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PollManagersElectionDayActivities

2019CountyPartyExecutiveCommitteeTraining

Presentedby:MississippiSecretaryofState’sOffice

ElectionsDivision

PollManagers• PriortoElectionDay,theExecutiveCommittee

shouldhave:−Selectedallpollmanagersandalternates;

−Assignedeachpollmanagertoaprecinct;

−Assignedeachpollmanagerhis/herduties(initializingmanager,bailiff,R&RManager,votingmachine);

−Trainedallpollmanagers,alternatepollmanagersandresolutionboardmembers;and

−Trainedcertainpollmanagersintheuseofthevotingmachines.

VotingMachines

• PriortoElectionDay,theExecutiveCommitteeshouldhave:− Testedandinspectedthevotingmachinesatleasttwo(2)dayspriortoElectionDay;

− Sealedandsecuredthevotingmachinesaftertesting;and

− Deliveredthevotingmachinestotheprecincts.

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Receiving&ReturningManager

• ExecutiveCommitteeschedulesatimepriortotheelectionfortheReceivingandReturningManagertopickuptheelectionmaterial.−ExecutiveCommittee/CircuitClerk’sOfficeshouldhavetheballotboxesandsupplyboxespackedandreadyforpickup.

SettingupthePrecinct6:00A.M.– 7:00A.M.

OpenVotingDevices• Specificpollmanagersareresponsibleforopeningthevotingmachines.− Atleasttwo(2)pollmanagersshouldbeassignedtothisdutyandfamiliarwiththemachines(onefromeachparty).

• Followopeningproceduresforthemachines.− ImmediatelyalertElectionCentralifyouhaveproblems.

• Print,signandpostZeroTapes.− 1signedzerotapepostedonthewall;1signedzerotapeplacedinsidethememorycardtransportbag.

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OpeningBallotandSupplyBoxes• Unpack ballot box and supply box. Check for:

− Paperballots;

− Sealedabsenteeballots,applicationsandabsenteevoterlist;

− Affidavitenvelopesandvoterinformationslips;

− Pollbook;

− Receiptbook;

− Postersandsigns;and,

− Anyothersuppliesormaterialsyoumayneed(pens,tape,officesupplies,etc.).

BallotBox/Bag• Afterverifyingtheabsenteeenvelopeswithapplicationsforyourprecinctareenclosed,posttheabsenteevoterlistonthewallintheprecinctandplacethesealedabsenteeballotenvelopeswithapplicationsbackintheballotbox/bag.ReplacetheSEAL.− Allvotedpaperballotsmustbekeptinthesealedballotbox/baguntilthepollingplacecloses.• Absentee, affidavit, emergency and curbside ballots.

VoterInformationSigns• StateandFederalLawrequireaVoters’Rights/Voters’InformationPosterbedisplayedineveryprecinct.Youmustensuretherequiredinformationispostedintheprecinct:

• Voters’Rights/InformationPoster,whichincludes:− Generalinformationonvotingrightsunderfederalandstatelaws

− Generalinformationonprohibitionsoffraudandmisrepresentation

− Instructionsforaffidavitvoters− Instructionsforunverifiedmail‐inregistrantswhoarefirst‐timevoters

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VoterInformationSigns(cont.)− Sampleballot− Hoursthepollingplacewillbeopen− Listofabsenteevoters− Zerotapes− TSX(orvotingdevice)votinginstructions− Listofacceptableformsofphotoidentification− AttorneyGeneralOpinionPosteronVoterID

SignOath• Pollmanagersarerequiredtosignanoathpriortoperformingtheirduties.Theoathisusuallysignedinthereceiptbook.− Miss.CodeAnn.§23‐15‐237:Themanagersandclerksshallbeswornbysomeofficerpresentcompetenttoadministeroaths,oreachmaybeswornbyoneoftheothers,faithfullytoperformtheirdutiesattheelectionaccordingtolaw,andnottoattempttoguide,aid,directorinfluenceanyvoterintheexerciseofhisrighttovote,exceptasexpresslyallowedbylaw.

PollWatchersandCandidateRepresentatives

• Eachcandidateontheballotshallhavetherighttobepresentatthepollingplace,ortohavearepresentativepresent.

