Student Branch Leadership Training

Session 1Steven James, MSEE, SMIEEEIEEE Region 4 Student Activities ChairIEEE SAC Vice Chair

Region 4 Student Leadership ConferenceSteven James, R4 SAC Chair – james@ieee.orgSaurabh Mishra, R4 Student Representative

<saurabh.mishra.us@ieee.org>Purdue University, West Lafayette, INOctober 25th, 2014

Student Branch Leadership Session 1 1

Thank you to our Host:

Purdue University

Michael Hayashi- President (2013) Flor Albornoz – Conference Chair (2013); Vice-President (2013)

Other Important SLC Organizing Committee members: Umang Dhanuk; Michael Hayashi, Matt Molo (President 2014), John Lee, Joshua Berg, Spencer Julian, Volunteers: And many others!

If you only remember one thing from my presentation…

• As officers change (start of school)• Must go to website and report• Why?: So you will receive Emails• For important activities (e.g. this

conference)

You Must Report Officers

Requires login: https://officers.vtools.ieee.org/tego_/reports/new

ReimbursementFor Reimbursment:– Need Receipts– Must fill in an expense Report and

submit it to Bernie Sander (Region 4 Treasurer) bsander@ieee.org

– It must be approved by me (Steven James; James@ieee.org)

– For some of the expenses you must fill in an expense Report and submit it to Purdue Univerisity.

For guidance: http://www.ewh.ieee.org/reg/4/travel.php

Expense Report Form 2014

To stay in touch with R4 SAC

Facebook has become our main means to update: – https://www.facebook.com/groups/r4sac/

Website:– http://www.ewh.ieee.org/reg/4/studentactivities.php

Email:– james@ieee.org (Steven James)– Saurabh.mishra.us@ieee.org (Saurabh Mishra)

Outline of Training – Session 1 & 2

1. IEEE History and Organization2. Student Activities Committee3. Student Branch Officer Descriptions and

Duties (what you must do)4. Possible Committees

Outline of Training – Session 1 & 2

5. Quarterly Regional Student Branch Teleconference – Best practices, how the

Region can support Branch agendas, etc.

6. STEP Program7. Student Competitions8. Student

Award/Scholarships9. Student Projects

10.Award/Scholarships11.Branch Funding12.S-PACs; S-PAVes; S-

PAWs13.Student Activities

Committee Plans for 2013-1014

IEEE:History and Organization

04/28/20239

IEEE History

04/28/202310

1884 AIEE-American Institute of Electrical Engineers

1912 IRE-Institute of Radio Engineers

1963 Both merged to become-IEEE (Institute of Electrical and Electronics Engineers (150,000 Members - 93% in the USA)

1993 “IEEE” Master Brand – World’s largest Tech Publisher +IEEE is more than Electrical Engineers (Computer, Aeronautical, Mechanical, Reliability, etc.)!

Present >430,000 members in more than 160 countries; 50 percent of whom are from outside the United States

Members of the IEEE (including you!)

Assembly IEEE Board of Directors

Educational Activities

Board

Publication Services and

Products Board

Member and Geographical

ActivitiesStandards Association

Technical Activities

BoardIEEE USA

IEEE Executive Director

IEEE Staff

(Student Services is part of Member Geographical Activities, MGA in the staff organization)

IEEE Volunteer Organization and Staff Organization

Member and Geographic Activities Board (MGA)

Member and Geographic Activities Board (MGA)

MGA Assembly

MGA Operations

IEEE CLE

Finance

IEEE.TV Advisory

Member Benefits Portfolio Advisory

Membership

Potentials Editorial Board

Sections Congress

MGA - IT Coord. and Oversight

Commi.

vTools Committee

MGA Member Engagement and

Life Cycle Committee

Admission and

Advancement

Committee

Awards and Recognitio

n

Young Professionals

Life Members

Committee

IEEE Women in Eng. (WIE)

Student Activities

Regions

Regional Comm.s

PACE

Student Activities

Committee (Saurabh and me)

Sections

Student Branches

http://www.ieee.org/about/organizations/index.html

You are here

Region 1- 6

Region 4

http://www.ieee.org/about/volunteers/rosters/index_regions.html

IEEE Miscellaneous Information…

430,000 IEEE members in

over 160 countries

around the world

>120,000 student

members

2,516 Student Branches (64 in Region 4)

>3.5Million Documents and 1,500

standards and projects under development

Student Activities Committee

MISSION

• To provide undergraduate and graduate students who have an interest in the IEEE designated fields, Engineering, Computer Science and Information Technology, Physical Sciences, Biological and Medical Sciences, Mathematics, Technical Communications, Education, Management, Law and Policy with opportunities for educational, technical and professional development emphasizing the value of continuing IEEE membership after graduation.

