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2016/2018
Further & Higher Education SafeAssign – Lecturer How To Author – A Serplus Revision date – June 2016
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DOCUMENT HISTORY
Document Location
This document is only valid on the day it was printed.
The master and control version of this document will remain with Curriculum Quality Assurance &
Performance Development Manager.
This document is a controlled document and should only be distributed as stated below from Curriculum
Quality Assurance & Performance Development Manager.
Revision History
Date of this revision: 05/04/2016
Revision date Previous
revision date
Summary of Changes Changes
marked
16/09/2014 N/A First Issue
05/04/2016 16/09/2016 Update to reflect new College structure
Document Approval/Planned Revision
Name: Position:
Signature: Date:
Planned Revision Date: June 2018
Distribution
This document has been distributed to:
Name Date of Issue Version
HoF,Hos,CAM, All Lecturing staff 10/10/2014 1.0
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Contents
DOCUMENT HISTORY ...................................................................................................... 2
Document Location ...................................................................................................................2 Revision History .........................................................................................................................2 Document Approval/Planned Revision .....................................................................................2 Distribution ................................................................................................................................2
BLACKBOARD 9.1- SAFEASSIGN – INSTRUCTOR/LECTURER .................................................. 4
WHAT IS SAFEASSIGN ................................................................................................................4 COLLEGE RULES FOR IMPLEMENTATION OF SAFEASSIGN ........................................................4
Higher Education ................................................................................................................................... 4
Further Education .................................................................................................................................. 4
HOW TO USE SAFEASSIGN IN YOUR ASSESSMENTS ..................................................................5 SUBMISSION DETAILS ................................................................................................................6
"Exclude Submissions" Option .............................................................................................................. 6
Worked example ................................................................................................................................... 6
SUPPORTED FILES ......................................................................................................................6 SAFEASSIGN ORIGINALITY REPORTS ..........................................................................................6 GLOBAL REFERENCE DATABASE ................................................................................................7
SAFEASSIGN ORIGINALITY REPORT ................................................................................... 7
ACCESSING THE REPORT ............................................................................................................7 REPORT LAYOUT ........................................................................................................................8
Report information ................................................................................................................................ 9
Citations ................................................................................................................................................. 9
Manuscript text ..................................................................................................................................... 9
Multiple Attachments and Attempts ................................................................................................... 10
INTERPRETATION OF SAFEASSIGN SCORES ............................................................................ 10 Scores below 15%: ............................................................................................................................... 10
Scores between 15 percent and 40 percent: ...................................................................................... 10
Scores over 40 percent: ....................................................................................................................... 10
CONSIDERATION OF ASSESSMENT TYPES .............................................................................. 11 Research Required Assessments: ........................................................................................................ 11
Non Research Required Assessments: ................................................................................................ 11
DIRECTSUBMIT ............................................................................................................. 12
HOW TO USE DIRECTSUBMIT ................................................................................................. 12 DIRECTSUBMIT - SHARED AND PRIVATE FOLDERS ................................................................. 12
LANGUAGE SUPPORT IN SAFEASSIGN ............................................................................. 12
SAFEASSIGN SUPPORTS ENGLISH-BASED LANGUAGES .......................................................... 12 HOW TO USE SAFEASSIGN IN YOUR ASSESSMENTS (THE BASICS) ....................................... 13
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BLACKBOARD 9.1- SAFEASSIGN – INSTRUCTOR/LECTURER
WHAT IS SAFEASSIGN
SafeAssign is integrated into Blackboard Learn assignments. It is used to review assessment submissions
for plagiarism and create opportunities to help students identify how to properly attribute reference
sources. SafeAssign is effective as both a deterrent and an educational tool.
SafeAssign compares submitted assessment against a set of academic papers, such as previously submitted
assessments, journals and books, to identify areas of overlap between the student submission and existing
works.
SafeAssign detects exact and inexact matching between student submissions and source materials.
The student submissions are compared against several databases:
Internet: Comprehensive index of documents available for public access on the internet;
ProQuest ABI/Inform database: More than 1,100 publication titles and about 2.6 million articles
from 1990 to present time, updated weekly (exclusive access);
College document archives: Contains all papers submitted to SafeAssign by users within the
College;
Global Reference Database: Contains papers that were volunteered by students from Blackboard
client institutions to help prevent cross-institution plagiarism.
COLLEGE RULES FOR IMPLEMENTATION OF SAFEASSIGN
Students must be informed at the start of the academic year of which modules and assessments will be
subject to SafeAssign. The September template for the minutes of the Programme Team Meeting will
facilitate the planning and identification of the modules and assessments.
Students must be issued the “Assessment Submission & SafeAssign – Student hand-out” and directed to
the Student SafeAssign – How to for further details.
