2015 site evaluation questionnaire training july 17, 2015 conrad chicago hotel chicago, il

2015 Site Evaluation Questionnaire Training

July 17, 2015Conrad Chicago HotelChicago, IL

Introductions

•Name•Title•School •Level of Experience with Questionnaires

Agenda• Site Evaluation Questionnaire Overview• Transition to the New Standards• Site Evaluation Questionnaire • Textual Questions• Data Entry• Reports and Attachments

• Preparing and Sending the Materials• 2015 Annual Questionnaire • Q&A

Transition to the New Standards

• The Comprehensive Review of the Standards and Implementation of the New Standards

• New Standards apply to site visits beginning in the 2015-2016 cycle, except:• Standard 301(b) and Standard 302. Learning Outcomes• Standard 303. Curriculum• Standard 304. Experiential learning requirement• Standard 314. Assessment of student learning• Standard 315. Evaluation of program of legal education,

learning outcomes, and assessment methods• These Standards will be applied beginning in 2016-2017. • Supplemental request for information in 2015-2016 regarding

school’s progress in implementing these Standards.

New Standards of Particular Interest• Standard 204. Self Study• Interpretation 503-3. Non-LSAT Admissions• Standard 310. Determination of Credit Hours for Coursework

Guidance Memos• Transition to and Implementation of the New Standards and

Rules of Procedure for Approval of Law Schools (August 2014)• Standard 204: Self Study (January 2015)• Standards 303: Curriculum and 304: Simulation Courses and

Law Clinics (regarding experiential learning) (March 2015)• Standards 301, 302, 314, 315: Learning Outcomes (June 2015)• Standard 503 and Interpretation 503-3: Admission Test

(January 2015)• Bachelor’s Degree/JD Programs (January 2015)• Standard 510: Student Complaints Implicating Compliance

with the Standards (March 2015)• Standard 509: Required Disclosures (July 2014)

Site Evaluation Questionnaire

Site Evaluation QuestionnaireOnly completed by schools that are scheduled

for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5)

Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3

Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.

Site Evaluation Questionnaire

Made up of 3 parts◦ Textual Questions◦ Data Entry◦ Reports and Attachments

Completed and printed using standard word processing A Word Version can be downloaded from the Questionnaire

Website

Site Evaluation Questionnaire Textual Questions

• Made up of 10 different sections:

1. History of the Law School and University2. Self Study3. Program of Legal Education4. Faculty5. Students6. Administration7. Information Resources – Law Library8. Computer Technology and Information Delivery9. Law School Finances and University Support10. Facilities

Site Evaluation Questionnaire Changes and Implications

• Bill Adams – Deputy Managing Director• Scott Norberg – Accreditation Project

Director for Data Policy and Collection • Revised Standards • Future implications• 2016-2017 SEQ

Site Evaluation Questionnaire Textual QuestionsAll of textual questions are tied directly to a

Standard or an InterpretationNOTE: Some questions will not apply to your

school. It is ok to answer N/A.

Site Evaluation Questionnaire Data EntryAdditional information to supplement data from

the Annual QuestionnairesFeeds a number of reports needed by the Site

Visit teamMUST be filled out using the ABAQuest website◦ABAQuest will be updated for 2016 in early January◦There is a link on the Questionnaire webpage for

ABAQuest◦ www.abaquestionnaire.org

Site Evaluation Questionnaire Data Entry

Site Evaluation Questionnaire Data Entry• Logging into ABAQuest• Each school has an Administrator ID

• Can set up other ids and levels of access• Only ID that can do final submission of Annual Questionnaire

• Ids can have• Full Read/Write access to all sections of the AQ and the SEQ (default

setting)• Read/Write access to specific sections of the AQ and the SEQ

Site Evaluation Questionnaire Changes• Home screen (visit/submission deadline date)

Site Evaluation Questionnaire Changes• School Information section (“Page Complete” buttons and new

section)

Site Evaluation Questionnaire Changes• SEQ Reports (“Preliminary

Data” watermark)

Site Evaluation Questionnaire Changes• Admin section (submitting SEQ and DSP)

Site Evaluation Questionnaire Data Entry• Made up of 6 Sections

1. Courses2. Students3. Staff4. Fiscal5. University Income and Expense6. Bar Passage

Site Evaluation Questionnaire Data Entry• Courses• Calendar Year (Spring, Summer, Fall)• Screen will list all full-time and part-time teaching resources that

have been entered into the Profiles section of the Annual Questionnaire


• To add a course for a teaching resource• Select a faculty member name• Click on “ADD COURSE”• Enter at least required data (fields indicated with “*”)

• Course Title• Term• Credit Hours• Students

• Click “SUBMIT”

Site Evaluation Questionnaire Data Entry• To edit an existing course• Select a faculty member name• Select a course from drop down box• Make change to course details• Click “SUBMIT”