MGA Student Activities Committee Members (World)

• Steven James james@ieee.orgRSACs - Regional Student Activities Chairs

• Saurabh Mishra: mish0099@umn.edu RSRs - Regional Student Representatives

• USA Chair, Guru Madhavan: v.pandey@ieee.org • R4 Chair: Kumar Yelamarthi: r4spac@ieee.org

SPAC/SPAA Student Professional Awareness

Activities Representatives

• Larry Martin, larrymar@hawaii.edu • David Tian: potentials-eic@ieee.org

Potentials Student Editor, Potentials Editor

• John Pasereba: j.paserba@ieee.org• Steven James: james@ieee.org SAC Chair, SAC Vice Chair

• SAC Page: http://www.ieee.org/membership_services• /membership/students/activities_committee.html

Industrial and other Reps, subcommittees, etc

MGA Student Activities Committee

The MGA Student Activities Committee provides opportunities for educational, technical, and professional development.• To undergraduate and graduate

students • Who are interested in the IEEE

Designated Fields or related professions

Emphasizing the value of continuing IEEE

membership. This is your professional organization – belong to it as long as

your career (and beyond)!

Student Branch Administration

• Student Officers• Chair• Vice-Chair • Secretary • Treasurer

• Branch Counselor and/or Branch Chapter Advisor

• Section Student Activities Chair• Committee Chairs (also Student

members)

Key individuals in your Student Branch

include:

Student Branch Administration

Absolute Responsibilites“Must Do’s”

Most Important “Must”

• As officers change (start of school)• Must go to website and report• Why?: So you will receive Emails• For important activities (e.g. this

conference)• Also, join the Region 4 Facebook Page.

Reporting - Officers

Requires login: https://officers.vtools.ieee.org/tego_/reports/new

Another “Must”

• By May 1st or within 2 months after achedemic year ends (Sept 1 absolute)

• Must go to website and report• Why?: Required to provide IEEE information• Plus get some rebate and allocation $$’s

Reporting – Student Branch Activities

Requires login: https://sbr.vtools.ieee.org/report/add_report

Activity ReportingIt’s Required!Sharing information with your future officers. Will receive a Student Branch rebate/allotmentRebate is $2 per Student member Allotment is either – US$50 (for Branches with 49 or fewer members)– Or US$100 (for Student Branches with 50 or

more members).

Read Student Mobilization Report – From IEEE SAC Chair

IEEE sends quarterly reports to:– Counselors, Chairs, Section SAC Chairs, and

Section Student representatives.

Latest news, statistics, awards, and competition updates– Help student activities volunteers promote IEEE

member benefits and activities

Student Branch Administration

Typical Responsibilites

http://www.ieee.org/membership_services/membership/students/officers.html

Student Branch Chair Serves as the Executive Officer of the Student Branch.

Manages the general operations of the Branch.

Presides at all meetings of the Branch.

Appoints committee chairs.

Involved in “forward planning” for the Branch.

Prepares necessary reports for IEEE Student Services.

Arranges for election of new Officers before leaving office.

• Also - Communicates frequently with other Officers and works with Branch Counselor in dealings with the Department and Faculty and local IEEE Section.

Student Branch Vice-Chair

Serves as the junior Executive Officer of the Student Branch.

Chairs the Program or Membership Committee.

Monitors the progress of Branch programs.

Fills in for the Student Branch Chair as required.

At some Branches, automatically becomes Chair next year.

Student Branch Secretary

Keeps detailed records of all Branch meetings and activities.

Carries out all necessary communications of the Branch, including the filing of reports with IEEE Headquarters.

Maintains stationery and other IEEE forms and supplies as required.

