20160208 2016 pl caucus training - field.bocodems.org

FOR PRECINCT LEADERSAND CAUCUS VOLUNTEERS

Caucus Night:Tuesday, March 1, 2016

7:00 q 9:00 PM

Thanks for all you do!

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Boulder County Democratic Party2016 CAUCUS TRAINING

I. Nomination process explainedII. Pre-caucus actions you can do now

III. How to run the Caucusa. Preference polls

b. Electing delegates/alternates

IV. Finishing upThanks for being a volunteer!

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p COLORADO DEMOCRATIC CAUCUS IS MARCH 1q Registration starts at 6:15 pm

q Big Meeting of all precincts at Supersite starts at 7:00 pm

q Individual precinct caucuses start at 7:30 pm

q Caucus work must be done and ALL paperwork turned in to theSupersite Chair by 8:55 q Ydcti take any paperwork out of the bldg

q Everyone must be out of the building by 9:00 pm

p PRECINCT LEADERSq Volunteer to help your Supersite Chair q arrive at 5:30 pm

q Be at your assigned area (or ask a volunteer to) in the LargeMeeting Room to gather your fellow precinct caucus members andstart a conversation about the Precinct Volunteer Team

p ALL REGISTERED* BOULDER COUNTY DEMOCRATS AREELIGIBLE TO PARTICIPATE IN THEIR PRECINCTq *Jan 4 last day to affiliate

q *Feb 1 last day to register/change address to show residence in pct

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To look up caucus location:https://www.bocodems.org/ . Caucus 2016 (button at top)

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YOUR PRECINCT PACKET

At your caucus supersite on March 1 your Supersite Chairwill provide you the precinct packet which contains:

1. Official 2016 Precinct Caucus Instructions withinformation specific to your precinct

2. Donkey Donation Pouch

3. County Assembly Calls

4. Spring Fling fliers

5. Challenge forms

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WHITE OR BLUE REGISTRATION CARDS(hold them up to vote!)

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Caucus Chair Instructions: Page 1 q Precinct Info

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Precinct #: 2171207200

( CD=2 SD=17 HD=12 County =7 Precinct = 200)

Caucus Chair Instructions: Page 1 - Checklist

Caucus Chair Instructions: Page 2 - TheAgenda

STAY ON SCHEDULE!

Caucus Chair Instructions: Page 2 q Get Organized

7:35 ^ 7:40 Organizing the Caucus Meeting

p Briefly, introduce yourselves

p Elect Caucus Chair and Secretary (YOU)

p Divide the paperwork ^

Instructions to Caucus Chair

Colored caucus paper forms to Caucus Secretary

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Caucus Chair Instructions: Page 2-3 q Elect Precinct Leaders

7:40 ^ 7:45 Building Grassroots Precinct Team

p Read statement about Precinct Leader job

p Elect Precinct Leader(s) (nominate yourself)

p Give Precinct Leader(s) the April rNeg^c\ Aa^c\s flier

p Complete rJ[[^X^Va Precinct Leader MZXdgYs

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p Caucus Chair Instructions: Page 2-3 q Elect Precinct Leaders

7:45 q 8:40 Election of Delegates/Alternates

Assembly/Convention: March 19, 2016, at Skyline HS, Longmont

Note: A person does not have to be at caucus to be elected as adelegate/alternate. It is important to fill all delegate slots, even if person isnot available on March 19. We can fill the position with an alternate, but iflZ Ydcti ZaZXi V YZaZ\ViZ cdl* lZ adhZ V hadi Vi i]Z NiViZ XdckZci^dc,

Caucus Chair Instructions: Page 2 q Start Election of Delegates

Read explanation of preference polling and short rules

Delegate/Alternate selection process:

Caucus Chair Instructions: Page 2 q Election of Delegates

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) Official Preference Poll in 2016 is based on thePresidential race:Hillary Clinton, Bernie Sanders and Uncommitted

Caucus Chair Instructions: Page 3 q Overview of Preference Poll

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& Discuss the Candidates (Clinton, Sanders and Uncommitted)

' Hold the Threshold Poll

1. The Caucus Secretary counts the number of attendees andannounces the minimum number of votes that are needed for acandidate to rmake thresholds, i.e. 15%. This is the minimum for acandidate to be eligible to receive any delegates at all.

2. Then the threshold poll is taken and the results announced.(Secretary records votes on Caucus Form B: Threshold Eligibility Poll)

3. Remember - the threshold poll is only used to determine eligibilityfor the preference poll. People can now change their minds for thepreference poll.

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Caucus Chair Instructions: Page 3 - Threshold Poll

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Conduct the official Preference Poll1.1. The Caucus Chair calls for the preference poll and asks for a

show of hands for each eligible candidate.

2. The Secretary counts and announces the totals.

3.3. The Secretary will record the vote totals and complete the

GREEN Caucus Form C: County Assembly/ConventionDelegate Allocation Sheet

4. The Secretary announces the number of total votes for eachand the resulting delegate allocation (ties are determined by cointoss).

REMEMBER: fill out forms as you go so they will all be ready at 8:50

Caucus Chair Instructions: Page 4 q Presidential Preference Poll

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Caucus Form D: Assembly/ConventionDelegate Record (yellow)

Down-ballot preferences to provide non-binding guidance for Delegates

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Caucus Chair Instructions: Page 5-6 q Down-ballot Preference Poll

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Caucus Chair Instructions: Form D: Assembly/Convention Delegate Record

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Caucus Chair Instructions: Page 5 q Conduct Down-ballot preference poll

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Caucus Chair Instructions: Page 5 q Elect Your Delegates

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Caucus Chair Instructions: Form D: Assembly/Convention Delegate Record

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Caucus Chair Instructions: Page 6 q Help Pay for Caucus etc.

Help Pay for Caucus Expenses& Support Democratic Party Efforts:

Pass around the Donkey Donation Pouch and collect it afterwards

Be sure donors clearly print their names on donation envelopes

8:45-8:50 Discuss online voting for platform, New Resolutions:

p Caucus Chair reminds people to go to BoCoDems.org toview platform.

p The Caucus Chair asks if there are any New Resolutions tothe platform. These Resolutions need to be conciselydescribed on a (PINK) Platform New Resolutions Form (inthe precinct packet).

p If any, discuss briefly and vote on each New Resolution.

p The Caucus Secretary needs to complete the (PINK)Platform New Resolutions Form which documents the votesthat were held on the proposed New Resolutions.

Caucus Chair Instructions: Page 6 q Platform

8:50-9:00p Collect ALL voter registration formsp Make sure that the Official Calls have been given

to ALL delegates & alternatesp Check Precinct Leader Election Formp Check Delegate Election Formp Use CHECKLIST on packet cover as you place

the paperwork back in the Precinct Packetenvelope.

FINISH BY 9:00Do not take any paperwork out of the building.

Give it to Supersite Chair

Caucus Chair Instructions: Page 10 q Complete and Check Paperwork

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8:55 Wrap Up

There a few final items for the Caucus Chair and Secretary to do:

Caucus Chair must be sure to:p Call for and vote on a motion to adjourn. This legally closes the delegate

selection process.p Ask caucus participants to please help return the room to its original

arrangement and state of cleanliness

REMINDER: Caucus Secretary must be sure to:p Distribute the Official Calls to all Delegates and Alternates.

Thank you everyone, for helping with the

Boulder County Democratic Caucus!

Caucus Chair Instructions: Page 10 q Complete Paperwork

Thank you!

20160208 2016 pl caucus training - field.bocodems.org

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