Higher Education
A short assessments submission through SafeAssign must take place before November, without
official penalties, to be used as a teaching and learning opportunity for students. (This can be a
specific module criteria submission or as part of a study skills exercise).
Each academic cohort must have a minimum of 2 assessments submitted through SafeAssign, up to
a maximum of 20% of all assessment submissions.
A project submission should not be submitted through SafeAssign.
Further Education
A short assessments submission through SafeAssign must take place before November, without
official penalties, to be used as a teaching and learning opportunity for students. (This can be a
specific module criteria submission or as part of a study skills, pastoral care and/or tutorial
exercise).
For 2014/15, academic year 1 assessment submission from 2nd year cohorts excluding Project
submissions.
For subsequent academic years, each cohort year must have a minimum of 2 assessments
submitted through SafeAssign, up to a maximum of 20% of all assessment submissions.
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HOW TO USE SAFEASSIGN IN YOUR ASSESSMENTS
SafeAssign can be used as a plagiarism tool for any individual assessment that has a significant written
element.
1. Select Assessments from the main edit tabs;
2. Select Assignment;
3. Enter Name of Assessment;
4. Upload any necessary files;
5. Enter due date;
6. Expand Submission Details. (Figure 1)
6.1. Select “Check submissions for plagiarism using SafeAssign”;
6.2. Optionally, select one or both options:
6.2.1. Allow students to view the SafeAssign originality reports on their submissions.
6.2.2. Exclude all student submissions for this assignment from the institutional or global
reference databases.
7. Expand Grading Options;
7.1. Optionally select the marking methods relevant to qualification;
7.1.1. Enable anonymous marking;
7.1.2. Enable delegated marking;
8. Expand Display of Grades and complete as necessary;
9. Enter dates for displaying assessment;
10. Click Submit to complete.
Figure 1
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SUBMISSION DETAILS
"Exclude Submissions" Option
Learn Assignment Drafts – The intent of a draft submission on a Learn Assignment is to allow the
student to save their work prior to full submission. Lecturers are not able to see saved drafts on
Learn Assignments at any time, and do not have visibility into the draft history once an assignment
is submitted; saved drafts are entirely student-facing.
Selecting “Exclude Submissions” when creating the Learn Assignment allows instructors to create
Learn Assignments that prevent the student draft submission from being added into the
Institutional or Global Reference Databases. This option will be point-in-time and editable after
assignment creation and if changed at a later date submission would be added to the College or
Global Reference Databases.
Worked example
An instructor would like a single Learn Assignment to allow non-final submissions, then a single "final"
submission, and only the final submission should be included by SafeAssign in the College database for
reference against later submissions. This is accomplished by:
1. Lecturer creates a “Learn Assignment” with multiple attempts and enabling SafeAssign;
2. The "exclude submissions" option initially turned on;
3. Student submit their pre-final "draft" works, and submissions are not included in the College or
Global Databases;
4. When the final submission is expected, the instructor unselects the "exclude submissions" option;
5. Students submit final works, which are checked against SafeAssign and added to the College and
Global Databases.
SUPPORTED FILES
SafeAssign only supports file types that are convertible to plain text. This includes the following file types:
DOCX, DOC, PDF, TXT, ODT, RTF, HTML, and HTM. PowerPoint and spreadsheet files are not supported.
SafeAssign also accepts ZIP files and processes files that match any of these file types.
SafeAssign counts and displays the total number of attachments in a submission, as well as the number of
attachments processed by SafeAssign. SafeAssign only processes and creates originality reports for
attachments that match the supported file types. For unsupported file types, the SafeAssign originality
report omits a matching score.
SAFEASSIGN ORIGINALITY REPORTS
After a paper is processed, a report is generated detailing the percentage of text in the submitted paper
that matches existing sources. The report shows the suspected sources for each section of the submitted
paper that returns a match. Matching sources can be deleted from the report and processed again. This is
useful if the paper is a continuation of a previously submitted work by the same student.
Lecturers must read the report carefully and investigate whether each block of text is properly attributed.
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GLOBAL REFERENCE DATABASE
Blackboard’s Global Reference Database is a separate database where students voluntarily donate copies of
their papers to help prevent plagiarism. It is separated from each institution's internal database, where all
papers are stored by each corresponding institution. Students are free to select the option to check their
papers without submitting them to the Global Reference Database. Students submit their papers to the
database voluntarily and agree not to delete papers in the future. Submissions to the Global Reference
Database are extra copies that are given voluntarily for the purpose of helping with plagiarism prevention.
Blackboard does not claim ownership of submitted papers.