Posts a calendar of events to keep all members informed of Branch activities.

Ensures that all Branch activities are conducted under the provisions of the current Branch Constitution and IEEE Bylaws.

Arranges for orderly transfer of all Branch records to incoming Secretary.

.

Student Branch Treasurer

Responsible for ensuring the Branch’s finances are in order.

Deposits all monies received in the Student Branch account.

Prepares a budget at the start of the school (or fiscal) year.

Prepares end-of-year Financial Statements.

Chairs the Fundraising Committee.

Co-signing Officer (jointly with the Student Branch Chair).

Arranges for transfer of all accounts & records to incoming Treasurer

Student Branch Counselor

Faculty member, in the IEEE, who serves as a SB advisor

Normal term of appointment (or re-appointment) is two years (should be by the Section Chair).

Provides a sense of continuity to the Branch.

Informs other faculty members of Branch activities.

• Also, promotes student awareness of awards, contests and membership benefits and helps the Branch establish Industrial contacts and works closely with the SAC, Branch Officers, and the Branch Mentor.

Maximizes Student Branch and the local Section interaction.

SAC Chair should be from Industry.

Appointed by the local Section Chair.

Meets regularly with the Branch members and the Branch Counselors.

Assists the Branch to develop effective programs.

Organizes and executes the Section Level Student Paper Contest

Local Section SAC Chair

Important Leadership Responsibility

Sustainability of the Student BranchMake next year better than this year!At year start – Have a planNext Year’s Officers – Train this yearIdea– Make sure some officers are not seniors– Strong Committees– Any other ideas?

Having different committees can help you develop a varied, broad-reaching program of activities. Some key committees are:

Student Branch Committees

Program Committee • plans and runs the

Branch’s program of activities.

Membership Committee • plans and carrying out Branch recruitment efforts, including

promoting membership benefits to new and existing members.

Publicity Committee • Advertises all Branch

activities.

Finance Committee • Fundraising activities (job

fairs…)

Nominating Committee • responsible for setting

election guidelines and dates and finding suitable candidates.

Most people you will work with on IEEE activities are volunteers.

IEEE Volunteerism

Be respectful of them and their time (plan efforts)

Make them feel their contributions are important

Make sure they get recognition

Thank them for their participation

Give them titles related to activities (big one)

Seek and get commitments

Make sure they feel they have input to the process

BRANCH OPERATIONS

• Design a varied and interesting schedule of events.Branch Program

• Web Resources.•http://www.ieee.org/membership_services/membership/students/branch_resources.html

Branch Resources

• Ensure that students are aware of Competitions and scholarships available to them. Visit: http://www.ieee.org/membership_services/ membership/students/branch_resources.html

Student Competions & Awards +++

• For the latest information: http://www.ieee.org/branchnews SAC News

Annual Report to be submitted to headquarters

Report is due September 1st.

• Includes the Goals and Programs of your branch• IEEE Headquarters provides an incentive allotment • $100.00 if your Branch has more than 50 members• $50.00 if your Branch has less than 49 members.

• Example:•https://sbr.vtools.ieee.org/report/view_report/1482?mode=R

An Annual report is due May 1st with incentive

• $2 per member

Workshop

Break out into teams• 5-10 students per team• Try to get into a group of people you don’t know well.

Discuss top two accomplishments/activities that your student branch

has done and what is planned for this year.

Student Branch Leadership Training

Session 2

Steven James, MSEE, SMIEEEIEEE Region 4 Student Activities ChairIEEE SAC Vice Chair

Region 4 Student Leadership Conference

Steven James, R4 SAC Chair – james@ieee.orgSaurabh Mishra, R4 Student Representative

Saurabh Mishra <mish0099@umn.edu>@University of Minnesota – MinneapolisOctober 4th, 5th, and 6th, 2013

Student Branch Leadership Session 2 1

If you only remember one thing from my presentation…

• As officers change (start of school)• Must go to website and report• Why?: So you will receive Emails• For important activities (e.g. this

conference)

You Must Report Officers

Requires login: https://officers.vtools.ieee.org/tego_/reports/new

Thank you to our Host:

Purdue University

Michael Hayashi- President (2013) Flor Albornoz – Conference Chair (2013); Vice-President (2013)

Other Important SLC Organizing Committee members: Umang Dhanuk; Michael Hayashi, Matt Molo (President 2014), John Lee, Joshua Berg, Spencer Julian, Volunteers: And many others!

