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LIONS MULTIPLE DISTRICT 201

“LIONS LAP THE MAP FOR DIABETES”

17 NOVEMBER 2019

GUIDANCE FOR DISTRICT, ZONE AND CLUB SERVICE CHAIRPERSONS

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FOREWORDThis Summary has been provided to assist District, Zone and Club Service Chairpersons in the planning and conduct of this major

MD201 National Project in support of our Lions Clubs International Major Global Cause – Diabetes.

Earlier this year the Council of Governors adopted “That Council, in relation to Diabetes, promotes as its Key Direction to conduct activities and projects that Promote Healthy Lifestyle and improve Education awareness about Diabetes”.This “whole of MD” national promotion is our first effort to support World Diabetes Day, with all Clubs encouraged to participate in this National Day of Action. This MD201 Diabetes Project will enable us to:-

Maximise Lions action and focus our effort in one co-ordinated major Diabetes Project Maximise PR and Public Awareness (National and Local) of what Lions are doing in the Fight against Diabetes Maximise Fund Raising in support of Diabetes Awareness

AND MOST IMPORTANTLY

Conduct a National proactive Lions Awareness and Recruitment Display in every location to attract/recruit New Members both as individuals, and where-ever possible, as a new Special Purpose Club Branch or Chartered Club of interested health professionals, fitness specialists, fund-raisers or caring individuals who want to make a difference

These guidelines are by no means exhaustive and should be treated as a guide, mindful also that there are different regulations and requirements that vary State to State. Please refer to Local Authority and State laws as they apply to your own community/location.

Together with MD201 National Diabetes Coordinator PDG Pat Mills and the MD 201 Global Action Team, I commend this Project to you, and thank you for your dedication and commitment to ensure another successful promotion of your Lions Club and our wonderful Lions Organisation.

John

PDG John D W Muller OAMNational CoordinatorGlobal Action Team - Service Lions MD201Mobile: 0407 114687Email: jsrellum@yahoo.com.au

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LIST OF CONTENTS

1. “LIONS LAP THE MAP FOR DIABETES” Club Flyer2. CONTACT LIST – Diabetes Foundations and Support networks; Web Sites etc3. GMT (MEMBERSHIP) ASSISTANCE AVAILABLE TO SUPPORT4. GUIDELINES FOR DIABETES TESTING5. PARTICIPATING CLUBS TEMPLATE6. PARTICIPANT REGISTRATION FORM7. SERVICE PROJECT PLANNER – LCI “Strides Planner” adapted

OTHER RESOURCES AVAILABLE – REFER YOUR DISTRICT GLOBAL SERVICE TEAM (GST) COORDINATOR

1. “LIONS LAP THE MAP FOR DIABETES” Public Use Flyer (to be issued)2. SERVICE ACTIVITY PLANNER Template – sample (Adapt or design your own)3. RISK ASSESSMENT TEMPLATE4. PARTICIPATION CERTIFICATE

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“LIONS LAP THE MAP FOR DIABETES”Sunday 17th November 2019

The MD201 Council of Governors at their Meeting in January 2019 adopted to promote as it’s key direction in the Fight against Diabetes

“To conduct activities and projects that Promote Healthy Lifestyle and improve Education awareness about Diabetes”.

Our efforts are now directed to a MD201 activity in 2019,with all Clubs encouraged to participate in a National Day of Action

“LIONS LAP THE MAP FOR DIABETES”

to support World Diabetes Day (WDD) on 14th Nov 2019

MD201 will stage this event on Sunday 17 November 2019.(Please see details overleaf)

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So, what are the plans for “Lions Lap The Map” Every club being encouraged to participate, either in their own community, combined Zones or in a major Regional

location.

Every club to report the length of their Walk and number of participants, with a combined distance travelled to exceed Australia’s circumference (25,760 Klms including Tasmania and other larger islands).

