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2018 SONOMA COUNTY FAIR VENDOR HANDBOOK

Welcome to the Fair! We are glad that you are part of the Sonoma County Fair and Exposition. We know that this will be a

happy and prosperous relationship. Throughout the book, when we refer to "vendors", please interpret that to mean both concessionaires and commercial

vendors. We appreciate the hard work that you do at our Fair and hope that this handbook will make it a little easier.

Sonoma County Fair Staff

Fair CEO ................................................................... Becky Bartling Deputy Manager…………………………...… Kaitlyn Findley-Thorn Buildings & Grounds ................................................... Cliff Sanders Building and Grounds, Chris Beck Arena Events ..... Robert Garcia Vendors ....................................................................... Patty Crone Entertainment, Special Events ................................... Jane Engdahl Entry Office, Exhibits, Livestock ................................ Heather Borck Human Resources, Payroll .................................. Michael Margetts Parking ........................................................... Alan & Candy Bursch Publicity ................................................................. Leasha Labruzzi Racing .................................................................... Stacey Lapham

Address: 1350 Bennett Valley Rd., Santa Rosa, CA 95404

Main Office 707-545-4200 Vendor Office (Fairtime only) 707-545-4200 x425

Fax 707-573-9342 www.sonomacountyfair.com

vendors@sonomacountyfair.com

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2018 Sonoma County Fair Set-up Schedule

(Check-in at the Vendor Office upon arrival)

Grace Pavilion Set-up Hours

Monday, July 30: 9 am to 5 pm Tuesday, July 31: 9 am to 5 pm Wednesday, August 1: 9 am to 7 pm (No vehicle traffic allowed on grounds after 4:00 pm) Thursday, August 3: 8:30 am to 9:30 am

The Fair begins on Thursday, August 2 ~ Gates open at 11:00

Vendors need to have booths open by 10:30 am.

Outside Food Concessionaires Set-up begins Saturday, July 29 (requires approval from the Vendor Office)

Closing Night Procedures (Detailed procedures will be hand delivered to all booths prior to fair closing.)

� Grace Pavilion will close at 10 pm on Sunday, August 12. � Vehicles may be brought on the grounds after when fair management has determined it is safe after fair closing. � After the general public is cleared from the building, all doors will be opened to allow for booth removal. � Do Not Start Removing Or Tearing Down Booths Prior to 10 pm! � All personal property must be removed from the Sonoma County Fair premises by 4:30 pm on Monday, 8/13/19.

Gate Hours

GOLF GATE #1: 7 am to 10:15 pm Limited vehicles only—Entertainers, Concessionaires PAVILION ENTRANCE: 11 am to 9 pm Walk-in admission only ADMIN. GATE #2: 8 am to Midnight “Official” permitted cars only Vendor walk-through 9 am to 11 pm Vendor drive-in with limited access pass 8 am to 11 pm BROOKWOOD GATE #4: 9 am to 11 pm Limited vehicles only BROOKWOOD (Main Entrance): 9 am to 9 pm Walk-in admission only CARNIVAL GATE #5: Carnival employees only RODEO GATE #6: Varies Based on Event Schedule Walk-in only for participants on show days only ASTON AVE GATE #7: Open 24 hours Vehicles admitted with permit (Limited Access) Walk-in admission 8 am to 9 pm STABLE GATE #8: 5 am to Midnight Race horse vehicles only

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TableofContentsWelcomeGeneralRulesandRegulations

1. Alcohol............................................................................................................................. 52. Animals............................................................................................................................. 53. BoardofEqualization................................................................................................. 54. BoothDecoratingMaterials..................................................................................... 55. BoothHours.................................................................................................................... 56. BuildingMonitors........................................................................................................ 67. Cleanliness...................................................................................................................... 68. ContestPrizes................................................................................................................ 69. CustomerAccessibilitytoBooths.......................................................................... 610. CustomerReturns........................................................................................................ 611. DailyNews....................................................................................................................... 612. DressCode....................................................................................................................... 613. Electricity(ColdStorage).......................................................................................... 614. Ice........................................................................................................................................ 715. Internet............................................................................................................................. 716. Lost&Found.................................................................................................................. 717. Mail..................................................................................................................................... 718. Noise.................................................................................................................................. 719. PackagingMaterials.................................................................................................... 720. Parking.............................................................................................................................. 721. ParkingEscorts............................................................................................................. 822. PipeandDrape.............................................................................................................. 823. Propane............................................................................................................................ 824. RecordKeeping............................................................................................................. 825. Recycling.......................................................................................................................... 826. RestrictedSalesItems................................................................................................ 827. Roving............................................................................................................................... 828. SmokeFreeFacility..................................................................................................... 929. StormWaterPollutionPreventionPolicies...................................................... 930. TelephoneService........................................................................................................ 931. TipJars.............................................................................................................................. 932. WillCall............................................................................................................................. 9