• Politicalpartieswithacandidateontheballotmayhavetwo(2)representativespresentatthepollingplaceingeneralelectionsonly.− Politicalpartiesarenotentitledtorepresentativesinthepollingplaceforprimaryelections.

• Pollwatchersandcandidaterepresentativesmaybepresentatthepubliccountingoftheballots.

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ProcessingVoters7:00A.M.– 7:00P.M.

TheVotingProcess• Checkforvoter’snameinthepollbook.• Verifythevoterisinthecorrectprecinct.• AskvotertopresentanacceptableformofphotoID.• VerifythepictureonthepresentedphotoIDfairlydepictsthevoter.

• VerifythenameonthepresentedphotoIDissubstantiallysimilartothevoter’snameasitappearsinthepollbook.

• Write“VOTED”inthepollbook besidethevoter’sname.• Thevotersignshis/hernameinthereceiptbookandcastshis/herballot.

Voter’sNameNOTinPollbook• Checkundermaidennameormarriedname(s);• Checkforhyphenatednames;• Checkformisspellingsorunusualspellingsofthevoter’sname;

• Checktoseeifthevoterislistedunderhisfirstnameinsteadoflastname;

• Askforthevoter’saddresstoconfirmthevoterisincorrectprecinct;or

• Findoutwhenandwherevoterregisteredtovote.

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Voter’sNameNOTinPollbook• Ifavoterisnotinthecorrectprecinct,directhim/hertotheproperprecinct,i.e.,theprecinctassociatedwiththevoter’sresidence.−Why?Anaffidavitballotcastbyavoterinthewrongprecinctwillnotbecounted.

• Ifthevoterisinthecorrectprecinct,he/sheisentitledtocastanaffidavitballot.

• Ifthevoterisnotregisteredtovote,he/sheisentitledtocastanaffidavitballotbutitwillnotbecounted.

AcceptablePhotoID• Ifthevoterisabletopresent:

• Anacceptableformofphotoidentification

• Whichfairlydepictsthevoter,and

• ThenameonthepresentedphotoIDissubstantiallysimilartothevoter’snameasitappearsinthepollbook,

• THENthevoterisentitledtocastaballotonthevotingmachine.

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AcceptablePhotoID• IfthevoterisUNABLEto:

−PresentanacceptableformofphotoID,or

−ThephotoonthepresentedIDdoesnotfairlydepictthevoter,or

−ThenameonthepresentedIDisnotsubstantiallysimilartothevoter’snameasitappearsinthepollbook,

−THEN,thevoterisentitledtocastanaffidavitballot.

AcceptablePhotoID• Meansacurrentandvalid:

− Driver’slicense;

− PhotoIDcardissuedbyanybranch,department,agency,orentityoftheStateofMississippi;

− UnitedStatespassport;

− EmployeephotoIDcardissuedbyanybranch,department,agency,orentityoftheU.S.government;

− Licensetocarryapistolorrevolver;

− TribalphotoIDcard;

− StudentIDcard,issuedbyanyaccreditedcollege,universityorcommunityorjuniorcollegeintheStateofMississippi;

− MississippiVoterIDcard;

− AnyphotoIDissuedbyanybranch,department,agency,orentityoftheU.S.governmentoranystategovernment,suchasadriver’slicenseissuedbyastateotherthanMississippi.

AcceptablePhotoID

• CurrentmeansthephotoIDhasnoexpirationdateorwasissuednomorethanten(10)yearspriortothedatetheIDispresentedatthepollingplace.

• ValidmeansthephotoIDdoesnotappeartobeaforgeryorfake.

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PenaltyforNOTAskingforPhotoID• AnypollmanagerwhofailstoaskorrequireavotertopresentanacceptableformofphotoIDbeforecastingaregularballotshallbeprosecutedforcorruptconduct.

• Miss.CodeAnn.§97‐13‐19:Penaltyforcorruptconductisimprisonmentinthepenitentiaryforatermnotexceedingtwoyears.

• Miss.CodeAnn.§23‐15‐269:Penaltyforrefusingorknowinglyfailingtoperformanydutyrequiredbyhimbytheelectionlawsshallbefinednotlessthat$25.00normorethan$100.00orimprisonedinthecountyjailnotlessthan10daysnormorethan90days,orboth.

AffidavitBallots• Voterswhocastanaffidavitballotsignaseparatereceiptbook.

