2017 sponsor prospectus - washington state...

2017 SPONSOR PROSPECTUS

2 Last Updated 10/10/2016

CONFERENCE INFORMATION Expand your reach into the Human Resources marketplace by promoting your company through sponsorship of the Washington State Employment Law & HR Conference. Showcase your organization to more than 500 HR decision makers from companies throughout Washington State and the greater Pacific Northwest. WHAT IS THE WASHINGTON STATE EMPLOYMENT LAW & HR CONFERENCE?

The Washington State Employment Law & HR Conference is where human resource professionals and key business decision makers come to learn about important Washington State and Federal legislation and employment issues that will be impacting their business in the future. For 18 years, attendees from across Washington have gathered to learn and to discuss critical issues of concern for Washington employment & business. This Conference provides various workshops on Friday, March 31st, 2017 and a reception on Thursday, March 30th, 2017 for attendees to meet with speakers and network with peers in a social environment.

BENEFITS OF SPONSORSHIP

With more than 500 HR and business professionals attending, these sponsorship opportunities provide a powerful, cost-effective way in which to enrich your company’s brand and connect with key decision makers in local business throughout Washington. Your company’s sponsorship of this conference will;

Increase your company’s visibility within the HR community Provide opportunities to showcase your products and services Position your organization as an ally and a leader in the industry Reach concentrated groups of HR leaders and professionals Stimulate leads by engaging prospects in a pertinent environment

In an effort to maximize foot traffic at each of the exhibitor booths, the Washington State HR Council utilizes an "Expo Passport" program & prize drawing. This program has been well received by our attendees and ensures maximum face time with each attendee and prospect. Washington State HR Council reserves the right to refuse any sponsorship application. For more information on the opportunities that follow, please contact

Brent Schlosstein Partnerships Director, Washington State Human Resources Council Direct: 206.267.4004 [email protected]

mailto:[email protected]


LOCATION – ADDITIONAL BENEFITS

The 2017 conference will be held

at the Sheraton Seattle, located

in the heart of downtown within

walking distance to Pike Place

Market, the flagship Nordstrom,

and the monorail which will take

guests on a 2 minute ride to the

Space Needle and EMP.

Inside the hotel are two full

service restaurants, wine bar,

health club and swimming pool

with a view of the city.

Your vendor booth area will be on

the same floor as the grand

ballroom and all breakout spaces.

This will increase your visibility as

well as give better opportunity for

engagement with the conference

attendees. *See Sponsor Benefits.

Due to the Downtown Seattle

Sheraton location, we are

offering complementary

accommodations. Depending

on your sponsorship level, you

may be provided one night

accommodation in a Deluxe

King Room overlooking Union

Street with views of the city and

the surrounding Seattle area. *See Sponsor Benefits.


SPONSORSHIP INFORMATION & LEVELS

Washington State HR Council is offering many different sponsorship levels at our 2017 Employment Law & HR Conference. Our venue at the beautiful Sheraton Hotel in downtown Seattle was chosen to maximize sponsor/exhibitor contact and interaction. This venue will provide sponsors an enhanced opportunity for attendee visibility and personal communication. Here’s an overview of what’s included in each package:

Sponsor Benefits Premier Platinum Gold Silver

PowerPoint Recognition

Welcome Loop / AM & PM Loop with ad and/or logo X X X X

Stage Time

Opening Keynote - up to 3 minutes X

Lunch Keynote - up to 3 minutes X

Breakout Session: Speaker introduction X

Conference Marketing

Logo included in 4 Conference promotional emails X X

Recognition on Promotional Materials X X X X

Social Media promotional messages X X

Advertising @ Event

Company logo at the registration desk X

Logo on attendee bags X

Logo on lanyards X

Promotional material in attendee bags X X X

Reception Sponsor X

One Gobo logo placement X X

Advertisement in Conference Program (Full Color) Full Page (Inside

Front Cover) Full Page (Inside

Back Cover) Half Page

Conference App

Premium Logo Placement w/Website Link X X X

Logo Placement w/Website Link X

Post Event

One email to attendees (sent by WSHRC) X

Attendee contact listing* X X

Conference Web Site

2 web pages for up to 4 months X X

1 web page X X

# of attendees 4 2 2 2

Exhibitor Benefits

Exhibitor booth Prime Location Prime Location Standard Standard

Business card drawing X X X X

Grand Prize Drawing - Passport Card X X X X

Hotel Accommodations (One Night) 4 Rooms 2 Rooms 2 Rooms 1 Room

Cost $10,000 $7,500 $5,000 $2,500

Quantity Available 1 1 3 21


PREMIER SPONSOR - $10,000 (Only One Available!) The 2017 Premier Sponsorship provides INCLUDES Premier Sponsor signage with company logo at registration desk and a premier, double-sized exhibitor booth in the main event room.

BENEFITS

*Exclusive sponsor of breakfast and lunch, with signage displayed with company logo and listed in brochure as sponsor.

Acknowledgment on conference continuous loop “Welcome PowerPoint” as Premier Sponsor including name, logo, and ad. Includes AM and PM loop.

Opportunity to welcome attendees and give 3 minute overview of your organization at opening Keynote session.

Premier Sponsor Company logo at the registration desk of the conference.

Exposure in up to 4 Conference E-Blast notifications over the 4 month period prior to the conference sent to our extensive emailing list with the Sponsor's Logo linked to the sponsor's website.

Exposure in social media promotional messages prior to the conference.

Exposure on two of Washington State HR Council web pages with the sponsor's logo and link to sponsor website (Washington State HR Council dedicated 2017 Conference page and dedicated 2017 Conference Registration page) for up to 4 month period prior to the conference.

One email to attendees sent by Washington State HR Council post event.

Promotional material added to registration bags (supplied by sponsor).

