DIPLOMA, CERTIFICATE AND DIPLOMA/DEGREE PROGRAMS

2019-20

Welcome to the Marine Institute. This guide contains information that will help you with your arrival plans and transition to life in Canada. We encourage you to read it carefully.

MI is committed to assisting you with any problems or concerns you may have during your studies here. So, please do not hesitate to contact us any time!

ABOUT MEMORIAL UNIVERSITY (MUN)AND THE MARINE INSTITUTE (MI)Memorial University is a multi-campus, multi-disciplinary, public, teaching and research university. We have more than 18,000 students studying across four campuses and online. Marine Institute (MI) is only minutes away from the St. John’s campus, Memorial’s largest campus. MI is Canada’s most comprehensive centre for education, training, applied research, and industrial support for the ocean industries.

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YOUR CONTACT POINTSMI International (MII) is the international office at Marine Institute. With Student Affairs and Office of the Registrar, MII manages international student recruitment and provides international student services at MI. We also collaborate closely with the Internationalization Office (IO) at the St. John’s Campus to provide the support you need.

Please see our contact information below:

MARINE INSTITUTE (MI)

155 Ridge Road, St. John’s, NL

Office Hours:Monday to Friday — 8:30am to 4:30pm(8:30am to 4:00pm during summer)

MEMORIAL UNIVERSITY (ST. JOHN’S CAMPUS):

Internationalization Office (IO) Memorial University of NewfoundlandCorte Real Building, Room CA-200457 Allandale Road (Burton’s Pond)St. John’s, NL

Office Hours: Monday to Friday, 9:00am - 5:00pm

MI INTERNATIONAL (MII) OFFICE

Room C3218, 3rd FloorTel: (709) 778-0484E-mail: internationalstu@mi.mun.caFacebook: facebook.com/International.MI

Sonia HoInternational Student CoordinatorTel: (709) 778-0631E-mail: sonia.ho@mi.mun.ca Skype: miinternational_isc

MI STUDENT AFFAIRS

Angie ClarkeDirector Room C3013, 3rd FloorTel: (709) 778-0565E-mail: angie.clarke@mi.mun.ca

Rhonda McMeekinStudent Liaison Officer Room C3011, 3rd FloorTel: (709) 778-0611E-mail: rhonda.mcmeekin@mi.mun.ca

Robert ForwardStudent Affairs Officer, Accessibility ServicesRoom C3025, 3rd FloorTel: (709) 757-0702E-mail: robert.forward@mi.mun.ca

Tel: (709) 864-8895 E-mail: international@mun.caFacebook: facebook.com/InternationalizationOfficeMUNTwitter: twitter.com/memorial_intlInstagram: instagram.com/muninternational

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WHAT’S NEXT?Now that you have been accepted, you should be completing the following:

POST ADMISSION (PAGES 5-7):

❑ Apply for the appropriate immigration documents (p. 5)❑ Decide on housing (p. 5)❑ Set up your MUN Portal, MUN e-mail and MI Accounts (p. 6)❑ Complete medicals and collect additional documents (if applicable) (p. 6-7)

AFTER IMMIGRATION DOCUMENTS ARE APPROVED (PAGES 8-15):

❑ Book temporary housing if permanent housing is not confirmed (p. 8)❑ Book your flights to YYT (St. John’s) and sign up for airport greeting service (p. 8-9)❑ Register with the Internationalization Office (IO) (p. 9)❑ Register for your courses (p. 9-10)❑ Understand your fees and health insurance (p. 10)❑ Pay your fees ahead of time and transferring money (p. 10-11)❑ Familiarize yourself with the Academic Calendar for school regulations and Academic Diary for

important dates (p. 11)❑ Pack and prepare for travel (p. 12-15)

AFTER ARRIVAL (PAGE 16):

❑ Settle in and update your family/friends ❑ Visit MI International (MII)❑ Attend orientation!

If you have any questions at any point, please don’t hesitate to contact us!

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POST ADMISSION

APPLY FOR THE APPROPRIATE IMMIGRATION DOCUMENTS Most international students are required to obtain a study permit before studying in Canada. Depending on your country of origin, you may be required to apply for other immigration documents, such as a visitor’s visa or an Electronic Travel Authorization (eTA), as well as, biometrics. For more information on all the necessary immigration documents and the application process, please visit the Immigration, Refugees and Citizenship Canada (IRCC) website (www.canada.ca/en/immigration-refugees-citizenship/services/study-canada.html). If you have any additional questions, please contact IRCC directly: https://www.canada.ca/en/immigration-refugees-citizenship/corporate/contact-ircc.html.