• “NOID”iswrittenbesideaphotoIDaffidavitvoter’snameinpollbook (ifthevoter’snameisinthepollbook).

• Provideallvoterswhocastanaffidavitballotwithwritteninformationonhowtoascertainwhetherthevoter’sballotwascountedandwhattodoifthevotercastanaffidavitballotbecauseofaninabilitytopresentanacceptableformofphotoID.

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• Allvoterswhovotebyanaffidavitballotmustreceiveinstructions.

• InstructionsshouldincludecontactinformationfortheElectionCommissioners(ExecutiveCommitteeforPrimaryElections)and/orCircuitClerk.

• FederalandStaterequirement.

VotingRules

• Avotermaynotoccupyavotingboothalreadyoccupiedbyanothervoter.• Thevotermayremaininavotingboothnolongerthanten(10)minutesifnovotersarewaitinginline,andnolongerthanfive(5)minutesifothervotersarewaitinginline.

Miss.CodeAnn.§23‐15‐551

VoterAssistance• Avoter,whoaffirmativelystateshe/sheisblind,disabled,orunabletoreadorwrite,mayrequestandreceiveassistanceinmarkinghis/herballotfromanypersonofthevoter’sownchoosing.− Anypersonmayassistthevoter,exceptacandidatewhosenameisontheballot,oraspouse,parent,siblingorchildofacandidatewhosenameisontheballot,orapollwatcher,orthevoter’semployer,representativeoftheemployer,orarepresentativeofanyunioninwhichthevoterisamember.

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VoterAssistance(cont.)

• Exception:

−Acandidateforpublicofficeorthespouse,parentorchildofacandidatemayprovideassistanceupontherequestofavoterwhoisrelatedwithinthefirstdegree.

Miss.CodeAnn.§23‐15‐549

VoterInstruction• Incaseanyvoter,afterenteringthevotingmachine,shallaskforfurtherinstructionconcerningthemannerofvoting,two(2)electionofficersmay,ifnecessary,entertheboothandgivehimsuchinstructions.

• Nomanagerorpersonassistingavotershall,inanymannerrequest,suggest,orseektopersuadeorinduceanyvotertovoteanyparticularticket,issueorcandidate.

• Aftergivinginstructionsandbeforethevotercastshisvote,theofficersorpersonassistinghimshallleave,andthevotershallthenregisterhisvoteinsecretashemaydesire.

Miss.CodeAnn.§23‐15‐437

CurbsideVoting• Apollmanagerisauthorizedbylawtoallowaphysicallydisabledvotertovotecurbside.

• Ifthemanagers,inexercisingsounddiscretion,determinethevoterhasarrivedatthepollingplaceinamotorvehiclebutisunabletoenterthepollingplacebyreasonofhis/herphysicaldisability,two(2)ormoremanagerstakethepollbook,thereceiptbookandaballotorvotingdevicetothevehicle.

• Thepollmanagersdeterminewhetherthevoterisaqualifiedvoterandfollowthevotingprocess.

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CurbsideVoting(cont.)• Toensurethesecrecyoftheballot,allotherpassengersinthemotorvehicle,exceptthedisabledelectorandanyotherdisabledpersonsinthevehicle,mustexistthevehicleuntilthedisabledelectorhascompletedcastinghis/herballot.− Thevotermayrequestvoterassistanceasdiscussedinpreviousslides.

• Ifqualified,thevotermarkshis/herballotinsecret,foldstheballotandreturnsthesametothepollmanager.

• Thecurbsideballotisplacedbythepollmanagerdirectlyintothesealedballotbox.TheballotisNOTplacedinanaffidavitballotenvelope.

CurbsideVoting

• Miss.CodeAnn.§23‐15‐541(2)(b):

−Iftheballotprovidedtothevoterisapaperballot,theinitializingmanagershallinitialtheballot,andthedisabledelectorshallfoldthevotedballotorplaceitinaballotsleeve.Theinitializingmanagershallwithoutdelayplacetheballotintheballotbox/bag.

CurbsideVoting•Miss.CodeAnn.§23‐15‐541(2)(c):

−If,whileavoterisvotingbycurbside,therearelessthanthree(3)managerspresentwithinthepollingplace,allvotingatthepollsSTOPSuntilthemanagersconductingthecurbsidevotingproceduresreturn.Theremainingpollmanager(s)shallensurethesecurityoftheballotbox/bag,thevotingdevices,andanyballotsandelectionmaterials.

