CARTOGRAPHIC RESOURCES AND RDA: A SNAPSHOT OF CHANGES FROM AACR2 RULES AND PRACTICES

ALCTS CaMMS Cataloging & Classification Research Interest Group Presentation2014 ALA Annual ConferenceLas Vegas, Nevada

Introduction to RDA Changes for Cartographic Resources

Are you cataloging using RDA? Do you have experience cataloging cartographic resources?

A. Changes affecting all resourcesB. “Resource-common” changesC. Changes focused on cartographic resources

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CHANGES THAT IMPACT ALL RESOURCE TYPES

KEY POINTS on RDA CHANGES• Terminology has changed, some fields have changed, but basic

processes haven’t changed THAT much• “Take What You See” or the Principle of Representation

• Now we have “Core” and “Core if” elements• “Rule of Three” is now an option, not a requirement• No more Latin abbreviations (e.g., “S.l.” or “et al.”); or many

abbreviations at all!• Use 264 field or fields for Imprint-related information• Use 336, 337, and 338 fields to record content type, media type,

and carrier type• Relationship Designators are used more often, required for first

Creator (could change)• Abbreviation practices

“Take What You See” Concept

• Principle of Representation (RDA 1.7 for transcription instructions) or “take what you see”– Simplifies the descriptive process– Impact on abbreviations– Helps make our records more internationally

useable

…remember “take what you see” as you do your descriptive work

“Core” and “Core if”See RDA Instruction 1.3 “Core Elements”

Some primary ones are:• Title• Statement of Responsibility• Edition• Date of Production (for unpublished resource)• Publication Statement• Extent

Hint -- Scale of a cartographic resource!

Rule of Three…map exampleAACR2:The Roman Empire around 200 CE / ǂc compiled by Richard Talbert … [et al.], with assistance from Cary Barber … [et al.].

RDA:The Roman Empire around 200 CE / ǂc compiled by Richard Talbert, Elizabeth Robinson and Ross Twele, with assistance from Cary Barber, Byron Boots and Brian Turner.

Creator: Talbert, Richard J. A., 1947-Creator: Robinson, Elizabeth.Creator: Twele, Ross.Contributor: Barber, Cary.Contributor: Boots, Byron.Contributor: Turner, Brian.

Abbreviations: no more “et al.”, “S.l.” and “s.n.”

Bibliographie du department “Urbanisation et socio-systèmes urbains” 1982-1987 / comité de redaction, L. Bourgeois … [et al.]. (AACR2)Bibliographie du department “Urbanisation et socio-systèmes urbains” 1982-1987 / comité de redaction, L. Bourgeois, J.P. Duchemin, E. Le Bris, A. Sinou. (RDA)

[S.l. : s.n., … (AACR2)[Place of publication not identified] : [publisher not identified], …↑ (RDA)

See Instruction 2.2.4 for when and where to use square brackets, along with the LC-PCC PS given for this Instruction.

2013 MAGIRT Program June 29, 2013

264 Field: The New “Imprint” Field

• Separate 264’s for Production, Publication, Distribution, Manufacture, and Copyright Date

• Second Indicator value determines the type of data• “Production” data means it is not published• Mix and match as needed• If square brackets are used, each subfield is bracketed

individually• NO “S.l.” and/or “s.n.” – replaced by “[Place of XX not

identified]”, “[XX not identified]”, and/or “[date of XX not identified]”

New 33X fields

Directly related to extensible framework Gives more specific detail than data found in physical description field Controlled vocabulary Repeatable fields

MARC Tag Name RDA Instruction 336 Content Type 6.9 (Core) 337 Media Type 3.2 338 Carrier Type 3.3 (Core)

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336, 337, 338 FIELDS EXAMPLE FOR A SHEET MAP

336 cartographic image ǂb cri ǂ2 rdacontent337 unmediated ǂb n ǂ2 rdamedia338 sheet ǂb nb ǂ2 rdacarrier

Hosted by ALCTS, The Association for Library Collections and Technical Services

Relationship Designators…concerning cartographic materials

Appendix I, see Instructions under I.2, I.3, I.4

I.2.1 Creators: “author”, “cartographer” or “designer”I.2.2 Contributors: “producer”, “sponsoring body” …and so forth…

For example:

100 1 Raisz, Erwin, ≠d 1893-1968, ≠e cartographer.