• To delete an existing course• Select a faculty member name• Select a course from drop down box• Click “DELETE”• Confirm Delete

Site Evaluation Questionnaire Data Entry• Students• Three type of students entered using this screen

• Entering Students (JD1s)• Transfer Students• Readmitted Students

• All students entering, transferring, or readmitted during the current and prior academic year need to be included

• An unique student number is required for each entry• Doesn’t have to be SSN


• Additional required fields for transfer students• Transfer Law School GPA• Transfer Credit Hours• Transfer Law School

• Additional required fields for readmitted students• Readmitted Law School GPA

• First and Last Name are optional, but EXTREMELY helpful

Site Evaluation Questionnaire Data Entry• Faculty Qualifications• Screen will list all staff that have been entered into the Profiles

section of the current Annual Questionnaire• Teaching Faculty, Administrators, and Librarians and Staff Holding

Faculty Rank- Information to be entered

• Law Degree School and Year• Years of Full Time Teaching• Years of Full Time Practice• Additional Graduate Degrees, Schools, and Years

Site Evaluation Questionnaire Data Entry• To add or edit staff information• Select a staff name from the list • Enter data or change existing data• Click “SUBMIT”


•Fiscal (Current Budgeted Year)• These are the same questions as the

Fiscal Section (Part 6) of the Annual Questionnaire


•University Income and Expense•Current Budget Year and Last 2

Completed Fiscal Years• Not as detailed as the Fiscal Section,

but extensive• Independent law schools do not have

to complete this section


•Bar Passage Have to enter first-time bar passage

data for calendar year 2014, 2013, 2012, 2011, and 2010• Based on Interpretation 301-6• Data entry fields are the same as the

current Annual Questionnaire

Site Evaluation Questionnaire Reports and Attachments• Reports are related and receive data from:• The completed Annual Questionnaires for the current year and

the 2 prior years• The data entry section of the Site Evaluation Questionnaire

• Data is automatically pulled from multiple sources to complete the reports

Site Evaluation Questionnaire Reports and Attachments

Site Evaluation Questionnaire Reports and Attachments• Attachments are related to the textual questions found in the

Site Evaluation Questionnaire• There are 3 types of attachments:• General – sent to all site visit members and the ABA• Supplementary – sent to site visit chair, specific member(s) of the

team, and the ABA• On-site – made available for team members during the visit.

Copies are sent to the ABA.

Site Evaluation Questionnaire Preparing the Materials• Textual Questions should go together• Put each of the 10 sections of the textual questions within their

own tab with a table of contents at the beginning of the materials• All reports and attachments should go together by section• 3-ring binders are a good thing

Site Evaluation Questionnaire Sending the Materials• All the materials are due 6 weeks before the site visit• Hard Copies• 1 full set mailed to the ABA in Chicago• 1 copy on DVD or flash drive containing the following folders:

• I. History of the Law School and University• II. Self-Study • III. Program of Legal Education• IV. Faculty• V. Students• VI. Administration• VII. Library and Information Resources• VIII. Computer Technology and Information Delivery• IX. Law School Finances and University Support• X. Facilities

• 1 set to each Site Team member• 2 full sets to AALS (if applicable)• At least 1 full set on-site for the Site Team’s use

• Electronic Copies• There is no online data submission; however Site Team members might request an

electronic copy of the Textual questions

Site Evaluation Questionnaire Sending the Materials

Mailing Address for the Office of the Consultant on Legal Education and Admissions to the Bar

Legal Education and Admission to the Bar American Bar Association

Attn: Site Visit Administrations321 North Clark Street, Floor 21

Chicago, IL 60654

2014-Annual Questionnaire • The Annual Questionnaire is due October 15, 2015• If you have a Fall 2015 visit, you are required to complete all of

the Annual Questionnaire except for the October 6th enrollment prior to mailing the materials to the Site Team• If the visit takes place after October 6th, the enrollment figures

from October 6th should be made available to the Site Team members during the visit• If the visit takes place before October 1, an enrollment “as of

date” should be agreed upon by the school and the team chair and should be made available to the Site Team members.

Where can I get help?• ABAQuestionnaire Listserve• www.americanbar.org/legaled and click on Questionnaire link• Contact Ken Williams at [email protected] or

312.988.6739• Contact Bojan Stankovic at [email protected]

or 312.988.5303• Access Questionnaires -

http://www.americanbar.org/groups/legal_education/resources/questionnaire.html

• To access the Standards online - http://www.americanbar.org/groups/legal_education/resources/standards.html

• To access the Guidance memos - http://www.americanbar.org/groups/legal_education/accreditation/consultants_memos.html

2015 site evaluation questionnaire training july 17, 2015 conrad chicago hotel chicago, il

Documents

new standards new standards

questionnaire website

standard word

curriculum standard

learning outcomes standard

seq slide

new standards of particular

annual questionnaire