As this process can take a long time, you are strongly recommended to start the process soon after you are admitted to your program. You can check the estimated application processing times here: www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html.

DECIDE ON HOUSINGMI students can access Student Residences as well as resources at the Off Campus Housing office at the St. John’s Campus. The IO provides some helpful tips and resources on housing here: www.mun.ca/international/students/housing.php Student Residences www.mun.ca/residences Most on-campus accommodations are located approximately a 15-minute bus ride to Marine Institute. Types of housing range from dormitory to apartment style housing. To apply, follow the instructions on the Student Residence website. Space fills up quickly, so apply soon.

Off Campus Housing (www.mun.ca/residences/buildings/offcampushousing.php) If you choose to live off-campus, you can begin your search online through the rental properties listing on the Off Campus Housing website. You should look for housing that is close to the MI campus or consider how you will commute to school if it is further away. More information about the local bus system is available under the “Transportation” section on page 13 of this guide.

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SET UP YOUR MUN PORTAL, MUN E-MAIL AND MI ACCOUNTSOnce accepted to MI, you will be assigned a MUN Portal (https://my.mun.ca) account. Please set it up right away by visiting https://login.mun.ca/create-account and follow the prompts. The MUN Portal will allow you to access various services including your @mun.ca email account, as well as Self-Service, where you can register, view your timetable, pay your fees, check your marks etc. Please note that, important e-mails from the university will be sent to your MUN e-mail regularly.

In addition, you will have an @wave.mi.mun.ca email account, where you will receive MI specific information regularly. You will also need to set up your MI computer account to access the computer network in the building. More information will be sent to you via email or provided in person once at MI.

COMPLETE MEDICALS AND GATHER ADDITIONAL DOCUMENTS (IF APPLICABLE)For certain programs, you are required to complete a medical and provide additional documents.

TRANSPORT CANADA (TC) MEDICAL / CANADIAN ASSOCIATE OF PETROLEUM PRODUCERS (CAPP) MEDICAL TC Medical is required for students in the following programs:

• Diploma of Technology/Bachelor of Technology: Marine Environmental Technology, Ocean Mapping• Diploma of Technology: Marine Engineering, Nautical Science• Technical Certificate: Bridge Watch, Fire Rescue, Marine Diesel Mechanics

CAPP Medical is required for students in the following programs:

• Diploma of Technology/Bachelor of Technology: Underwater Vehicles• Technician Diploma: Remotely Operated Vehicles

Please note that, the TC and CAPP medical examinations must be completed by physicians in Canada. International students should obtain a general medical before coming to Canada to ensure there are no major medical issues that can inhibit you from completing your programs. For more information please refer to the information sent to you by the Admissions Office.

Once in St. John’s, the two medicals can be performed at Atlantic Offshore Medical Services (4 Henry Street). It generally costs under $200 Canadian dollars. Appointments should be made via e-mail (clinic@aoms.ca). For the TC Medical, you are required to obtain a Candidate Document Number (CDN) at a Transport Canada Office prior to completing the medical. The office in St. John’s is located at 10 Barter’s Hill, within walking distance to the Atlantic Offshore Medical Services office.

POST ADMISSION (CONTINUED)

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OTHER DOCUMENTSA Certificate of Conduct (also known as a police record check) is sometimes required of students studying in programs with work terms (depending on the work term employers). Work term students are generally recommended to obtain this document before they leave their countries.

In addition, a Seaman’s Discharge Book (also known as Seaman Service Book, Seaman Record Book etc.) from the students’ home countries will be required for the programs below:

• Diploma of Technology: Nautical Science, Marine Engineering

• Technical Certificate: Bridge Watch, Marine Diesel Mechanics

Delay in obtaining the Certificate of Conduct and Seaman’s Discharge Book can significantly impact the start dates of your work terms.

Please bring these documents along with you when you come to Canada.

POST ADMISSION (CONTINUED)

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED

BOOK TEMPORARY HOUSING If you have not confirmed housing in St. John’s, you may wish to book temporary housing for the first few days of your arrival as you look for long term accommodation.

For suggestions on temporary accommodations, please visit: www.mun.ca/international/students/temphousing.php.