VendorCredentialPolicy

33. Admission........................................................................................................................ 934. SeasonPasses................................................................................................................. 1035. Parking.............................................................................................................................. 1036. RVParking....................................................................................................................... 1037. StockTruckCredentials............................................................................................ 10

HealthDepartmentRequirements

38. DisposalofGreaseandOils..................................................................................... 1039. GreaseContainers....................................................................................................... 1040. GreyWater..................................................................................................................... 1141. WashingofFloorMats.............................................................................................. 1142. Permits............................................................................................................................. 11

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CityofSantaRosaFireDepartment43. StandardofFlameRetardantTreatmentofDecorativeMaterials....... 11

ConcessionairesAuditProcedures

44. AccountingRequirements....................................................................................... 1245. AuditProcedures......................................................................................................... 12

GolfCarts

46. GolfCartRules............................................................................................................. 12VisitorServices

47. Access-ChangetoADA.......................................................................................... 1348. Cash.................................................................................................................................... 1349. FirstAid............................................................................................................................ 1350. Information..................................................................................................................... 1351. LostandFound.............................................................................................................. 1352. Paging................................................................................................................................ 1353. Restrooms........................................................................................................................ 1354. SuggestionsandComplaints.................................................................................... 1355. VisitorSafety.................................................................................................................. 1356. WheelchairsandStrollers........................................................................................ 1457. GettingtotheFair........................................................................................................ 14

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Welcome!TheSonomaCountyFairwelcomesallnewandreturningCommercialVendorsandFood/BeverageConcessionairestothe2018Fair.WelookforwardtoworkingtogethertowardsourcommongoalofasuccessfulFairforallinvolved.TheVendorHandbookistoassistinachievingthatgoal.TheVendorHandbookispartofthecontractandbyinitialingtheHandbookyouagreetoabidebytherulesintheHandbookandareboundbythetermsofthecontractyousign.VendorOfficeLocation:EastentrancetoGracePavilion.Vendorsshouldtakeallquestionsandcon-cerns(includingreportsoffullgarbagecans)totheVendorServicesoffice.Vendorofficehoursare9am–5pm.

General Rules & Regulations 1. ALOCHOLVendorsandallemployeesorvolunteersofthecompanyarenotallowedtoconsumeralcoholicbever-ageswhileworkingwithinyourcontractedspace.Possessionand/orconsumptionofalcoholand/orillegaldrugsorsubstancewithinyourdesignatedspaceareprohibitedandaregroundsforimmediateremovalfromtheFairgroundsandrevocationofyourspaceagreement.Noexceptions.2. ANIMALSForthehealthandsafetyofresidentanimalsattheSonomaCountyFair,petsarenotallowedongroundsorateventsunlessclearlyidentifiableasservice,guideorsignaldog.Dogsandminiaturehors-esaretheonlyanimalsthatarerecognizedbytheADAas“serviceanimals.”UponenteringtheSonomaCountyFairgrounds,theownerofsaidserviceanimalsmustproduceproofofanimalvaccinations,orriskbeingdeniedentry.Allotherpetsarenotallowedunlesstheyareapartoftheevent(i.e.,-petshows,adoptions,etc.)andmustbepenned,cratedoronleasesatalltimes.

� PetsarenotpermittedintheFairZoneatanytime,withtheexceptionofAssistanceDogs.� PetsintheRVareamustbeleashedorfencedatalltimes.Ownersmustcleanupaftertheirpets.

3. BOARDOFEQUALIZATIONVendors/FoodConcessionairesellingtangibleitemsinexchangeformoneymustfileforaCaliforniaStateSeller’sPermitnumber.Vendorswhoareprovidingaservice(i.e.,palmreading,hennatattoos,generatingleadsforfuturebusinessinexchangeformoneyarenotrequiredtoprovideasellerspermit.Vendorsmustprovideacopyofyourseller’spermittotheSonomaCountyFairVendorOfficepriortoset-up.Forinformationandseller’spermitapplicationscalltheStateBoardofEqualizationat(800)400-7115.Websiteaddressiswww.boe.ca.gov.4. BOOTHDECORATINGMATERIALSAllvendorsmustprovidetheirownboothmaterials,supplies(i.e.,chairs,tablesdisplaycases,signs,lightingequipment,etc.)thatmeetwithapplicablerulesestablishedbytheRiversideCountyFair.5. BOOTHHOURSBoothmustbeopenby10:30a.m.onopeningdayandstaffedfrom11:00a.m.to10:00p.m.eachday.FailingtocomplywiththesehourscouldresultintheimmediateremovalofyourboothandtheLicenseAgreementbetweentheSonomaCountyFairandtheVendorwillbecomenullandvoidwithVendorfor-