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EmergencyBallots• Ifthereisapoweroutageorvotingmachinefailure,paperballotsareuseduntiltheissueisresolved.− ImmediatelynotifyElectionCentral.

− Followthevotingprocess.

− DepositallvotedballotsimmediatelyintotheSEALEDballotbox/bag.• Donotplacevotedemergencyballotsinanaffidavitballotenvelope.

• DONOTENTERTHESEVOTESONTHETSXMACHINE.

− CountedatElectionCentralafterelection.

SpoiledBallots

• Avoterwhomistakenlymarksapaperballotisentitledtoreceiveuptothree(3)totalballots.−Ifavotermakesamistakeandasksforanotherballot,write“Spoiled”acrossthefaceofthefirstballotandplaceitinthespoiledballotenvelope.

Miss. Code Ann. §23‐15‐517

ChallengedBallots

•Whocanchallengeavoter?−Acandidateontheballot;

−Acandidate’srepresentative/pollwatcher;

−Apoliticalparty’sofficialpollwatcher;

−Anyqualifiedvoterinthatprecinct;or

−Anypollmanagerinthepollingplace.

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ChallengedBallots(cont.)• Whatarethereasonsforachallenge?

− He/sheisnotaregisteredvoterintheprecinct;− He/sheisnottheregisteredvoterunderwhosenamehe/shehasappliedtovote;

− He/shehasalreadyvotedintheelection;− He/shedoesn’tliveintheprecinctwherehe/sheisregistered;− He/shehasillegallyregisteredtovote;− He/shehastakenhis/herballotfromthepollingplace;

− He/shehascastanabsenteeballotbutisineligibletodoso;or− He/sheisotherwisedisqualifiedbylaw.

DisenfranchisingCrimesArson FelonyShoplifting Robbery

ArmedRobbery Forgery Theft

Bigamy Larceny TiberLarceny

Bribery Murder UnlawfulTaking ofaMotorVehicle

Embezzlement ObtainingMoneyorGoodsUnderFalse Pretense

Statutory Rape

Extortion Perjury Carjacking

FelonyBadCheck Rape ReceivingStolen Property

LarcenyUnderLeaseorRental Agreement

VoteFraud

AttorneyGeneral’sOpinionHeggie,July9,2009;Miss.CodeAnn.§ 23‐15‐11

ChallengedBallots(cont.)

• ActionI:IfthepollmanagersunanimouslydeterminethechallengeisFRIVOLOUS,• DISREGARDthechallengeandthevotercastshisballotonthevotingmachine.−Ifthevoteriscastinganaffidavit,emergency,orcurbsideballot,thevoterisprovidedapaperballotandthevotedballotisplacedinthesealedballotbox.

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ChallengedBallots(cont.)• ActionII:IfthepollmanagersdeterminethechallengeisVALIDorWELLTAKEN,thevoterisissuedapaperballotandtheballotisimmediatelyREJECTED.−Write“Rejected”onthebackoftheballot,alongwiththereasonofthechallenge/rejection;

−Writethenameofthevoteronthebackoftheballot;

− Deposittheballotinthesealedballotbox;and

− Attheendofvotingwhenallrejectedballotshavebeencastandplacedinstrongenvelopemarkedforrejectedballots,theenvelopeissealedandreturnedtothesealedballotbox/bag.

ChallengedBallots(cont.)• ActionIII:Ifthepollmanagersareunabletomakeaunanimousdecision,thevoterisissuedapaperballot.− Write“Challenged”onthebackoftheballot,alongwiththereasonforthechallengeandnameofthevoter;

− Theballotisdepositedintothesealedballotbox;

− Atthecloseofthepollsandafteralltheunchallengedballotshavebeencounted,talliedandtotaled,thechallengedballotsareseparatelycounted,talliedandtotaled,withaseparatereturnmadeofthechallengedballots.

− Placeallchallengedballotsinaseparatestrongenvelopemarkedforchallengedballots,sealthestrongenvelope,andplacetheenvelopeintheballotboxforreturntoelectioncentral.

ProhibitionsatthePolls• 150‐FootRule

− Itisunlawfulforanycandidateforelectiveoffice,oranyrepresentativeofacandidate,topostordistributecards,posters,orothercampaignliteraturewithin150feetofanyentrancetoabuildinginwhichanelectionisbeingconducted.

