2016 stanford mass spectrometry research … ium 10/6/2016 academia/govern 2016 stanford mass...
TRANSCRIPT
STANFORD UNIVERSITY
2016
Thursday, October 6th
Arrillaga Alumni Center
2016 Stanford Mass Spectrometry
Research Applications Symposium
Information for Sponsors
1
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
2016 Stanford Mass Spectrometry Research
Applications Symposium
Information for Sponsors
First and foremost, thank you for your support!
The Stanford University Mass Spectrometry Research Applications Symposium, SUMS-RAS (formerly known as the
Stanford Mass Spectrometry Users’ Meeting) would not exist without your generous support and participation. We
aim for an event that is beneficial to all involved,
and welcome your input.
The first Stanford Mass Spec Users’ Meeting was
held in 2005 – a morning of mass spec user talks
with a small gathering of 30 or so Stanford
scientists. Over the years, the Meeting has
expanded to include a full day of programming
with active sponsor participation and interaction.
Who attends?
These days, meeting attendees mainly come from
Stanford and the surrounding Northern
California area. See pie charts for 2015
demographics.
Attendee engagement
A “meet the exhibitors” game breaks the ice
and promote meaningful dialog between
exhibitors and attendees. Coffee breaks are
extended this year to provide more time for
exhibitor interactions. High-level sponsors
have the option to display scientific posters
all day, and to present a seminar and discuss
with attendees during the sponsor hour.
Keynote speaker
We are delighted to have Richard N. Zare give the 2016 keynote presentation. Professor Zare is the Marguerite Blake
Wilbur Professor of Natural Science with an appointment in the Department of Chemistry and (by courtesy) in the
Department of Physics, Stanford University. He is renowned for his research in the area of laser chemistry, resulting
in a greater understanding of chemical reactions at the molecular level. By experimental and theoretical studies he has
made seminal contributions to our knowledge of molecular collision processes and contributed very significantly to
solving a variety of problems in chemical analysis. Prof. Zare has long been involved in Hadamard transform TOF-
MS, and more recently has moved into diverse applications of desorption electrospray ionization (DESI).
Stanford71%
Industry21%
Academia/Government/Non-profit
4%Others4%
Sector
Student/Postdoc
42%
Scientist/Researcher26%
Other9% Maketing/Sales
7%
Lab Director/Mana
ger7%
Professor6%
President/VP/Director
3%
2015 Meeting Attendees-301 total
2
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
2016 Sponsorship Opportunitiesa
Undergrad (Exhibit-only)
$400
Graduate $1,200
Postdoc $1,900
Faculty $3,800
1 Complimentary
registration
2 Complimentary parking
3 Exhibitor game & raffle
participation
4 Name/logo on meeting
publicityb
5 Logo on program back cover with sponsorship
level
6 Logo on-screen during
meeting, between talks
7 1/2 page insert in
program
8 Poster slot (displayed all
day)
9 Sponsor introduction
during session
10 Exhibitor table Shared table, 3.5’ per exhibitor
11 Sponsor seminar
(limited opportunities)
12 Use of seminar room
during meeting
13 Seminar registration
contact list
aSee pages 3-5 for details bMeeting publicity: websites, posters, flyers, direct emails
3
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
Sponsoring Meals & Breaks
These sponsorships will be acknowledged in the printed program schedule and on the presentation screen between
talks. The sponsor’s logo will also be displayed during the sponsored meal or break. See preliminary schedule, p. 5.
Breakfast $1,000
Morning and/or afternoon break $500 each
Lunch $3,000
Reception $800
Sponsorship Details
Depending on your company’s level of sponsorship, not all sections below may apply. Sponsorship benefits are numbered according
to the table on page 2.
All Sponsors, Undergrad through Faculty levels
Meet ing Webs ite
Current information will be available on the meeting website, which will go live a few months before the meeting:
https://mass-spec.stanford.edu/2016-sums-ras. Please send updates and corrections to [email protected].
Meet ing Locat ion: Arr i l laga Alumni Center
The 2016 meeting is being held in the same location as the past four years, at the Frances C. Arrillaga Alumni Center
– a state-of-the-art conference and event facility located on the Stanford campus. With unique meeting rooms, an
elegant reception hall and beautiful outdoor gardens, the Alumni Center is the premier location for Stanford events.
