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CHAIR INFO

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North San Diego County Association of Realtors INFORMATION EXCHANGE COMMITTEE 2014

Carmel Valley Chair Rose Wolkins Keller Williams - Carmel Valley 12265 El Camino Real, #180 San Diego, CA 92130 858-720-1900 rose@rosewolkins.com Encinitas Chair Becca Berlinsky Coldwell Banker Res-Encinitas 740 Garden View Ct, Ste 100 Encinitas, CA 92024-5383 760-753-5616 bberlinsky@coldwellbanker.com Carlsbad Chair Jonette Chase Burk Jonette Chase, Broker 2866 Rancho Cortes Carlsbad, CA 92009 Phone: 760-802-7878 jonetteburk@gmail.com Oceanside Chair Willie Dodson Cabrillo Team Realty 447 S. Escondido Blvd. Escondido, CA 92025 Phone: 760-747-2289 goodday.willie@gmail.com

Vista / San Marcos Chair Carol Shuttleworth Kenneth Shuttleworth, Broker 2267 Country Creek Rd. San Marcos, CA 92069 760-522-2267 dwhuntjump@aol.com Valley Center Chair Richard Novey Realty Experts/J+P Financial 1761 S Escondido Blvd Escondido, CA 92025-6519 760-738-9295 richardsaveshouses@gmail.com Fallbrook Chair Bob Hillery CR Properties 1696 Baja Vista Dr. Fallbrook, CA 92028 Phone: 760-451-0604 bob@bobhillery.com Escondido Chair Mike Carunchio Real Estate Outlet Plus 1835 South Centre City Pkwy PMB211 Escondido, CA 92025 Phone: 760-822-7997 BrokerMike@cox.net

Revised 10/25/2013

NORTH SAN DIEGO COUNTY ASSOCIATION OF REALTORS® VOLUNTEER JOB DESCRIPTIONS & EXPECTATIONS 

 COORDINATING COMMITTEE (CC) CHAIR   The following bullet‐points are designed to strengthen and support the Association, the Coordinating Committees, and you in your role as CC Chair.  

Must have served on a Coordinating Committee for at least 1 full year. 

Be thoroughly familiar with the District & Coordinating Committee Guidelines. 

Affect a two‐way flow of information by serving as a liaison between the members in your area and the elected Director from your district. 

Establish a positive working rapport with your assigned staff liaison. 

Schedule all meetings through your NSDCAR staff liaison.  The meeting notices and official agenda are the duty of the staff liaison. 

Maintain an active e‐mail account to receive and respond to communications from your staff liaison.  Advise staff promptly of any change to your e‐mail address. 

Encourage members to arrive at the meetings on time to avoid unnecessarily wasting the time of others and to assure a quorum for the transaction of business. 

Appoint a representative for your Coordinating Committee to the Association Committees and assure that these representatives understand their responsibilities as indicated on Committee Member Job Description. 

Wear your NSDCAR name badge when meeting with agents and/or attending NSDCAR functions and events to heighten the awareness of the CC as their communication link. 

Report information to staff and/or arrange for photos of Coordinating Committee events and projects for publication in the Association’s Quick Facts newsletter, web site and for local newspapers. 

As a CC, select one REALTOR® from the service area to receive the Coordinating Committee’s REALTOR® Award of Excellence and one Affiliate/Associated Professional to honor on the Golden Circle of Affiliates. 

Encourage other members to consider serving as a Director, Coordinating Committee Chair or Coordinating Committee Member.  Identify, encourage, and groom for your eventual replacement on the CC. 

Serve on the Chair’s Info Exchange Committee to share ideas with other CC Chairs and serve in an advisory capacity on timely matters. 

Be supportive of the Association and serve as an ambassador of the Association among the members of the service area. 

  

   

COORDINATING COMMITTEE SELECTION Suggested Criteria

Several of you have wondered about what to look for in selecting your 2014 Coordinating Committee Members. A few suggestions follow: You are looking for a Committee comprised of 7 REALTOR members and 2 Associated Professionals (or 1 Associated Professional and 1 Affiliate). This number includes the Chairperson, but not the Director. The design calls for the Director to serve ex-officio without a vote and are welcome and encouraged to attend as many of the meetings as they can. You will want Coordinating Committee members who are willing to go out and get other willing volunteers involved in the service area rather than creating an exclusive club which they perpetuate. This doesn’t eliminate anyone already active, but it should broaden the level of member participation in the service area and the Association. We are a progressive organization led by a progressive Board of Directors, so you will probably want progressive people on your Committee, but progressive people who also are willing to work within the parameters, policies and constraints necessary for this program to succeed. Probably the most important feature is being pro-NSDCAR. Select members who will serve as ambassadors for the Association. Create a mix of seasoned volunteers for continuity and new volunteers for fresh ideas and enthusiasm. Along those same lines, you might want to mix generational representation since the association of the future will need to serve the younger member to an increasing extent. Another mix to be considered is office/firm representation. You will probably want some representation from the larger franchise offices, but also participation by smaller independent ones. This will help avoid the erroneous perception that the organization is dominated/run by Prudential, or Coldwell Banker, or …. Please verify the membership status of the individuals you wish to appoint. Feel free to run your names under consideration by any staff person and we will verify current status for you. Each year we have a name or two submitted of people who either never were members or who failed to renew their membership. Similarly, you will want to have a sense that each person is highly likely to attend meetings and see the year through. Finally, make certain that you remember to inform each of your appointees of the mandatory Leadership Training on Monday, January 13th at 12:00 noon - 3:00 p.m. at the Melrose Event Center located at 2215 S. Melrose Dr., Ste 104, Vista, CA 92081 and get a commitment that each will attend.

