2018 architectural, engineering and planning outreach · 2018. 8. 14. · 2018 on-call terminal...

August 9, 2018

2018 ARCHITECTURAL, ENGINEERING AND PLANNING OUTREACH

Schedule• 8:30 a.m. Check-in & Network• 9:00 a.m. Pre-Qualification Program• 9:30 a.m. Network Break• 10:00 a.m. Terminal and Landside/Land

Use Planning Services • 10:45 a.m. Network Break• 11:00 a.m. Architectural Services• 11:30 a.m. Q&A• 12:00 p.m. Program Concludes

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General InformationKeep Informed• Sign up for the RSS feed for updates

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General InformationDo we know you, Correct contact information

• Contact Kim Burtis for Marketing Visits and/or Registration in the A/E database by discipline at:

[email protected]

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General InformationStayed Informed

• Wage Rate Determination

• Consultant/Contractor Code of Conduct

• Consultant/Contractor Marketing Visit Policy

• Current Operating and Capital Budget

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General InformationWage Rate DeterminationOhio Revised Code requires the public authority to ensure “the design services fees must be fair and reasonable compensation…”

To this end the CRAA developed the Wage Rate Determination (WRD) process to establish consultant fees.

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General InformationAudit Guide and Wage Rate Determination• Profit Percentage: 8%• Using consultants financial records

and FAR 31 guidelines, Audit re-calculates the overhead rate. Adjustments include:– Classification errors– Productivity analysis (Zweig-White)– Remove bonuses

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General InformationWage Rate Determination Process • CRAA Negotiation Team (OCP, Audit

and the Project Manager) relays CRAA’s findings and documentation with the consultants;

• CRAA and Consultant negotiate the acceptance or counter-offer(s) to support the fees requested;

• CRAA documents the profit and overhead rate for the agreement.

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General InformationWage Rate Determination Parameters

EstimatedAgreement

Value

Overhead Rate

Requested

ProfitPercentage

Review & Adjustments

< $300,000 ≤140% 8% N/A Accept Rate

< $300,000 >140% 8% Bonus & productivity

≥ $300,000 ≤140% 8% Bonus & productivity

≥ $300,000 >140% 8%

FAR 31 Audit; direct/indirect& misclassified

expenses

Business Diversity ProgramDeriving Value through Diversity & Inclusion

• Contribution to CRAA’s mission to support economic growth through engagement with– Disadvantaged Business Enterprises (DBE)

• Federally funded projects– Diversity Business Partners (DBP)

• Small/Minority owned business program for non-federally funded projects

• CRAA DBE Goal is 23%

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• DBE/DBP Goals for 2017-2018 have ranged from 10% to 25%

• Compliance with regulatory and grant funding obligations

• Respondents should demonstrate how they provide meaningful and substantial opportunities for Diversity Business Partner Firms

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• Acceptable certifications– DBE (Disadvantaged Business Enterprise)– MBE (Minority Business Enterprise)– EDGE (Encouraging, Diversity, Growth &

Equity)– WBE/FBE (Women/Female Business Enterprise)– VBE (Veterans Business Enterprise)– And others

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• Must be certified at time of bid or proposal submittal

• Goals are set per agreement/task order

• [email protected]

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August 9, 2018

2019-2020 CRAA ENGINEERING CONSULTANT PRE-QUALIFICATION PROGRAM –PRE-SOLICITATION MEETING

2016-2018 Pre-Qual ProgramShort History of Current Program

• Program was set up so CRAA would have multiple firms available to use quickly.

• 31 disciplines were established.

• Lump sum (LS) agreements executed for services less than $50,000 based upon negotiated scope.

• Hourly agreements executed for services $50,000-$149,999 based upon technical proposals and then negotiated scope.

• Program was extended through 2018.

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2019-2020 Pre-Qual ProgramSolicitation Process

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2019-2020 Pre-Qual ProgramSolicitation Process• The number of prequalified firms is at the discretion of the

CRAA.

• If a firm is prequalified, the CRAA does not guarantee that a firm will be awarded any work or make a representation of the amount of work a firm may receive within the two-year term.

• Clarifications: Please submit all required documents, certificates, etc. the CRAA will not request clarifications.

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2019-2020 Pre-Qual ProgramSolicitation Process – Best Practices

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2019-2020 Pre-Qual ProgramProgram Expectations

• Program will be utilized similar to the current 2016-2018 Program.

• Tasks $0-$49,999 – Negotiated scope and LS fee, CRAA

Professional Services agreement submitted with your prequalification statement of qualifications for $50,000 executed.

