2018 convention registration packet - demolay...

Convention 2018 April 26 – 29, 2018

Great Wolf Lodge 20500OldHwy99SWCentralia,WA98531

CONTENTS:

GeneralInformationAdvertisingInformationRegistrationFormsRoomingRequests

MedicalReleaseForm

[email protected].

CONVENTION2018 GREATWOLFLODGE|APRIL26–29,2018

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GENERALREGISTRATIONINFORMATIONAttendingWADeMolayConventionisbyfarthemostexcitingeventoftheyearforbothmembersandadvisors,andwewelcomeyoutobeapartofthisexperience.Registrationisthefirststepinjoininginonthefun.Itallows us to make sure you have a room and waterpark pass waiting for you with meals and endlessentertainmentalongtheway.Itisimportanttocompleteandsubmitthenecessaryformsandmakeallofyourrequiredpaymentsontimetoalleviateanykinksintheroad.

Youcanfindthemostup-to-dateregistrationinformationforConvention2018ontheConventionwebsite.

www.demolaycon.org

REGISTRATIONDEADLINES

JANUARY15,2018

Pre-RegistrationSubmityourindividualorgrouppre-registrationform.Ifyousubmitapre-registrationbythisdatewithapaymentof$25,youwillreceiveaFREEgiftatConventionincludinga$5coupontotheConventionDeMolayandMoreStoreandaConventiondrawingentry.

FEBRUARY15,2018

FinalRegistrationSubmityourindividualregistrationforms,includingmedicalreleaseandroomingrequestforms.

MARCH15,2018

FinalPaymentMakeyourfinalpaymentbasedonyourregistrationrate.AfterFinalPaymentdate,registrationwillbeonagraduatedratesystem.Submitandmakepaymentsforextrabanquettickets.AnynewregistrationsreceivedafterthisdatewillnotreceiveaConventionT-Shirt

WEAREGETTINGANIMATEDATCONVENTION2018,BRINGINGYOUTHEBIGGESTANDBESTEVENTOFTHEYEAR!

WashingtonDeMolay'sConventionisjam-packedwithexcitingentertainmentandactivities,theelectionandinstallationofstateofficers,andmostimportantly,awholelotoffun&brotherhood.


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REGISTRATIONRATES

YOUTHREGISTRATION

Full-Time(Thu–Sun) 4-to-a-Room $320

Part-Time(Fri–Sun) 4-to-a-Room $260

DeMolaymembersmustberegisteredasFull-Timeforvotingprivilegesandtocompeteinritualcompetitions.

ADULTREGISTRATION

Full-Time(Thu–Sun)

4-to-a-Room $320

2-to-a-Room $450

1-to-a-Room $700

Part-Time(Fri–Sun)

4-to-a-Room $260

2-to-a-Room $375

1-to-a-Room $550

Overnight(Sat&Sun)

4-to-a-Room $155

2-to-a-Room $195

1-to-a-Room $275

DAYPASSTICKET(NOMEALSORWATERPARKINCLUDED)

$20

ADDITIONALBANQUETTICKET

$45

Onebanquetticketisincludedwithallfull-timeandpart-timeregistrations.

Allfull-timeregistrantswillreceiveaFREEWADeMolayConvention2018t-shirt!Additionalt-shirtsmaybepurchasedfromtheDeMolayandMoreStoreatConvention2018(whilesupplieslast).


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GRADUATEDREGISTRATIONRATES

Forthosethatdonotpayontime,therewillbeagraduatedratesystembasedondatepayedafterfinalpaymentdate.AnyregistrationreceivedafterMarch15thwillnotreceiveat-shirt.

PAYBYMARCH30TH


4-to-a-Room $350

2-to-a-Room $480

1-to-a-Room $730


4-to-a-Room $290

2-to-a-Room $405

1-to-a-Room $580

Overnight(Sat&Sun)

4-to-a-Room $185

2-to-a-Room $225

1-to-a-Room $305

PAYBYAPRIL10TH


4-to-a-Room $400

2-to-a-Room $530

1-to-a-Room $780


4-to-a-Room $340

2-to-a-Room $455

1-to-a-Room $630

Overnight(Sat&Sun)

4-to-a-Room $235

2-to-a-Room $275

1-to-a-Room $355


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ADDITIONALREGISTRATIONINFORMATION

HOWDOIREGISTER?