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feitingalldeposits.Buildingaccesstimeonfairdaysis9:00a.m.eachday.ThereisnobuildingaccessonMondays.Thereistobenoeatingordrinkingalcoholinbooths,noexceptions.Pleasenote:Theremaybeasoftopenonthefirstdayofracingand/orSeniorDay,Thursday,August2,2018andFridayAugust3,2018.6. BUILDINGMONITORSMonitorswillbearoundthegroundsandareheretohelp.Feelfreetoaskthemanyquestionatanytime.Theywillbeeasilyidentifiablebytheirapparel.Pleasenotethatbuildingmonitorsandanyfairstaffarenotallowedtoacceptanytypeofgiftsormerchandisefromvendors.7. CLEANLINESSThefairprovidesjanitorialserviceforaislesinthebuildingsandallpublicareas.Vendorsareresponsi-bleforkeepingyourboothandstandcleanandclearofdebris.PleaseusethetrashbinsonthewestsideofthePavilionasthelargetrashcansintheGracePavilionareforpublicuseonly.Pleasebreakdownboxesandplacenexttothetrashbins.Boothsmustberemovedofallgarbageandpresentableatleast30minutesbeforeopeningeachday.Pleasecontactthevendorofficeifaspaceneedsimmediateattention.8. CONTESTPRIZESTheSonomaCountyFairhasafullscheduleofcontestseveryday.SomeVendorsarecontactedandaskedtodonateprizesfortheseevents.Anyvendorwhowishestomakeadonationshouldnotifythevendoroffice.9. CUSTOMERACCESSIBILITYTOBOOTHSVendorsmustensurethattheirboothsmeetcurrentADArequirements.VendorshallparticipateinFair’saccessibilityinspections(bothpre-operationalandoperationalduringtheFair)andshallworkcooperativelywiththeFair’sCertifiedAccessSpecialistordesigneetoensureaccessibility.Ultimatere-sponsibilityforcompliance,however,shallremainwithvendor.10. CUSTOMERRETURNSVendorReturnPoliciesmustbeclearlypostedinyourbooth.FairgoerswhoneedtoreturnanitempurchasedatthefairmaydosobycontactingtheVendorOffice.Vendorstaffwillmakearrangementsforthefairgoertore-enteratnopersonalcost.Fairgoerswillbeescortedtothevendorboothtoreturntheitem.11. DAILYNEWSAdailynewsletter,theFairVoice,isdistributedeachmorningatthemainoffice,theGracePavilionofficeandallinformationbooths.TheVoicegivesscheduleupdates,importantnoticesforconcessionairesandadailyprizedrawing.TheVoiceisintendedforemployeesandvendors.12. DRESSCODETheSonomaCountyFairisintendedfortheenjoymentofthegeneralpublic,particularlyfamilies,andtoinsurethequalityofourfamilyatmosphere,allvendorsareaskedtoadheretothefollowingpolicy:1.Noapparelwilldisplayprofanity.2.Nodrugparaphernalia,NOsmokinginbooths3.Noappareloraccessoriesintendedtoprovoke,offendorintimidateotherswillbetolerated,includingoffensiveslogans,insigniaor“gangcolors”.Interpretationofthispolicywillbemadesolelybytheman-agementoftheSonomaCountyFair,whosedecisionswillbefinal.13. ELECTRICITY(COLDSTORAGE)Allconcessionairesrequiringelectricityforrefrigeratedtruckswillbecharged$300.00foreachtruckorhookup,subjecttoavailabilityoflocations,andmustobtainadvanceapprovalandpermissionfromFairManagement.NoncompliancemayresultincancellationofLicenseAgreement.Allstocktrucksmustbe

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inthestocktruckarea.Noexceptions.14. ICEVendorToBeDetermined.2017pricewas$9.75abag.15. INTERNETWi-FiAccessisavailable.Feesare$12perday,perdevice(planistimebased,forexample,ifyoupur-chaseaplanat8amfor1/day/24hrs.,theplanexpiresat8amthefollowingday.Instructionsforaccess:

1. Asktojoinnetwork:SCF_Event_Center2. Click:NewUser3. Completeeachscreentoselectplan,providepayment,etc.4. Finalstep,Click:Submit

16. LOST&FOUNDAlllostandfounditemswillbetakentotheInformationBoothattheentrancetotheRacetrackbetween11a.m.and8p.m.After8p.m.,lost&founditemsaretakentotheSpecialEventsOffice,acrossfromtheAdministrationBuilding.LostchildrenwillbetakentotheKidsAreabetweenthehoursof11a.m.and8p.m.After8p.m.,lostchildrenwillbetakentotheSpecialEventsOffice.17. MAIL

� VendorscancollecttheirmailintheVendorServicesOfficeinGracePavilion(neartheeasten-trance).