− Itisunlawfulforanypersontosolicitsignaturesonanypetitionforaconstitutionalinitiativewithin150feetofanypollingplaceonanyelectionday.

• PrivateProperty− Ifapollingplaceiswithin150feetofprivateproperty,theowneroftheprivatepropertymaypostordistributecampaignliteratureonhis/herproperty.Pollingplacesthatareheldonprivatepropertyareleasedtothecountyforthedayoftheelection,whereinthe150‐Footruleapplies.

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ProhibitionsatthePolls(cont.)• 30‐FootRule

− Noloiteringisallowedwithin30feetofapollingplace.TheBailiffistokeeptheareaclearofallpersonsexceptvoterswaitingtovote,credentialedpollwatchers/candidates,andelectionofficials.

• Disturbances− Ifanyonebecomesunrulyorabusive,theBailiffshouldaskhim/hertoleave.Ifhe/shewillnotleave,callalocallawenforcementofficer.Allpollmanagersandpersonsinthevotingplacearetoaidinkeepingthepeace.Iflawenforcementofficersmusthandlethesituation,theymustleavethepremiseuponcompletion.

ProhibitionsatthePolls(cont.)•WearingCampaignParaphernalia

−Wearingt‐shirts,buttons,stickers,etc.,withacandidate’snameorpictureonitwithin150feetofanyentrancetoapollingplaceconstitutespostingofcampaignliteratureandisprohibited.Itmustbecoveredorremovedbeforecomingwithin150feetofanyentrancetoapollingplace.

ProhibitionsatthePolls(cont.)• UseofSampleBallots

− Itispermissibleforanindividualvotertobringasampleballotintothepollingplaceforthevoter’sownuseasareminderofthecandidate(s)forwhomhe/sheintendstovote.Avoter,however,cannotbepermittedtousethesampleballotascampaignliteratureinattemptingtoinfluenceothervoterswithinthepollingplace.

• OtherProhibitions− Itisalsounlawfulforacandidate,orhis/herauthorizedrepresentative,toappearatanypollingplacearmedoruniformedordisplayinganybadgeorcredentialsexceptasmaybeissuedbythemanagersoftheprecinct.

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ClosingProcedures

• 7:00PM:Anyoneinlineat7:00PMisentitledtovote.Thebailiffshouldstandattheendofthelineandannouncethepollisclosed.

• DoNOTlockthedoor.Closingproceduresareopentothepublic.

ClosingthePolls7:00P.M.– Until

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ProcessingAbsenteeBallots• Afterallvotinghasstopped,removetheabsenteeenvelopesandapplicationsfromthesealedballotbox.

• Announcethename,address,andprecinctasshownoneachenvelope.− RemembertherulesforCHALLENGEDballots.Absenteevotersmaybechallengedjustlikein‐personvoters.

• Evaluateeachapplicationandballotenvelope.• Markeachenvelopeeither“ACCEPTED”or“REJECTED”asdeterminedbythepollmanagers.

ProcessingAbsenteeBallots(cont.)• AbsenteeApplication:

− Checkfortheclerk’soriginalsealandinitials(inthelowerrighthandcorner).

− Ensureitwassignedbythevoter.− Ensureitwasacknowledgedorwitnessedasrequiredbystatute.

• Iftheapplicationisnotpresent,orismissingone(ormore)oftheseitems,marktheenvelope“REJECTED,”withthereasonwrittenacrosstheenvelope.

ProcessingAbsenteeBallots(cont.)• ACOPYofanabsenteeballotapplicationwillbeattachedtotheabsenteeballotenvelopeofavoterwhoispermanentlydisabledandautomaticallyreceivesaballotbymaileachelection.

• ACOPYofaFederalPostCardApplicationmaybeattachedtotheabsenteeballotenvelopeofaUOCAVAvoter.TheFPCAmaybeelectronicallysigned(typewritten)bytheUOCAVAvoter.

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ProcessingAbsenteeBallots(cont.) 

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ProcessingAbsenteeBallots(cont.)