Word Files/Districts/Administrative/Volunteer Job Descriptions

North San Diego County Association of REALTORS®

Coordinating Committee Appointment List

Director selects Chair (due by 10/1) - Director & Chair select Coordinating Committee together (due by 11/1)

REMINDER: AS OF 2014, VOLUNTEERS MAY HOLD ONE POSITION IN ONE DISTRICT. Circle Your District: South Coast Central Coast Tri-Cities Inland Coordinating Committee Name (Oceanside, Escondido, etc.): ___________________________________ Coordinating Committee (CC)

The purpose of the Coordinating Committee is to oversee and supervise appropriate local community activities, to appoint appropriate representatives to the various Association-wide committees, and to facilitate communication between the Board of Directors and the members of each CC area. Coordinating Committee Composition: Each CC is to be comprised of not more than seven (7) REALTOR® members and two (2) Associated Professional Members (or 1 Associate Professional Member and 1 Affiliate Member).

Coordinating Committee Chair: The Chair is included in the 7 member composition limit mentioned above. The Chair is appointed by joint decision of the two Directors from the District and must have served on the Coordinating Committee for at least one (1) year prior to assuming the Chair position.

(No vote) 2014 Director (Ex-officio): ____________________________________

(No vote) 2014 Director (Ex-officio): ____________________________________

(Tie Voter) 2014 CHAIR _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) REALTOR® _____________________________________________

(Voter) A.P. _____________________________________________

(Voter) A.P. OR AFFILIATE ________________________________________

(No vote) Education Advisory Committee – REALTOR® member preferred - This committee meets quarterly or as needed. They are emailed often to ask their opinions and input on classes. They advise which topics would be good to offer and are asked for suggestions on new classes. Certain committee members are designated from each coordinating committee to market specific classes in their area. NSDCAR MEMBER _______________________________________ (No vote) Sandicor Advisory Committee – Must be a REALTOR® member. Each Coordinating Committee is allowed 2 representatives. This Sandicor Advisory meets monthly, generally the second Tuesday at 2:00 p.m. Members discuss MLS and Sandicor issues, review variance requests and meet to plan future goals. REALTOR® _____________________________________________

REALTOR® _____________________________________________

(No vote) Marketing Session Work Group Chair - REALTOR® - While both REALTOR® and AP/Affiliate members may be part of the Marketing Session Work Group, the Chair/Association Liaison must be a REALTOR®. This is a group of generally 5 to 7 members (determined by CC). REALTORS® must hold the majority in this work group. Coordinating Committees determine the duties of the Marketing Session Work Group. As a general rule work group members are responsible for the day to day tasks involved in putting on the marketing session (i.e. media coordinator, sponsorship, emcee, charity liaison, etc.) and make recommendations to the CC when decisions are needed. REALTOR® (Chair/Assoc. Liaison) _____________________________________________ (No vote) Community Service Liaison (sweat equity) - REALTOR® or AP/Affiliate - This volunteer will serve as the project liaison on Community Service Projects and will collect suggestions and research local community service projects. They will also be on site the day of the event to sign in volunteers, collect waivers, hand out work aprons (i.e. Habitat for Humanity, Angel’s Depot, Pet Project, etc.) NSDCAR MEMBER _______________________________________ (No vote) Charity Service Liaison (checkbook philanthropy) - REALTOR® or AP/Affiliate - This volunteer will collect suggestions and research local charities if needed. This person will recommend charities to the CC. Member is responsible to see that marketing session collections are turned in to the Association office. They will also arrange for check presentations at the end of the collection period. NSDCAR MEMBER _______________________________________ (No vote) RAP (REALTORS® Active in Politics) - REALTOR® - This volunteer will serve to encourage greater member involvement in local political & legislative affairs. They will help with REALTOR® voter registration, candidate interviews, serve as the local legislative liaison, local community issues moderator and Meet your Mayor host. REALTOR® MEMBER _______________________________________