Logo Conference Bags.

Up to four attendees included! Attendance includes breakfast, lunch, and reception.

Hotel Accommodations: up to 4 Rooms (one night each).

Conference AP Title Sponsor Premium Logo Placement with Website Link.

Premium double-sized, exhibitor booth just outside the Main Event Room.

Exposition Passport Card -Attendees will need to visit your booth throughout the day and collect a sticker from you in order to be eligible for the Washington State HR Council grand prize drawing at the end of the conference.

Business card drawing for Exhibitor’s Table gift (all sponsors to bring a drawing prize valued at $25 or more).

Note: Exposure on the Washington State HR Council website could be longer than 4 months depending on how soon your completed agreement and payment are received by Washington State HR Council.


PLATINUM SPONSOR - $7,500 (Only One Available!)

BENEFITS

Exclusive sponsorship of the reception the evening before the event.

Opportunity to welcome attendees and give 3 minute overview of your organization at Lunch keynote session.

Exposure in up to 4 Conference E-Blast notifications over the 4 month period prior to the conference sent to our extensive emailing list with the Sponsor's Logo linked to the sponsor's website.

Exposure on two of Washington State HR Council web pages with the sponsor's logo and link to sponsor website (Washington State HR Council dedicated 2017 Conference page and dedicated 2017 Conference Registration page) for up to 4 month period prior to the conference.

Exposure in social media promotional messages prior to the conference.

Exclusive acknowledgment on Conference continuously looping “Welcome PowerPoint” as Platinum Sponsor including name, logo and ad. Includes AM and PM loop.


*Logo on Lanyards.

Up to two attendees included! Attendance includes breakfast, lunch and reception.

*Hotel Accommodations: up to 2 Rooms for one night each.

Exhibitor booth inside the Main Event Room.


Business card drawing for Exhibitor’s Table gift (all sponsors to bring a drawing prize valued at $25 or more). Note: Exposure on the Washington State HR Council website could be longer than 4 months depending on how soon your completed agreement and payment are received by Washington State HR Council.


GOLD SPONSOR - $5,000 (Only Three Available!)

BENEFITS

Opportunity to introduce a speaker as “Council Partner” at one of the breakout sessions.

Recognition in promotional materials as a Gold Sponsor.

Acknowledgment on conference continuously looping “Welcome PowerPoint” as Gold Sponsor including name, logo, and ad. Includes AM and PM loop.

Your organization’s logo on conference invitations and on the WA State Council website conference page, and other promotional materials.

Hyperlink to your organization’s website from the WA State Council website conference page.


Recognition on the Conference App.


*Hotel Accommodations: up to 2 Rooms for one night each.




SILVER SPONSOR - $2,500 (Only Twenty-One Available!)

BENEFITS

Recognition in promotional materials as a Silver Sponsor.

Your organization’s logo on the WA State Council website conference page.

Acknowledgment on conference continuously looping “Welcome PowerPoint” as Silver Sponsor including name and logo.

TV Placement in Vendor Area with continuous recognition on sponsor loop.

Recognition on the Conference App.


Hotel Accommodations: 1 Room for one night.





MISCELLANEOUS OTHER SPONSORSHIPS AVAILABLE REFRESHEMENT BREAK SPONSOR - $500 (Only Two Available)

BENEFITS

Recognition in promotional materials as a Refreshment Break Sponsor for the conference.

Signage at the snack tables which reference your firm as the sponsor.

Your organization’s logo on the WA State Council website conference page.

Acknowledgment on conference continuously looping “Welcome PowerPoint” as Parking Sponsor including name and logo.

CONFERENCE PROGRAM ADVERTISEMENT The Conference Program is a valuable resource that all attendees receive and reference again and again as they navigate the conference. Even long after the conference is over, attendees reference the program for the HRCI Recertification Credits and SHRM Professional Development Credits. Advertising in the Conference Program is a great way to Market to HR Professionals throughout Washington State.

FULL COLOR AD SIZES AND PRICES

Inside Front Cover $1,400 8.5” x 11” Not Available for Purchase – Included in Premier Sponsorship

Inside Back Cover $1,200 8.5” x 11” Not Available for Purchase – Included in Platinum Sponsorship

Full Page $750 8.5” x 11” Available for Purchase

Half Page $450 7.5” x 5” Available for Purchase


Washington State Employment Law & HR Conference Sponsorship Reservation Form

Company Name: Contact Person:

Phone #: Email: Company Address: Sponsorship Level (mark one):

Premier - $10,000 (Only one premier sponsorship available)

Platinum - $7,500 (Only one platinum sponsorship available)

Gold - $5,000 (Only 3 gold sponsorships available)

Silver - $2,500 (Only 21 silver sponsorships available)

Break - $500 (Only 2 break sponsorships available) Conference Program Advertisement: Full Page Half Page Do you plan on having a prize drawing or gift at your table for attendees? Yes No The Washington State HR Council will accept payment via credit card (additional processing fees will apply). Please indicate your preferred payment method below. We will pay by credit card. Please send electronic invoice with payment link. We will pay by check and remit to the address provided on the invoice. As the representative for my organization, I agree to pay for the sponsorship level identified above within 14 days of receiving the invoice and agree to adhere to the SHRM code of ethics.

Printed Name: Date: Signature:

Once we receive your reservation form and payment we will contact you with additional information for logos, event registration, set up times, etc. Please contact Brent Schlosstein at [email protected] or 206-267-4004 if you have any questions. To reserve your sponsorship please email your reservation form to [email protected] and an electronic invoice will be sent to you.

For official use only:

Date form received:_____________________________ Date registration completed:________________________

Date payment received:__________________________ Date logo/ad received:_____________________________



2017 sponsor prospectus - washington state...

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