232-executive board meeting of nha

8/9/2019 232-Executive Board Meeting of NHA

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NHA Executive Board’s Confirmed Minutes

NATIONAL HIGHWAY AUTHORITYSecretariat Section

CONFIRMED MINUTES

Subject: 232nd Meeting of the NHA Executive Board held on Feb

27, 2014 at Islamabad

1. Introduction

1.1. The 232nd meeting of the Executive Board of the National

Highway Authority was held at 1130 hours on Feb 27, 2014 at the

NHA Head Office Auditorium, Islamabad. Mr Shahid Ashraf Tarar,

Chairman NHA presided.

1.2. All Members attended except Dr Shujat Ali, Additional

Secretary (Budget), Finance Division, who was represented by the

Joint Secretary, Finance Division. List of participants is at Annex-A.

1.3. The meeting commenced with recitation of verses from the

Holy Quran and Urdu translation.


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2.4. The Chairman welcomed Mr Sabino Sikandar Jalal, JointSecretary, MoC as a new member of the Executive Board.

2.5. The Chairman briefed the Board about his important

activities since his posting. He narrated that the Prime Minister is

taking keen interest in the development of country & nation, primarily

focusing on highways & communication sector. Lahore - KarachiMotorway and Pak-China Economic Corridor are couple of important

initiatives of the Prime Minister. He assured the Board that NHA will

make hectic efforts to accomplish assigned targets and achieve desired

goals under the valuable guidance & supervision of this august Board

through optimum utilization of NHA’s in-house capabilities.

FORMAL BOARD PROCEEDINGS

3. Agenda Items

3.1. The Secretary NHA stated that 19 x working papers were

circulated in four volumes. Subject-wise distribution is as follows:-

Item No

a. Secretariat /Confirmation of minutes 2

b Planning 8


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4.2. The Additional Secretary (Budget), Finance Division also

made some written observations which were, along with the response

provided by the Finance Wing, presented before the Board for

information, discussion and decision. After deliberations the Board

decided that these observations and their response be made part of

the minutes.

4.3. The Member (Aided Projects) presented response / reply

to the queries made by the Board on Agenda Item 15 titled “Revised

Addendum-15 of M/s EA Consulting (Pvt) Ltd for Construction

Supervision of Lyari Expressway Project.” The Board, however,

decided that the agenda item be presented again.

4.4. Minutes were accepted for confirmation.

Decision

4.5. The Executive Board confirmed minutes of 231st meeting

held on Dec 17, 2013 with the following amendments:-

a. In Agenda Item 6 “Revised PC-I for Construction of


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Read: The Board also accorded approval to handover Pattoki Toll Plaza to Concessionaire,

within forty five (45) days after completion

of proceedings in respect of “Financial

Close,” under the same terms and

conditions ------------

Suggested by Additional Secretary (Budget)

c. In Agenda Item 16 “Construction of Habibabad

Flyover on National Highway (N-5) on Built-Operate-

Transfer Basis” add Para-19.13 under the head

Decision:-

“19.13. The Board further directed that in future

comparison of estimates of BOT/PPP and Public

Sector should be made the part of such proposals for

consideration.”

Suggested by Additional Secretary (Budget)

d. In Agenda Item 18 “Revised Budget Estimates 2012-13 & Budget Estimates 2013-14” add Para 21.3 as

follows:-


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last year budget vs actual expenditure (Annex-J).Further as per Clause 8(e) of NHA Act 1991

(amended 2001) and provisions of NHA Code, it is

the function of the Board to approve projects to be

funded through toll and other receipts from operation

of highways, so there is no need of obtaining

approval of NHC. The Chief (T&C) agreed with the

clarification.”

Suggested by Chief (T&C)

f. In Agenda Item 19 “Annual Maintenance Plan for FY

2013-14” add Para-22.13 under the head Decision:-

“22.13 The Board also decided that proposal for

approval of AMP will always include a one page

summary indicating the status of previous year’s

budget & actual expenditure incurred.”

Suggested by Chief (T&C)

Action By : Secretary NHA

5.

Agenda Item 2


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c. Addendum-4 of M/s Oriental Consultants &Associates for Consultancy Services of NHDSIP:

Construction Supervision of Sukkur - Shikarpur -

Jacobabad Project, Pack-2 (CSP-2) (Agenda Item 14).

5.2. The Executive Board formed following Committee to

investigate and present the facts before the Board for decision:-

a. Mr. Munir Anjum, Chief (T&C) Planning Commission

b. Mr. Asim Amin, General Manager (Design), NHA

c. Mr. Rizwan Baig, General Manager (NESPAK)

d. GM (B&A) was recommended as co-opted member

Proposals

5.3. The General Manager (Design) presented the report

(Annex-B). Proposals recommended by the Committee are as under:-

a. Agenda Item-8. The amendment was required and

was so made. However, the approval of the

amendment rests with the Authority as defined in

the NHA Code, as per financial impact. Same is


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Deliberation

5.4. The Chairman asked about the reasons for increase of

contract cost in the Shershah Bridge. The GM (Design) explained the

reasons as under:-

a. Completion of the Project got delayed because of

various reasons including late and piecemeal issue of

vetted construction drawings.

b. One year EoT was granted to the Contractor ie from

Jun-2009 to May-2010 and the Bridge was finally

opened to traffic in Jun-2010.

c. As per agreement the Consultant's staff (RE, QS and

CO) remained at site another one month for accounts

finalization.

d. Scope of work was increased by assigning another

Bridge of the same Project in the Consultants

Contract, which required immediate attention.


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5.6. The Chairman sought clarification about the chargesmade by the Consultant in respect of ICB-V from signing the

agreement in 2006 until start of work in Feb-2011. The GM (Design)

clarified that nothing was charged by the Consultant during that

period.

Decision

5.7. The Executive Board deliberated and agreed with the

recommendations of the Committee as mentioned in Para-5.3.