WeencourageallindividualstoregisterandmakepaymentsontheConventionwebsite.Registrationformsarealsoincludedinthispacket,whichcanbemailedtotheWADeMolayofficeat1111AStreet,Suite1919,Tacoma,WA98402.

HOWDOIMAKEPAYMENTS?

PaymentscanbesecurelymadethroughPayPalbyvisitingtheConventionwebsitebyindividualsorwithChapterdebitcards.Alternatively,individualsandChapterscanmakepaymentsbycheck,madepayabletoWADeMolayandmailedtotheWADeMolayoffice.Includewithitanynotesforwhothepaymentappliesto.

AllpaymentsmustbereceivedbytheFinalPaymentDeadline.Paymentsmay,however,besubmittedmorefrequently(monthly).ContactDadKevinReidatKSREID311@GMAIL.COMtogetsetupwithapaymentplan.

WHATABOUTRITUALCOMPETITIONFORMS?

Formstocompeteinritualcompetitionswillbesentseparatelywithdifferentdeadlines.Besuretocheckthewebsiteformoreinformation!

WHATIFIHAVEMOREQUESTIONS?

YoucanemailConventionDirectorMomAllisonLuedkeatluedkea@gmail.comwithanyquestions.


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ADVERTISINGINFORMATION

DEMOLAYS

AnyDeMolaywhosellsanadvertisementfortheConventionBrochurewillreceivearebateworthhalfofthepriceofthead,uptothepriceofyourentireregistration!ThatmeansthatyoucanattendConvention2018forFREEbysellingonlyFOURfull-pageadvertisements!

ReachouttoLocalBusinesses,MasonicLodges,ScottishRiteValleys,YorkRites,EasternStarChapters,AmaranthChapters,RainbowAssemblies, Job’sDaughtersBethels,your familyandfriends…prettymuchanyoneyoucanthinkof.

AnothereasywaytoearnyourwaytoConventionisbysellingPatronAds,whichgetsthebuyer’snamelistedintheConventionBrochure. Theseadsareonly$25,sotheyareeasiertosellandareagreatwaytoshowtheirsupportforWADeMolayandyou.

DEMOLAYADVISORS

You’vealreadyspenteverypennyonyourkidstogotoConvention,alongwithallthelittlethingsalongtheway.Youcometosupporttheorganizationanddedicateyourtime,andweappreciatethat!YoutoocanearnyourwaytoConvention by sellingbrochureadvertisements to anynon-Masonicaffiliatedorganization (yourboss, localbusinesses,friendswithbusiness,family).Youtoowillreceivehalfofthepriceofthead,uptothepriceofyourentireregistration.

AdvertisementsmustbereceivedandpaidforinfullbyMarch10,2018tobeeligibleforrebate.

RebateswillbepaidasasinglechecktoeachChapterattheendofConvention.Chaptersareresponsibleforissuingrebatestoindividuals.

GOTOCONVENTIONFORFREE!


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AD Artwork and Payment Deadline March 10, 2018

Use same Ad as 2017 (attach copy)

Washington DeMolay Convention 2018

Brochure Advertising Order Form


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PatronAdvertisingOrderForm

PatronadvertisementsareasinglelinelistingintheConventionBrochureandaretypicallyaperson’snameoraverybriefmessage (limited to 60 characters). The person listed in the “Sold By” fieldwill receive a rebate against the cost ofConventionforeachPatronAdsold,withnominimumamounttoreceivecredit.

