2014-09-23 construction meeting minutes.pdf

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Ithaca Commons Repair & Upgrade Project C#3A Surface, C#3B Electric

Date Start End Next Date Next Time Prepared By09/23/2014 11:00 AM 12:00 PM 09/30/2014 10:00 AM Nicole Mason / Jess Buckley

Purpose Location

2014 Construction Meeting #27 Commons Project Office 215 East State St Ithaca, NY

Distribution/Attendance: (Present at meeting unless noted: A absent)

City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason

Downtown Ithaca Alliance Tammy Baker

Sasaki Associates Susannah Ross, Eamonn Hutton (A), Kimberly Michaels (A) TWM

Labella Associates Dan Walker, James Matzat (A)

Vacri Construction / ACP / Ralph Avery (A), Andy Breznay, Matt Thomas (A), Roberto DeVincentis,

Bob Bellavigna (A), Ken Height ACP

Power & Construction Group Lou Zupan (A), Bill Planert

Verizon Gloria Moran (A), Jeff Utter (A)

NYSEG Gas Doug Stafford (A), Jack Barker (A), Dawn Stillwell (A), John Mattiace (A)

DDS Jeff Bubb (A), Flint Brann (A)

NYSEG Electric Jack Czapranski (A), Dennis Kuhn (A)

Item / Description Notes Due

1.

RFIs, SUBMITTALS

1.1.

Vacri (Contract #3A):

1.1.1.

Structural Soil (#90R2): Vacri to

update on status of re-submittal;

Need delivery of material for State

Street 9/29/14

1.1.2.

Topsoil (#104R2): Sasaki reviewed

9/15; Must be mixed with other

components to form Planting Soil

per spec

1.1.3.

Gateway (#106, #114a/b): Vacri to

advise on schedule for delivery

1.1.4.

Play Benches (#117): Vacri issued

9/17/14; Sasaki to review1.1.5.

Trolley Circle Sculpture: Vacri to

submit sample of etched paver for

Sasaki to review

1.1.6.

Bronze Inlays: Vacri to provide

submittal for bronze play pieces

1.1.7.

Etched Pavers (Play Pieces): Sasaki

waiting for Hanover sample

1.1.1 Last test was Sand 23.6%. Silt 47.6%

pH 6.8 organic 3.87% Clay 18.8%

(minimum spec is 20%). Vacri will order

40 CY for Bank Alley green screen area

and submit current mix to document

exactly what it is. M Kuo approved

pulling back structural soil limits from

next to the northern seat wall so

concrete pour is not held up tomorrow.

Pogo said they now have all the

components for the mix that meets every

spec believe that they have a good

source of clay, they are waiting for anutrient test.

1.1.2 Going to get each component

approved and then mix it to spec. Need

to submit on mix as well as components.

MEETING MINUTES


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1.2.

P&CG (Contract #3B):

1.2.1.

Bollards Components (#18R1):

Reviewed by Sasaki 9/22/14

1.2.2.

Catenary Cabling (#22, RFI#24):

Material vendor/manufacturer

approved; PCG to submit shop

drawings

1.2.3.

EX6 Cable (TBD): PCG to submit

shielded cable for City Electrical

Inspector to review

1.2.1 Expect shop drawing for cabling

tomorrow.

1.2.3 Electrician to coordinate on getting

shielded cable for inspector.

2. DESIGN, FIELD DIRECTIVES

2.1.

Bulletin 21 (140 E State Storm Lateral):

Issued 8/29/2014; Vacri to provide cost

estimate

2.2.

Bulletin 22 (Benchwarmers Vault):

Property owner to block up wall; Vacri to

backfill and demo existing walls when

work progresses to this area

Vacri to demo and backfill vault on T&M

2.3.

Aurora/Cayuga Kiosk Pad: Kiosk pad for

Cayuga and Aurora to be 2 wider for

parking pay station; run conduit for

power to pay station

Sasaki is to issue bulletin. PCG will run

spare conduit in case of future use to

the pay station.

2.4.