ProcessingAbsenteeBallots(cont.)• AbsenteeBallotEnvelopes:

− Confirmthevotersignedacrosstheflap;

− Confirmpersonwhoacknowledgedorwitnessedsignedacrosstheflap;

− Confirmthevoter’ssignatureontheenvelopematchesthevoter’ssignatureontheapplication;

− Confirmthevoterisqualifiedelectoroftheprecinct;and

− Checkthepollbook tomakesurethevoterdidnotvoteinperson.

ProcessingAbsenteeBallots(cont.)

• Remember,aUOCAVAvoterwhoreturnshis/herabsenteeballotbyemailorfaxwillnotsigntheenvelope.LookforanotefromtheCircuitClerk,whoplacesthevotedballotreceivedfromaUOCAVAvoterintotheenvelope,oranattachedFPCA.

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ProcessingAbsenteeBallots(cont.)• AbsenteeBallotEnvelopes(cont.):

• Ifthevoterisnotaregisteredvoteroftheprecinct,orthevotervotedinpersononElectionDay,orifanyone(ormore)oftheitemslistedabovearemissing,marktheenvelope“REJECTED”withthereasonwrittenacrosstheenvelope.

• Ifallrequirementsofthevoter,applicationandenvelopearemet,marktheenvelope“ACCEPTED.”

ProcessingAbsenteeBallots(cont.)

• Iftheabsenteeballotenvelopeismarked“ACCEPTED,”−“VOTED”ismarkedinthepollbook besidethevoter’sname,withan“AB”notation,and

−Thevoter’snameiswritteninthereceiptbookasifhe/shehadvotedinperson.

ProcessingAbsenteeBallots(cont.)• Anabsenteeballotmustbemarked“REJECTED”if:

− Noapplicationisprovidedwithorattachedtoanenvelope;

− CircuitClerk’sinitialsororiginalsealaremissingfromtheapplication;

− Voterand/orwitnessdidnotsigntheapplication;

− Voterand/orwitnessdidnotsigntheenvelopeacrosstheflap;

− Thevoter’ssignaturesontheapplicationandenvelopeclearlydonotmatch;

− Voterisnotaqualifiedelectoroftheprecinct;

− Envelopeisopenorappearstohavebeenopenedandresealed;

− Voterisnoteligibletovotebyabsenteeballot;

− VotervotedintheprecinctonElectionDay;or,

− Theenvelopecontainsmorethanoneballot.

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ProcessingAbsenteeBallots(cont.)• IncountiesinwhichDREvotingdevicesareusedatthepollingplaceandacentralscannerisusedforpaperballots:− Ballotenvelopesaremarked“ACCEPTED”or“REJECTED”intheprecinctbythepollmanagersandplacedinasealedballotbox/bag.BallotsaredeliveredtoElectionCentraltobescanned.

− ElectionOfficialsopenthe“ACCEPTED”ballotenvelopes,scantheballotsandaddthescannedtotalstotheDREtotals.

ProcessingAbsenteeBallots(cont.)• Incountiesinwhichnon‐DREvotingdevicesareused:

− Ballotenvelopesaremarked“ACCEPTED”or“REJECTED”intheprecinctbythepollmanagers.

− The“ACCEPTED”ballotsareopenedandtheballotsremoved,withoutunfoldingorexaminingtheballots,attheprecinctbythepollmanagers.

− The“ACCEPTED”absenteeballotsaredepositedintotheballotboxbeforecounting/scanninganyballots.

− Pollmanagersforeachprecinctcounttheabsenteeballotsandaddthemtothevotescastinthevotingmachineordevice.

ProcessingAbsenteeBallots(cont.)

• RejectedBallots:• Writethereasonforrejectionontheballotenvelope.

• DoNOTopentheballotenvelope.

• Rejectedabsenteeballotenvelopesareplacedinaseparatestrongenvelope,whichisthenplacedintothesealedballotboxanddeliveredtoElectionCentral.

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PrintingResultsTapes

• Followtheclosingproceduresforyourrespectivevotingmachines.

• Readtotalsaloud.• Signtotaltapes:postonetothewallandplaceasecondinthesecuretransportbag.

• Completeandsignalldocuments.

AccountingforBallots• Allballotsmustbeaccountedfor.• Allvoted,spoiled,andunusedballotsareplacedinanenvelopeintheballotbox.−ThetotalnumberoftheseballotsmustequalthenumberoriginallyacceptedbytheReceivingandReturningManager.