BOOK YOUR FLIGHTS AND SIGN UP FOR AIRPORT GREETING SERVICEOrientation for certificate and diploma students at MI will take place on September 3 and for parents on September 2. All your lectures will begin on September 4. If you are staying in residence, please check with Student Residences Office directly for the first day you can move in. In general, it is not necessary for you to arrive far in advance before the start of classes. Arriving a few days to a week before classes begin should be sufficient. If you are planning to search for off campus housing after your arrival, you should arrive earlier.

Check with your travel agency or the airline directly about the most reasonable fares for travel between your point of departure and St. John’s, Newfoundland & Labrador. There may be discounts for students, so do not hesitate to ask. You can book your flights through the websites of Canadian airlines such as Air Canada, Westjet, Porter and Sunwing. Please make the booking BEFORE you leave your country.

Air Canada and Westjet now offer direct flights from London to St. John’s. Please ensure your final destination is St. John’s (YYT) in Newfoundland as there are many cities with similar names.

If you are not flying through London, your flight to St. John’s is likely connected through one of the following Canadian international airports:

• Vancouver, British Columbia (YVR)• Toronto, Ontario (YYZ)• Montreal, Quebec (YUL)• Halifax, Nova Scotia (YHZ)

Please note that you will go through Customs and Immigration at the first point of entry in Canada. You should allow at least two hours to go through immigration when booking your connecting flight to St. John’s. Please refer to the Immigration, Refugees and Citizenship Canada (IRCC) website for documents you need to bring and show to the immigration officers when you first arrive in Canada: https://www.canada.ca/en/immigration-refugees-citizenship/services/study-canada/study-permit/prepare-arrival.html

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED (CONTINUED)

If you decide to stop over at any city in Canada before you fly to St. John’s, please ensure you have enough money to cover costs for food and accommodation (you may want to do so anyway in case of delays or flight changes and for your taxi ride when you first arrive).

Finally, when you reserve your ticket, please ensure your name is spelled exactly the same as it is on your passport.

The IO offers a friendly airport greeting service for students arriving in St. John’s! Cost of transportation to your accommodation is not covered. You can register for the airport greeting service by following the steps under “Airport greeting services” here: www.mun.ca/international/students/beforearrival/

Upon arrival, you can also hop into a taxi outside the arrival area of the St. John’s International Airport. Taxi fare to downtown St. John’s generally costs $30-40.

Metrobus (bus system in St. John’s) Route 14 also services the airport. Cash fare is $2.50. More information about the service can be found here: www.stjohnsairport.com/to-from-airport/ground-transportation/public-transportation/.

REGISTER WITH THE INTERNATIONALIZATION OFFICE (IO)In order to register with the IO, you must have your MUN Portal and MUN e-mail account set up (see the “Set up Your MUN Portal, MUN E-mail and MI Accounts” section on page 6). Visit https://my.mun.ca and log in. Then, click the “Students” tab, “launch” the “Student Services” tab, click “Internationalization Office” and “Check In”. Follow the instructions and answer the questions on each screen. You can leave the questions incomplete if you are unable to answer them.

Upon arrival, you must attend one of IO’s information sessions. We will offer one at MI on September 5 (see orientation for International Students on p. 16). These sessions will provide you with important information on things such as health insurance, work, immigration and other initiatives offered through the IO.

REGISTER FOR YOUR COURSES Registration for courses normally begins more than a month before the start of semester. For Fall 2019, registration began on July 16 and will be ongoing until September.

Students in programs that require medicals are not permitted to register for classes unless satisfactory copies of the required documents have been received by the Registrar’s Office.

You should not register until your immigration documents are approved, as you are required to pay your school fees once registered. If you are not able to come, we do not want you to incur any school fees. If you register ahead of time but are not able to pursue your studies on time, please ensure you drop ALL your courses BEFORE the 100% refund date.

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED (CONTINUED)

All students should register and begin classes on the first day of classes according to the MI Diary.

Please follow the link below for instructions to register: www.mi.mun.ca/departments/officeoftheregistrar/howtoregister/

For information about important deadlines and dates, please visit the 2019-2020 University Diaries: www.mi.mun.ca/currentstudents/universitydiaries

UNDERSTAND YOUR FEES AND HEALTH INSURANCE It is important that you check your financial charges on Self-Service at the beginning of each semester. You are responsible for paying all your fees by the fees payment dealine, which is normally the first day of class, otherwise a late fee applies.