� Mailisusuallyavailablebynooneachday.� Vendorscanleavemailforpick-upaswell.U.P.S.deliverspackageseachmorningtothewest

sideofGracePavilion.� Packagesarestoredinoutsideunitsandshouldbeclaimedimmediately.TheFairisnotrespon-

sibleforthesepackages.� TheFairwillnotacceptC.O.D.packages.� PLEASEaddressmailwithboothnameandacontactphonenumber.� TheclosestlocalPostOfficesaredowntownat7302ndStreet,andinMontgomeryVillageat707

HahmanDrive.18. NOISEWhenthesoundfromyourboothinterfereswiththeboothsorFairactivitiesaroundyou,itbecomesnoise.Allvendorsareexpectedtobeawareoftheeffecttheirmusic,PAsystems,etc.,haveonthosearoundthem.PleasenotifytheFairofficeofanyproblems.19. PACKAGINGMATERIALSVendorsareexpectedtocomplywithaCountyOrdinancewhichprohibitspossessionoruseofpolysty-renefoodpackagingmaterialsonCountyproperty.20. PARKINGEachvendorisissuedapermitwithspecificparkingconditions.Violationsoftheconditions(e.g.park-inginanunauthorizedarea)mayresultinthetowingofthevehicleatyourexpense.21. PARKINGESCORTSSomevendors(and/ortheiremployees)mayfeeluncomfortablewalkingouttotheparkinglotatnight.Toarrangeforanescort,contacttheVendorServicesOffice(545-4200ext.#425,before4p.m.)forasecurityescort.

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22. PIPEANDDRAPETheFairgroundssuppliespipeanddrapetoeachvendorinGracePavilion.Allvendorsareresponsibleforensuringthateachpieceofpipeanddrapeset-upintheirboothisnotdamagedorlost.IfvendorschoosetotakedownpiecesofpipeanddrapeintheirboothstheyMUSTcontactabuildingmonitorbe-foredoingso.Vendorswillbechargedforanydamagedormissingpipeordrapepieces.23. PROPANEPropaneisprovidedbyBlueStarGasandavailableongrounds.JohnDutraisthecontactandcanbereachedat(707-849-9705);theywillbelocatednearShowcaseCaféonthefollowingdates:

� Thursday,August2,7:30am–9am� Friday–August3,7:30am-9am� Monday–August6,7:30am-9am� Tuesday–August7,7:30am-9am� Thursday,August9,7:30am–9am� Friday-August10,7:30am-9am

24. RECORDKEEPING

� All concessionaires are expected to keep true and complete records of gross receipts, and tomaketheserecordsavailableforinspectionbytheSonomaCountyFairatalltimes.

� TheSonomaCountyFairmayaudittheserecordsattheendofthefair.Concessionairesagreetocomplywithallauditproceduresandregulations.

� Receiptofapercentagerentshallnot inanywaymakeSonomaCountyFairapartneror jointventurerwithConcessionaire.

SalesReportstoState:VendorsagreethatwhenfilingtherequiredreportwiththeBoardofEqualiza-tion,StateofCalifornia,theyshallfileareport,asmayberequiredbylaw,ofanyandallgrosssales,thatarederivedasaresultofoperationat theSonomaCountyFairgrounds.Anyapplicable licenseand/ortaxesaretobepaidbyVendor,i.e.,licensetosellproducts,salestax(8.625),publichealthpermit,etc.VendorsmustobtainsalestaxpermitsfromtheStateBoardofEqualization(707-576-2100)incompli-ancewithSection6015,CaliforniaAdministrationCode2003.Thislicensemaycreateapossessoryin-terestsubjecttopropertytaxationand,ifitdoes,Vendorwillberesponsibleforpaymentoftaxesleviedonanysuchinterest.25. RECYCLINGVendorsareencouragedtorecycle.Binsforglass,paperandaluminumarelocatedoutsidesoutheastendofGracePavilion.Therearebinsforcardboardoutsidetheroll-updoorsonthewestsideofGracePavilion.Outsidevendorswishingtorecyclecardboardshouldplaceitinfrontoftheirbooths.Allmate-rialstoberecycledwillbepickedupby10a.m.26. RESTRICTEDSALESITEMSVendorsarenottogiveawayorsellanyitemsotherthanthosespecifiedintheirLicenseAgreements,including,butnotlimitedto:food,beverages,novelties,balloons,souvenirs,toyknives,gunsorswords,scooters,skateboards,T-shirts,inflatable’s,bumperstickers,decalsorhats,exceptwithwrittenpermis-sionofSonomaCountyFair.Laserpointersarenottobesoldorgivenaway.AllitemssoldmustbetastefulandreceiveapprovalfromManagement.VendorswillremoveanyitemsthatarenotconsideredacceptablebyManagementofSonomaCountyFair.Counterfeitor“knock-off”merchandiseisprohibit-ed.Vendorsareexpectedtoensurethequalityoftheirproductsandareexpectedtoresolveissuesbyeithergrantingpatron’sexchangesorrefunds.27. ROVINGUnlessotherwiseauthorizedbyFairmanagement,allvendorsareexpectedtoconductallbusinesswithintheconfinesoftheirallottedboothspace.Itisnotpermissibletogooutsideyourboothtodis-