SAFEASSIGN ORIGINALITY REPORT
A SafeAssign originality report provides detailed information about the matches found between a student's
submitted paper and existing sources. Both lecturers and students can use the report to review
assessment submissions for plagiarism potential and create opportunities to identify how to properly
attribute sources rather than paraphrase. When lecturers create a Blackboard Learn Assignment and
choose to make use of the SafeAssign service, they determine if students can see the results of the report.
The report identifies all matching blocks of text. Instructors and students need to determine if the matching
text is properly referenced. Investigating each match prevents detection errors due to differences in citing
standards.
The originality report displays the list of potential sources, and each source is highlighted in a different
colour. The report can display up to 30 colours to represent 30 different sources.
Originality report information adapts to the screen it appears on, such as an iPad® or iPhone®. Other devices
may or may not be supported.
ACCESSING THE REPORT
When a SafeAssign report has finished processing, you can access it on the Grade Assignment page. The
Grade Assignment page is accessible from the Grade Center or the Needs Grading page.
In the Grade Center, locate the assessment that was created for submission using you SafeAssign. Following
the submission date individual assessments will be indicated by an exclamation mark (needs grading icon).
Access the cell's contextual menu and click the attempt. (Figure 2)
Figure 2
On the Grade Assignment page, a SafeAssign section appears in the grading sidebar. While the report is
processing, the following statement appears: Report in progress...
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When the report is ready to view, a percentage appears in the grading sidebar. Expand the SafeAssign link
and click View Originality Report to view the results in a new window. (Figure 3)
Figure 3
REPORT LAYOUT
A SafeAssign originality report is divided into three areas:
Report information
Citations
Manuscript text
For more room for viewing the paper's text, the right panel is collapsible with the right-pointing arrow. The
highlighting colours remain in the collapsed view. (Figure 4)
Figure 4
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Report information
Report information appears in the right panel of the report. When the width of the viewing area is
reduced, this information appears at the top. Data about the paper, such as the author, percent of
matching text, word count, and when it was submitted. If students have included multiple
attachments, they appear with the report information. A printable version can also be viewed.
This printable version is the most effective view of the report for users who rely on assistive
technology to access Blackboard Learn. At the top of the page, click Print to view the printable
version. Download the PDF to email to others.
Citations
The sources that include text that matches the submitted paper's text are listed in the right panel
of the report. Expand the section to select sources, exclude them from the review, and process the
paper again. (Figure 4)
Click “Select Sources &Resubmit” to determine which sources to include in the next report. By
default, all sources are included. Clear the check box for each source you want to exclude from the
results and resubmit. This is useful if a source is a previous work from the same student for the
same assessment. You might also exclude a source if there is a reason that lengthy sections from
the source appear in the submission. Processing the submission again generates a new value for
the percent matching without using the excluded sources.
Manuscript text
The submitted assessment appears in the left panel of the report with all matching blocks of text
identified. Each source has a color specific to the source—up to 30 unique colors for 30 different
sources. Text matching a source is highlighted in the source color and identified with a number. In
the right panel, you can click Show/Hide All Highlighting to turn source highlighting off and on for
all sources at one time. Highlighting can be turned off and on for only one citation. Click Remove
or Show Highlighting next to a citation.
Click a matching block of text to display information about the original source and the probability
that the block or sentence was copied from the source. (Figure 5)
Figure 5
Lecturers must use the pertinent findings within the report to determine what grade, or grading
criteria to assign to the student on the “Grade Assignment” page.
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Multiple Attachments and Attempts
SafeAssign recognises a student's multiple attempts towards an individual assessment. SafeAssign
does not check the contents of the student’s current attempt against content from previous
submissions.
If a student includes more than one attachment with an assessment, they are listed in the report.
(Figure 6) Click a file name link to view the file's text in the left panel and view its word count in the
right panel.
Figure 6
INTERPRETATION OF SAFEASSIGN SCORES
All students must be: -
made aware in advance of the issue, reminded during the assessment period and prior to
submission date that the assessment will be subject to SafeAssign checking which has the potential
to result in disciplinary action; and
supplied with the student information sheet prior to issue of the assessment.
In general, the score obtained from the SafeAssign originality report will be treated as a warning indicator.
All assessment submissions with a high percentage score will be further reviewed as there is a high chance
of plagiarism or an over-reliance of cited material. For analysis of matching scores, the following
interpretation scale will be used:-
Scores below 15:
These papers typical include some quotes and few common phrases or blocks of text that match other
documents. These assessment submissions typically do not require further analysis, as there is no
evidence of the possibility of plagiarism in these assessments.
Scores between 15 percent and 40:
These assessment submissions include extensive quoted or paraphrased material or they may include
plagiarism. Assessments submissions with these scores will be reviewed to determine if the matching
content is properly referenced before making any judgments.