Action By : Mem (Construction), Mem (AP) & GM (Design)

6. Agenda Item 3

Procurement Procedure for Hiring of Consultancy

Services in NHA

6.1. The Member (Planning) requested for withdrawal of this

agenda item.

Action By : Member (Planning)

7. Agenda Item 4

Extension of Consultancy Services for Design and


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Deliberation

8.2. The General Manager (P&CA) presented the case.

8.3. The Chief (T&C) observed that this project is shown to be

financed through PSDP allocation, whereas, there is no such funding

arrangement in the PSDP. The GM (P&CA) clarified that the project on

PSDP is shown erroneously in the working paper. Funding for this

purpose is made by the Committee for Reconstruction &

Rehabilitation of Afghanistan (CRRA). The Chief (T&C) stated that, if

the project is neither funded through PSDP nor NHA sources then is it

the power of the Board to approve it? The Member (Planning)

explained that since it is an assignment to NHA and its administrative

control lies with the Board, therefore, approval is requested being the

competent forum for NHA schemes.

8.4. The Chairman suggested that as against required funds of

Rs 90 million CRRA has allocated only Rs 62 million, therefore, supply

of bridges may be ordered as per funds available in first phase and


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9. Agenda Item 6Lyari Expressway Project: VO No 10 (Ex-post facto

approval of Continuation of Technical Assistance &

Supervision by M/s RECO)

Proposal

9.1. The Executive Board is requested to accord in-principle

approval of re-rating so that proceedings of the re-rating committee

may commence and submit its recommendations to the Board for

approval / consideration.

Deliberation

9.2. The Member (AP) made detailed presentation.

9.3. The Chairman after due discussion suggested that a

standing committee headed by the Member (Planning) may be

constituted for framing the policy on the basis of which cases of

Variation Orders, Addendums, escalations and re-rating proposals be

submitted to the competent authority for decision. The Member

(Planning) proposed that cases for policy of revision of PC-Is be also

included in the ToRs of the said committee


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9.6. The Chief (T&C) and VP-NESPAK expressed their dis-satisfaction over the contents of the presentation as the data /

information provided in it was not according to that of working paper.

The Board then directed that the presentation be thoroughly prepared

on standard format & all the relevant data / information be

appropriately covered.

9.7. After detailed deliberations the Board did not clear the

proposal and deferred it with the directions that the working paper be

resubmitted with proper details and presentation.

Decision

9.8. The Executive Board deferred the working paper regarding

Lyari Expressway Project: VO No 10 (ex-post facto approval of

continuation of technical assistance & supervision by M/s RECO) for

resubmission in other meeting.

Action By : Member (Construction)

10. Agenda Item 7

Addendum-2 of M/s Techno Consult for Construction


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10.3. After deliberations the Board has cleared the proposal.However, the Chairman directed that all proposals regarding Variation

Orders / Addendums be provided with proper background, reasons

and justifications so that decisions could be taken smoothly and

effectively.

10.4. The Board directed that quality of briefings to the Board

be improved and presentations be made in a standard format in

respect of all agenda items. It was further instructed that during

presentation the supporting staff of respective Member should be

present outside the meeting place along with complete record and

information relevant to the agenda under consideration for ready

reference as & when required by the Board.

Decision

10.5. The Executive Board approved Addendum-2 of M/s

Techno Consult International (Pvt) Ltd, for Construction Supervision

of road from Hyderabad Badin to Mirwah Sanjar Chang road costing

Rs 14,394,661/= (Rupees fourteen million, three hundred ninety four thousand,

six hundred & sixty one) only (+23.74%) with revised consultancy contract

cost of Rs 75,023,283/= and increase of (+95.3%) entailing EoT from


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Deliberation

11.2. The Member (AP) presented the case.

11.3. The Chief (T&C) stated that the Board has time & again

directed not to consider revision of Factor-C items. The VP-NESPAK

supported the version and opined that Factor-C is being misused,

therefore, working paper need to be scrutinized and earlier decisionsof the Board be annexed for consideration and decision of the item.

The Chairman agreed, in principle, with this point of view. However,

he opined that Factor-C consideration seems justified only because of

increase in scope of work.

11.4. The Member (Planning) clarified that initial project was for

earthworks and cut only, whereas, now this proposal include full

fledged road component, therefore, revision of Factor-C has been

necessitated.

11.5. The VP-NESPAK objected that weightage of fuel equal to

0.24 (as proposed) is very high & will open a Pandora box. After detailed

discussion the Board agreed with the suggestion of VP-NESPAK thatweightage of fuel should not be over 0.17.


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12. Agenda Item 9

Addendum-5 of M/s Associated Consulting Engineers

(ACE) for Construction Supervision of Takhtbhai –

Dargai Section (N-45)

12.1. The subject agenda item could not be discussed due to

paucity of time and was deferred till next meeting.


13. Agenda Item 10

Revised Addendum-1 of M/s ABM Engineers for

Construction Supervision of Kolpur Bypass Project

(N-65)

Proposal

13.1. The Executive Board is requested to approve:-

a. Revised Addendum-1 of M/s ABM Engineers for


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Consultants be prepared and placed before the Board at one timeinstead of piecemeal with complete and full picture / justification. The

Member (Planning) supported the version of the Chief (T&C) and

suggested that concerned Wings should move complete case for

extension of Contractors and Consultants together and not separately

for each.

13.4. The Board deliberated and cleared the proposal.

Decision

13.5. The Executive Board approved revised Addendum-1 of

M/s ABM Engineers for construction supervision of Kolpur Bypass

Project (N-65) of Rs 12.723 million bringing the overall cost to Rs

17.193 million entailing +284.63% variation over the original contract

cost and granted Extension of Time (EoT) from Aug 7, 2011 to Jun 5,

2013 to commensurate with EoT given to the Contractor.