What is the one thing from my presentation I wanted you to remember?

• As officers change (start of school)• Must go to website and report• Why?: So you will receive Emails• For important activities (e.g. this

conference)

You Must Report Officers

Requires login: https://officers.vtools.ieee.org/tego_/reports/new

What is the one thing from my presentation I wanted you to remember?

STEP PROGRAM

Student Transition & Elevation Partnership

Regional Activities - STEP

Run by GOLD - Plan a Branch and GOLD event to introduce local IEEE

resources (party or dinner).

Illustrate IEEE member benefits appropriate for young professional

members.

Identify recent IEEE Student members who have graduated with an

undergraduate or graduate degree;

Help retaining members by capturing any change of address, email or other

contact information. 

IEEE Student Transition & Elevation Partnership (STEP)

http://www.ieee.org/membership_services/membership/young_professionals/step.html

http://www.ieee.org/documents/step_manual_mar_2011.pdf

Student Branch Awards, Scholarships, Competitions

One of the BEST

benefits of being a Student member.

You should keep all your

Branch members informed about the

opportunities.

Some are scholarships,

others are fellowships or stipends.

Still others are prizes

for competitions

.

Recognition for the Branch, Branch

Counselor, and students

To nominate: My Review Room.

Student Branch Awards

• Do you have an idea for a project but need financial help implementing it? Submit your idea as a proposal.  Up to $1500!

• http://www.ieee.org/membership_services/membership/students/awards/enterprise.html

IEEE Student Enterprise

AwardDue: Feb. 1st

• This award recognizes a student from each IEEE region around the world who is most responsible for an extraordinary accomplishment associated with student activities.

• http://www.ieee.org/membership_services/membership/students/awards/larrykwilson.html

Larry K. Wilson Regional Student

Activities AwardDue: Feb. 1st

Student Branch Awards (continued)

• This award is presented annually to each qualifying Student Branch in each region, without numerical limit, and is intended to recognize exemplary IEEE Student Branch operations.

• http://www.ieee.org/membership_services/membership/students/awards/regional_branch.html

IEEE Regional Exemplary

Student Branch Award

Due: Feb. 1st

• In recognition of the extraordinary and dedicated efforts put forth by Student Branch Counselors and Branch Chapter Advisors to engage IEEE student members in the Student Branch.

• http://www.ieee.org/membership_services/membership/students/awards/branch_counselor.html

IEEE Outstanding Branch Counselor and

Advisor Award Recognition Program

Due: Feb. 1st

Student Branch Awards (continued)

• This award recognizes exemplary student activities around the world

• It’s designed to improve the quality of activities and foster knowledge sharing amongst students.

• Go from Unranked Platinum

• http://www.ieee.org/membership_services/membership/students/awards/chong.html

The Darrel Chong

Student Activity Award

Due: Feb. 1st

Student Scholarships (continued)

• For one academic year, must have a CS chapter• $1000 and up• Recognizes Student Leadership• http://www.computer.org/portal/web/studentactivitie

s/merwin

Computer Society Richard E. Merwin ScholarshipDue: October 31st

• One year $24,000 award to a new graduate student• must be a permanent resident of the United States

and have majored in the field of electrical engineering

• http://www.ieee.org/about/awards/fortescue.html

Charles LeGeyt Fortescue Fellowship

Due: Nov 15th

• IEEE Fellowship in Electrical History• IEEE Neural Networks Council Conference

grants• www.ieee.org/scholarships

Other Fellowships, Grants, Scholarships

Student Branch Competitions

• Open to all undergraduate IEEE Student Members - Ideally, Regional entries come from local competitions

• Chance to improve written and verbal communications skills – Travel Paid

• Can be a reformatting of a previous paper

• Prizes (1st:$800, 2nd:$500, 3rd:$200)• At the EIT at Northern Illinois

University, DeKalb, IL• Soon: http://www.ewh.ieee.org/reg/4/s

tudentactivities.php

2015 Region 4 Student Paper

ContestWritten due: ~April

Presentation: May 21

Student Branch Competitions (continued)