(Scores in this range may lead to disciplinary action under academic misconduct – please refer to
student disciplinary policy at www.belfastMet.ac.uk)
Scores over 40:
This assessment submission has a very high probability that text was copied from other sources. In
these cases there is 100% probability that the papers contain some text copied from elsewhere, and,
even if this text is properly cited, such amount of cited material is considered excessive. These
submissions include quoted or paraphrased text in excess and should be reviewed for plagiarism.
(Scores in this range will lead to disciplinary action under academic misconduct – please refer to
student disciplinary policy at www.belfastMet.ac.uk)
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The final report provides an overall percentage of matching text, indicating how much of the
assessment matches material found in Safe Assign’s databases. A score of 25% means that 25% of the
submitted assessment has been matched by SafeAssign and 75% of the text is either original or not
included in the available databases. However, because SafeAssign does not examine how or in what
context outside source material is used, the matching score does not necessarily indicate plagiarism.
As a standard rule, though, matching percentages above 40% indicate that the student has
misused or relied too heavily on outside sources.
CONSIDERATION OF ASSESSMENT TYPES
Once the score has been identified, consideration will be given to the type of assessment set. If the written
assessment undertaken has a research component, the score will be significantly higher than an
assessment that does not require a research component. For Example: -
Research Required Assessments:
Depending on the amount of research required and the preferred referencing style for the course,
an acceptable SafeAssign score could be as high as 40.
A score in excess of 40 generally indicate an overreliance on outside source material.
Non Research Required Assessments:
Submitted assessments that did not call for any research or reference to outside sources, the score
should be less than 10.
The system does not filter out common phrases and coincidental matches due to similar word
combinations. Higher percentages indicate higher degrees of text match.
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DIRECTSUBMIT
“DirectSubmit” generates SafeAssign reports on papers not uploaded as an assessment using the
SafeAssign service. You can use “DirectSubmit” to add papers to the College database, such as course
notes, book extracts with publication prior to 1990. Whenever possible, Blackboard advises creating
assignments with the SafeAssign submission option selected. “DirectSubmit” is not integrated with the
Grade Center. In one session using “DirectSubmit”, you can submit a single paper or submit multiple
papers in a single ZIP file. “DirectSubmit” cannot process files that are larger than 10 MB.
HOW TO USE DIRECTSUBMIT
1. Select Bb Control Panel
2. Expand the Course Tools section
3. Click SafeAssign.
4. Click DirectSubmit.
4.1. A list of folders and papers appears that includes papers already uploaded through “DirectSubmit”
by the lecturer or shared through the Programme itself.
4.2. Blackboard recommends not deleting files from “DirectSubmit” because this deletes them from the
institutional database of existing materials.
5. Navigate to a destination folder to upload the paper or ZIP file.
5.1. Alternatively, click Copy/Paste Document and add the document text in the box.
6. Click Submit a Paper.
6.1. If you receive an error stating “that you are not logged in”, check your browser settings. Your
browser settings should allow third party cookies and website data.
7. Click Upload File and browse for the files.
8. Select the upload options:
8.1. Submit as Draft: SafeAssign reports are generated, but the papers are not added to the College
database and is not used to check other papers.
8.2. Skip Plagiarism Checking: This adds the papers to the College database without checking for
content copied from other sources. Use this option to upload papers from an earlier course to
ensure that current students are not reusing work.
9. Click Submit.
DIRECTSUBMIT - SHARED AND PRIVATE FOLDERS
DirectSubmit shared folders are viewable by anyone with access to the “DirectSubmit” tool through your
course. With shared folders, multiple lecturers can view submissions related to a course.
LANGUAGE SUPPORT IN SAFEASSIGN
SAFEASSIGN SUPPORTS ENGLISH-BASED LANGUAGES
SafeAssign does more than translate words from one language to another. SafeAssign uses algorithms
that make decisions about potential plagiarism based on word frequency, sentence structure, and other
linguistic characteristics that are specific to the English language.
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HOW TO USE SAFEASSIGN IN YOUR ASSESSMENTS (THE BASICS)
SafeAssign can be used as a plagiarism tool for any individual assessment that has a significant
written element.
1. Select Assessments form the main edit tabs;
2. Select Assignment;
3. Enter Name of Assessment;
4. Upload an necessary files;
5. Enter due date;
6. Expand Submission Details. (Figure 1)
6.1. Select “Check submissions for plagiarism using SafeAssign”;
6.2. Optionally, select one or both options:
6.2.1. Allow students to view the SafeAssign originality reports on their
submissions.
6.2.2. Exclude all student submissions for this assignment from the institutional
or global reference databases.
7. Expand Grading Options;
7.1. Optionally select the marking methods relevant to qualification;
7.1.1. Enable anonymous marking;
7.1.2. Enable delegated marking;
8. Expand Display of Grades and complete as necessary;
9. Enter dates for displaying assessment;
10. Click Submit to complete.