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013Dist 1 Del Mar, Carmel ValleyTotal Members 384 435 475 573 963 1086 1156 992 975 961 913 866 731 798Eligible Voters 345 449 288 285 294 339 361 454 547 900 1040 1134 966 944 911 857 823 686 682Number Voted 157 70 43 40 47 66 70 116 59 177 138 102 103 42 52 52 26 22 44% Voted 45% 16% 15% 7% 16% 19% 19% 25% 11% 20% 13% 9% 11% 4.45% 5.72% 6.07% 3.15% 3.2% 6.45%Dist 3 EncinitasTotal Members 327 315 348 372 551 717 756 629 580 524 555 552 513 549Eligible Voters 280 278 245 276 283 289 263 337 362 529 716 736 613 558 491 531 521 487 484Number Voted 96 55 31 47 53 70 64 54 96 82 76 65 64 49 53 68 59 35 77% Voted 34% 20% 13% 17% 19% 24% 24% 16% 26% 15% 11% 9% 10% 8.78% 10.79% 12.81% 11.32% 7.2% 15.90%Dist 4 Carlsbad, La CostaTotal Members 664 701 820 1004 1188 1432 1570 1495 1431 1479 1414 1283 1272 1456Eligible Voters 386 355 366 430 478 578 578 784 945 1138 1349 1517 1439 1358 1368 1350 1205 1186 1251Number Voted 157 113 74 95 46 163 100 132 153 163 151 126 148 116 72 170 90 125 159% Voted 40% 32% 20% 22% 10% 28% 17% 17% 16% 14% 11% 8% 10% 8.54% 5.26% 12.74% 7.46% 10.5% 12.71%Dist 5 OceansideTotal Members 171 195 225 281 373 442 471 350 314 339 343 313 276 293Eligible Voters 145 130 134 145 139 152 161 219 262 362 416 459 341 296 300 315 285 255 249Number Voted 47 18 47 35 27 52 30 59 55 48 69 73 50 18 11 31 28 23 32% Voted 32% 14% 35% 24% 19% 34% 18% 27% 21% 13% 17% 16% 15% 6.08% 3.66% 9.84% 9.82% 9% 12.85%Dist 6 Vista, San MarcosTotal Members 341 377 392 476 564 797 886 896 702 638 602 508 447 462Eligible Voters 253 286 275 261 292 299 330 376 455 553 768 865 854 655 597 564 485 408 407Number Voted 101 155 73 96 62 86 70 79 111 109 107 144 100 73 30 84 54 44 80% Voted 40% 54% 27% 37% 21% 29% 21% 21% 24% 20% 14% 17% 12% 11.15% 5.02% 14.89% 11.13% 10.8% 19.66%Dist 7 Valley CenterTotal Members 49 55 57 61 64 88 79 65 58 47 45 45 45 47Eligible Voters 34 33 35 31 38 44 44 56 58 64 81 76 62 58 47 45 46 45 45Number Voted 17 15 10 9 18 21 12 24 12 23 15 13 18 6 7 6 14 6 16% Voted 50% 46% 29% 29% 47% 48% 27% 43% 21% 36% 19% 17% 29% 10.34% 14.89% 13.33% 30.43% 13.3% 35.55%Dist 8 FallbrookTotal Members 157 177 200 221 232 298 312 243 206 216 201 202 186 195Eligible Voters 171 146 135 136 133 151 158 197 216 225 291 306 238 200 207 191 192 178 174Number Voted 69 61 43 27 33 41 35 52 44 44 43 79 26 28 19 29 15 29 39% Voted 40% 42% 32% 20% 25% 27% 22% 23% 20% 20% 15% 26% 11% 14% 9.17% 15.18% 7.81% 16.3% 22.41%Dist 9 EscondidoTotal Members 336 366 398 475 573 692 752 722 629 596 565 504 484 526Eligible Voters 233 283 290 305 318 387 461 558 648 737 697 591 533 526 472 456 446Number Voted 45 70 45 91 139 88 111 210 189 126 188 54 50 84 97 63 98% Voted 19% 25% 16% 30% 43% 23% 24% 38% 29% 17% 27% 9.14% 9.38% 15.97% 20.55% 13.8% 21.97%Associated Professional Members & Out of AreaTotal Members 160/565 103/601 142/504 159/500 84/449 194/620Eligible Voters 10 25 34 35 243/16 215/524158/517 103/502 142/472 159/453 84/407 194/453Number Voted 8 7 14 14 42 35/30 15/15 5/17 10/15 15 29/16 51/43

80% 28% 41% 40% 16% 9% 9.49%/2.9% 4.85%/3.38% 7.04%/3.18% 3.31% 7.1%/8.7% 26.28%/9.49%

Association Total. Bylaw Established Quorum is 5% Total Members 2,748 2,965 3,254 3,831 4,542 5,586 6,243 6,149 5,620 5,504 5283 4932 4,587 5,140Eligible Voters 1,901 1,954 1,987 2,119 2,228 2,442 2,511 3,144 3,656 4,363 5,344 6,089 5,949 5,335 5,059 4993 4641 4,292 4,385Number Voted 734 535 410 489 386 638 575 658 710 870 802 770 759 416 315 551 408 392 639% Voted 38.61% 27.37% 20.63% 23.07% 17.32% 26.12% 22.89% 20.92% 19.42% 19.15% 15.03% 12.64% 12.80% 7.79% 6.22% 11.07% 8.79% 9.1% 14.50%Voted is number of qualified voters who returned valid ballots on time. Disqualified ballots not included.

DISTRICT VOTER ELIGIBILITY TRACKED HISTORICALLY

WHAT’S NEW OR DIFFERENT? GUIDELINES FOR DISTRICT & COORDINATING SYSTEM OF THE

NORTH SAN DIEGO COUNTY ASSOCIATION OF REALTORS® As Amended 2013 to Reflect District Reconfiguration

The format has been revised to reflect and distinguish the difference between District and Coordinating Committee. Original elements of the Guidelines may be located in a different section than before and/or have tighter language. Below are the major and substantive changes to the System Guidelines. RATIONALE The verbiage of the Rationale statement has been updated, but there is no substantive change. The statement now includes reference to the communication function, which was always a primary function of the System. 1. SYSTEM DEMOGRAPHICS

System Demographics are unchanged except that the CCs are now listed under the appropriate District.

Everything that follows is categorized by District or Coordinating Committee. 2. DISTRICTS

The process for filling a mid-term Director vacancy has been spelled out more fully. No substantive change. The Director function in the CC has been spelled out more fully. No substantive change. Appointment of CC Chairs is now a cooperative effort of both Directors in the District.

3. COORDINATING COMMITTEE

• Appointment of CC Chair reflects the cooperative effort of both District Directors mentioned above.

• Spells out the Chair’s ability to appoint someone to preside at the meeting in the event of his or her absence.