For more location information and floor plans, please refer to the Alumni Center website at
http://www.stanfordalumni.org/aboutsaa/alumni_center/conference/home.html. Talks and exhibits are located
in McCaw Hall; breakout sessions are in the Fisher Conference Center.
Wireless Internet Access
No password is required to access the “Stanford Visitor” network. A username and password will be provided in the
sponsor packet (see below) for a faster connection.
Meet ing Sponsor Packets
Upon arrival the morning of the meeting, please pick up your company’s meeting sponsor packet at the registration tables.
Level-Specific Sponsorship Benefits
1. Meet ing Reg ist rat ion
There is no meeting registration fee for employees of sponsoring companies. Please do have all presenters,
exhibitors, and attendees register for the meeting, to assist us in an accurate headcount. Registration will be online
and accessible through the meeting website.
4
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
2 . Park ing
Event parking will be in the Galvez Lot, across Campus Drive from the conference center (map & directions on p. 6).
3. Exhibitor Game & Raf f le
Each meeting attendee receives a raffle ticket at registration. Attendees can earn more tickets via a “meet the
exhibitors” game. Attendees are responsible for depositing their ticket stubs in the collection container at the
registration area. Sponsor reps draw ticket stubs to award their raffle prizes; holder of the matching ticket number
must be present to win. Selection of the raffle item(s) is entirely up to the sponsor; please no more than 3 items per
sponsor.
The exhibitor game is designed to promote meaningful conversations, as opposed to a mere “please sign this” request.
Each exhibitor is requested to provide 3 facts about their company for use in the game. A mix of quirky and serious info has
been proven to generate entertaining and productive discussions.
4-6. Company Logos
A high-resolution logo for your company is needed for printing in the program and other meeting publicity. If you
are a new sponsor (or if your company logo has changed in the past year), please email the logo file to
7. Program Insert G uidel ines
Size: Single sheet, ½ page (5 ½” x 8 ½“) Can be portrait or landscape orientation; no heavy cardstock please
Quantity: 250 copies
Date needed: Deliver pre-printed inserts to SUMS at the address below by Monday, September 26th, 2016.
Delivery address: Stanford University Mass Spectrometry SUMS-RAS, c/o Dr. Allis Chien Stanford University 333 Campus Drive, Mudd room 175, MC 5080 Stanford, CA 94305-4401
8. Scient i f ic Poster
A 4’ x 8’ poster board will be made available for sponsors to present a scientific poster. The posters are displayed all
day, and the poster session & reception is held toward the end of the day, just before the famous sponsors’ raffle.
9. Sponsor Int roduct ions
One representative from each company sponsoring at the Postdoc or Faculty levels will be introduced during the
meeting sessions and given a minute or two to say a few words. Please refer to your meeting sponsor packet on the
day of the meeting for scheduling, and check in with the session chair immediately prior to the session.
10. Exh ibit ion
Tables (2.5’x7’) for the exhibition will be set up inside McCaw Hall, around the refreshment area between the
registration and main session areas. Undergraduate level (exhibit-only) sponsors will share a table with one other
sponsor. Postdoc and Faculty sponsors will have an entire table.
Tables will be designated as shared or solo; specific selection is first come, first served. The building opens at 7 am.
Display preparation should be completed by 8:30 am, and remain in place until the closing reception. The building
must be cleared by 5 pm. For exhibitor unloading/loading on the meeting day, vehicles may be briefly parked directly
in front of the Alumni Center, with flashers on. A cart is available to help move items if needed.
5
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
The Conference Center can handle only an extremely limited volume of pre-shipped materials. Please contact Allis
Chien ([email protected], 650-723-0710) if you are considering pre-shipping. Deliveries made without prior
arrangements are subject to refusal by the Conference Center.
11. Sponsor Seminars
A one-hour timeslot is dedicated solely to sponsor seminars, with no competing events or sessions. For pre-meeting
publicity, please send the following information to [email protected] by Monday, August 1st, 2016.