14. Agenda Item 11

Promotion/ Acting Charge Appointment of NHA


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b. Director (Accounts) BS-19

Mr. Muhammad Aslam, DD (Accounts) BS-18 at

serial No.1 in the seniority list for appointment on

acting charge basis against PC-I post of Director

(Accounts) BS-19 wef Jan 10, 2011 ie from the date

of acting charge appointment of Syed Hassan Aamir,

his junior counterpart in compliance of FST

Judgment dated Jan 13, 2012 passed in appeal

No.297 (P) CS/2011.

c. Director (LM & IS) BS-19

Mr. Abdul Ghaffar, Deputy Director (LM & IS) BS-18

(already appointed against PC-I post of Director (LM

& IS, BS-19) ranking at Sr. No.1 in the seniority list

for promotion to the regular single available post of

Director (LM & IS) BS-19 wef Dec 5, 2012 ie the date

of DPC meeting.

Deliberation

14.2. The Member (Admn) presented the case.


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The Chief (T&C) supported the said version and added that othervacancies falling under the promotion quota be also worked out and

deserving employees of the Authority be considered for promotions. He

further suggested that the Admn Wing also see that these cases do not

fall under any litigation and there is nothing pending against the

officers recommended for promotion. The Chairman assured the

Board that only deserving personnel having good career record would

be suggested for promotions.


Decision

14.7. The Executive Board approved the promotions of the

recommended officers with the direction that:-

a. Rules position for effective date of promotion be

checked and promotion be ordered accordingly.

b. Admn Wing ensures that no adverse proceedings arepending against the said officers.


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16. Agenda Item 13Construction of Gwadar - Ratodero Road Project:

Addendum-2 of M/s Associated Consultancy Services

(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-V

Proposal

16.1. The Executive Board is requested to approve following

variations in the Consultancy Contract of M/s Associated Consultancy

Center (ACC) (Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV

Package-V km 125+666 to km 183+251 (M-8):-

a. Addendum 2 with increase of cost Rs 8,110,009/=

and revised cost of the contract Rs 48,625,877/=.

b. Extension of time to the Consultants upto Dec 31,

2013.

Deliberation



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17. Agenda Item 14Construction of Gwadar-Ratodero Road Project:


(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-IV

Proposal


variations in the Consultancy Contract of M/s Associated Consultancy

Center (ACC) (Pvt) Ltd of Khuzdar - Shahdadkot Road, Section-IV

Package-IV km 84+500 to km 125+666 (M-8):-



b. Extension of time to the Consultants upto Apr 30,

2014.

Deliberation



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18. Agenda Item 15Construction of Gwadar-Ratodero Road Project:


(Pvt) Ltd for Khuzdar-Shahdadkot Sec-IV, Package-III

Proposal


variations in the consultancy contract of M/s Associated Consultancy

Centre (Pvt) Ltd of “Khuzdar - Shahdadkot Road, Section-IV, Package-

III (km 35+000 to km 84+500):-



b. Extension of time to the consultants up to Jun 30,

2014.

Deliberation



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19. Agenda Item 16

PC-II for Feasibility Study and Preliminary Design of

Peshawar - Kabul Motorway (265 Km)

Proposal

19.1. The Executive Board is requested to approve the PC-II for

feasibility study and preliminary design of Peshawar - Kabul Motorway

(265 km) at the cost of Rs 82.650 million.

Deliberation

19.2. The Director (Planning) presented the case.

19.3. The Board deliberated and cleared the proposal subject to

completion of required formalities.

Decision

19.4. The Executive Board approved the PC-II for feasibility


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21. Agenda Item 18Variation Order-I of M/s Techno Time Construction

Company for Construction of Bridge Across Vidor

Nullah (N-70, Km 96-97)



Action By : Member (Operation)

22. Agenda Item 19

Re-Designation of Upgraded Posts of Accounts/Audit

Cadre

Proposal

22.1. The Executive Board is requested to consider the

proposals for re-designation of the following upgraded Account’s cadre

posts to remove anomaly:-

Posts Upgraded

BPS

Proposed re-designation


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22.3. The Joint Secretary, Finance Division remarked that this

proposal needs to be considered by the Finance Division before getting

approval of the Executive Board. The Member (Admn) narrated that

the Executive Board is competent to create, abolish and re-designate

the posts in NHA; hence the proposal is within the competency of the

Executive Board. The Chief (NTRC) was of the view that, since some of

the NHA employees have gone to the courts, the matter may be

decided in the light of orders of the courts.

22.4. The Board after deliberation directed that the case be re-

examined in the light of observations made by the Board Members.

Decision

22.5. The Executive Board considered the proposal and decided

that the case be re-examined and presented before the Board in next

meeting.

Action By : Member (Admn)

23. Additional Agenda Item-I


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Deliberation

23.2. The Member (Planning) presented the case.

23.3. The Board was informed that USAID has specified in the

MOU that the works will be awarded to M/s FWO through a

negotiated contract. The award of works to M/s FWO on single source

basis as per USAID requirement is in line with PPRA Rule-5.

23.4. However, Public Procurement Regulations 2011 require

that whenever an agency shall invoke Rule-5, it shall bring the case to

the ECC which will concur or otherwise for the agency to proceed in

term of Rule-5.