• CC Members reflects the participation of both District Directors with the CC Chairs. • Clarifies that sub-committee chairs are expected to report to the CC. • Restricts leadership positions to a single position and in only one CC at any given time.

4. TERM OF SERVICE

Establishes 1-year appointment term and a limit of four consecutive one-year terms for all CC positions.

8. FUNCTIONS AND PROGRAMS

A. Encourages cooperative activities and functions among the CCs in the District. B. Adds specific responsibilities/enhancements to the current marketing session, charitable fund

raising, and community activity of the CC. • Association Minute at each Marketing Session • Government Affairs “Translate” Meetings • Annual NSDCAR Election Candidate Forum • CAR/NAR Meeting Update

C:\Users\melody\Desktop\2014 Chair Orientation\2013 What's New or Different.doc

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GUIDELINES FOR DISTRICT & COORDINATING SYSTEM OF THE NORTH SAN DIEGO COUNTY ASSOCIATION OF REALTORS®

As Amended 2013 to Reflect District Reconfiguration RATIONALE FOR DISTRICT & LOCAL COORDINATING COMMITTEE SYSTEM

The overall objective is for the Association to operate as a single entity while allowing for local identity.

The District & Local Coordinating Committee System (System) of NSDCAR is intended to provide the means by which REALTORS® in a smaller geographic area or in a sub-market area may easily network with one another and retain a measure of local identity and autonomy. The System also facilitates some activities whose efficiency and effectiveness are best handled at a more localized level. The System is also intended to provide, enhance, and facilitate a two-way flow of communication between the member base and the Board of Directors.

1. SYSTEM DEMOGRAPHICS

Each District is comprised of one or more community focused Coordinating Committees (CC) as indicated below. Districts and CCs may be realigned by action of the Board of Directors due to demographic considerations or the addition of another geographic area by virtue of merger(s). The current Districts and their respective Coordinating Committee areas are as follows: Coordinating Committees, or CCs, are delineated by zip code areas and for identification purposes will be referred to primarily by the underlined cities below in each respective Coordinating Committee zip code area.

South Coast District

Zip Codes 92014, 92130, 92067, 92091 Carmel Valley, Del Mar Rancho Santa Fe

Zip Codes 92007, 92024, 92023, 92075 Encinitas, Cardiff, Leucadia, Olivenhain, Solana Beach

Central Coast District Zip Codes 92008, 92009, 92010, 92011 Carlsbad, La Costa 92013, 92018

Tri-Cities District

Zip Codes 92049, 92050, 92051, 92052 Oceanside 92054, 92056, 92057, 92058 Zip Codes 92069, 92078, 92079, 92081 Vista, San Marcos 92083, 92084

Inland District Zip Codes 92082, 92061 Valley Center, Pauma Valley Zip Codes 92028, 92003, 92088 Fallbrook, Bonsall Zip Codes 92025, 92026, 92027 Escondido, Elfin Forest 92029, 92030, 92033, 92046

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2. DISTRICTS

Purpose: The purpose of the Districts is to assure that the various geographic areas of the North San Diego County Association of REALTORS® have a voice on the Board of Directors and there is a mechanism for two-way flow of communication. Directors: Directors are elected in accordance with Article X of the NSDCAR Bylaws. There are two Directors, elected on a rotating basis annually, from each District. Director Vacancy: In the event that a Director vacancy occurs between elections due to Director resignation or for any other reason, the CEO will notify the CC(s) in that District of the vacancy and ask for the name of one or more candidates eligible and qualified to fill the vacancy. The NSDCAR Nominating Committee will then interview the candidate(s) and forward a recommendation to the Board of Directors, which will then fill the vacancy as consistent with the NSDCAR Bylaws. Note: the Nominating Committee may also consider other candidates who may come forward.

Director Function in Coordinating Committee: Relationship to Coordinating Committee: Directors from the District serve ex officio on the

CCs in the District from which they were elected. As such their attendance is optional and they are not considered in the CC quorum count. A Director who attends the CC meeting is there primarily for communication purposes and does not vote on CC business.

Appointment of Chairs: The Directors from each District shall together appoint the CC Chair(s) for their respective District. The Directors from the District may at their sole discretion and through their joint agreement remove and replace the Chair at any time.

3. COORDINATING COMMITTEE:

A. Purpose: The purpose of the Coordinating Committee is to oversee and supervise appropriate local community activities, to appoint appropriate representatives to the various Association-wide committees, and to facilitate communication between the Board of Directors and the members of each CC area. B. Coordinating Committee Composition: Each CC is to be comprised of not more than seven (7) REALTOR® members and two (2) Associated Professional Members (or 1 Associate Professional Member and 1 Affiliate Member).

C. Coordinating Committee Chair:

The Chair is included in the 7 member composition limit mentioned above. The Chair is appointed by joint decision of the two Directors from the District, subject to qualifications and restrictions below.

The Chair of each CC must have served on the Coordinating Committee for at least one

(1) year prior to assuming the Chair position.

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The CC Chair shall preside at CC meetings with the commonly accepted power of that position (for example, ruling, recognizing). In the event that the Chair is unable to attend a CC meeting, the Chair may designate another CC Member to preside.

The Chair shall vote only in the event of a tie.

The CC Chair has no authority to supervise or direct the staff Liaison or any NSDCAR

staff.

The Chair of each CC shall also serve on the Coordinating Committee Chairs Information Exchange Committee and are expected to attend all Coordinating Chairs’ Information Exchange meetings.

D. Coordinating Committee Members:

CC Members are chosen through the combined effort of the Chair and the District Directors with attention given to broad office participation in the CC area.