All registered students are required to purchase a mandatory health insurance plan. International Students are automatically enrolled in the foreign health insurance plan. More information regarding health insurance coverage for international students is available here: www.mun.ca/international/programming/healthinsurance/.

PAY YOUR FEES AHEAD OF TIME AND TRANSFERRING MONEYAs the first few weeks in Canada can be quite hectic, you may wish to make arrangements to transfer your school fees to Canada ahead of time. You can pay your school fees through one of the following methods:

1) GlobalPay for students - this is a platform to send your wire transfer to Memorial University. It is the preferred method of international payment and can be completed from any bank in any country listed in GlobalPay. For more information, visit https://www.mun.ca/finance/fees/gov_info/payment_methods.php#WUBS”

2) Mail a(n) International check, money order, or bank draft – to the Cashier’s Office at MI, address it to “Memorial University of Newfoundland” and be sure to indicate your name, student number and program with the payment.

3) Online with a credit card – this option is available ONLY after registration, payment can be made through Self Service (https://www5.mun.ca/admit/twbkwbis.P_WWWLogin) or the MUN Portal.

If you require a receipt of your payment, please send an email to our cashier: pamela.butler@mi.mun.ca.

Once you have arrived and set up a local bank account, you will also have the options to pay by telephone and online banking, or in person with cash and debit card.

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED (CONTINUED)

A breakdown of your school related fees is available here (please check back periodically for updates): www.mi.mun.ca/departments/officeoftheregistrar/programsandfees.

Other ESTIMATED expenses per year:In general, living expenses are very personal and can vary greatly depending on one’s lifestyle. Our international students usually spend between C$15,000 and C$18,000 a year in living expenses (excluding all school related fees). Please note that the living expenses listed below are only estimates:

Accommodations 1 bedroom in a house @ $500/month Note: varies depending on location and type of accommodation.

~ $6000

Groceries $3600Books & School Supplies (vary by program and types of books purchased ~ $2000

Personal Needs Including: clothes, transportation, entertainment, telephone, laundry etc.

$3600

TOTAL PER YEAR ~ $15,200

For transferring additional funds to Canada, please speak to your financial institutions regarding your options. If you have an account with a bank that has international branches (e.g. HSBC, Scotiabank), you should find out ahead of time how to access your funds before coming to Canada.

FAMILIARIZE YOURSELF WITH ACADEMIC CALENDAR AND DIARYIt is very important that you understand the academic regulations outlined in the Calendar and are aware of all important dates in the school year listed in the Diary:

FOR CERTIFICATE OR DIPLOMA STUDENTS (INCLUDING ADVANCED DIPLOMA STUDENTS): Please refer to the “Academic Calendar” and “University Diaries” under the Academics section: www.mi.mun.ca/currentstudents

FOR DIPLOMA OF TECHNOLOGY/BACHELOR OF TECHNOLOGY STUDENTS Please also note the following:

MUN University Calendar: www.mun.ca/regoff/calendarMUN University Diary: www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED (CONTINUED)

PACK AND PREPARE FOR TRAVEL Before you start packing, it is advisable to check the Canada Border Services Agency website (www.cbsa-asfc.gc.ca/travel-voyage/ivc-rnc-eng.html) to verify what items are permitted to be brought into Canada. In addition, you should check with your airline to find out restrictions on carry-on and checked baggage. You should be able to purchase all essential and daily use items in Canada. The general rule of thumb is to bring ONLY items that you cannot live without. Below are a few suggestions about what to bring.

CLOTHING Bring casual clothes for daily wear and some traditional and formal clothing for special occasions (e.g. cultural events, class presentations, job interviews etc.). If you are coming from somewhere warm, you may find the weather in St. John’s much cooler. Bring your warmest clothes and sweaters or wait until you arrive to purchase any winter clothing and gear. We advise students to dress in layers, so you can adjust based on the temperature in/outdoors.

DAILY NEEDSCooking utensils, crockery, cutlery, beddings and toiletries can all be purchased at local grocery stores (e.g. Dominion or Sobeys) or big box stores (e.g. Walmart or Canadian Tire). You may wish to bring some spices from home as they may be difficult to find here. If you are bringing any food items, please ensure you meet the requirements of Canadian Border Services Agency, otherwise you could be fined and the items could be confiscated. A set of sheets and a pillow case may also come in handy. Check with Student Residences Office or your landlord to see what is included in your accommodation.