**Cartographic cataloging community is working on a best practices guide that will include relationship designators.

Abbreviation Practices

Change touches many parts of our records, including:

Statement of responsibilityEdition statementImprint dataPhysical descriptionNotes

However, if data being transcribed contains an abbreviation then leave it in that form, e.g., “Co.”

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RESOURCE-COMMON CHANGES AS APPLIED TO CARTOGRAPHIC RESOURCES

Cartographic Elements Impacted by Appendix B

B.5.1 DimensionsB.5.7 Additional Scale InformationB.5.8 Right AscensionB.5.11 Other ElementsB.7 Latin Alphabet Abbreviations

and also

TABLE 1 under B.11 for“Names of Certain Countries…”

AACR2

abbreviation

RDA word usage

ill. illustration; illustrations

ca. approximately

col. color

diam. diameter

hand col. hand colored

ms. manuscript

Commonly Abbreviated Cartographic Words

Abbreviations/”abbreviations” in Physical Description Elements for Cartographic Materials

Overall the changes from AACR2 to RDA are minor, for instance:

AACR2→ 1 map : ≠b col. ; ≠c 62 x 59 cm., folded to 22 x 10 cm.

versus

RDA→ 1 map : ≠b color ; ≠c 62 x 59 cm, folded to 22 x 10 cm.

More on “cm.” as an “abbreviation” shortly…

Dimensions Examples for “cm.” vs. “cm”

300 1 map : $b col. ; $c 62 x 59 cm., folded to 22 x 10 cm. (AACR2)300 1 map : $b color ; $c 62 x 59 cm, folded to 22 x 10 cm (RDA)

300 1 microfiche : $b negative ; $c 11 x 15 cm. (AACR2)301 1 microfiche : $b negative ; $c 11 x 15 cm (RDA)

300 1 model : $b hand col., plaster ; $c 123 x 252 x 78 cm., mounted in wooden stand. (AACR2)302 1 model : $b hand colored, plaster ; $c 123 x 252 x 78 cm,

mounted in wooden stand. (RDA)3.5.1.3 RecordingDimensionsUnless instructed otherwise, record dimensions in centimetres to the next whole centimetre up and use the metric symbol cm (e.g., if the height measures 17.2 centimetres, record 18 cm).

RDA Instruction B.5.1

B.5.1 DimensionsWhen recording dimensions (see 3.5), use symbols or abbreviations in the list at B.7 that apply to units of measurement.Metric symbols are not abbreviations and are not followed by a full stop.

Exception for when to add period to “cm”, see LC-PCC PS for 1.7.1, item #4.

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DIFFERENCES SPECIFIC TO CARTOGRAPHIC RESOURCES

↓ Type: _e_ ELvl: _I_ Srce: _d_ Relf: ____ Ctrl: ____ Lang: _____ Blvl: _m_ Form: ___ GPub: ___ SpFm: ____ MRec: ____ Ctry: _____

→CrTp: _a_ Indx: _0_ Proj: ___ DtSt: ____ Dates: ______ , ______

Desc: _i_[code change] ↑

1 010 2 040 UPM ≠b eng ≠e rda ≠c UPM 3 007 4 020

→ 5 034 _ 6 041

~› 7 052 ≠b [this field can also be used for monographs, but it is used sparingly] 8 090 ≠b 9 049 UPMM 10 1XX 11 245 _ _ ≠a ≠b ≠c 12 246 _ _

→13 255 ≠a ≠b ≠c

→14 264 _ _ ≠a ≠b ≠c [new RDA field, NOT unique to cartographic materials] 15 300 ≠a ≠b ≠c

→16 336 ≠a ≠b ≠2 [new RDA field, NOT unique to cartographic materials]

→17 337 ≠a ≠b ≠2 [new RDA field, NOT unique to cartographic materials]

→18 338 ≠a ≠b ≠2 [new RDA field, NOT unique to cartographic materials] 19 4XX _ _ ≠v 20 500 21 500 22 6XX _ _ 23 6XX _ _ 24 7XX _ 25 7XX _ 26 8XX 27 856 4 _

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SCALE DATA ELEMENT

Scale is a core element (RDA 7.25). All data in the 255 field is supplied by cataloger.