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tributefliers,solicitcustomersoradvertiseyourproducts.28. SMOKEFREEFACILITYTheFairgroundsisasmoke-freefacility.Allsmokingmustbedoneinadesignatedsmokingarea.Pleaseseetheenclosedmapofdesignatedareas.Thiswillbestrictlyenforcedandmonitoredbysecurity.Eachvendorisrequiredtocomply,otherwise,theywillbeaskedtoleave.29. STORMWATERPOLLUTIONPREVENTIONPOLICIESThesepoliciesmustbestrictlyadheredto.Allcommercialvendorsandconcessionairesabidebythere-quirementsbelow:

� Allpotentialpollutantssuchaspaint,fuel,oil,degreasers,pesticides,herbicides,fungicidesandcleaningsuppliesmustbekeptincontainmentcontainers.

� DuetoenvironmentalconcernsthewashingofvehiclesisprohibitedonFairgroundsproper-ty.

� Donotattempttocleanupaspillbywashingacontaminantdownanydrain,regardlessofthesizeofthespill.

� Allgreasemustbeputingreasecontainerswhichareclearlymarkedandnearthebooths.Additionalcontainerswillbeprovideduponrequest.

� Allgreasegeneratingconcessionswhichdonothook-uptoin-groundseparatorsuseabovegroundportablefloorsinksandgreaseseparatorsthatruntosewer.

� Allgreywatergoesintothesewersystem.� Greywater,grease,soapandanyothercontaminantsareprohibitedfrombeingpouredinto

stormdrains.� Intheeventofaspillofanypotentialpollutant,immediatelycontacttheMaintenanceSuper-

intendent,CliffSandersat707-529-8464.Ifunavailable,contact,RobertGarciaat707-293-8408.

� Ifyouhaveanyquestionsaboutthelocationofsewerinlets,pleasecontactthestaffmem-berslistedabove.

30. TELEPHONESERVICE:VendorswishingtohaveatelephoneintheirboothshouldcontactAT&Tdirectly.MakesurethatthebillingaddressisNOTtheSonomaCountyFair.31. TIPJARSConcessionaires/VendorsmayNOTputouttipjars.VendorOfficestaffwillissue1warning.Ifatipjarisfoundafterthe1stwarning,VendorOfficestaffwillremovethetipjarandanymonieswillbedonatedtotheSonomaCountyFairFoundation.32. WILLCALLItemsforWillCallaretakentotheVendorOffice.EnvelopesareprovidedandmustbeacceptedandloggedbyvendorstaffintotheWillCallLog.VendorstaffdeliverstheseitemstotheWillCalllocatedatthenorthentranceoftheGracePavilion.

Vendor Credential Policy 33. ADMISSIONNewthisyear:Vendorsandconcessionairescanreceivebadgesfortheirstaff.Badgeswillbeissuedbaseduponnumberofspacespurchasedandgrosssales.Nameofthestaffareneededinadvanceoffairopening.Insideandoutsidenon-foodVendorsreceive22dailyadmissionpassesper10’x10'space.Credentials

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areavailableforpick-upduringthescheduledset-uphours.Inside/outsidefoodVendorsreceiveuptoamaximumnumberofdailyadmissionpassesbasedonthefollowingcriteria:

A.Salesofover$100,000: 160dailyadmissionsor15badgesB.Salesof$80,000-$99,000: 140dailyadmissionsor13badgesC.Salesof$60,000-$79,999: 115dailyadmissionsor10badgesD.Salesof$40,000-$59,999: 90dailyadmissionsor8badgesE.Salesof$20,000-$39,999: 70dailyadmissionsor6badges.F.Salesofunder$20,000: 45dailyadmissionsor4badges