•24 hours of programming with your team•Occurs all over the world at the same time.•Win an all-expense paid trip to an IEEE or conf of the team’s choice – anywhere in the world!•http://www.ieee.org/membership_services/membership/students/competitions/xtreme/index.html

IEEEXtreme ProgramingRegistration:

Oct tbd Event: Oct tbd

•This contest showcases IEEE student branch activities and recognizes the skills of the student branch in web design and programming.  •http://www.ieee.org/membership_services/membership/students/awards/site_contest.html

IEEE Student Branch Web Site Contest

Due: TBD ~April 22nd (2015)

•Recognizes students who develop unique solutions to real-world problems using engineering, science, computing and leadership skills to benefit their community, the world at large, or both.•Prizes: 1st:$10K, 2nd:$5K, 3rd:$2.5K plus up to 5 $1K •http://www.ieee.org/membership_services/membership/students/competitions/change_the_world/index.html

Presidents Change the World CompetitionTBD ~January 31st

Region 4 – Student Project Funding

• Student branch funding is often included in the Section’s annual budget

Many IEEE Sections have a

local Student Activities

Committee.

• up to $500 per project per school.  

Region 4SAC will consider matching

funding by other IEEE entities

Region 4 Support Funds for Student Project Funding

• Submit a Project Plan and Financing Request form to the Region 4 Student Activities Chair. (will be on the R4 website)

The Student Branch must:

• Objectives and Activities that will be undertaken to meet the objectives

• How the results of the project will be measured • How many members will benefit from the project • Schedule of events, Estimated cost, Sources of funds.

This form describes:

• the Student Branch President• the Section Student Activities Chair or

Section ChairSignatures Required

Simple Student Project Funding Forms to fill out

Branch Activities

Planning/Executing

The IEEE Student Branch Calendar

• A good way to remind Branch members of upcoming activities.A useful tool for

planning purposes.

• Post on the student bulletin board or office door.

• Student Branch Secretary should keep it current.

Should list all award deadlines.

• Web-in a box• http://sites.ieee.org/hosting/#vTools.WebInABox/ • Wordpress• http://sites.ieee.org/hosting/#WordPress

Include on website

Branch Resources

•http://www.ieee.org/about/volunteers/tab/distinguished_lecturer_program.html

IEEE Distinguished Lecturers Program sponsored by IEEE and other IEEE

Societies.

• Available from Student Services. Ideas on audio-visual materials, distinguished lecture contacts, IEEE Video conferences, and Program suggestions.

IEEE Program Resources Guide.

• http://www.ewh.ieee.org/reg/4/sections.php Section and Section Student Activities Chair (Section SAC).

• Some sections/branches don’t have these optional positions.Branch Counselor and Branch Mentor.

• http://www.ewh.ieee.org/reg/4/studentactivities.php Regional Student Representative (RSR) and Regional SAC (RSAC).

• Christine Eldridgec.eldridge@ieee.org IEEE Student Services Manager (IEEE HQ).

Branch Resources (continued)

• www.ieee.org/students• Student Branch program information, awards and scholarships,

• all Student Branches listed with reported web sites and email

• addresses.

IEEE Student Concourse

Website

• www.ieee.org/web/accountWeb Accounts

(IEEE Alias)

STUDENT BRANCH

FUNDRAISING

FUNDRAISING - Money Sources ($$ and/or in-kind contributions)

• Make sure to ask your local sectionMoney from Branch Plan, and Rebate from Annual

Report• Job Fairs are extremely lucrative• Have marketing students volunteer to

helpFundraising events

or activities• Department Head, Dean, Student’s

Association, Engineering Student’s Association

School

• Local Section, Region• For S-PACs and S-PAVes: IEEE USA SPAC

and MGA/SAC/SPAAIEEE

• Identify possible donorsLocal Industry

FUNDRAISING (continued)

• Donor must have money to give (not everyone does!)

• Put the request in writing and include a brief budget

• Convince them of the merits of your cause and how their involvement will help both you and them

• Show them that your proposal is well-thought out and that you are soliciting from others as well

• Give them time to make a decision and then follow-up

When asking for money….