23.5. NHA took up the case with MoC vide its letter dated Aug

23, 2013 and subsequently MoC forwarded the Summary to ECC vide

its letter dated 18 September 2013. The ECC in its meeting held on

Jan 8, 2013 has approved, in principle, the award of works to M/sFWO on single source basis subject to fulfillment of all codal

formalities; and approval of the revised PC-I of the project by


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24. Additional Agenda Item-II

Amended PC-I for Improvement & Widening of Jaglot-

Skardu Road, S-I (163.821 Km)



Action By : Member (Planning)

25. Additional Agenda Item-III

Award of Periodic Maintenance Works in the Regions

of NHA Under AMP 2012-13 to Lowest Evaluated

Bidders

Proposal

25.1. The Executive Board is requested to accord approval for

the award of Periodic Maintenance Works (FY 2012-13) in the regions

to the lowest evaluated bidders as recommended by the TenderAcceptance Committee mentioned below:-


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b. Balochistan-North

Rs in Million

SrNo

ContractNo

Bidders (M/s) BidAmount

LowestBidder (M/s)

LowestBid

CSR-2011 (%)

CSR-2011+15% (%)

Recommendation

1. PM-2012-

13-BN-01

1. Taimoor Shah

2. N.K and Co

3. Standard

4. Moosa Jan

5. Mir Ahmed Jan

6. Umer Jan

7. NPI Const

8. Ghulam Rasool9. G-S-P

88.209

95.588

75.396

102.032

133.179

124.586

98.810

128.883107.402

Standard

Const Co

75.396 -29.80% -44.80% Recommended

for approval of

Chairman NHA

2. PM-2012-

13-BN-02

1. Mir Ahmed Jan

2. Ghulam Rasool

Lehri

219.538

Non-

responsive

Mir Ahmed Jan

Bangulzai

219.538 29.75% 14.75% Recommended

for approval of

Executive Board

3. PM-2012-

13-BN-03

1. Moosa Jan

2) Mir Ahmed Jan3) Ghulam Rasool

Lehri

63.830

87.178Non-

responsive

M/s Moosa

Jan and Co

63.830 -5.00% -20.00% Recommended

for approval of Chairman NHA


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d. Punjab-North

Rs in Million

Sr

No

Contract

No

Bidders (M/s) Bid

Amount

Lowest

Bidder (M/s)

Lowest

Bid

CSR-

2011 (%)

CSR-2011

+15% (%)

Recommendation

1. PM-2012-

13-PN-01

1. Wajid Iqbal

2. Nauman Const.

132.410

148.567

Wajid Iqbal &

Co,

132.410 4.90% -10.10% Recommended

for approval of

Executive Board

2. PM-2012-

13-PN-02

1. A.M Associates

2. Design & Eng

3. Habib Const

4. Zoraiz

5. Sachal TTC

6. Nauman Const.7. SH Iqbal

389.972

348.417

351.336

378.592

Non-responsive

376.450375.204

Design & Eng.

System

348.417 9.00% -6.00% Recommended

for approval of

Executive Board

3. PM-2012-

13-PN-03

1. Taimoor Shah

2. Design & Eng

3. Jv Sachal TTC

4. Nauman Const

5. Allhadad

83.321

93.320

Non-responsive

89.305

107.428

Taimoor Shah 83.321 6.25% -8.75% Recommended

for approval of

Executive Board

4. PM-2012-

13-PN-04

1. AM Associates

2. Sarwar & Co.

3. Habib const

4. Zoraiz Eng

5. AMCL-Mishal

6 SS Tamirat

Non-responsive

Non-responsive

454.636

444.670

395.473

418 355

AMCL Const &

Mishal Sania

JV

395.473 0.00% -15% Recommended

for approval of

Executive Board


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Sr

No

Contract

No

Bidders (M/s) Bid

Amount

Lowest

Bidder (M/s)

Lowest

Bid

CSR-

2011 (%)

CSR-2011

+15% (%)

Recommendation

7. PM-2012-

13-PN-07

1. Zoraiz Eng

2. BK Const

3. Nouman Const

4. Sh A Razzaq

5. Sarwar & Co

139.172

133.697

138.819

127.578

135.035

Sh Abdul

Razzaq

127.578 4.87% -10.13% Recommended

for approval of

Executive Board

8. PM-2012-

13-PN-08

1. B.K Const.

2. S S Tamiraat

3. Sh Iqbal Akhter4. Nauman Const

5. Sh A Razzaq

6. Sarwar & Co

199.876

204.933

193.391203.792

208.357

209.517

Sh Iqbal

Akhter & Co

193.391 3.38% -11.62% Recommended

for approval of

Executive Board

9. PM-2012-

13-PN-09

1. BK Const

2. Nauman Const

3. Sh Iqbal Akhter

4. Sarwar & Co

5. Sh A Razzaq

128.098

123.440

114.829

132.921

114.924

Sh Iqbal

Akhter & Co

114.829 -2.38% -17.38% Recommended

for approval of

Executive Board

e. Punjab-South

Rs in Million

SrNo

ContractNo

Bidders(M/s)

BidAmount

LowestBidder (M/s)

LowestBid

CSR-2011 (%)

CSR-2011+15% (%)

Recommendation

1. PM-2012-13-PS-01

1. SH Nazar2. Jam Bros3. Chaudry Const.

191.062166.839191.139

Jam Brothers& Co

166.839 8.89% -6.11% Recommendedfor approval of Executive Board


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f. Sindh-North

Rs in Million

SrNo

ContractNo


LowestBidder (M/s)

LowestBid

CSR-2011(%)

CSR-2011+15% (%)

Recommendation

1. PM-2012-13-SN-01

1. NiazMuhammad Khan2. Sachal Engg

196.118

205.321

NiazMuhammadKhan & Bros


2. PM-2012-13-SN-02

1. NiazMuhammad Khan2. Umer Jan3. Sachal Engg

206.736

215.798216.931

NiazMuhammadKhan & Bros


3. PM-2012-13-SN-03

1.NiazMuhammad Khan2. Sachal Engg3. Umer Jan

309.331

304.529322.749

Sachal Engg.Works


g. Sindh-South

Rs in Million

SrNo

ContractNo


LowestBidder (M/s)

LowestBid

CSR-2011 (%)

CSR-2011+15% (%)