SoldBy:______________________________________ Chapter:_____________________________________

Phone:_______________________________________ Email:_______________________________________

NAME/LINEOFTEXT:_______________________________________________________________________________

(Max60characters) AmountReceived($25Suggested):________________

NAME/LINEOFTEXT:_______________________________________________________________________________


NAME/LINEOFTEXT:_______________________________________________________________________________


NAME/LINEOFTEXT:_______________________________________________________________________________


NAME/LINEOFTEXT:_______________________________________________________________________________


Mailthisformandpayment(checkspayabletoWADeMolay)totheWADeMolayofficebyMarch10,2018.PaymentmayalsobemadebyPayPalontheConventionWebsite–www.demolaycon.org

WADeMolayConvention,1111AStreet,Suite1919,Tacoma,WA98402

TotalAmountEnclosed:__________________


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YouthRegistrationForm

ThefollowingregistrationformisforDeMolaymembersandindividualsundertheageof21.Pleasetypeorprintneatlyandcheckforaccuracy.

DUEFEBRUARY15,2018

□Full-TimeRegistrant(Thu/Fri/Sat/Sun)□Part-TimeRegistrant(Fri/Sat/Sun)

FULLNAME CHAPTER/BETHEL/ASSEMBLY

MEMBERSHIPSTATUS OFFICE/TITLEListyourhighestofficeatthetimeofConvention

□DeMolay□Candidate□Squire

□Job’sDaughter□Rainbow

□YouthGuestUnderAge21

ISTHISYOURFIRSTTIMETOCONVENTION?

□Yes□No

GENDER PHONENUMBER

□Male□Female

DATEOFBIRTH EMAILADDRESS

_______/_______/_______

SHIRTSIZE DIETARYRESTRICTIONS

□SM□MD□LG

□XL□2XL□3XL

□Vegan/Vegetarian□GlutenFree

□____________________________________________

ALLYOUTHMUSTSUBMITAPARENTCONSENT/MEDICALRELEASEFORMWITHTHISREGISTRATIONFORM.


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BanquetTicketFormThefollowingformistopurchasebanquetticketsnotalreadyincludedwiththeirregistration.

Pleasetypeorprintneatlyandcheckforaccuracy.

FamilyandfriendsarewelcometoattendtheGrandBanquet,Installation,andGrandBallonSaturdayevening.AbanquetticketisnotrequiredtoattendtheInstallationandGrandBall—onlytheGrandBanquet.

DUEMARCH15,2018(PRICINGANDAVAILABILITYMAYCHANGEAFTERTHISDATE)

CHAPTERNAME:

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

LISTTHENAMESOFPEOPLEFORWHOMYOUAREPURCHASINGTICKETSFOR.

TOTALBANQUETTICKETS:_________X$45=_________

PaymentcanbemadesecurelyviaPayPalonwww.demolaycon.orgorbycheckmadeouttoWashingtonDeMolayandmailedtotheWADeMolayofficeat

1111AStreet,Suite1919,Tacoma,WA98402.


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YOUTHROOMINGREQUESTYouthareroomedfourormoretoaroomwithtwoqueen-sizebedsandahide-a-bedcouch(asavailable).

Chaptermembershavetheopportunitytorequestwhotheywishtoroomwithbycompletingthefollowingform.TheConventionDirectorreservestherighttoassignroomingforConventionattendees.

Foreachroom,marktheregistrationtype,gender,agerange,andlistthenamesandbirthdatesofeachoccupant.ATTENDEESMUSTBEWITHINTWOYEARSOFEACHOTHERINAGE(THREEYEARSPREAD:12-14,13-15,ETC.)

ROOMASSIGNMENT#1

REGISTRATIONTYPE:□FULL-TIME□PART-TIME □MALE□FEMALE AGEGROUP:________to________

ATTENDEEFULLNAME DATEOFBIRTH ATTENDEEFULLNAME DATEOFBIRTH

1. 2.

3. 4.

5. 6.

ROOMASSIGNMENT#2



1. 2.

3. 4.

5. 6.

ROOMASSIGNMENT#3



1. 2.

3. 4.

5. 6.

ROOMASSIGNMENT#4



1. 2.