E. Sub-Committees:

Each CC may create sub-committees for specific activities as needed, such as a marketing session sub-committee, or a community service or charity sub-committee, etc. These sub-committees may set their own meeting times as needed, and normally do not require staff scheduling, notice, or presence unless a major event is involved. Sub-committee recommendations are subject to final approval by the CC prior to implementation.

The CC Chair may appoint local community or district members to serve on CC sub-committees and as Chair of such sub-committees, except where otherwise restricted below. Sub-committees Chairs are expected to report at the CC meetings To allow for and encourage greater member participation at the CC level, CC Volunteers may hold only one leadership position in only one CC in any given year. Leadership position is identified as CC Member or Chair, CC subcommittee or work group chair (i.e. Marketing Session Captain, Charity Liaison, Sponsor Coordinator, Media Coordinator, Master of Ceremonies, etc.).

4. TERM OF SERVICE:

To assure a continual flow of member participation and opportunity, all CC Leadership Positions as identified in 3E above, are appointed to a one (1) year term, with a limit of four (4) consecutive years in any given leadership capacity.

5. ELIGIBILITY REQUIREMENTS & ABSENCES:

Attendance at the Annual District & Coordinating System Training is required as a condition of service on the CC. Absence from two (2) CC meetings in any calendar year without an excuse deemed valid by the CC shall be construed as resignation. A REALTOR® is eligible to serve on any CC in the District of their primary service area, office, or personal residence is located in the community the member wishes to serve.

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6. FREQUENCY AND LOCATION OF COORDINATING COMMITTEE MEETINGS: The Coordinating Committee shall meet at the closest Service Center and on an as needed basis, with a minimum of two meetings per year, one of which must be the required Annual Training. No CC meetings are to be held in the months of the Annual Training, normally in January, and the NSDCAR Annual Meeting in June as CC Members are expected to attend these events.

7. ELECTRONIC VOTING:

Votes of the CC conducted through electronic means as opposed to at a regular meeting require an affirmative vote by 75% of the entire CC membership. Fractions required to achieve the 75% affirmative vote are rounded up to the next highest full number. (Example: If the CC has a total of 7 members, 75% would be 5.25 members. Therefore the number of yes votes to pass a measure by electronic vote would be 6 votes.)

Ratification of electronic votes must be done at the next regular meeting of the CC as a part of the agenda.

Recording of the vote: Copies of all electronic votes on the issue in question will be filed with the Report/Notes of the meeting at which the issue is ratified.

Note: Because electronic voting precludes the ability of Coordinating Committee Members to discuss the issue at hand, such occasions when electronic voting is employed should be kept to a minimum and used only for issues that could not be addressed at a regular meeting or the next scheduled meeting.

8. FUNCTIONS AND PROGRAMS A. AUTHORITY:

Other than guidelines, rules, policies and fees reserved for decision of the NSDCAR CEO or the Board of Directors, the approval, running, and supervision of appropriate local functions and activities is delegated to the respective CC and/or its work groups. CCs within any given District are encouraged to cooperate on functions, as well as on activities of neighboring Districts.

Districts and CCs must comply with all Association policies and protocols. In holding local activities and events please refer to the attached exhibit.

B. FUNCTIONS & PROGRAMS conducted by the CC include but are not limited to:

A. Weekly Marketing Session, to include a regular weekly “Association Minute” (literally 60 seconds or less) or “Did You Know?” segment in each marketing session. This would include a slide featuring a NSDCAR program or benefit, which will be prepared by NSDCAR staff, and someone designated by the CC to speak briefly about the topic.

B. CC or District Membership Meetings on matters of local interest, and others as authorized.

Local is defined as a topic unique to the CC or District’s geographic area – such as local school district, road improvement plans, city sign ordinances, local tax issues, etc.

C. Government affairs activities in conjunction and cooperation with the Local Government

Relations Committee. The emphasis will be on greater communication through “translate” meetings that discuss the relevance to the REALTOR and/or the consumer of various regulatory and legislative issues at all levels.

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D. Annual NSDCAR Election Candidate Forum – Each Coordinating Committee shall hold a

Candidate Forum for Director Candidates from its District, and will include candidates for the At-Large Director seat. The Candidate Forum may not be held earlier than the week following the publication of the Slate, nor later than the day before the vote officially opens. Exact dates for each year may be obtained from NSDCAR staff. Forums may be held at a weekly marketing session, or at a special Forum meeting if the CCs of the District wish to cooperate on a single Forum event. All slated candidates must be invited and the Forum must provide equal opportunity to all. There shall be no comment or action allowed at the Forum that would seem to endorse or otherwise give preference to any candidate.

E. CAR/NAR update – The C.A.R. Directors from each District will work with the CCs of the

District to design and implement an effective means of distributing the most valuable and relevant information from the C.A.R. and N.A.R. meetings to the members beyond the report compilation that is distributed through Quick Facts and on the website following each C.A.R. and N.A.R. meeting.

9. PARTICIPATION IN EVENTS:

A. Cross Participation: Recognizing the fact that members conduct their business in multiple market areas, events conducted by the District or CC shall be promoted and open to all members of the Association. CC members are strongly encouraged to attend NSDCAR events and those of their respective and other Districts or CCs. B. Scheduling: The scheduling of District events must be coordinated with the NSDCAR Calendar. Authorized major CC activities (such as community service projects, local speakers, etc.) may be added to the NSDCAR Calendar if cleared at least 3 (three) months prior to the anticipated date of the event. C. Budgeting:

Neither the CC nor any CC member can obligate the Association to funds or other obligations.