Recommendation

1. PM-2012-

13-SS-01

1. Niaz M Khan

2.Fazal & Bros3.Sh Iqbal Akhtar

401.961

440.872416.204

Niaz

MuhammadKhan & Bros

401.961 9.50%

-5.50%

Recommended

for approval of Executive Board

2 PM 2012 1 Ni M Kh 184 431 M/ Ni 184 431 9 00% 6 00% R d d


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Deliberation

25.2. The Member (Operation) presented the case.


Decision

25.4. The Executive Board approved award of Periodic

Maintenance Works (FY 2012-13) in the following regions to the lowest

evaluated bidders as recommended by the Tender Acceptance

Committee:-

a. Khyber Pakhtunkhwa

Package NoName of Lowest

Evaluated Bidder

Quoted

Bid Price

Variation

CSR-2011

Variation

(CSR-2011+15%)

PM-2012-13-KP-01M/s Taimoor Shah

Construction Co

206,146,997 +4.66% -10.34%

PM-2012-13-KP-02M/s Taimoor Shah

Construction Co131,969,092 +7.86% -7.14 %

PM 2012 13 KP 03M/s Akhunzada Fazal

142 788 386 +14 00% 1 00 %


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d. Punjab-North


Evaluated Bidder

Quoted

Bid Price

Variation

CSR-2011

Variation

(CSR-2011+15%)

PM-2012-13-PN-01 M/s Wajid Iqbal & Co. 132,410,166.62 +4.90% -10.10 %

PM-2012-13-PN-02M/s Design &

Engineering System348,417,291.19 +9.00% -6.00 %

PM-2012-13-PN-03M/s Taimoor Shah

Construction Co.83,321,441.25 +6.25 % -8.75 %

PM-2012-13-PN-04 M/s AMCL - MishalSania JV

395,473,158.00 +0.00 % -15.00 %

PM-2012-13-PN-05M/s AMCL - Mishal

Sania JV243,631,984.00 +0.00 % -15.00 %

PM-2012-13-PN-06M/s AMCL - Mishal

Sania JV295,508,279.00 +0.00 % -15.00 %

PM-2012-13-PN-07M/s Sh. Abdur Razzaq

& Co127,577,977.21 +4.87 % -10.13 %

PM-2012-13-PN-08M/s Sh. Iqbal Akhtar &

Co

193,391,260.23 +3.38 % -11.62%

PM-2012-13-PN-09M/s Sh. Iqbal Akhtar &

Co114,829,446.40 -2.38% -17.38 %

e. Punjab-South


Evaluated Bidder

Quoted

Bid Price

Variation

CSR-2011

Variation

(CSR-2011+15%)

PM-2012-13-PS-01 M/s Jam Brothers 196,117,964.44 +9.75% -5.25%PM-2012-13-PS-03 M/s Usmani Associates 206,735,693.40 +9.50% -5.50%

PM-2012-13-PS-04M/s Supercon

Engineers304,528,541.70 +7.80% -7.20%


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h. Northern Areas


Evaluated Bidder

Quoted

Bid Price

Variation

CSR-2011

Variation

(CSR-2011+15%)

PM-2012-13-NA-01M/s Attaullah Khan

Tarand & Co132,215,772.40 -3.00% -18.00 %

PM-2012-13-NA-02M/s Attaullah Khan

Tarand & Co103,944,665.12 -11.50% -26.50%


26. Conclusion

26.1. The Chairman wrapped up the meeting by thanking the

Board Members for their active participation and useful input.

-----------------------


33/56


EXTRACTS

DRAFT MINUTES OF THE

232ND EXECUTIVE BOARD MEETING

FEBRUARY 27 AT ISLAMABAD


34/56


26. Additional Agenda Item-4

Award of Periodic Maintenance Works of Punjab-

North Region (Wazirabad Section) under AMP 2012-

13 to Lowest Evaluated Bidder

Proposal

26.1.

Deliberation


Decision



Award of Periodic Maintenance Works of Punjab


35/56



Award of Periodic Maintenance Works of Sindh-North

Region under AMP 2012-13 to Lowest Evaluated

Bidder

Proposal

28.1.

Deliberation


Decision



Award of Periodic Maintenance Works of Balochistan


36/56



Award of Periodic Maintenance Works of Balochistan-

South Region under AMP 2012-13 to Lowest

Evaluated Bidder

Proposal

30.1.

Deliberation


Decision



Award of Periodic Maintenance Works of Khyber


37/56



Award of Periodic Maintenance Works of Sindh-North

Region under AMP 2012-13 to Lowest Evaluated

Bidder

Proposal

32.1.

Deliberation


Decision



Award of Periodic Maintenance Works of Northern


38/56



39/56


NATIONAL HIGHWAY AUTHORITY

CONFIRMED MINUTES

232nd Executive Board MeetingIslamabad, February 27, 2014

INDEX

PARA AGENDA ITEM PAGE ACTION BY

1. Introduction 1 ---

2. Opening Remarks (Chairman NHA) 1 ---

3. Formal Proceedings (Agenda Items) 2 ---

4. Agenda Item 1Confirmation of Minutes - 231st Meeting of theExecutive Board Held on Dec 17, 2013

2 Secy NHA

5. Agenda Item 2Report by Technical Committee Constituted by theExecutive Board for Review of Agenda Items 8, 10 & 14

5 Mem (C),Mem (AP) &


40/56



11. Agenda Item 8Cost Escalation Due to Increase in Prices of Construction Material: Rationalization of Factor-C forSpecified Materials (Khuzdar-Shahdadkot Road, Sec-IV,Pack-IV, Wangu Hills)

12 Mem (C) & Mem (C)

12. Agenda Item 9Addendum-5 of M/s Associated Consulting Engineers

(ACE) for Construction Supervision of Takhtbhai – Dargai Section (N-45)