Chapter 7 of RDA “Describing Content” 7.25 Recording Scale Statements (255 ≠a) 7.26 Recording Projection Statements (255 ≠b) 7.4 Recording Coordinates (255 ≠c)

7.25.1.3 “Recording Scale” mirrors Area 3.3 of Chapter 3 in AACR2 except for the use of square brackets; the explicit use of the term “Scale” in the statement; and the use of “ca.”

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SCALE DATA ELEMENT: CONVERSION TO REPRESENTATIVE FRACTION FORM

RDA 7.25.1.3 and AACR2 3.3B1→ must provide scale as a representative fraction (RF), e.g., 1:100,000

When not given on the map as an RF, convert by:

Use of a Natural Scale Indicator to measure from a bar/graphic scale on the map (see above)

BUT…in RDA we do not supply the data with square brackets

Scale Data Element: “approximately” and Square Brackets

AACR2 Format

Scale [ca. 1:10,000]

Scale [1:600]. 50 ft. to an in.

3.3B1. Give scale as a RF, if not in that form convert and give in square brackets with “ca.” if computed from a NSI, or only in square brackets if computed from a verbal scale.

RDA Format

Scale approximately 1:10,000

Scale 1:600. 50 ft. to an in.

7.25.1.3, instructions for recording scale overall, must give as RF form; 7.25.3.3 instructions for recording horizontal scale. Square brackets are NOT used.

Abbreviating as Applied to Projection Statements

Initially a transcribed element in RDA; changed back to being a supplied element with the April 2014 RDA update. See RDA 7.26

255 $b: “proj.” now “projection”; why?Appendix B: “projection” is not in the Latin abbreviations table at B.7, therefore it cannot be abbreviated

Example

255 Scale 1:50,000 ; $b Borneo rectified skew orthomorphic projection

Abbreviations:Possible Changes Forthcoming

Appendix B.11

Currently one can use Table B.1 at this Instruction to ascertain which place names are allowed to be abbreviated for certain countries, states, provinces, and territories (in the U.S., Canada, and Australia). A proposal is currently undergoing scrutiny at the JSC, made by the British Library (Proposal 6JSC/BL/10/BL follow up), to eliminate abbreviating place names for all geographic entities.

Think of the impacts: to geographic subject headings and in some cases subject subdivisions; to Place of Publication data; and to some authority records.

At the same time, why not be consistent in practices, and this change will

assist the user once again.

SAMPLE RDA RECORD FOR A SINGLE MAP ON ONE SIDE OF A SHEETSHOWING CHANGED ELEMENTS FROM AACR2 (carto-specific = RED)

DESC: = i 007 a ǂb j ǂd c ǂe a ǂf n ǂg z ǂh n 040 UPM ǂb eng ǂe rda ǂc UPM 034 1 a ǂb 88000 ǂd W0745900 ǂe W0741700 ǂf N0413000 ǂg N0405000 052 3813 ǂb S9 090 G3813.S9 1955 ǂb .H3 049 UPMM 100 1 Harper, George B., ǂe cartographer. 245 10 Sussex County, New Jersey / ǂc corrected to 1955 by George B. Harper, County Engineer. 255 Scale approximately 1:88,000 ǂc (W 74°59ʹ--W 74°17ʹ/N 41°30ʹ--N 40°50ʹ). 264 1 Convent Station, N.J. : ǂb copyright, General Drafting Co., Inc., ǂc [1955] 300 1 map : ǂb color ; ǂc 62 x 59 cm, folded to 22 x 10 cm 336 cartographic image ǂb cri ǂ2 rdacontent 337 unmediated ǂb n ǂ2 rdamedia 338 sheet ǂb nb ǂ2 rdacarrier 500 "All borough streets are improved." 500 Includes a location map and two illustrations. 500 Text, illustrations with captions, and mailing area on verso. 651 0 Sussex County (N.J.) ǂv Maps. 655 7 Maps. ‡2 lcgft 710 2 General Drafting Company.

tHANKs!

Paige G. Andrewpga2@psu.edu