looks clearer than other posters.

29 March 2006 5th PAC07 LOC meeting 10

What needs to be corrected?

Do we need this letter?

Sheffield and Roybal need to be added.

Better to put

29 March 2006 5th PAC07 LOC meeting 11

Conference bag

• From Lorraine’s email on 8 March 2006.– The Portfolio Black & Debossed 1100 or 1200

$8.00 each  Item SM-3612

• Stan wants to have the Portfolio larger than letter-size paper and without or with sponsor logos not outstanding so people will be willing to use it for other opportunities in the future.

29 March 2006 5th PAC07 LOC meeting 12

USB stick price info• From Lorraine’s email on 8 March 2006.

– Memory stick SM-3343  256mb 1100 $32.911200 $32.83

– MEMORY STICK 1650-35 1GB 1100 @105.971200 @ $104.82

– Memory stick 1650-34 1100 @ 105.971200 @ 104.82. (Different style but same price)

– We can put logos on the memory sticks.  Cost is about $50.

• From Stan’s email on 8 March 2006. Prices for 1 are

Capacity 25 50 100 250 500 1000 More 64MB $21.00 $17.00 $15.00 $14.00 $12.00 $11.00   128MB $25.00 $22.00 $20.00 $19.00 $18.00 $17.00   256MB  $35.00 $30.00 $28.00 $27.00 $26.00 $25.00  512MB  $51.00 $45.00 $43.00 $41.00 $39.00 $37.00  1GB $79.00 $77.00 $73.00 $69.00 $67.00 $64.00   2GB $139.00 $129.00 $125.00 $119.00 $115.00 $114.00   4GB $299.00 $289.00 $279.00 $275.00 $269.00 $259.00

29 March 2006 5th PAC07 LOC meeting 13

USB stick candidates

1

2

3

IEEE-NPSSAPS-DPBLogos need to be added.

29 March 2006 5th PAC07 LOC meeting 14

Physics (Science) Teacher’s Day event

• Linda Spentzouris of Illinois Institute of Technology, the current chair of Education committee of the APS-DPB has not contacted Tsuyoshi.

• Tsuyoshi will contact her.• Bob will contact Kurt Steinhaus, the NM State

Deputy Secretary for Education (a LANL staff member on change of station).

• Bob will send government relations office anemail outlining PAC07, interfaces, goals, etc.

29 March 2006 5th PAC07 LOC meeting 15

Remaining positions to be filled

• Student support coordinator

• AV interface manager– Responsible for:

• Transferring the presentation files from SPMS or directly from the author to the local system or InDiCo.

• Checking the presentation files (fonts, animations, etc.) at the venue.

29 March 2006 5th PAC07 LOC meeting 16

Budget

• Shirley has sent Stan a revised version a few weeks ago.

• Stan is reviewing it carefully now.

29 March 2006 5th PAC07 LOC meeting 17

Sponsorship

• Normally PAC gets sponsorship from IEEE, APS, DOE, NSF and NRL to assist us getting support for students, publications, etc.

• Tsuyoshi has communicated with Karen Galuchie, IEEE Development & Grants Officer. She suggests that we apply for a DOE grant DE-FG01-06ER06-01 (Continuation of Solicitation for the Office of Science Financial Assistance Program). The application deadline is 1 September 2006. Tsuyoshi will work on this.

• What about NSF, NRL and other sponsors?• We need to include the sponsorship info in the second

email to vendors for coffee breaks, wine & beer Wednesday, students, best poster prizes, etc.

29 March 2006 5th PAC07 LOC meeting 18

Other questions from Stan today

• Possible evening entertainment prior to banquet• Program for awards Wednesday• Anyone started on a draft for the first

announcement, second announcement, abstract bulletin which will be in the smart disk and the conference guide?

• Anyone started on a list of restaurants close to the convention center and other amenities that attendees can partake in -- or will this be part of the web site?

29 March 2006 5th PAC07 LOC meeting 19

Status of things to do in March 2006

• Send out first email to vendors Done

• Select official poster and 2 other posters to be shown at EPAC06 Done

• Decide entertainment events status??

• Start working on Science Teachers Day event not yet, Bob will need to write a document to describe the purpose, etc.

• Start posting various info on the web underway

• Look into the possibility of getting sponsors for conference bags status??