Talk title
Speaker name, title, and affiliation
Brief abstract (1-2 paragraphs)
The presentation of practical information that attendees can take home and apply to improve their research is strongly
encouraged. We are happy to provide online access to the sponsor presentation slides after the meeting. If desired,
send a .pdf version of the presentation for posting to [email protected].
11. Seminar Rooms
Sponsor seminars will be held in parallel in the conference center breakout rooms. Projection systems with laptop
connections are provided in each room, and AV technicians will be available to provide assistance if needed. The
breakout rooms are available for the sponsoring company to use from 8:00 am to 2:15 pm.
13. Seminar Regist rat ion Contact L ist
Attendees will make their seminar selection during online meeting registration. The list of pre-registered attendees
(typically 35-70 contacts) for each seminar will be provided to the sponsoring company.
Preliminary schedule
Thursday October 6 , 2016
7:00 am Building opens
8:00 am Registration, breakfast
8:30 am Welcome
8:40 am Session I
10:30 am Morning break
11:00 am Keynote: Prof. Richard N. Zare, Stanford University
12:00 noon Lunch, exhibits
1:00 pm Sponsor seminars
2:00 pm Afternoon break
2:30 pm Session II
4:00 pm Reception & poster session, final raffle
5:00 pm Building cleared!
Contact info For assistance and inquiries, please contact Allis Chien, [email protected], 650.723.0710.
6
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
Map & directions – Arril laga Alumni Center & Galvez Lot Parking
Arr i l laga Alumni Center GPS Address: 326 Galvez St reet , Stanford, CA 94305
From Highway 101 North & South :
Take the EMBARCADERO RD/OREGON EXPWY exit west toward Stanford, EMBARCADERO RD becomes GALVEZ ST as you enter Stanford. Bear LEFT at f irst fork in the road towards center of campus. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER i s on the RIGHT s ide of GALVEZ ST.
From Highway 280 North & South :
Take the SAND HILL ROAD exit east toward MENLO PARK. Turn RIGHT on ARBORETUM RD. Turn RIGHT
on GALVEZ ST. Turn RIGHT into GALVEZ LOT and park. Walk across CAMPUS DR and the ALUMNI CENTER
is on the RIGHT side of GALVEZ ST.
From El Camino Real :
Exit EL CAMINIO REAL at
EMBARCADERO AVE. Turn toward the
hills (away from the Town & Country
Village), EMBARCADERO RD becomes
GALVEZ ST as you enter Stanford. Bear
LEFT at first fork in the road towards
center of campus. Turn RIGHT into
GALVEZ LOT and park. Walk across
CAMPUS DR and the ALUMNI CENTER
is on the RIGHT side of GALVEZ ST.
Park ing:
The GALVEZ LOT has three entrances
(marked with red arrows on the map). A
code for free sponsor parking will be
provided during online meeting
registration.
7
20
16
Sta
nfo
rd M
ass S
pe
ctr
om
etr
y R
ese
arc
h A
pp
lica
tio
ns S
ymp
osiu
m 1
0/6
/2
01
6
SPONSORSHIP FORM: STANFORD UNIVERSITY MASS SPECTROMETRY
RESEARCH APPLICATIONS SYMPOSIUM
Meeting Date: 6 October, 2016
Sponsor: ______________________________________
Select sponsorship level and/or sponsored meal(s)/break(s):
Levels: Meals/Breaks:
□ Faculty, $3,800 □ Breakfast, $1,000 □ Postdoc, $1,900 □ Morning break, $500 □ Graduate, $1,200 □ Lunch, $3,000 □ Undergrad, $400 □ Afternoon break, $500 □ Reception, $800
Total sponsorship amount: $__________________
Please make the check payable to: Stanford University
The Stanford University tax ID # is 94-1156365. W-9 form available upon request.
Mail form and check to: Dr. Allis Chien Director, SU Mass Spectrometry Stanford University 333 Campus Drive, MC 5080 Stanford, CA 94305-4401
Sponsorships may also be paid by credit card during online registration; note that there are Eventbrite fees associated with this option.
IF A SEPARATE INVOICE IS REQUIRED, PLEASE FILL OUT THE FOLLOWING
Contact person: Mail-to address:
Name______________________________ ___________________________________
Email_______________________________ ___________________________________
Phone______________________________ ___________________________________