14 Mem (C)

13. Agenda Item 10Revised Addendum-1 of M/s ABM Engineers forConstruction Supervision of Kolpur Bypass Project (N-65)

14 Mem (C)

14. Agenda Item 11

Promotion/ Acting Charge Appointment of NHA OfficersEngineering/ Finance/ Admin/ LM&IS Cadre AgainstRegular/PC-I Posts in BS-18 & 19

15 Mem (A)

15. Agenda Item 12Elevation of NHA Employees Working in BS-1 to 16:Report by the Executive Board’s Sub-CommitteeConstituted for Review of Board’s Decision taken in its223rd Meeting of Nov 7, 2012

17 Mem (A)

16. Agenda Item 13Construction of Gwadar - Ratodero Road Project:

dd d 2 f / i d C l S i18 Mem (C)


41/56



22. Agenda Item 19Re-Designation of Upgraded Posts of Accounts/AuditCadre

22 Mem (A)

23. Additional Agenda Item-IConstruction of NHA Roads Providing Connectivity toAfghanistan Through USAID’s Financial Assistance:Award of Balance/Leftover Works of Kalat – Quetta -

Chaman (N-25) Section-II (ICB-II &IV) to FWO on SingleSource Basis

23 Mem (P)

24. Additional Agenda Item-IIAmended PC-I for Improvement & Widening of Jaglot-Skardu Road, S-I (163.821 Km)

25 Mem (P)

25 Additional Agenda Item-IIIAward of Periodic Maintenance Works in the Regions of NHA Under AMP 2012-13 to Lowest Evaluated Bidders

25 Mem (O)

26. Conclusion 32 ---

------------------


42/56


Annex-A

NATIONAL HIGHWAY AUTHORITY

LIST OF PARTICIPANTS

232ND EXECUTIVE BOARD MEETINGFEBRUARY 27, 2014 AT ISLAMABAD

IN CHAIR

1. Mr Shahid Ashraf Tarar Chairman

MEMBERS

2. Mr Zulfiqar Ahmad Cheema Inspector General, NationalHighways & Motorway Police

3. Mr Sabino Sikandar Jalal Joint Secretary Ministry of Communications

4. Mr Qazi Iftikhar Ahmed Vice President NESPAK

5. Mr Muhammad ShamsuddinQ hi

Chief NTRC


43/56


-2-

10. Mr Waqar Ahmed Joint Secretary, Finance DivisionRepresented Additional Secretary (Finance)

NHA OFFICERS ITEM

11. Mr Pervaiz Gul Member (AP)6 to 10

13, 14, 15 & 17

12. Mr Usman Akhtar Bajwa Member (Admn) 11, 12 & 19

13. Mr Arshad Mahmood Ch Member (Ops) 18 & A-III

14. Mr Pervez Iqbal Sulehri GM (P&CA) 5

15. Mr Jehanzaib Niazi Dir (Planning) 16


44/56

232ND Meeting, February 27, 2014, Islamabad



45/56

Khyber Pakhtunkhwa Region

Sr.

No.Contract No.

Financial Bids

BiddersBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount

(Rs.)

CSR-

2011 (%)

CSR-2011

+ 15%

(%)

Recommen

dation

1PM-2012-13-

KP-01

1. M/s Taimoor Shah

Construction

2. M/s Karcon

3. M/s D-E-S4. M/s Wa id I bal

206,146,997

216,271,166

246,169,882

206,714,204

M/s

Taimoor

Shah

206,146,997 4.66% -10.34%Recommended

for approval of

NHA EB

2PM-2012-13-

KP-02

1) M/s Taimoor Shah

2) M/s Karcon

131,969,092

146,210,889

M/s

Taimoor

Shah

131,969,092 7.86% -7.14%Recommended

for approval of

NHA EB

3 PM-2012-13-KP-03

1) M/s Karcon2) M/s Akhunzada

Fazal Jamil and Co

149,677,300142,788,386

M/s

AkhunzadaFazal

Jamil and

Co

142,788,386 14.00% -1.00% Recommendedfor approval of NHA EB

4PM-2012-13-

KP-041) M/s Karcon 307,353,497

M/s

Karcon307,353,497 19.50% 4.50%

Recommended

for

re-tendering


46/56

Sr.

No.

Contract

No.

Financial Bid

Recommen-

dationBiddersBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount

(Rs.)

CSR-

2011

(%)

CSR-2011

+ 15%

(%)

1PM-2012-

13-BN-01

1) M/s Taimoor Shah and Co

2) M/s N.K and Company

3) Standard Const. Co.

4) M/s Moosa Jan and Co.

5) M/s Mir Ahmid Jan Bangulzai6) M/s Umer Jan & Co.

88,209,351

95,587,876

75,396,279

102,032,002

133,178,614124,586,445

M/s

Standard

Const. 75,396,279-29.80% -44.80%

Recommended

for approval of Chairman NHA

Balochistan North Region

7) M/s NPI Construction

8) M/s Ghulam Rasool Lehri

9) M/s G-S-P

98,809,939

128,882,529

107,402,108

o.

2

PM-2012-

13-BN-02

1) M/s Mir Ahmid Jan Bangulzai

2) M/s Ghulam Rasool Lehri

219,537,805Non-responsive

M/s Mir

Ahmid

JanBangulzai 219,537,805 29.75% 14.75%

Recommended

for approval of

NHA EB

3PM-2012-

13-BN-03

1) M/s Moosa Jan and Co.

2) Mir Ahmed Jan

3) Ghulam Rasool Lehri

63,829,853


M/s

Moosa

Jan and

Co.

63,829,853 -5.00% -20.00%Recommended

for approval of

Chairman NHA

Total (Balochistan North) 358,763,937 4.35% -10.65%


47/56

Balochistan South Region

Sr.

No.

Contract

No.

Financial Bid

Recommen-

dationBiddersBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011 (%)

CSR-

2011 +

15%

(%)

1PM-2012-

13-BS-01

1) M/s Mir Ahmed Jan

2) M/s N.K & Co.