− Ifthenumbersdonotmatch,thePollManagersmustwriteandsignawrittenstatementunderoathaccountingforthediscrepancy.

Forms• Form710.2– R/RManagerReceiptForm• Form730.3– PrecinctOpeningandClosingLog• Form740.2– TSXEventLog• Form830.5– General/SpecialElectionBallotAccountingForm

• Form830.6– DualPrimaryElectionBallotAccountingForm

• Form835.5– ElectronicVoteTallyWorksheet– GeneralandSpecialElections

• Form835.6– DualPrimaryVoteTallySheet

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ReturningElectionMaterials• Materialsreturnedinthesealedballotboxinclude:

− Allballots(voted,affidavit,absentee,spoiled,challenged,rejected,andunused);

− R/RManagerReceiptForm;

− BallotAccountingForm;

− ReceiptBook;

− Zeroandresultstapes;and

− SecureMemoryCardTransportBag.

ReturningElectionMaterials

•MaterialsNOTplacedinthesealedballotbox/bag:−Pollbook(s);

−Payroll;

−Absenteevoters’list;and

−Precinctsigns.

OtherDuties• Cleanupyourworkarea.• Removeallprecinctsignsandtapefromwalls.

− Donotthrowawayprecinctsigns.SignsarereturnedtoElectionCentralinthesupplyboxtobereused.

• Lockandsealallmachines,ballotboxes,andsupplyboxes.

• TheReceivingandReturningManagerreturnsballotandsupplyboxestoElectionCentral.

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HelpfulTips

Supplies

• Constantlychecksupplylevelsorsetascheduletochecksupplylevels:−Numberofpaperballots;

−Numberofaffidavitballotenvelopes(bothyellowandwhite);

−Generalsupplies(pens,batteries,etc.)

−Electronicreceipttapeforelectronicpollbooks(ifusing).

ContactInformation•Makesureyourpollmanagershaveyourcontactinformationandyouhavetheirs.−Example:ApollmanagerusedaSOSpollwatchertocontactourofficebecausethepollmanagercouldnotgetintouchwiththecountyelectioncommission.

•Makesureyouareaccessibletothepollmanagers.

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Ballots• Befamiliarwiththeoffices/racesontheballot.• Makesureyoudirectvoterstothesampleballotpostedintheprecinct.

• Ifyouareusingpaperballotswithracesonboththefrontandback,thepollmanagersshouldadvisevotersthatmarkingisrequiredonbothsidesoftheballotorgivetheballottothevoterturnedupsidedown.

MultipleBallotStyles

• Splitprecincts:Votersintheprecinctvotedifferentballotsbaseduponthevoter’sresidentialaddress.

• Makesureyourpollmanagersareawareofmultipleballotstylesintheirprecinctandknowhowtoensureeachvoterreceivesthecorrectballotstyle.

ElectionOfficials

• OathofOfficeforPollManagers−Faithfullytoperformtheirdutiesattheelectionaccordingtolaw,andnottoattempttoguide,aid,directorinfluenceanyvoterintheexerciseofhisrighttovote.

Miss.CodeAnn.§23‐15‐237

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AbsenteeBallots

• Ifthepollmanagersfailtomarkeachabsenteeballotenvelopeas“REJECTED”or“ACCEPTED”onelectionnight,theywillhavetoreturntoElectionCentralthenextdaytoprocessproperly.−ExecutiveCommitteesandresolutionboardsdonotprocessabsenteeballots!

AbsenteeBallots

• Giveyourpollmanagerssampleabsenteeballotenvelopesandapplications.−Markwhattolookfor:suchasclerk’sinitialsandseal,voter’ssignature,witnesssignature,etc.

−Ifyourcountyusesdifferentabsenteeballotenvelopes,makesureyourpollmanagersarefamiliarwitheachtype.

Receiving&ReturningManager

• Thepersonwhopicksuptheballotboxandsupplyboxshouldbethesamepersonwhoreturnsit.−TheR&RManagercannotreassignthisdutytoanothermanager.

•MakesuretheR&RManagerknowswheretogotopickupanddropoff.

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ContactInformationMississippiSecretaryofState’sOffice

ElectionsDivisionP.O.Box136

Jackson,MS39205(601)576‐2550

ElectionsHotline(800)829‐6786Elections@sos.ms.govwww.sos.ms.gov