Clubs encouraged to Video their activity and post to Lions Australia Face Book, so that it gives the impression of a “relay around Australia” (more details to follow)

The “signature activity” will be a self-paced “low level” walk of varying distances as set in each location, but not exceeding 5 klm, with “time of day” also to suit local conditions, where:-

o Families can push children in their stroller, kids can ride their bikes or skate-board etc

o Everyone can participate

o Each participating Club or group to have it’s own “Baton” or “Mascot” to complete the journey (The opportunity to promote Fun plus participation – maybe a local prize for best theme)

o All to Register before commencement, and to receive a simple “Certificate of Achievement” on completion (format to be supplied) – PLUS all offered a complimentary “Diabetes Type 2 Self - Assessment Test” (AusDrisk)

o Prizes for best dressed Team/Family/individual

o Have “Donation Tins” firmly on display, with entry being a “Gold Coin” donation

o Have a Raffle (Fresh Fruit and Vegie Tray). After all what is a Lions project without a Raffle?

o All funds raised on the day to be applied to Lions Diabetes Awareness

o Encourage Clubs to seek donations/sponsorship before the event, and encourage Schools, Community Organisations, Sporting Clubs etc. to enter a Team

o Partner with local Diabetes and other organisations/foundations to provide support/information booths/ healthy cooking demonstrations/nutritionists/ yoga, Tai Chi or other simple exercise regimes

o Cold drinks (water or juice) – for sale

o Food available for sale – sausage sizzle or a healthy hamburger and salad, snack packs of Carrot & Celery Sticks

o Conduct other low-level activity e.g. kids soccer, park cricket, bocce bowls, 3 legged race – use your imagination…..

AND MOST IMPORTANTLY

Conduct a proactive Lions Awareness and Recruitment Display to attract and Recruit new members

More detail will be provided by your District Governor and District Global Service Team Coordinator in the months ahead, and will be a great opportunity to combine MD & local P/R resources to promote this event as a major Diabetes Service

Project and Fund Raiser for your Club, District and MD201

Let’s all have a fun day promoting a healthy lifestyle!

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CONTACT LIST – DIABETES FOUNDATIONS; WEB SITES ETC

LCIF - DIABETES GRANT APPLICATION(Apply for a Grant to help fund your Diabetes Project – PDF available from your GST District Coordinator or download from this site) )

https://www.lionsclubs.org/en/resources-for-members/resource-center

DIABETES AUSTRALIA SELF-ASSESSMENT FORM AusDriskhttps://www.health.gov.au/internet/main/publishing.nsf/Content/chronic-diab-prev-aus(The Diabetes self-assessment form (tick and flick) can be downloaded from this website, or you can also phone your State Diabetes Association and request supply of forms.Note – the style of form may vary State to State, but the content and usage is similar)

USEFUL CONTACTS – DIABETES STATE FOUNDATIONS AND SUPPORT STAFF

Diabetes Queensland - 1800 177 055CEO Michelle Trute recently set up a Resource for Lions direct contact with her staff:-lions@diabetesqld.org.au

Diabetes NSW & ACTIan Peters – General ManagerDiabetesnsw.com.au1300 136588

Northern Territory Healthy Living info@healthylivingnt.org.au 08 8927 8488Direct Contact - Fred Nortje hpm@healthylivingnt.org.au

Diabetes Tasmaniamail@diabetestas.org.au 03 6215 9000Direct Contact - Ange Headlam aheadlam@diabetestas.org.au

Diabetes Western Australiainfo@diabeteswa.com.au 1300 001880Direct Contact - Marie Wilson

Diabetes South Australia info@diabetessa.com.au 1300 198204Direct Contact - Scott Mates 08 8354 5802

Diabetes Victoria CEO – Craig Bennettwww.diabetesvic.org.au 1300 437386Direct Contact - Hannah McLeod 03 8648 1812 hmcleod@diabetesvic.org.au

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GMT (MEMBERSHIP) ASSISTANCE AVAILABLE TO ASSIST YOU COMMENCE A CLUB BRANCH OR CHARTER A SPECIAL PURPOSE CLUB OF INTERESTED COMMUNITY MEMBERSIn the first instance partner with your District Global Membership Team (GMT) Coordinator, or your Club Membership Chairperson, to ensure you have Membership material available for your Membership Display to support your Project e.g. District Promotions Trailer (if available), membership pamphlets, posters, your club and neighbouring club meeting night details, prospect sheet (to capture details of interested/prospective members etc.