FUNDRAISING (continued)

• Operating money - for continual expenses.

• Seed money - an “advance” for an event.

• Subsidy money - to reduce the cost for members.

• Capital money - to buy things.

There are 4 different kinds of money you may need to raise:

FUNDRAISING (continued)

Student Branch Operations

Guide has a list of 19 ideas.

Brainstorming is a good way to think of ideas.

Need to be aware of

University Fundraising constraints

Need to be careful not to

tarnish the image of

engineering

S-PACs S-PAVsS-PAWs

Definitions

S-PAC: Student Professional Awareness Conference S-PAVe: Student Professional Awareness VentureS-PAW: Student Professional Awareness Workshop

S-PAC OVERVIEW

• Student Professional Awareness ConferenceWhat is an S-PAC?

S-PAC program goals

Professional Awareness Issues

S-PAC planning stepsIEEE S-PAC funding sources

Student benefits from S-PACs

For More Information...

What is an S-PAC?

Student planned and run conference

(half to full day)

Nontechnical career issues discussed

High quality volunteer speakers

Funding from IEEE, university and industry

S-PAC Program Goals

To develop an awareness of engineering professionalism

To enhance technical education

To provide opportunities for personal development

To encourage ongoing participation in IEEE

Professional Awareness Topics

Category A: Career growth

Category B: Working

Category C: Professional ethics

and societal responsibility

Category D: Self-management

Category E: The engineer and public policy

Category F: Role of the professional society

S-PAC Planning Steps

7.After the S-PAC

6.Prepare for S-PAC day

5.Ticket Sales and Publicity

4.Budget Planning

3. Select Speakers

2.Begin Planning

1.Get Connected!

IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW

Regional Activities Board (RAB)

Student Activities Committee (SAC)Other RABCommittees

RSACs RSRsStudent ProfessionalAwareness ActivitiesRAB/SAC/SPAA Chair

Regional Director - Regional Student Activities Chair - Regional Student Representative - Other Regional Officers

Region

Area or Council Officers

Area or Council

Other Areas or Councils in aRegion

Students seek funding from

Section Chair - Section Treasurer/Secretary - Section Student Activities Chair - Other Section Officers

Other Sections in an Area or Council

IEEE USA

Career Policy Council (CPC) Other IEEE USA Councils

Other CPCCommittees

Student Professional (IEEE USA/SPAC)Awareness Committee

IEEE USA/SPAC ChairR1-6 S-PAC Coords. (RSCs)R1-6 S-PAC Sup. Coords. (RSSCs)Two Student RepresentativesRAB/SAC/SPAA Chair

Regional S-PAC Coordinatorseeks funding on behalf of students

Note: IEEE USA/SPAC provides funds for speaker travel. All other IEEE Regions 1-6 funds can be applied to S-PAC operating expenses;e.g., IEEE Student Member subsidies, printing, advertising.

Student Benefits From S-PACs

Opportunities for personal development

• ---Team building• ---Project management• ---Marketing/sales• ---Finance• ---Communications

Skills development

Build self-confidence

Industry connections

S-PAVe OVERVIEW

• Professional Awareness VentureWhat is an S-PAVe? Student

S-PAVe Program Goals

• Elements of a Venture Proposal • Venture Budget

Ventures

Funding and Support LettersSubmission and Review ProcessFor More Information...

What is an S-PAVe?

• engineering professionalism

Projects or activities conceived by IEEE Student Branches to develop an awareness of

• IEEE through RAB/SAC/SPAA and IEEE USA SPACFunded by

Students develop the idea and submit a proposal for funding

• students receive funding to proceed with their planned venture and report results to IEEE

If approved

S-PAVe Program Goals

• prototype activities/materials to enhance Student Member awareness of professional concerns

Develop:

• with focus on Freshmen, Sophomores, and JuniorsIncrease Student Membership:

Provide new services for Student Branch Membership

• to gain experience in project planning and organization

Enable Student Branches:

VenturesCan be: of any nature except those that duplicate the Student Professional Awareness Conference (S-PAC)

• Service, Workshop, Video, Simulation, Resource MaterialsSuggested Formats:

• Make a video tape depicting ethical dilemmas• Develop an in-house training program that instructs students

on how to run a meeting• Establish a resume evaluation service• Create a computer package that gives basic ideas on setting

up your own company

Examples

Can span days, weeks or months, but should not generally exceed one school semester

Elements of a Venture Proposal

Venture summary form (from IEEE)

Venture description and milestone list

Budget

Support letters

Student Branch Counselor

Regional S-PAC Coordinator

Financial support letter

Venture Budget

One or two pages itemizing income sources and expenditures

• up to US$200.00 and additional funds on a matching basis

A base amount of funds is provided:

• for every dollar committed to the venture from other sources (e.g., IEEE Section, Student Branch, or local companies)

One additional dollar of S-PAVe funds (over the base amount) may be requested:

All requested S-PAVe funds may not be awarded

The maximum S-PAVe award is US$500.00

Venture Budget Example

*Assume that US$175.00 has been secured from the IEEE Section*

• $200.00 in base funding• $175.00 as a dollar for dollar match to Section funds

$375.00 can be requested from S-PAVe funds

• US$175.00 Section funds• US$375.00 S-PAVe funds

Total income would be US$550.00

S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR FUNDING.

Funding and Support Letters

• Its author has read the proposal, likes it, and supports the Student Branch involvement

• If appropriate, any amount of financial commitment

A Letter of Support indicates

• Student Branch Counselor• Regional S-PAC Coordinator (Regions 1-6 only)

Required Letters of Support

A Letter of Financial Support is required from any funding source

Submission and Review Process

• Regions 1-6: IEEE-USA Manager, Professional ProgramsSubmit proposals at any time to:

• Expected achievement of S-PAVe goals• Likelihood of success• Originality• Available funds

Proposals are reviewed and awarded funds based on

• -- not a contest

Each proposal is evaluated on its own merit

• RAB/SAC/SPAA Chair · RAB/SAC Chair · IEEE USA SPAC ChairThe reviewing is performed by:

Award notification is made within 2 weeks

What is an S-PAW?

• Containing information on various aspects of growing personally in the area of professional awareness and developing leadership skills that you can use in your personal, academic, career and IEEE Student Branch areas.

• Lots of idea-sharing and discussions among the different schools and leaders who attend.

An S-PAW (Student Professional Awareness Workshop) is designed to be a fun, informative, and interactive workshop:

For More Information...

•

Region 4 Local: Tarek Lahdhiri <lahdhiri@hotmail.com>

• http://www.ieeeusa.org/volunteers/committees/spac/general_info.html S-PAC Website

• http://www.ieeeusa.org/volunteers/committees/spac/spave_general_info.html

S-PAV Website

• http://www.ieeeusa.org/volunteers/committees/spac/spaw.asp

S-PAW Website

SAC Plans for 2014-2015• Investigate Giving a Troph(ies) along with the cash

prizes May 21-23 @EIT Conf in Northern Illinois U; DeKalb, IL

Host a Regional Student Paper Contest at the EIT conference

• Student Leadership Conference - Tentative• February 6th-8th @U of Wis.; Madison WI

Facilitate a Student Leadership Conf.

• Attend the R1-10 SAC meeting• Promote involvement in Region 4 Activities

Promote awareness: scope, opportunities, Educational

Opportunities

• Encourage Section Level Particiapation• Investigate creating a best section/student

branch partnership award

Partner with local sections to increase student involvement

04/28/202399

SAC Plans for 2014-2015

• Put on the websiteImprove our Facebook Presence

• QuarterlyConf Call w/Section

SAC Chairs/Committee

• Solicit ideas from R1-10 Student branches (especially R4)

Student Activities – Best Practices

• You can participate on the Region level.

ID larger SAC Team to help execute the

plan

04/28/2023100

Workshop

Break out into teams• 5-10 students per team• Try to get into a group of

people you don’t know well.

1) Pick a possible S-PAC topic

2) Determine who is your section contact(s)

What is the one thing from my presentation I wanted you to remember?

• As officers change (start of school)• Must go to website and report• Why?: So you will receive Emails• For important activities (e.g. this

conference)

You Must Report Officers

Requires login: https://officers.vtools.ieee.org/tego_/reports/new

What is the one thing from my presentation I wanted you to remember?