2015 Summer WorkshopAugust 28, 2015

Technology and Cooperative Purchasing, the Keys to Doing More

with Less

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Agenda

• Division of State Purchasing Overview• MyFloridaMarketPlace

– Associated tools• Professional Development• Questions and Answers

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Division of State Purchasing

The Division of State Purchasing includes:• State Purchasing• MyFloridaMarketPlace • Professional Development

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Division of State Purchasing

State Purchasing – Contracts and Agreements• Develops and Implements state term contracts

(STC) and agreements for use by state agencies and eligible users

• State Purchasing agreements account for more than $1 billion annually

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Division of State Purchasing

MyFloridaMarketPlace (MFMP)• The State of Florida’s award-winning

eProcurement system.• Centralizes agency procurement activities by

streamlining processes between agencies and vendors

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Division of State Purchasing

Professional Development• Supports the state’s goal to achieve the best

value for the state by using efficient procurement practices

• Offers purchasing training and certifications

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Division of State Purchasing

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Division of State Purchasing• Searching for Agreements

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Division of Telecommunications

Division of Telecommunications provides services to eligible customers for:• Voice Services • Data Services • Wiring and Cabling Services • Conference Services • Emergency Support Function - Communications (ESF 2)• E-rate • Radio Communications

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MFMP Overview

• MyFloridaMarketPlace (MFMP) began on July 1, 2003, and is Florida’s source for centralized procurement.

• 24/7 online access to the system’s registered vendors, State Term Contracts, quoting, and sourcing.

• Provides detailed information about vendors that provide goods and services to the state.

MFMP Website

• Agency customers may have previously used MarketView to find vendors.

• Agencies can search for vendors in MFMP VIP. The login information is:– Username: publicuser– Password: publicuser

Log into VIP

Quick SearchQuick Search Options:• Vendor Name

• Last Name• User Name• Email Address• Tax ID Type• Tax ID #

Advanced Search

Advanced searched allow searches by specific criteria such as:• System status

– Active– Inactive

• Minority Business designation• Commodity Code• Location

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Advanced Search

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Advanced Search

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Tips for Searching• Alphanumeric characters may be entered into blank text fields.

The blank text fields can be searched using a wildcard (%) in combination with a series of letters. – For example, if somewhere in the name of the vendor there is the

word "flower", the wildcard may be used in the following method: %flower% - for vendors who may have flower anywhere in their name.

• Depending on how the vendor entered their information, it is often better to use less information when searching. – For example, searching for the vendor name "Acme Office Stores, Inc"

will not return any results if the supplier registered as "Acme Company - Office Stores Incorporated". Using just the word Acme is a better entry.

Search Results

Company John Smith 555-555-5555 example@company.com

• The search results will appear under the Vendor Search box.

• Buyers may click each Vendor Name for further,

detailed information about each vendor and the email address is hyperlinked to open using your Outlook email account.

Professional DevelopmentFlorida Certified Contract Manager (FCCM)• Current focus is to certify state agency employees who are statutorily mandated

to complete training, pursuant to changes to Section 287.057(14)(b) Florida Statutes.

• Waiting list established for local, municipal, and other procurement professionals. http://goo.gl/NrAd5b

• For state agency employees, consult with your purchasing director to be added to training needs roster.

• Co-facilitated with DFS (fulfills requirements for Advancing Accountability).

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Professional DevelopmentFCCM (Continued)• Course has been condensed to:

• 8 online modules (30 minutes each)

• 2-day instructor-led class

• Successful completion of final assessment (80% or higher)

• Statistics and Information:

• Since December 2014, over 800 employees have been certified (compared to just under 550 in previous ten years)

• Course has been nominated for presitigious Cronin Award through the National Association of State Procurement Officials (NASPO)

• Realized cost savings of over 65% compared to previous FCCM models

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Professional DevelopmentFlorida Certified Contract Negotiator (FCCN)

• Recertification will be offered in September, with invitations being sent through Event Brite in late August.

• Continuing to work on revised initial FCCN course.

• Will offer initial FCCN to interested parties as soon as course is implemented. (No waiting list for local or municipal employees.)

• Course requirements are only a portion of the certification requirements for FCCN. Full details are available on our website: http://goo.gl/u9qvLY

• The initial FCCN course will satisfy all course requirements listed in the administrative rule.

• Certifications are valid for a period of five years.

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Questions and Answers

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