2020 ispe biopharmaceutical manufacturing virtual conference · manufacturing virtual conference...
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2020 ISPE Biopharmaceutical Manufacturing Virtual Conference
FREQUENTLY ASKED QUESTIONS
04.13.20
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Connecting Pharmaceutical Knowledge ISPE.org
What are the deliverables and deadlines?
• Date Deliverable
• April 15 Speakers confirm title, company, and contact information (include cell phone)
and Presentation title (and description, if possible).
• April 15 Speakers review platform instructions/tips to prepare to present.
• April 22 Speakers submit DRAFT presentations for ISPE & Session Leaders review.
• April 22-27 Committee Members/Speakers prepare personal production space.
• April 27 Session Leaders and ISPE Presentation Review and Comments Due.
• May 1-15 Speakers record presentations with Digitell.
• May 8 Final PowerPoint presentations & handout materials due.
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Connecting Pharmaceutical Knowledge ISPE.org
How do I connect with the Virtual Platform Provider
(Digitell) to get my session recorded and when does
this need to be done?
• ISPE will provide a link for Committee Members and Speakers to schedule time with the DigitellTechnician.
• All presentations must be pre-recorded within the timelines provided by ISPE.
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Connecting Pharmaceutical Knowledge ISPE.org
LIVE or Pre-RecordedHow will the virtual event flow for the day?
• Each session will be opened by the Session Leader, who will introduce each Speaker.
• Each Speaker will give their presentation (either live or pre-recorded) according to the program agenda.
• Based on the type of presentation, Speakers will be required to enter their virtual session room using the link provided by Digitell:
• 60 minutes in advance of the Session for live sessions and remain through the conclusion of the live Q&A.
• 30 minutes in advance of the Session for pre-recorded sessions and remain through the conclusion of the live Q&A.
• While the presentations are being broadcast for live or pre-recorded sessions, the platform includes a live chat/questions window where attendees can ask questions of the Session Speakers, as well as engage with other attendees.
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Connecting Pharmaceutical Knowledge ISPE.org
How will the Q&A be conducted?
• The Q&A will be conducted live at the end of the session with the Session Leader and each of the Session Speakers with video/audio or audio only.
• The Session Leader will be able to choose questions and direct them to the appropriate Speaker or Panelist for interaction.
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Connecting Pharmaceutical Knowledge ISPE.org
What does the virtual event experience look like for the attendee?
• On screen, the attendee will see the Speaker, presentation, and a chat/questions window where attendees can enter comments/ask questions.
Presentation with slides, audio only, and chat/question window Presentation with slides, audio/video, and chat/question window
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Connecting Pharmaceutical Knowledge ISPE.org
What does the live experience look like for a pre-recorded Speaker?
• Thirty (30) minutes prior to the session, Speakers will login to the Zoom link provided by ISPE.
• Once logged in to the Zoom “Green Room”, Speakers will be assigned to their Digitell Tech and session room for this presentation.
• In the session room, the Digitell Tech will complete a “Tech Check” and review the session flow with the Session Leader and Speakers.
• The Digitell Tech will launch all the pre-recorded presentations and open the Moderator Panel for the Session Leader and Speakers to view.
• The Moderator Panel will include:• Polling
• Q&A
• Chat
• Host Chat – private chat only for the Digitell Tech, Session Leader, and Speakers to communicate during the session.
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Connecting Pharmaceutical Knowledge ISPE.org
The Moderator Panel
• In the Moderator Panel, the Session Leader will be able to flag questions to queue up for the Q&A period at the end of the session.
• At the end of the presentations, Digitell Tech will give a countdown before going live with the Q&A.
• Session Leader will facilitate live Q&A at the end of the session.
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Connecting Pharmaceutical Knowledge ISPE.org
Example of the live chat/questions window
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Connecting Pharmaceutical Knowledge ISPE.org
What does the live experience look like for a live Speaker?
• Sixty (60) minutes prior to the start of your session, login to the Zoom link provided by ISPE.
• Once logged in to the Zoom “Green Room”, Speakers will be assigned to their Digitell Tech and session room for this presentation.
• In the session room, the Digitell Tech will complete a “Tech Check” and review the session flow with the Session Leader and Speakers.
• The Digitell Tech will launch the session and open the Moderator Panel for the Session Leader and Speakers to view.
• The live Speakers will give their presentations in real time via their own webcam.
• The Moderator Panel will include:• Polling
• Q&A
• Chat
• Host Chat – private chat only for the Digitell Tech, Session Leader, and Speaker(s) to communicate during the session.
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Connecting Pharmaceutical Knowledge ISPE.org
What technology do I need?
• A computer with an up-to-date operating system:
• Windows 7, 8, 8.1, or 10 with the compatible web browser: Google Chrome or Firefox.
• Mac OS 10.3 or higher with the compatible web browser: Google Chrome, Firefox, or Safari.
• A quiet instructional environment – if presenting live, assure you have adequate lighting.
• Zoom downloaded on your computer.
• Some additional items that are nice to have but not required:
• A dual-monitor setup
• HD 1080P webcam
• Hardwired internet connection
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Connecting Pharmaceutical Knowledge ISPE.org
Do you have some tips to help Session Leaders & Speakers prepare for the virtual conference?
• If presenting live with audio/video, please review the webcam Best Practices provided by Digitell -https://digitellinc.com/webcam.
• If pre-recording a presentation, please practice your presentation to ensure you stay within the allotted time established by ISPE.
• An ISPE representative will be in each Session “room” during the broadcast of the event.
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Thank you!
We are looking forward to your
presentation and excited to
showcase your expertise in this
ISPE Virtual Event.