All District events and marketing sessions are to be self supporting. Any contracts involved must be signed by the appropriate staff.

10. REPRESENTATION at ASSOCIATION LEVEL COMMITTEES:

The CC is responsible for recommending to staff one or two members to serve on the Sandicor Advisory, one to serve on the Local Government Relations Committee, and one or more to serve on the Education Advisory. If the District is home to an Association Service Center, the Coordinating Committee may be asked to recommend to the CEO at least one member to serve on the Asset Management Advisory. Recommendations should be made to the appropriate staff liaison no later than November of each year to allow for continuity and uninterrupted flow of committee activity.

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11. AWARDS & RECOGNITION: Each CC may honor one of its REALTOR® Members annually with a “REALTOR® Award of Excellence.” The timing of selection of this individual is to coincide with the selection of the Association's REALTOR® of the Year.

Each CC may also honor an Associated Professional or Affiliate Member who has provided outstanding service to the District. The Associated Professional or Affiliate chosen by each CC will be inducted into the Association's “Golden Circle of Associated Professionals and Affiliates” for the year. The timing of selection of this individual is to coincide with the selection of the “REALTOR Award of Excellence,” as stated above.

It is strongly suggested that Coordinating Committee look beyond itself for award recipients.

12. STAFF SUPPORT: Each CC shall be provided with a Staff Liaison who is responsible for coordinating the schedule

of CC and any District meetings and activities. The Liaison will refer to other staff members as may be appropriate for any specific administrative tasks attendant with such meetings and activities. The Liaison is responsible for sending out notice of meetings and the recording and distribution of minutes or notes for the CC and any work groups, if appropriate.

13. REPRESENTATIONS TO MEMBERS OR THE PUBLIC:

Any written or visual materials that represent an activity, program or policy of the Association or any of its subgroups such as Coordinating Committee, Marketing Sessions, and Committees and which are intended for Association members, the news media or other external parties must first be submitted to and approved by the Association CEO or his/her designee prior to being disseminated. Such materials include but are not necessarily limited to event and program promotions, written statements, news releases, photographs, letters, and memoranda.

 

NON-RECRUITMENT POLICY Approved by the Board of Directors 10/12/2006

Revised 09/2007, 06/2008 The Code of Ethics and Standards of Practice of the National Association of REALTORS® (“Code”) provides that REALTORS® “do not attempt to gain any unfair advantage over their competitors,” and that cooperation with other real estate professionals promotes the best interests of those who utilize their services.” “The term REALTOR® has come to connote competency, fairness, and high integrity resulting from adherence to a lofty ideal of moral conduct in business relations. No inducement of profit … ever can justify departure from this ideal.” Based on the tenets of the Code, it is the policy of the North San Diego County Association of REALTORS® (“Association”) to prohibit the recruiting of agents, representatives or employees of other members at Association-sponsored events. The definition of recruiting is the solicitation of an individual employed by or associated with one member to join another member’s firm, office or business. Members of the Association are prohibited from directly or indirectly soliciting (such as posting recruiting notices, making general announcements, recruiting conversations with specific individuals, etc.) or encouraging a member to leave his or her existing member entity to join the soliciting member. This anti-recruiting policy shall prohibit an Association member at any Association-sponsored event, whether on-site or off-site, from directly or indirectly initiating contact with a member affiliated with another Association member with the intent that the individual joins the soliciting member’s firm, office or business. The intent of this anti-recruiting policy is to prevent organized and Association-sanctioned efforts to persuade a member affiliated with one member to leave his or her member to join the soliciting member. It is not the intent of this anti-recruiting policy to prevent a member from initiating contact with agents, officers, employees, or others associated with another member for the purpose of inquiring about joining the other member’s firm, office or business. Once such contact is initiated, the restrictions of this anti-recruiting policy shall not apply to any contact by that member of the other member. Nor is it the intent of this anti-recruiting policy to prevent members affiliated with different companies from discussing any other aspect of their respective member activities, subject to anti-trust considerations, or incidental contact, such as may occur at an Association sponsored event. However, any such activities which are shown to have been promoted, encouraged or facilitated with the intent of recruiting shall be in violation of this anti-recruiting policy and subject the member and/or its officers and agents to the sanctions of this anti-recruiting policy.

Violation of this anti-recruiting policy may be reported to the Association which, upon review of the complaint, may conduct hearings under the Code. Any member found to have violated this anti-recruiting policy may be subject to the following sanctions: The offending member may be asked to leave the event at which recruitment took place and a complaint will be filed to be addressed through the Association’s professional standards procedures. Fines imposed will be consistent with NAR authorized fines for sanctions, as from time to time amended, and which as of this revision date is a maximum of $5,000.

North San Diego County Association of REALTORS® Financial Contributions - Charity Policy

NSDCAR members take seriously their responsibility to the communities in which we operate. We want to be perceived as a good neighbor within these communities and to contribute wherever and whenever we can.

To this end, the following policies can be used to determine whether charities are appropriate recipients.

Coordinating Committees meet regularly and make decisions about which charities to support, and how best to help them. This policy is set for purposes of financial sponsorship, not community service or sweat equity projects.

POLICY:

The recipient charity must be a 501(c)3 non-profit organization:

We follow to the requirements as set forth by the Internal Revenue Service to determine non-profit status.