3. 4.

5. 6.


PAGE18

ParentConsent/MedicalReleaseFormYOUTHNAME(ASLISTEDONREGISTRATIONFORM):_______________________________________________________________

FULLLEGALNAME(IFDIFFERENT):______________________________________________________________________________

PARENTS/LEGALGUARDIANSNAMES:__________________________________________________________________________

IunderstandthatDeMolayisanorganizationthatconsistsofmemberswhoareoflegalage(18-20)andofmemberswhoarenotoflegalage(12-17).TheWashingtonDeMolayConventionStaffassignsfouryouthormoretoaroomwithtwoqueen-sizebeds(somewithhide-a-bedcouch).Youthattendeesareroomedwithotherattendeesofthesamegenderandsimilarage(withinthreeyears).YoutharenotpermittedtoroomwithAdvisors.Unlessotherwise indicatedonthis form, Iconsenttohavingmychildroomedasdescribedabove.

IagreetobeavailabletobecontactedatanytimeduringWashingtonDeMolayConventionifnecessary.IunderstandthatshouldmychildberequiredtoleaveConventionfordisciplinaryreasons,Iamsolelyresponsibleformychild’stransportation.Incaseofaccidentor illness, IgivemypermissionforamemberoftheWashingtonDeMolayConventionStafforaDeMolayAdvisortoseekmedicalattentiondeemednecessaryatthetime,formychild.IacknowledgethatneitherDeMolayInternationalnorWashingtonDeMolaymaintainsanymedicalinsuranceandthatIwillberesponsibleforallmedicalcosts.IwillindemnifyandholdDeMolayharmlessforthecostsofmedicalcareregardlessofwhethersuchcaremaylaterbeconsideredunnecessary.Ihavecompletedtheinformationbelowandrealizeitwillbeusedonlyasoutlinedabove.ThisformexpiresatmidnightonApril30,2018.

Shouldtheneedarise,duringConvention,I/wemaybereachedat:____________________________________________________

IfIcannotbereachedatthenumberabove,Iauthorizethefollowingindividualtoactonmybehalf(REQUIRED):

NAME:___________________________________________ RELATIONSHIP:___________________________________

PHONENUMBER:_____________________________________________________________________________________

IfurtheragreetoreleaseandholdharmlessDeMolayInternationalandWashingtonDeMolayanditsagentsfromanyandallclaimsorcausesofactionwhichmayariseoutofmychild’straveltoandfrom,participationin,andattendanceatWashingtonDeMolay’sConvention.IhavereadtheconditionsofattendanceandIherebyapproveoftheattendanceofmychildatConvention.Mychildmayparticipateinallactivitiesexcept:___________________________________________________________________________.

INSURANCECOMPANYNAME: POLICYNUMBER(S):

POLICYHOLDER’SNAME: SIGNATUREOFPARENT/LEGALGUARDIANANDTODAY’SDATE:

Mustbesignedbyyouthattendeeandwitnessedbyaparent/legalguardian:

Iagreethatwhileonmywayto,inattendanceat,andwhilereturningfromWashingtonDeMolayConventionIwillfollowtherulesofConvention,andconductmyselfinamannerconsistentwiththehighstandardsofDeMolay.IwillnotbringanythingtoConventionthatisinappropriatefortheevent.IfmyconductviolatesDeMolay’srules,jeopardizesmysafetyorthesafetyofothers,ordistractsfromenjoying the event, Imay be sent home atmy own expense andwith a forfeiture of all fees, at the sole discretion of theConventionDirectorwithapprovaloftheExecutiveOfficer.Ifthisoccurs,anon-siteAdvisorfrommyChapterandmyParent/Guardianwillbeinformedimmediately.FurtherdisciplinaryactionmaybeconsideredbytheExecutiveOfficerandtheChapterAdvisoryCouncil.

_____________________________________ _________________________________________DeMolay’s/Youth’sSignature Parent/LegalGuardian’sSignature

2018 convention registration packet - demolay...

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