Discounteddailyadmissionis$9.00.Vendorsmaypurchaseadditionalpassesonanas-neededbasis.34. SEASONPASSESSeasonPassesareavailablefor$40.00andaregoodfordailyadmissionall11daysofFair.35. PARKINGInsideandoutsidenon-foodVendorsreceive2LotEseasonparkingpereach10'x10'space.InsideandoutsidefoodVendorsreceiveseasonparkingpassesbasedonthefollowing:A.Salesofover$100,000: 9seasonLotEparking.B.Salesof$80,000-$99,000: 7seasonLotEparking.C.Salesof$60,000-$79,999: 6seasonLotEparking.D.Salesof$40,000-$59,999: 5seasonLotEparking.E.Salesof$20,000-$39,999: 4seasonLotEparking.F.Salesofunder$20,000: 2seasonLotEparking.

� LotEseasonparkingpassis$40.00andmaybepurchasedwithFairapproval.� MedianStripis$135.00(locatedunderHwy12).OnlyonepermitperVendorisallowedand

purchaseissubjecttoFairapproval.� VetsLotparkingis$75.00.� DailyBLotparkingis$10.00.

36. RVPARKINGVendorRVandtrailerparkingislimited.Foodconcessionsreceivepriorityconsideration.RVapplica-tionsareavailableonline.Feeis$30pernight.37. STOCKTRUCKCREDENTIALS

� StockTruckparkingisbehindGracePavilion.Spaceislimited.� Trucksusingelectricityare$300.00.� Trucksnotrequiringelectricityare$200.00.� Vehicleswithin/outprivilegesare$200.00.

Health Department Requirements and Regulations AllfoodvendorswillberequiredtocomplywithCountyregulations.YoushouldcontacttheHealthDe-partmentdirectlyforspecificinformation(707-565-6531).InadditiontoHealthDepartmentrequire-ments,allvendorswillfollowtheseregulationsfor38. DISPOSALOFGREASEANDOILS

� TheFairprovidesreceptaclesfordisposalofgreaseandoils.

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� Greaseandoilsshouldnotbeplacedingarbagebags,onthegroundorinanyreceptaclesotherthanthoseprovidedforthepurpose.

39. GREASECONTAINERS

� Allgreasemustbeputinthegreasecontainerswhichareclearlymarkedandnearthebooths.Additionalgreasecontainerswillbeplaceduponrequest.

40. GREYWATER� Allgreywatermustdrainintothesewersystem.Greywater,grease,soap,andanyothercon-

taminantsareprohibitedfrombeingpouredintothestormdrains.� Ifyouhaveanyquestionsaboutthelocationofsewerinlets,contacttheBuildingSuperinten-

dent’soffice.� AnyspillsshouldbereportedtoFairpersonnelimmediately.� Anyonefoundtohavedisposedofoilorgreaseinthesanitarysewersorstormsewerswillbe

chargedforcleanupandheldliableforviolationoftheCityofSantaRosaordinancesprohibitingsuchdisposal.

41. WASHINGOFFLOORMATS� Floormats,servingcartsandotherequipmentmayonlybewashedinthewashrackdesignated

forsuch.Thedesignatedwashrackislocatedoneastside(thecarnivalside)ofthesouthendoftheLyttleCowPalace.

� AllfoodvendorsarerequiredtoobtainapermitandcomplywiththeregulationsoftheSonomaCountyPublicHealthDepartment.

� ForinformationaboutCountyregulationscontactPhillipMcCauleywithEnvironmentalHealthat707-565-4508.Thebesttimetoreachhimisbetween7:30am.-9:00am.[Email:phil-lip.mccauley@sonoma-county.org

42. PERMITS

� Allvendors,includingnon-profitorganizations,arerequiredtopayforapermit.

CityofSantaRosaFireDepartment43. STANDARDFORFLAMERETARDANTTREATMENTOFDECORATIVEMATERIALS

� WhereRequiredThisstandardappliestoalleducational,institutional,andassemblyoccupan-

cies,aswellasspecialeventsrequiringapublicassemblypermit.

� DecorativeMaterialsDecorativematerialsaredefinedasalldrapes,hangings,curtains,strawbales,dropsandallotherdecorativematerials,includingChristmastrees,whichwouldtendtoincreasethefireandpanichazard.