To be tax-exempt under section 501(c)(3) of the Internal Revenue Code, an organization must be organized and operated exclusively for exempt purposes set forth in section 501(c)(3), and none of its earnings may inure to any private shareholder or individual. In addition, it may not be an action organization, i.e., it may not attempt to influence legislation as a substantial part of its activities and it may not participate in any campaign activity for or against political candidates.

Organizations described in section 501(c)(3) are commonly referred to as charitable organizations. Organizations described in section 501(c)(3), other than testing for public safety organizations, are eligible to receive tax-deductible contributions in accordance with Code section 170.

The organization must not be organized or operated for the benefit of private interests, and no part of a section 501(c)(3) organization's net earnings may inure to the benefit of any private shareholder or individual. If the organization engages in an excess benefit transaction with a person having substantial influence over the organization, an excise tax may be imposed on the person and any organization managers agreeing to the transaction.

Section 501(c)(3) organizations are restricted in how much political and legislative (lobbying) activities they may conduct. For a detailed discussion, see Political and Lobbying Activities. For more information about lobbying activities by charities, see the article Lobbying Issues; for more information about political activities of charities, see the FY-2002 CPE topic Election Year Issues.

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MARKETING SESSION & TOUR POLICY Approved by Board of Directors

Revised April 2013 STATEMENT OF TASK FORCE PURPOSE This Task Force was created by request of the Board of Directors on December 8, 2005, to recommend common ground rules and policies for all NSDCAR caravans, tours and pitch sessions while still allowing for local differences in format. STATEMENT OF CARAVAN PURPOSE Caravans, Tours and/or Pitch Sessions are an activity of the North San Diego County Association of REALTORS® for the express purpose of providing an opportunity for our REALTOR® members to preview new listings on the market so they may better serve the needs and interests of their buyers and sellers and to network with one another. OPERATING POLICIES The following policies are adopted by the Board of Directors and apply to all NSDCAR marketing sessions, caravans and tours. Other practices not inconsistent with these policies are left to the discretion, decision and supervision of the respective Coordinating Committee (CC). 1. AUTHORITY

The authority to design and run the local caravans/tours/pitch sessions, within the parameters of Association policies, protocols, rules and guidelines, has been delegated to the respective CC as stated in the District Coordinating Committee Guidelines. Each caravan area is governed by the zip codes assigned to the respective Coordinating Committee. The caravans, tours and/or pitch sessions are also subject to Sandicor Rules and Regulations, the REALTOR® Code of Ethics, and all applicable laws.

2. PROMOTIONAL EFFORTS

To protect the interest of all concerned, any flyers or other promotional pieces and/or any representations about or on behalf of the Association or any of its sub-groups must be reviewed and approved by the CEO or her designee at least 10 days prior to any form of distribution.

3. ATTENDANCE & PARTICIPATION

In the spirit of professional courtesy and cooperation, REALTOR® members of other associations are welcome to attend under the same rules that govern NSDCAR member participants.

Associated Professional and Affiliate members of NSDCAR are also allowed to attend marketing sessions, caravans and tours for networking purposes. (See also General Marketing section below.)

Only REALTORS®, Associated Professionals, NSDCAR Affiliates, and MLS-Only agents may tour the properties. Members of the public, including clients, family and friends of agents, are specifically prohibited from touring the properties during the caravan, tour or open house. (See also item 7 bullet #6)

Individuals who are not NSDCAR members but who qualify for Associated Professional or Affiliate Member of NSDCAR are welcome to visit the pitch session only and on a one-time preview basis. No visitor, however, may sponsor any part of the event or in any way promote himself, his company, his product or his service. Such individuals will be invited to join NSDCAR at the appropriate membership level and must do so before returning.

4. PROPERTIES PITCHED OR VIEWED

Agents may PITCH a listing that is under contract with a documented Sellers Instruction to Exclude Listing from the Multiple Listing Service (SEL) or Sandicor’s Authorization to Exclude Listing. The Exclusion does need to be sent into NSDCAR within 48 hours of the signing of the listing contract, per Sandicor Rules and Regulations.

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The primary focus of listings pitched at the Coordinating Committee's marketing session is listings in the zip codes assigned to each Coordinating Committee. Listings in other District areas may be pitched time permitting and at the discretion of the Caravan Captain.

If the listing agent is unable to be present to pitch or hold the property open, another REALTOR® may serve as substitute for the listing agent upon notice to the marketing session's Master of Ceremonies at the beginning of the marketing session. Associated Professional and Affiliate Members may not pitch a listing or rental property, or host a property on behalf of the agent.

5. FEES & FINES

REALTOR® submitted properties to caravan, tour or pitch No charge MLS-Only agent submitted properties to caravan, tour or pitch, per listing $ 40

Staff reviews the list of properties on caravan or tour and bills these agents. No Show for a scheduled caravan, tour or pitch, per listing, for first offense. $ 40

For each subsequent offense in the same calendar year. $100 6. HANDLING OF MONIES

A. Charitable Contributions: Any monies collected for charitable contribution must be voluntary and must be submitted to

NSDCAR for accounting and eventual distribution as determined by the appropriate CC. Any monies collected for a specifically announced recipient or purpose must go to the intended

recipient/purpose. No change in named recipient may be made retroactively. Any charity chosen as a recipient of donations must be approved by the CC prior to announcement

to caravan attendees. CC’s are cautioned to assure that any charity named is not working in opposition to any NSDCAR policy or position.

All prize drawings must be conducted before the event is begun or after adjournment, not during the meeting.

No representation should be made about the tax deductibility of any contribution. Any monies collected are to be placed in an envelope provided by the Association and labeled as

indicated on the envelope face and are to be turned in to the Vista Administrative Offices or the local Service Center, if applicable, no later than 6 calendar days after the date of collection, but preferably on the day collected.

