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B U S I N E S S A C C R E D I TAT I O N I N F O R M AT I O N

FAQS2019 COATES HIRE

NEWCASTLE 500

2

WHAT IS “ACCREDITATION”?

Accreditation is the term used for the wristbands issued to businesses within the Coates Hire Newcastle 500 event precinct for them to gain access to their place of business in a normal working capacity during the event.

WHAT IS THE “EVENT PRECINCT”?

The “event precinct” refers to the area located within the gated fences, please refer to the map located on pages 8 & 9 of this document. Newcastle Ocean Baths, Nobbys Beach and Newcastle Beach will remain open to the public. Supercars Australia will erect temporary pedestrian bridges to provide access to key sites.

WHEN DO I NEED ACCREDITATION?

From 12:01am on Friday 22 November to 7:30pm on Sunday 24 November 2019, the Coates Hire Newcastle 500 precinct will be secured and entry will be via accreditation or a valid event ticket only (Ticketek, Corporate Pass etc.). It is very important that you carry your accreditation with you at all times, as it will be necessary to show this to security in order to re-enter the precinct.

WHO CAN APPLY FOR ACCREDITATION?

Any businesses located within the event precinct can apply for accreditation. We ask that you assign one point of contact from your business to lodge your accreditation application.

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ARE THERE DIFFERENT TYPES OF ACCREDITATION FOR BUSINESSES?

Accreditation will be required for anyone who needs access to your business during the event dates (22 - 24 November 2019) as such there are several different types of business accreditation that can be requested: STAFF ACCREDITATION Working Accreditation is for any staff members that require access to the race precinct in a working capacity within race hours;

DAY FROM TO

Friday 7:00am 7:00pm

Saturday 7:30am 7:30pm

Sunday 7:30am 7:30pm VISITOR ACCREDITATION Visitor accreditation is for your clients that have scheduled appointments and require access to the race precinct within race hours. Example: doctor appointments, hairdressers appointments, etc. * Please note that Visitor Accreditation will only be issued to clients with scheduled appointments - this does not include hotel guests or those visiting food outlets, retail outlets, private functions or events (these patrons will need to purchase appropriate ticketing). AFTER HOURS ACCREDITATION Vehicle Access passes are for any service providers that require access to the race precinct outside of race hours. Example: delivery agents, maintenance services, security etc.

FAQS2019 COATES HIRE

NEWCASTLE 500

4

WHAT IF I NEED A PRODUCT DELIVERY?

Delivery vehicles will be able to access the event precinct outside of race hours with the correct vehicle accreditation. If you are expecting deliveries, please ensure you apply for After Hours Accreditation for each supplier and distribute them accordingly.

WHAT IF I HAVE A CLIENT BOOKED IN FOR AN APPOINTMENT DURING RACE HOURS?

All clients and patients will require accreditation to get into the race precinct. You can apply for their accreditation during your application and distribute them accordingly. Please ensure your clients have their wristbands prior to entering the gates.

WHAT IF I NEED AN EMERGENCY TRADES PERSON DURING THE EVENT?

If you need an emergency repair at your premises during the event (plumber, electrician etc.), we ask that you call the Supercars Accreditation Team (02 8346 2659) to advise us of which trades person will require access and then we will arrange an Emergency Drop In Pass that the trades person can collect from the Accreditation Centre.

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WHEN DO APPLICATIONS FOR BUSINESS ACCREDITATION OPEN AND CLOSE? The online application portal for business accreditation will openon Wednesday 11 September 2019 and will remain open untilThursday 21 November 2019. Please refer to “How do I apply for accreditation?” on page 6 of this document for further information on this process.

* Please note that if you apply after the Accreditation Centre opens (Monday 11 November 2019), you will need to allow 24 to 48 hours for your application to be processed until you can collect your accreditation if approved. Location and operating hours are outlined on page 10 of this document.

WHAT ABOUT VEHICLE ACCESS?

There will be heavy restrictions on parking and vehicular access to the race precinct during the event period (22 – 24 November 2019). If your business has allocated off-street parking space/s, this will be maintained however, your vehicle will need to be parked by 7:00am on Friday and 7:30am on Saturday/Sunday and will not be able to move until the gates re-open at 7:00pm Friday and 7:30pm Saturday/Sunday.

Once the gates to the precinct re-open each evening, vehicle access will be restricted to those with a Supercars issued Vehicle Access Pass. You will be able to apply for these passes during the online accreditation application. A vehicle access pass will allow access to the event precinct outside the event hours of 7.00am - 7.00pm Friday and 7.30am - 7.30pm Saturday/Sunday.

We encourage you to speak with your staff about allowing sufficient travel time and about ulitlising public transport and car pooling.

FAQS2019 COATES HIRE

NEWCASTLE 500

6

HOW DO I APPLY FOR ACCREDITATION?

All accreditation applications must be submitted using the online portal between the 11 September to 21 November 2019. Please see the link below to apply;

http://www.supercars.com/newcastle/accreditation/business

After completing your online application an automatic email will be generated advising that your application has been received by the Supercars Accreditation Department; this does not guarantee that accreditation will be issued. Your application will be reviewed and accreditation will be issued providing it meets the guidelines. In the case that your application has been rejected or requires further information, you will be notified by the Supercars Accreditation Team.

Paper applications will also be available for those who do not have internet access. If you require assistance or would like a paper application, please contact Supercars on (02) 8346 2659.