� RequirementsTheSantaRosaFireDepartmentrequiresalldecorativematerialstobetreated

byanindividualorfirmlicensedbytheOfficeoftheCaliforniaStateFireMarshal.Afieldinspec-tionwillbeconductedofallpermittedoccupanciesandspecialevents.Acertificateofflamere-tardantcywillberequiredandmustbeprovidedtotheFireInspectoruponrequest.Theonlyexceptiontotheaboverequirementsisinherentlyflameretardantmaterials.Individualsshouldbepreparedtoprovideproofofflameretardantcy.Inadditiontotherequirementsabove,allChristmastrees&strawbalesinbuildingsaccessibletothepublicarerequiredtobetreatedbyanapplicatorlicensedbytheOfficeoftheCaliforniaStateFireMarshal.Informationaboutlicens-ingrequirementsandlicensedapplicatorscanbeobtainedbycontacting:

� SantaRosaFireDepartment–Telephone:(707)543-3500

WhenplanningyourdisplayfortheFair,pleasekeepinmindthese"typical"firehazards:

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1.Noopenflamedevices(torches,candles).2.Nopropane(L.P.G.)--stoves,heaters,lamps(insidebuildings).3.Usecircuitbreaker-equippedpowerstripsinsteadofextensioncords.4.Covertemporaryelectricalwiringwitharamptolimittriphazards.5.Properlysecurecompressedgascylindersbyusinganapprovedstandorsecure,bymetalchains,toastationaryobject.

ConcessionairesAuditProcedures44. ACCOUNTINGREQUIREMENTSAllconcessionairesshallsubmitanaccountingoftotaldailygrosssales,includingsalestax,totheFairAuditoronadailybasiswithasummaryreportdueattheconclusionofthefair.Allconcessionairesshallagreetofurnish,ifrequired,invoices,receipts,orpurchaserecords,necessarytocheckgrosssalesandevidenceofsalestaxpermit.45. AUDITPROCEDURESAllwrittenprocedureswillbeprovidedtoallconcessionairesandmustbestrictlyadheredto.Failuretocomply,ortoprovidecompleterecordsasrequested,couldresultinfinesand/orpreventionoffurtherparticipationwiththeFair.

Golf Carts VendorsmustapplyforapermittouseagolfcartattheSonomaCountyFairandpaya$125feepercart.Vendorsmustshowproofofinsurancefortheuseofacart.Theapplicationisavailableontheven-dorpageofourwebsitetodownload.AnyunauthorizedgolfcartusewillresultinthedismissaloftheoffendingvendorfromparticipatingintheFair.Thefollowingrulesmustbeobeyedbyallthoseusinggolfcartsonthefairgrounds.Atthefirstinfractionofanyoftheserules,thedriverofthecartwillbede-niedpermissiontodriveacartforthedurationoftheFair.46. GOLFCARTRULES:

§ Donotexceedaclearlysafespeed.§ AllcartsusedonthefairgroundsduringtheFairmustdisplayapermitissuedbytheFair.§ Permitswillbeissuedtogolfcartsonly,noATV’sallowed.§ Permitswillbecheckedoutonlytotheindividuallistedonthegolfcartapplication.Noother

personisallowedtooperateorusethevehicleatanytimewhileitisonthefairgrounds.§ Permitswillbeissuedonlyafterproofofliabilityinsuranceisprovided.§ Amaximumoffourpersonsmayrideonagolfcartatonetime,oroneriderperseat.§ Allridersonagolfcartmustremainseatedatalltimes.§ Pedestriansandlivestockalwayshavetherightofway.Becourteousinaskingfairgoerstoclear

apath.Honkingisnottolerated.§ GolfcartsaretobeusedforFairbusinessonlyandkepttoaminimum.Joyridingisexpressly

forbidden.Anyonedeemedtobeabusingthegolfcartprivilegemaylosetheprivilege.§ Golfcartsmustbekeptcleanandfreeoftrashordebris.§ Whenparkingagolfcart,besurethatentrancestobuildingsandpedestrianwalkwaysarenot

impeded.§ Takethekeyoutofthegolfcartwhenyoupark.§ AlldriversofgolfcartsontheSonomaCountyFairgroundsshallhaveavalidDriversLicense.

ThisincludesdriversofcartsnotbelongingtoorleasedbytheSonomaCountyFair.ThismeansthatchildrenmaynotdrivegolfcartsontheSonomaCountyFairgrounds.