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• Tasks $50,000-$149,999 – Requests for Technical Proposals will be

requested.– Proposals will be evaluated and ranked. – Highest ranked will do the CRAA Wage Rate

Determination (WRD) process. – Negotiated scope and hourly fee. – CRAA Professional Services agreement >

$50,000 will be executed.

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2019-2020 Pre-Qual ProgramProgram Expectations • DBE/DBP – Consultants shall declare and provide evidence

of DBE or DBP status when their qualifications are submitted.

• Services will be for Civil Engineering type disciplines:– Bridge/Culvert Inspection – Level 1 & 2– Soils & Geotechnical Services– Materials Testing – Civil– Construction Admin/Management/Observation - Civil– Surveying Services– 21 disciplines total – See handout

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• Program would run for two years. 2019 and 2020.

• Firms would need to re-submit their qualifications after one year.

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• Approximate solicitation schedule: Advertise - September 10, 2018 Qualifications due - October 11, 2018 Review Qualifications – October 11-Nov 30, 2018 Notifications to consultants – December 21, 2018 Pre-qual list becomes active – January 1, 2019

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2019-2020 Pre-Qual ProgramProgram Exclusions• Program will not include Airfield Civil Engineering or Landside

Civil Engineering.

– Airfield Engineering services (On-Call Airfield Civil Engineering services)

• Will be solicited through separate solicitations. • One currently in progress. • One planned for late 2018/early 2019. • One or more firms/teams may be selected.

– Roadway, Parking Lots, Traffic Engineering services (On-Call Landside Civil Engineering services)

• Will be solicited through separate solicitations. • One currently in progress. • One planned for late 2018/early 2019. • One or more firms/teams may be selected.

Questions?

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August 9, 2018




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[email protected]

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EstimatedAgreement

Value

Overhead Rate

RequestedProfit

PercentageReview &

Adjustments< $300,000 ≤140% 8% N/A Accept

Rate< $300,000 >140% 8% Bonus &

productivity≥ $300,000 ≤140% 8% Bonus &

productivity≥ $300,000 >140% 8% FAR 31 Audit;

direct/indirect& misclassified expenses






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August 9, 2018

2018 ON-CALL TERMINAL AND LANDSIDE/LAND USE PLANNING SERVICES OUTREACH

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John Glenn Columbus International Airport

• 2016 Terminal Modernization Program

• MAP is up 6.7% through June, 2018

• Landside Development on North side of Airport Property

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Rickenbacker International Airport• 2016 Airport Master Plan

Update

• 1.4 million sf of air cargo terminal space is planned for the next 20 years

• 11.6 million sf of warehouse and distribution space has been added to the Rickenbacker area in the past 5 years

• Total Cargo up 22.7% through June, 2018

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On-Call Terminal Planning Services

Solicitation Process

2018 On-Call Terminal Planning Solicitation

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Proposed Scope of Services (Varies by Project)• Terminal Planning

– Facility requirement assessments for existing and proposed terminal facilities

– Simulations of terminal activity to determine capacity levels for passenger, baggage, or cargo volume during various planning activity levels

– Develop and evaluate alternative terminal plans, ultimately ending with a recommended plan that maximizes CRAA objectives

– Terminal space allocation assessments

2018 On-Call Terminal Planning Solicitation

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Proposed Scope of Services (Varies by Project)• Terminal Planning

– Data Collection concerning passenger circulation and processing, baggage systems and make-up areas, or security screening checkpoints

– Pre-planning studies pertaining to the Midfield Development Program (MDP)

– Rough Order of Magnitude (ROM) or detailed cost estimating for proposed Airport Terminal projects

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2018 On-Call Terminal Planning SolicitationAgreement Details • 2-year agreement term with the option of a 1, 1-year

extension;• Most qualified or those deemed equally qualified may be

awarded agreements;• Solicitation to be released in September-October, 2018; • The CRAA does not guarantee utilizing Consultant's

services;• The Agreement(s) are not exclusive and the CRAA reserves

the right to solicit for additional services.

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On-Call Landside/Land Use Planning ServicesSolicitation Process

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2018 On-Call Landside/Land Use Planning SolicitationProposed Scope of Services (Varies by Project)

• Landside Planning– Landside traffic studies pertaining to Airport access,

vehicle circulation, commercial circulation and staging areas, TNC staging areas, employee parking, and public parking facilities

– Determine peak time periods for curbside and parking facilities demand

– Plan for the integration to regional connectivity including future light rail, and other regional transportation services

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2018 On-Call Landside/Land Use Planning SolicitationProposed Scope of Services (Cntd.)• Land Use and Infrastructure Planning

– Analyze potential on-airport and off-airport land use and rezoning opportunities

– Create and refine sub-area plans, establish reasonable boundaries to enable phased development, infrastructure corridors, and lot plans

– Develop ROI models based upon market based takedown and lease rates

– Develop and evaluate alternative development plans, ultimately ending with a recommended plan that maximizes CRAA objectives of land use, ROI, and economic development

– Create maps/diagrams to demonstrate and articulate infrastructure plans, development schedules, and proposed lot sizes/uses

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2018 On-Call Landside/Land Use Planning SolicitationProposed Scope of Services (Cntd.)