HH-2, HH-3: Relocate HHs to allow PCG

to complete DB to LP-1A/1B; Avoid

conflict with gateway footer

Ithaca team to propose locations to

Sasaki.

2.5.

Weeps: Need to finalize spacing and size

of weeps; weeps to be packed with stone

and covered with landscaping fabric

ACP is concerned about installing weeps

close to expansion joint. Joint is at lowest

point next expansion joint before slot

drains.2.6.

Expansion Joints: Sasaki to comment on

using fibre in lieu of cork

Sasakis preference is cork however MK

approved use of fiber for increased speed

and ease of installation

2.7.

Slot Drain Slab #3/DT511: Sasaki to

comment on revised detail as installed

behind Yellowwoods

ACP has 3 pavers ordered already.

Sasaki to review modified detail with

ACO and respond on acceptability.

3.

CRITICAL PATH ITEMS

3.1.

Bank Alley

3.1.1.

Granite Curb & Seat Walls: AC+P to

provide delivery date

3.1.2.

Planter Curbs: Excess concrete hasbeen removed; KM to visit site

9/23/14 to confirm number and

layout of trees

3.1.3.

Gas Valve Adjustments: Vacri to

coordinate with NYSEG G

3.1.4.

Waterproofing 202: Property owner

ok with specd material previously

3.1.1 Pouring up to the pavilion today,

finish slab in middle next week, seat walls

Oct 13, curbing Oct 20, setting the pavers

by Oct 27, through Nov 17.200 block: concrete slab and footings by

Oct 13.

3.1.5 Sasaki to request a specific location

for paving mock-up on southern Bank

Alley.

3.1.7 Sasaki to look at which is preferred

location with Kim. Vacris surveyor


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used; MM advised that protection

course must be used on top of

membrane

3.1.5.

Paving Mock-Up: Sasaki to select 8

x 8 area on Bank Alley for mock-up

3.1.6.

Planting Soil: Vacri to provide

remaining material mix (see

Submittals)

3.1.7.

Greenscreen: Location of

greenscreen (centered in planting

bed or offset to east) see PP103

layout vs. Detail #4/PP104; when to

install footings

3.1.8.

Structural Steel: Vacri to provide

installation start date

3.1.9.

Lighting: PCG to install EX3, EX4

when steel installed; EX2 to be

delivered 10/31; EX6 to be installedwhen granite delivered

currently laying out location close to

property line with plants on west side of

screen.

3.1.8 Vacri thinks steel will be ready the

first week in October but may not have

area complete for install until end of

October. PCGs schedule is to pull wire at

the end of October.

3.2.

200 Block

3.2.1.

Light Poles: PCG sent letter to NYSEG

9/16/14; NYSEG G to remove all

conflicts within 20 of C/L light pole

on 9/24/14; PCG started augering

yesterday; had to replace 24 casing

with 25 casing

3.2.2.

Bollards: 4 of 5 bollard bases

installed; will complete after

gateway footing is backfilled3.2.3.

Gateways: AC+P installed #4 rebar

for uprights instead of #8; DE to

review and advise on detail for

supplemental reinforcing

3.2.4.

Signals Project Coordination: Electric

feed to NYSEG vault at Aurora

completed 9/23/14; Signals and

streetlights need power; Start date

for work at intersection?

3.2.1 NYSEG will be here tomorrow to cut

out old gas main. PCG to expose lengths of

pipe in preparation. Vacri will be ready to

install structural soil next Monday; light

poles are to be installed prior to Monday

so not to delay finish work.

3.2.4 Signals project will be completed

11/15.

3.3.

Home Dairy Alley: Vacri to start 9/25/14;

Coordinate access through Center Ithaca

and Mate Factor

Starting at the South side of the alley and

move north to keep truck access from

Commons. Will start on Thursday. DIA to

find place to store announcement panels.

3.4.

Trench Drains: Vacri to confirm with ACO

that channels shipped for job will

maintain warranty; Vacri to confirm if

protruding connecting pipe will conflict

with pavers

4.

M&PTP: MAINTENANCE & PROTECTION


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