ARE ALL APPLICATIONS VERIFIED?

The Supercars Accreditation Department will verify all business applications and reserves the right to refuse any application that cannot be substantiated. Action will be taken in any proven case of persons fraudulently applying for business accreditation.

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HOW DO I COLLECT MY ACCREDITATION?

Your accreditation and Information Pack will be available for collection from the Accreditation Centre from Monday 11 November 2019. Accreditation Centre location and opening hours are on page 10 of this document.

Accreditation can only be collected by the point of contact listed on the application form unless it has been pre-arranged with the accreditation team prior to collection. Photo ID (e.g. driver’s license or passport) must be shown when collecting from the Accreditation Centre.

Accreditation is offered in good faith and under nocircumstances can be offered for sale or transferred. People found in possession of accreditation obtained from an unauthorized source, or a stolen or counterfeit pass, will be prosecuted and the accreditation will be cancelled immediately.

DOES MY ACCREDITATION ALLOW ME ACCESS INTO THE CONCERT?

No, Business accreditation is provided for working purposes only and does NOT include access to the concert.

EVENT PRECINCT

ALFRED ST

BOND ST

SCOTT ST

MURRAY

AVE

BEACH ST

PARNEL

L PL

NOBBYS R

D

WHARF RD

BOLT

ON S

T

WAT

T ST

NEWCO

MEN

ST

HUNTER ST

KING ST STEVENSON PL

FORT DR

SHORTLAND ESP

PARNEL

L PL

CHUCH ST

WHARF RD

← ARGLE ST

PACIFIC

ST

KING ST

OCEAN ST

COLLIERS CLOSE

ZAAR

A ST

SCOTT ST

SHORTLAND ESP

ZAAR

A ST

NEWCASTLE BEACH

SCOTT ST

FORESHORE PARK

FORT SCRATCHLEY

NEWCASTLE OCEAN BATHS

NOBBYS BEACH

BEACH ST

PACIFIC

PAR

K

MURRAY

AVE

N

TELF

ORD S

T

WOL

FE S

T

← NEW

COM

EN S

T

8

EVENT PRECINCT

ALFRED ST

BOND ST

SCOTT ST

MURRAY

AVE

BEACH ST

PARNEL

L PL

NOBBYS R

D

WHARF RD

BOLT

ON S

T

WAT

T ST

NEWCO

MEN

ST

HUNTER ST

KING ST STEVENSON PL

FORT DR

SHORTLAND ESP

PARNEL

L PL

CHUCH ST

WHARF RD

← ARGLE ST

PACIFIC

ST

KING ST

OCEAN ST

COLLIERS CLOSE

ZAAR

A ST

SCOTT ST

SHORTLAND ESP

ZAAR

A ST

NEWCASTLE BEACH

SCOTT ST

FORESHORE PARK

FORT SCRATCHLEY

NEWCASTLE OCEAN BATHS

NOBBYS BEACH

BEACH ST

PACIFIC

PAR

K

MURRAY

AVE

N

TELF

ORD S

T

WOL

FE S

T

← NEW

COM

EN S

T

9

FAQS2019 COATES HIRE

NEWCASTLE 500

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WHERE IS THE ACCREDITATION CENTRE?

The Accreditation Centre will be a temporary structure located adjacent to Harry’s Café de Wheels at 199 Wharf Road, Newcastle.

ACCREDITATION CENTRE HOURS:

DAY DATE OPEN CLOSE

Monday 11 November 9:00am 5:00pm

Tuesday 12 November 9:00am 5:00pm

Wednesday 13 November 9:00am 5:00pm

Thursday 14 November 9:00am 5:00pm

Friday 15 November 9:00am 5:00pm

Saturday 16 November 9:00am 3:00pm

Sunday 17 November 9:00am 3:00pm

Monday 18 November 8:00am 6:00pm

Tuesday 19 November 8:00am 6:00pm

Wednesday 20 November 8:00am 6:00pm

Thursday 21 November 8:00am 6:00pm

Friday 22 November 7:00am 5:00pm

Saturday 23 November 7:00am 3:30pm

Sunday 24 November 7:00am 3:00pm

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WHAT ABOUT MY PRIVACY?

Supercars respects the privacy of your personal information. We are bound by the National Privacy Principles (NPPs) as set out in the Privacy Act 1988 (Cth) (the Privacy Act). A full description can be found on the website at www.supercars.com/privacy-policy/

WHERE CAN I GET FURTHER INFORMATION?

Planning updates are communicated online at https://www.supercars.com/newcastle/community. Applicants who received 2018 accreditation will automatically be sent email updates for 2019. 2019 applicants will also receive email updates once their application has been submitted online, processed and approved. SOMETHING YOU THINK WE SHOULD KNOW?

If there is anything you think we should be aware of in regards to accreditation, please contact the Supercars Accreditation Department at mynewcastle@supercars.com or (02) 8346 2659. COMMUNITY HOTLINE For all matters that are not related to event ticketing or accreditation please email our community@supercars.com or call (02) 8346 2676. TRAFFIC, TRANSPORT AND SCHEDULE OF WORKS All updates will be communicated through on-street signage, letterbox drop to affected areas, local newspaper advertisements, email and online through our website https://www.supercars.com/newcastle/.It is planned that relevant agencies will also provide up to date information as required.