Non-responsive

178,472,954

M/s N.K

& Co.178,472,954 19.00% 4.00%

Recommended

for approval of

NHA EB

3PM-2012-

13-BS-031) M/s N.K & Company 84,970,154

M/s N.K

& Co. 84,970,15419.50% 4.50%

Recommended

for approval of

NHA EB


48/56

Punjab - North Region

Sr.

No.

Cont.

No.Bidders

Bid Amount

(Rs.)

Financial Bid

Recommen-

dationLowest

Bidder

Lowest Bid

Amount

(Rs.)

CSR-

2011

(%)

CSR-

2011 +

15%

(%)

1

PM-

2012-

13-PN-

01

1 M/s Wajid Iqbal & Co,

2) M/s Nauman Const. & co.

132,410,166

148,566,983

M/s Wajid

Iqbal &

Co,

132,410,166 4.90% -10.10%Recommended

for approval of

NHA EB

2

PM-

2012-

13-PN-

02

1) M/s A.M Associates

2) M/s Design & Eng. System

3) M/s Habib Construction

4) Zoraiz (cons) Pvt Ltd.

5) M/s Sachal TTC

6) M/s Nauman Const. Co.

7. M/s SH Iqbal Akhtar & Co.

389,971,647

348,417,291

351,335,685


376,450,498

375,203,868

M/s

Design &

Eng.

System

348,417,291 9.00% -6.00%

Recommended

for approval of

NHA EB

3

PM-

2012-

13-PN-

03

1) M/s Taimoor Shah

2) M/s Design & Eng. System

3) Jv Sachal TTC

4) Nouman Const Co.

5) M/s Allhadad

83,321,441

93,320,014

Non-

responsive

89,304,900

107,427,804

M/s

Taimoor

Shah83,321,441 6.25% -8.75%

Recommended

for approval of

NHA EB

Cont

d. on next slide


49/56


Sr.

No

Contra

ct No. Bidders Bid Amount (Rs.)

Financial Bid

Recommen-

dationLowestBidder

Lowest Bid

Amount

(Rs.)

CSR-

2011

(%)

CSR-

2011 +15%

(%)

4

PM-

2012-

13-PN-

1) M/s AM Associates

2) M/s Sarwar & Co.

3) M/s Habib construction

4) M/s Zoraiz Eng (Pvt) Ltd.

5) M/s AMCL- Mishal Sania JV

Non-responsive

Non-responsive

454,635,942

444,670,018

395,473,158

M/s

AMCL

Const &Mishal

395,473,158 0.00% -15%

Recommended

for approval of NHA EB

7) M/s ZKB

8) M/s SARCO

, ,

500,273,544

434,625,000

Sania JV

5

PM-

2012-

13-PN-

05

1) M/s Sarwar & Co.

2) M/s Habib Construction

3) M/s Zoraiz Eng (PVT)4) M/s SS Tamirat

5) M/s AMCL - Mishal Sania JV

6) M/s Jam Brothers & Co.

7) M/s Sachal Engg Works

8) M/s Progressive Intl

9) M/s Z.K.B

10) M/s SARCO

287,485,741

276,278,669

262,830,184257,728,530

243,631,984

277,472,466

289,922,060

288,703,901

308,803,539

277,375,013

M/s JV

AMCL -

Mishal

Sania

243,631,9840.00% -15%

Recommended

for approval of

NHA EB

Cont

d. on next slide


50/56


Sr.

No.

Cont.

No.Bidders

Financial Bids

Recommen-

dationBid Amount

(Rs.)

Lowest

Bidder

Lowest

Bid

Amount

(Rs.)

CSR-

2011

(%)

CSR-

2011

+ 15%

(%)

PM-

1) M/s Sarwar & Co.

2) M/s A.M Associates

3) M/s Habib Construction4) M/s B.K Construction Co.

344,267,145

360,520,100

323,433,811313,209,224

M/s JVRecommended

6-

13-PN-

06

5) M/s Zoraiz Eng (PVT) LTD

6) M/s S.S Tamiraat

7) M/s AMCL- Mishal Sania JV

8) M/s Sachal Eng Works

9) M/s Progressive Int

315,809,697

310,283,692

295,508,279

361,849,887

350,177,310

-

Mishal

Sania

295,508,279 0.00% -15% for approval of NHA EB


51/56


Sr.

No.

Contract

No.Bidders

Financial Bids

Recommen-

dationBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011

(%)

CSR-2011

+ 15%

(%)

7

PM-

2012-13-

PN-07

1) M/s Zoraiz Eng (Pvt) Ltd

2) M/s BK Construction

3) M/s Nouman Construction Co.

4) M/s Sh. Abdul Razzaq5 M/s Sarwar & Com an Pvt Ltd

139,171,551

133,697,145

138,818,756

127,577,977135 035 333

M/s Sh.

Abdul

Razzaq127,577,977

4.87% -10.13%Recommended

for approval of

NHA EB

8

PM-

2012-13-

PN-08

1) M/s B.K Const.

2) M/s S S Tamiraat

3) M/s Sh Iqbal Akhter & Co.

4) M/s Nauman Construction Co.

5) M/s Sh Abdur Razzaq & Co

6) M/s Sarwar & Company (Pvt) Ltd

199,876,066

204,933,377

193,391,260

203,792,260

208,356,728

209,516,552

M/s Sh

Iqbal

Akhter &

Co.

193,391,2603.38% -11.62%

Recommended

for approval of

NHA EB

9

PM-

2012-13-

PN-09

1) M/s BK Const

2) M/s Nauman Construction Co

3) M/s Sh Iqbal Akhter & Co

4) M/s Sarwar & Co (Pvt) Ltd

5) Sh Abdul Razzaq & Co

128,097,999

123,439,890

114,829,446

132,920,789

114,923,549

M/s Sh

Iqbal

Akhter &

Co

114,829,446-2.38% -17.38%

Recommended

for approval of

NHA EB


52/56

Punjab South Region

Sr

No.