B. Event Related Costs

In the interest of prudent business practice and maintaining the best possible relationship with the venues used for marketing sessions, contracts are to be negotiated and executed only by appropriate NSDCAR staff, although the CC or its caravan committee is welcome to seek preliminary information about a desired venue and to relay that information to staff.

Additional service requests are not to be requested of the venue. Monies pledged or collected for venue expenses are to be submitted to NSDCAR in a timely

manner. NSDCAR staff will handle accounting of these monies and will remit the appropriate payment to the venue on behalf of the caravan.

The DCC is responsible for seeing that sponsor pledges are kept current. 7. GENERAL MARKETING SESSION, CARAVAN & TOUR RULES

Each agent is wholly responsible for assuring that permission has been obtained from the seller to have the property marketed in this manner.

Announcement priority is NSDCAR events and information. Other REALTOR® supported events may be announced time permitting and at local caravan captain discretion.

No alcohol may be served at any property on caravan or tour. New construction may be included on caravan or tour only if the property is currently active in the

MLS, construction has been completed, and the property is free of construction debris.

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If the listing agent is unable to be present to pitch or hold the property open, another REALTOR® may serve as substitute for the listing agent upon notice to the marketing session's Master of Ceremonies at the beginning of the marketing session. Associated Professional and Affiliate Members may not pitch a listing or rental property, or host a property on behalf of the agent.

Clients who are prospective purchasers may not accompany the agent on the caravan or tour or meet the agent at any property on tour or caravan. (See also item 3 bullet #3)

Business cards collected at the marketing sessions may only be used for the purpose intended, that being for raffles and association administrative purposes, and are to be turned in to the association on the day of the marketing session. Business cards are specifically not to be copied and/or compiled for personal or business firm use.

8. SPONSORSHIP & PRIZES

Sponsorship of the venue, refreshments, door prizes or any other event-related service may be supplied only by REALTOR members or their firm or by Associated Professional or Affiliate members of NSDCAR. No one may substitute or serve as proxy for a sponsor unless that individual is also a member of NSDCAR.

9. TECHNOLOGY APPLICATIONS EMPLOYED

The following policies, in addition to all policies above, apply to any Member (REALTOR, Associated Professional, or Affiliate) or third party vendor who supplies any technological service or application for any NSDCAR Marketing Session, caravan or tour. This includes, but is not limited to, PowerPoint presentations, web sites, e-mailed announcements, or other applications:

A. PowerPoint Presentations at Marketing/Pitch Sessions:

(1) Source of Information: � Individual agents are to request that their listing(s) be included. They are not automatically

included or pulled from the MLS. � Only listings scheduled for that week’s caravan or tour may be included on the PowerPoint

presentation.

(2) Submitting Requests NSDCAR will provide a mailbox for each Tour (example: 701tour@nsdcar.com) as a clearinghouse for the receipt of requests and will automatically forward those to the appropriate tour's PowerPoint provider.

(3) Display Template

A master template will be provided by NSDCAR for the display of listings and for sponsor promotion. Additional slides, if any, to be included in the PowerPoint presentation are to be submitted to NSDCAR staff for review before display.

B. Internet Applications, including but not limited to websites containing caravan/tour information

and/or e-mailing of caravan, tour or marketing session, are permitted only through NSDCAR or an Association authorized provider of such services.

10/25/2013

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Positive and Relevant!

Format revised to reflect and distinguish the difference between District and Coordinating Committee

Director – process for filling mid-term vacancy spelled out

Director function in CC spelled out

Appointment of CC Chairs cooperative effort of both District Directors.

Appointment of CC Chair as a cooperative effort.

Chair’s ability to appoint someone to preside in his/her absence.

Selection of CC members reflects the participation of both District Directors & CC Chairs.

Clarifies role of subcommittee chairs.

Restricts leadership position to one position in one CC.

1 – year appointment term with a limit of 4 consecutive terms for all CC positions.

10/25/2013

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Encourages cooperative activities

Adds specific responsibilities◦ Association Minute at each Marketing Session

◦ Government Affairs “Translate” meetings

◦ Annual NSDCAR Election Candidate Forum

◦ CAR/NAR Meeting Update

Chairpersons call meetings AS NEEDED.So … when do we NEED to have a meeting?

Make changes to marketing session venue, time, format or local rules

Money matters – spending or changing

Commitment to service projects

Function and program planning

Others as determined by the CC Chair

Chairpersons and staff person should prepare the agenda for each meeting. ◦ Advance agenda ◦ Preparation and background◦ Include strategic assignments

Select leaders with the necessary qualifications

◦ Develop clear, written “job description”.

Actively identify and recruit specific members for volunteer positions.

◦ Develop clear, written “job description”.

10/25/2013

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Attendance tracking and excused absence

◦ 2 absences constitutes resignation UNLESS excused by the CC

Subcommittees, task forces or work groups

◦ This save time and help the full committee make informed decisions more quickly.

WHERE WE KEEP INFORMATION AND UPDATES/DISCUSSIONS

◦ Post messages◦ Assign tasks◦ Staff posts agendas/meeting notes◦ Promote the use of this program

Follow up on meetings

◦ Evaluate the effectiveness◦ Follow up on good ideas◦ Check progress of work assignments◦ Remind of work to be done◦ Thank members

www.nsdcar.com

*For zip code delineation please consult the District and Coordinating Committee Guidelines.