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VisitorServices47. ACCESSAllexhibitbuildingsattheSonomaCountyFairarewheelchair-accessible.ThewalkwaysintheHallofFlowersaredesignedtobeaccessibleaswell.Thereisanelevatoravailabletoreachtheupperleveloftheracinggrandstand.Tousetheelevator,gotothelowerelevatorentranceonthenortheastcornerofthegrandstand.Theelevatoroperatorisondutyduringthefullraceday.ADAplacardparkingisavailableattheBrookwoodGateentranceandintheparkinglotjustwestoftheGracePaviliononBennettValleyRoad.48. ATMsATM’sareavailableatseverallocations.Theywillchargea$3,95transactionfee.ATMsarelocatedattheNorthwestcorneroftheCarnivalLot,ontheupperleveloftheRacingGrandstand,outsidetheNECorneroftheShowcaseCafé,insidetheeastdoorofGracePavilion(justinsidetheEastdoor),outsidetheCarnivalLotrestrooms(Westwall)andintheMexicanVillage.Therearenocheck-cashingfacil-itiesonthefairgrounds.49. FIRSTAIDThereisonefirstaidstationonthefairgrounds.Itislocatedinthemiddleofthefairgrounds,justsouthoftheShowcaseCafé.ThestationisstockedwithfirstaidsuppliesandisstaffedbyEMTsfrom11a.m.untilclosing.50. INFORMATIONTherearetwoinformationboothsontheFairgrounds.TheyarelocatedinsidetheBrookwoodGateandatthemainracetrackentrance.ThereisaRacingInformationBoothlocatedonthefirstflooroftheRacingGrandstand.Theseboothsarestaffedonlyonracedays,duringracinghours.Informationstationsarelocatedineachexhibitbuilding.Staffatthesestationswillbeabletoanswerquestionsonentries,andadvisefairgoersonhowtoenterasanExhibitoratnextyear’sfair.51. LOSTANDFOUNDAlllostandfounditemswillbetakentotheInformationBoothattheentrancetotheRacetrackbe-tween11a.m.and8p.m.After8p.m.,lostandfounditemsaretakentotheSpecialEventsOffice,acrossfromtheAdministrationBuilding.LostchildrenwillbetakenwillbetakentotheKidsArea(ParentsRestStation)betweenthehoursof11a.m.and8p.m.Atothertimes,lostchildrenwillbetakentotheSpecialEventsOffice.TheFairprovides‘IfILookLost…’stickersatallinformationbooths.ThesestickersserveasareminderthatlostchildrenshouldbetakentotheKidsArea.52. PAGINGTheFairdoesnotmakeanypagingannouncements.53. RESTROOMSRestroomsarelocatedineveryexhibitbuilding,justoutsidetheHallofFlowers(westside)andonLinwoodAvenueontheCarnivalLot(justacrossfromFinleyHall).TherestroomsonthewestsideofGracePavilionontheoutsideoftheHallofFlowers(MexicanVillageside)TheE.C.KraftandFinelyHallBuildingshavethemosteasilywheelchair-accessiblerestrooms.54. SUGGESTIONSANDCOMPLAINTSAnyonewhohasacomplaintorasuggestionabouthowthefairmightbeimprovedisurgedtofilloutasuggestionform.Suggestionformsareavailableatallinformationbooths.55. VISITORSAFETYWeappreciateyourhelpinidentifyinganyunsafeconditionsforourFairvisitors.Pleasewatchforandfixorreportanyconditionsthatmightresultinatrip,sliporanyotherunsafecondition.Thisin-cludeswateronfloors,debrisorholesinthewalkingsurfacesoranyotherconditionthatmightpossi-

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blyresultininjurytooneofourfairgoers.Ifyouobserveanysuchcondition,pleasereportittoaFairemployeeassoonaspossible.56. WHEELCHAIRSANDSTROLLERSTheseproductsareavailableforrentjustinsidetheBrookwoodGate.Wagonsare$20;Wheelchairsare$20,(SeniorDay$10);Strollers$10-$20;Electricscootersalldayare$50(450lblimit).Alimitednumberofscootersandwheelchairsareavailable.57. GETTINGTOTHEFAIRTheFairgroundsislocatedinSantaRosa,justeastoftheFreeway(101)onBennettValleyRd.Comingfromthesouth[SanFrancisco],taketheHwy12/Sonomaexit.StayintherightlaneandtaketheDowntownExitwhichputsyouontoBennettValleyRoad.TheFairisjustpastthefirsttrafficlight.Comingfromthenorth[Eureka],taketheHwy12exitandcrossoverthefreeway.SantaRosaTransitusuallyarrangesextrabusesthatstopnearthefairgroundsevery30minutes.Call543-3333forSantaRosacitybusinformation.58. PARKINGThereisplentyofparkingattheFair.ThemainlotisacrossBrookwoodAvenuefromthefairgrounds.ParkingisalsoavailableintheVeteransMemorialparkinglot.SomeADAplacardparkingisavailableinfrontofBrookwoodGateandinallparkinglots.ADAplacardspacesarechargedattherateforthatlot.Mostemployeeswillbeparkingin“E”lot.TheentranceisonGordonLane(offBennettValleyRoad).