Contract

No.Bidders

Bid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011 (%)

CSR-

2011 +

15%

(%)

Recommen-

dation

1PM-2012-

13-PS-01

1) M/s SH. Nazar & Co

2) M/s Jam Brothers & Co

3) M/s Chaudry Const.

191,062,408

166,838,698

191,139,017

M/s Jam

Brothers

& Co166,838,698

8.89% -6.11%Recommended

for approval of

NHA EB

2PM-2012-

13-PS-02

1) M/s SH Nazar & Co

2) M/s Design & Eng Systems

3) M/s Supercon Engineers

4) M/s Choudhry Const. Co5) M/s SARCO

176,700,685

178,718,474

177,277,196

181,312,774179,078,793

M/s SH

Nazar &

Co

176,700,68522.60% 7.60%

Cancelled due to

high variance

Cont

d. on next slide


53/56

Punjab South Region

Sr.No.

Cont.No.

Bidders Bid Amount (Rs.) LowestBidder

Lowest BidAmount (Rs.)

CSR-

2011

(%)

CSR-2011

+ 15%

(%)

Recommen-dation

3

PM-

2012-13-

PS-03

1) M/s Zoraiz Engrs (PVT) Ltd

2) M/s B.K Construction Co

3) M/s Sachal Engr Work

4) M/s Hidayatullah Khan & Co.

5) M/s ZKB Brothers

613,549,170

570,994,463

Non-responsive

547,057,441

647,968,418

M/s Usmani

Associates 495,428,569-5.00% -20.00%

Recommended

for approval of

NHA EB

s sman ssoc a es

7) M/s SARCO

, ,

573,132,628

4 PM-2012-13-

PS-04

1) M/s Supercon Engineers

2) M/s SARCO3) M/s Chaudhry Const Co

4) M/s Zarghoon Enterprises

5) M/s Allahdad

168,473,938

171,843,417192,434,676

202,168,726

178,207,988

M/sSupercon

Engineers168,473,938

12.50% -2.50%Recommendedfor approval of

NHA EB


54/56

Sindh - North Region

Sr.

No.

Contract

No.Bidders

Financial Bid

Recommen-

dationBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011

(%)

CSR-

2011 +

15%

(%)

1

PM-

2012-13-

SN-01

1) M/s Niaz Muhammad Khan & Bros

2) M/s Sachal Engg. Works

196,117,964

205,320,766

M/s Niaz

Muhammad

Khan & Bros

196,117,964 9.75% -5.25%Recommended

for approval of

NHA EB

2

PM-

2012-13-

SN-02

1) M/s Niaz Muhammad Khan & Bros

2) M/s Umer Jan & Co.


206,735,693

215,798,079

216,930,878

M/s Niaz

Muhammad

Khan & Bros

206,735,693 9.50% -5.50%Recommended

for approval of

NHA EB

3

PM-

2012-13-

SN-03

1) M/s Niaz Mohammad Khan & Bros


3) M/s Umer Jan & Co.

309,330,939

304,528,541

322,749,405

M/s Sachal

Engg. Works304,528,541 7.80% -7.20%

Recommended

for approval of

NHA EB


55/56

Sindh - South Region

Sr.

No.

Cont.

No.Bidders

Financial Bids

Recommen-

dationBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011 (%)

CSR-

2011 +

15%

(%)

1

PM-

2012-13-SS-01

1) M/s Niaz Muhammad Khan & Bros.

2) M/s Fazal & Bros.3 M/s Shaikh I bal Akhtar

401,960,776

440,872,048416 203 770

M/s Niaz

MuhammadKhan & Bros

401,960,776 9.50% -5.50%

Recommended

for approval of NHA EB

2

PM-

2012-13-

SS-02


2) M/s Fazal & Bros.

3) M/s Shaikh Iqbal Akhtar

184,430,744

202,856,898

198,609,915

M/s Niaz

Muhammad

Khan &

Bros.

184,430,744 9.00% -6.00%

Recommended

for approval of

NHA EB

3

PM-

2012-13-

SS-03


2) M/s Fazal & Bros.

180,864,062

203,327,544

M/s Niaz

Muhammad

Khan &

Bros.

180,864,062 9.50% -5.50%

Recommended

for approval of

NHA EB


56/56

Northern Areas Region

Sr.

No.

Cont.

No.Bidders

Financial Bid

Recommen-

dationBid Amount

(Rs.)

Lowest

Bidder

Lowest Bid

Amount (Rs.)

CSR-

2011

(%)

CSR-2011

+ 15%

(%)

1

PM-

2012-13-


2) M/s Muhammad Haroon & Sons

3) M/s Attaullah Khan Trand 4) M/s

155,319,456

144,483,215

132,215,772

M/s

Attaullah

Khan

132,215,772 -3.00% -18.00% Recommendedfor approval of -

arcon vt t

5) M/s Wajid Iqbal & Co.

, ,

145,709,959

ran

Bros.

2

PM-

2012-13-

NA-02


2) M/s Muhammad Haroon & Sons

3) M/s Attaullah Khan Trand

140,824,467

124,498,694

103,944,665

M/s

Attaullah

Khan

Trand &

Bros.

103,944,665 -11.50% -26.50%Recommended

for approval of

NHA EB

3

PM-

2012-13-

NA-03

1) M/s Attaullah Khan Trand 2) M/s

Muhammad Haroon & Sons

3) M/s Badiuz Zaman

24,363,313

24,701,331

29,901,612

M/s

Attaullah

Khan

Trand &

Bros.

24,363,313 -6.30% -21.30%Recommended

for approval

232-executive board meeting of nha

Documents