Additional information is available from the LCI site as follows:-Charter Club Check Listhttps://www.lionsclubs.org/en/resources-for-members/resource-centerClub Branch https://temp.lionsclubs.org/EN/pdfs/cb4.pdfhttps://www.lionsclubs.org/en/resources-for-members/resource-center/club-branch

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GUIDELINES FOR DIABETES TESTING

Preparation

• Choose a date & location for the screening. Possible locations include schools, local hall, parks within your community, under club marquee etc

• Arrange for medical equipment and medical personnel. • Partner with healthcare professionals to carry out joint Diabetes Screening projects and

adhere to the healthcare regulations in your state when conducting screenings

Regulations require blood tests to be conducted by licensed healthcare professionals

If you are proposing a project that involves testing, note that you MUST NOT proceed unless you have followed correct procedures and engaged a local Licensed Healthcare Professional to provide technical advice, and to control and conduct all aspects of the testing. Please use the following link to locate Diabetes Educators in your area who will assist you with all aspects of screening (Find a CDE)https://www.adea.com.au/about-us/On the left of the home page near the bottom is an area for postcodes – enter your local postcode and a list of contact names will appear.

To gain maximum exposure and effect for your Project, please ensure you have covered all aspects of PR including:-• Alert your community to the testing • Post on Facebook• Local newspaper, radio and community billboards• Flyers in businesses, schools, Libraries etc

On the day of the event• Keep the area clean & organised• Assist with record keeping• Provide education materials for handout• ”ASK” participants if they would like to know more about Lions – distribute Lions

Membership Brochures, have a “Prospect List”, and follow up all enquiries with an invitation into Membership

After the event, send letters of appreciation to all helpers involved

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LIONS LAP THE MAP - NOVEMBER17th 2019

PARTICIPATING CLUBS DETAILS TEMPLATE(Club use – please complete and return to District GST Coordinator by 31st October 2019)

DISTRICT _____________

CLUB ______________________________________________________

CONTACT DETAILS - MOBILE __________________________________

EMAIL____________________________________

LOCATION OF EVENT__________________________________________

TIME OF EVENT _______________________________________________

SUPPORTING ORGANISATIONS (e.g. Diabetes groups, Gym, schools etc.)

1

2

3

4

5

6

7

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8

9

10

PUBLICITY PLANNED __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Lions Lap the Map for Diabetes 2019

PARTICIPANT REGISTRATION FORM

Would you like to know more about Lions? NAME ADDRESS EMAIL PHONE

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ERVICE PROJECT PLA

SERVICE PROJECT PLANNER (Adapted LCI “Strides” Version)

Lions Lap the Map for Diabetes

All Lions clubs are autonomous, meaning that each Lions club is an independent entity responsible for conducting its own events and complying with local laws and regulations. This planner is intended to provide recommendations and should not be considered legal advice or best practices. The activities in this planner may or may not be appropriate within your community. Please consult a local professional to ensure compliance with all laws and regulations, safety guidelines and best practices.

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SERVICE PROJECT PLANNERAll projects should incorporate the following tasks:

1.Determine physical activities.

QUICK TIP u Activities can include walking, running, cycling, dancing or any

other organised physical activity.

u The chosen activity should last at least 30 minutes or have a pre-determined distance.

Activities

a.

b.

c.

d.

e.

f.

2. Choose educational materials.

QUICK TIP u Should be provided by Lions Clubs International, your local

diabetes association, a local diabetes educator or a community hospital

Materials

a.

b.

c.

d.

e.

f.