ELECTRONICS

It is easier to purchase your electronics once you are here. If you are bringing any electronic equipment, please make sure they are compatible with Canadian voltage (110 volts, 60Hz). Otherwise, you will need to purchase a voltage converter. You may also need to purchase a plug adapter. Please bring along your chargers as well.

CARRY-ON

Remember to carry your essential documents, such as passport, other personal identifications, flight itinerary and ticket info, travel insurance etc. with you. In addition, you should carry your medications, electronics and valuables (if applicable). Carry a change of clothes, some basic travel size toiletries and a small pillow and light blanket in case there is a layover or delay. As well, bring some local currency, a credit card that can be used overseas (if you have one), and a few snacks. Again, please ensure you review and follow the guidelines for carry-on baggage with your airline.

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AFTER IMMIGRATION DOCUMENTS ARE APPROVED (CONTINUED)

RESEARCH ABOUT CANADA, NEWFOUNDLAND AND ST. JOHN’SCanada is the second largest country in the world measured by area. So, our climate and cultures vary greatly from province to province. St. John’s is the capital city of Newfoundland and Labrador, Canada’s most easterly province. It is close to the ocean and features some of the most breathtaking scenery you will ever experience. Our city is safe, affordable and rich in cultures. It offers a vibrant music and art scene, and people are very friendly!

WEATHER: Temperatures in St. John’s tend to be neither extremely hot nor cold. During the summer months, the temperature ranges from cool to hot with an average of 18-22 degrees Celsius. Our winters are 0 to -5 degrees Celsius on average, but it can feel colder with the wind. For more information about Canadian weather and forecasts, please visit the Environment Canada website: www.weather.gc.ca/canada_e.html.

TRANSPORTATION: Most students get around the city by bus or on foot. During summer and fall, some students bike as well. Others may purchase a car or call a taxi when needed. Our public transit system is called Metrobus (www.metrobus.com). You can search for schedules and bus routes on the Metrobus website or Google Maps (www.google.ca/maps). Bus fare is generally $2.50 per ride (or discounted with a bus pass). Student bus passes are sold at various locations at the university, including the MI Campustore. You can ask for a transfer slip from the driver if you need to change buses to reach your destination. Routes 1, 13 and 14 go to the Marine Institute.Please feel free to ask the driver if you are not sure which bus to take or where to get off.

ACTIVITIES: Sunny summer days in Newfoundland are among the most delightful anywhere in Canada. You can go whale watching, iceberg sighting and berry picking! There are plenty of places to hike, swim and picnic in St. John’s. Only a short drive outside the city, you will find provincial parks, camping grounds, nature preserves, hiking trails, and much more. During winter, students can enjoy activities such as skating, sledding, snowshoeing, snowboarding and skiing within or right outside the city.

For more information about the province of Newfoundland and Labrador and the city of St. John’s, you can visit: www.newfoundlandlabrador.com and www.stjohns.ca/bound

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ST. JOHN’S AIRPORT TO MARINE INSTITUTE

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MARINE INSTITUTE TO MEMORIAL UNIVERSITY

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AFTER ARRIVAL

SETTLE IN AND UPDATE YOUR FAMILY/FRIENDSContact your family and/or friends to let them know you have arrived! There are various applications (such as WhatsApp, Facetime, Skype, etc.) you could use to call or send messages for free through Wi-Fi. You can access free Wi-Fi at the university (both the St. John’s campus and MI), most coffee shops and some public areas (eg. airport).

VISIT MI INTERNATIONAL AND INTERNATIONALIZATION OFFICEAfter you arrive in St. John’s, please visit MI International to meet our staff. You will find out what you need to do next and get your questions answered (e.g. how to set up cellular/mobile phone service, open a bank account, etc.). In addition, you should register online with the IO so to receive regular emails with important and relevant information concerning international students.

ATTEND ORIENTATION!Students who attend orientation sessions usually have an easier time in their classes, in making friends, and in finding help when they need it. Attending orientation is your first step to success at Memorial University!

Orientations for:

Parents - September 2 Diploma and Certificate Students - September 3 (am) Advanced Diploma Students - September 3 (pm) International Students - September 5 (evening) - mandatory info session

More details about these sessions will be vailable in the Orientation section of our website soon! www.mi.mun.ca/departments/studentaffairs/orientation

Finally, we wish you a safe journey to St. John’s and we look forward to seeing you soon!

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Marine InstituteP.O. Box 4920, St. John’s Newfoundland and LabradorCanada A1C 5R3

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