• Appraisals for AIP Land Acquisition Projects– Obtain appraisals and review appraisals – Title research and negotiations– ALTA/ACSM land title surveys, closings, and recordings

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2018 On-Call Landside/Land Use Planning SolicitationAgreement Details • 2-year agreement term with the option of a 1, 1-year

extension • Most qualified or those deemed equally qualified may be

awarded Agreements;• Solicitation to be released in Spring 2019;• The CRAA does not guarantee utilizing Consultant's

services;• The Agreement(s) are not exclusive and the CRAA reserves

the right to solicit for additional services.

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Selection CriteriaSections of Proposal• Project Manager Experience

• Recent Team Experience

• Recent Demonstrated Performance

• Personnel Qualifications

• Capacity and Resources Available

• Diversity Business Partner Plan

• Invoiced work with CRAA

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Statements of QualificationsTips for Success• Submit on what is

being asked. Scoring sheets reflect exactly the RFQ and the anticipated scope of services

• Working relationships or how you plan to build a relationship with subconsultants

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Statements of QualificationsTips for Success• Follow the solicitation

closely (Section 7)

• Do not include work performed for CRAA

• Experience with Heavy Use Commercial Facilities

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Statements of QualificationsTips for Success• Spell Check, Correctly

reference the CRAA• Recent Demonstrated

Performance– not best practices or

lessons learned, – how you successfully

delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc.

Questions?

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August 9, 2018




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[email protected]

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EstimatedAgreement

Value

Overhead Rate

RequestedProfit

PercentageReview &

Adjustments< $300,000 ≤140% 8% N/A Accept

Rate< $300,000 >140% 8% Bonus &

productivity≥ $300,000 ≤140% 8% Bonus &

productivity≥ $300,000 >140% 8% FAR 31 Audit;

direct/indirect& misclassified expenses






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August 9, 2018

2019 CRAA As-Needed Architectural Services

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As-Needed Architectural Services

Solicitation Process

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Agreement Details

• 2-year agreement term with the option of a 1, 1-year extension;

• Most qualified or those deemed equally qualified may be awarded Agreements;

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Agreement Details

• The CRAA does not guaranty utilizing Consultant's services;

• In addition to the current agreement;

• The Agreement(s) are not exclusive and the CRAA reserves the right to solicit for additional services.

Complete Team for Renovation and New Construction Projects

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• Architectural

• Structural Engineering

• Mechanical, Electrical Plumbing Engineering

• Fire Protection Engineering

• Fire Alarm Engineering

• Code Review (Building Code, ADA, NFPA, Etc.)

• Cost Estimating

• Scheduling

Key Subconsultants

Scope of ServicesVaries by Project• Space Planning

• Preliminary Project Assessments

• Program of Requirements

• Standards Development and/or Review

• Criteria Architecture for Design Build

• Design Services

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Types of Projects

• Terminal Improvements

• Authority Space Renovations– Offices, Conference Rooms,

Police Training

• Authority Space Additions– Vehicle Maintenance/Storage

• Aging Assets Program– Replacement/Refurbishment

of Building Systems (Roofs, Elevators, Air handlers, etc.)

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Routine to Complex

Selection CriteriaWill be selecting One or More Qualified Firms• Recent Experience

• Recent Demonstrated Performance

• Personnel Qualifications

• Capacity and Resources Available

• Diversity Business Partner Plan

• Contracts with CRAA

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Statements of QualificationsTips for Success• Submit on what is being

asked. Scoring sheets reflect exactly the RFQ and the anticipated scope of services

• Experience with Mid-Large Hub Airports

– Commercial– Cargo

• Working relationships or how you plan to build a relationship with subconsultants

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Statements of QualificationsTips for Success• Follow the solicitation closely

(Section 7)

• Do not include work performed for CRAA

• Experience with Heavy Use Commercial Facilities

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Statements of QualificationsTips for Success• Spell & grammar check• Correctly reference CRAA• Recent Demonstrated

Performance– not best practices or

lessons learned, – how you successfully

delivered the project under budget and on time when faces with challenges from state/county/city approvals, owner changes in scope, etc.

Questions?

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2018 architectural, engineering and planning outreach · 2018. 8. 14. · 2018 on-call terminal...

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