TASK PLANNER

VOLUNTEER PLANNER

PLANNING CHECKLIST

BUDGET WORKSHEETIMPACT PLANNER

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Volunteer plannerAssign roles for volunteers at your event.

Position/role Name Contact information

Notes

Event director Can be a Lion/Leo or healthcare professional; must possess basic knowledge about diabetes, and should be able to manage both event logistics and volunteers

Volunteer manager

Marketing lead

Physical activity lead

Should be a physical activity professional that can ensure attendee safety during participation in physical activities

Local emergency medical services

Must be present at all times in case of a health emergency

Event photographer You must secure signed release forms from participants if you plan to use event photographs for promotional purposes

Local partners/ collaborators

Recommended: Local diabetes association, local businesses

Community businesses can provide help with event promotion and sponsorship

Other

Make sure you have the appropriate ratio of adults to children for your selected activities.*Many local governments have laws limiting the number of children a child care worker can be assigned to. Please be sure that any activities comply with local regulations.

TASK PLANNER

VOLUNTEER PLANNER

IMPACT PLANNER

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Organise your project into achievable steps.The event director may complete this form and track progress.

Status Task Deadline Task Lead

Tips

Inform your club Host a meeting to inform your club about the event

Create event name/title

Form a planning committee » Determine event participants, activities and logistics

» Decide and assign volunteer tasks

Identify potential event collaborators

» Health providers» Fitness organizations» Healthy food businesses» Sports stores» Senior centers

Prepare a preliminary budget

Secure location, date and time

Things to consider:» Time of year/weather» Flexibility of location’s capacity» Safety of location» Accessibility of location to community

members most at risk of diabetes

Ensure proper insurance coverage

Check with relevant officials to determine if a certificate of insurance or supplemental insurance will be required

For questions regarding coverage under the General Liability Insurance Policy provided to all Lions clubs, please review the Program Insurance Booklet by visiting http://lionsclubs.org/pib-en

Secure necessary volunteers

TASK PLANNER

VOLUNTEER PLANNER

PLANNING CHECKLIST

BUDGET WORKSHEET

IMPACT PLANNER

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Organise your project into achievable steps (continued).

Status Task Deadline Task Lead

Tips

Create a registration/ information collection plan

Can include flyers, digital materials, etc.

Determine any additional event components and layout

Things to consider:» Any special requirements for the

physical activity space (signs, directions, etc.)

» Rest station with water and healthy snacks

» Information booths for educational materials and event collaborators

» First aid

Promote your Diabetes event Things to consider:» Invite local media to your event» Prepare a press release and share it

with local media outlets» Enlist the help of a local celebrity or sports

personality» Social media platforms» Email outreach to your club’s network

Finalize event logistics Before your event, make sure you contact any service providers or event collaborators to make sure they are prepared to fill their roles in the event

Schedule a post-event meeting to celebrate successes, and discuss opportunities for improvement

Schedule other events throughout the course of the year to continue building community after the event

TASK PLANNER

VOLUNTEER PLANNER

PLANNING CHECKLIST

BUDGET WORKSHEET

IMPACT PLANNER

VOLUNTEER PLANNER

PLANNING CHECKLIST

IMPACT PLANNER

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Measure the success of your project.Reconvene as an event planning committee to celebrate your impact and report your service!

Success measures

Measure your project

# of people served under 18 # of non-members volunteered

# of people served 18+ Total direct service hours

# of Lions volunteered Total project planning/fundraising hours

# of Leos volunteered

Reflect on your project

1. Were you able to raise community awareness about diabetes through education and promotion of healthy living?

2. What were the biggest successes?

3. What were the biggest challenges?

4. Would you do this event again?

5. What would you change?

VOLUNTEER PLANNER

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AICE PROJECT PLANNER

SERVICE PROJECT PLANNER

SERVICE PROJECT PLANNER