2020-05 cgfoa future of work · laserfiche gold certified to serve clients with proactive upgrades,...

The Future of Work - A Digital Government

Russell HaddockSenior Account Executive

Key [email protected]

Three Part Series

5/15 2:00 PM MDTBusiness Continuity and your Content Services Strategy

5/21 9:00 AM MDTThe Future of Work - A Digital Government

6/25 10:30 AM MDTMake Technology work for you - Automating Accounts Payable

OUR AGENDAAbout Us

The Digital Transformation Journey

Remote Work Strategies

Content Services / Invoice Automation Strategies

Q&A

ABOUT OURCOMPANY

MCCi is committed to leading the industry, staying up-to-date of

the latest technology, and focusing on the needs of our clients.

We have more than 20 years of experience

Content Services Intelligent Automation Information Governance

Expertise does not come overnight, but with time and learning best practices.

SOLUTIONS We Represent, but will focus today on processes not products

Artificial Intelligence technologies for prompt transactions and actions.

SCANNING SERVICESConvert your paper records to searchable electronic records.

Organize your information so you make faster, better business decisions.

An innovative solution to manage and track your public records requests.

PROFESSIONAL SERVICESWe are here to make the magic happen and transform the way you work.

Robotic Process Automation platform to comprised of autonomous software robots to automate manual tasks.

www.mccinnovations.com

OUR TEAMIS YOUR TEAM

PROFESSIONAL SERVICES23 Solution Experts

150+ Years of Combined Experience

Our experienced team of Project Managers, Systems Engineers, and

Training Specialists support our clients by implementing client solutions, providing

consulting services, and training.

TECHNICAL SUPPORT16 Support Experts


Our technical support team is Laserfiche Gold Certified to serve clients with proactive upgrades, Managed Support Services and

Process Automation Support Services

DEVELOPMENT9 High-Level Developers


Our developers are industry experts in data migrations from legacy systems,

Laserfiche integrations with other applications, and add-on modules such

as PowerPack and GoFiche.

CLIENT INNOVATION5 Solutions Architects


Ourteam assists with requirements gathering, SOW drafts,

and custom demonstrations.

THE DIGITAL TRANSFORMATION

JOURNEY

DIGITAL TRANSFORMATIONThrough the lens of Steven Spielberg

This model is a roadmap for transforming your office into a digital workplace.It provides a structured framework for content digitization, process

automation, analytics, and more.

DIGITAL TRANSFORMATION

Digitize Documents

Create an electronic filing cabinet by

converting your

documents from

paper to digital.

Phase 1

© MCCi 2019 www.mccinnovations.com

Phase 1- Digitize Documents

Create an electronic filing cabinet by converting your documents from paper to digital

qStop printing Invoices, Checks, POs, etc.qScan the paper, or store the digitalqStop manual filing and start digitizingqReduce physical storage costsqMitigate risk of data lossqMore easily manage shared/restricted access

This model is a roadmap for transforming your office into a digital workplace.It provides a structured framework for content digitization, process automation,

analytics, and more.

Organize Documents

Easily categorize your documents

and manage them in a secure,

central location.

Phase 2



Phase 2- Organize Documents

Easily categorize your documents and manage them in a secure, central location

q Logical/Consistent Namingq Ex: Vendor Name_Invoice_Date

q Centralized locationq Reduced Data entry with automated

naming/filingq Filed based on vendor, amount,

etc.q Collaboration/Centralized Accessq Fewer duplicated work tasks q Creation of Metadataq Manage Retention

Automate Processes

Improve

accountability by

digitizing your

business processes

with easy-to-use

electronic forms.

Phase 3

Digitize

Documents

Organize

Documents



Phase 3- Automate Processes

Improve accountability by digitizing your business processes with easy-to-use electronic forms

q Standardized and Mapped out invoice intake, routing and approval

q Preset rules and Escalation points q Integration/linking your ERP to your ECMq Electronic Forms to replace paper/manual

data entry (T&E Process, Purchase Requests, Budget Transfers)

q Automated capture of invoice/vendor infoq Automated Approval, routing, notifications

Example Routing Process

This model is a roadmap for transforming your office into a digital workplace.It provides a structured framework for content digitization, process automation, analytics, and more.

Streamline Processes

Gain more visibility into your operations and

increase the efficiency of cross-functional processes.

Phase 4

Digitize

Documents

Organize

Documents

Automate

Processes



Phase 4- Streamline Processes

Gain more visibility into your operations and increase the efficiency of cross-functional processes

q Transparency into processesq Where an invoice is, how long

processes takeq Streamlined processes

q With new data= Better/Easier routing/approval

q Reporting – end to end

Transform Processes

Drive innovation by leveraging

predictive analytics and

insight to transform

processes.

Phase 5

Digitize

Documents

Organize

Documents

Automate

Processes

Streamline

Processes

Transform

Processes



Phase 5- Transform Processes

Drive innovation by leveraging predictive analytics and insight to transform processes

q Leverage reporting and analytics to transform and make business decisions

q Based on invoice volume, or budget cycles knowing when to staff or plan


Finance Process Examples

q AP Processq Invoice intakeq Approval Routingq GL Codingq ERP Integration

q Travel and Expenseq Electronic Form, Calculations,

Routing/Approval q Vendor Registration/Info

q Electronic form and notificationsq Contracts Routing and approvalq Contract Management

q Managing expirations and renewals

Phase 1

Digitize DocumentsLorem ipsum dolor sit amet, vix erataudiam ei. Cum doctus civibus efficianturin.

01

Phase 2

Organize Documents02

Phase 3

Automate Processes03

DIGITALTRANSFORMATIONThis model is a roadmap for

transforming your office into a digital

workplace. It provides a structured

framework for content digitization,

process automation, analytics, and more.

Create an electronic filing cabinet by converting your documents from paper to digital.

Easily categorize your documents and manage them in a secure, central location.

Improve accountability by digitizing your business processes with easy-to-use electronic forms.

Phase 4

Streamline Processes04

Phase 5

Transform Processes05

Gain more visibility into your operations and increase the efficiency of cross-functional processes.

Drive innovation by leveraging predictive analytics and insight to transform processes.

Remote Workand

Business Continuity


8 ATTRIBUTES OF THE NEW NORMAL IN STATE & LOCAL GOVERNMENT

1. Work-from-home for non-essential government functions will be the norm.

2. Social distancing will be implemented in the workplace.

3. Business processes will be reengineered for remote work.

4. CIOs will be pushed to modernize IT infrastructure.

5. Efforts to prevent a recurrence of COVID-19 will blur lines between privacy and health

surveillance systems.

6. Elected and appointed officials will focus on proactive recurrence response based on

lessons learned and best practices from the outbreak.

7. Fiscal constraints will drive the need for innovation and new technology.

8. Legislators and policymakers will rewrite policy to align with new normal behaviors and

the realities of governing after COVID-19.

Joe Morris

Vice President of Research

e.Republic

http://erepublic.com