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Ithaca Commons Repair & Upgrade Project C#3A – Surface, C#3B – Electric Date Start End Next Date Next Time Prepared By 07/01/2014 10:00 AM 11:00 AM 07/08/2014 10:00 AM Jessica Buckley Purpose Location 2014 Construction Meeting #14 Commons Project Office – 215 East State St Ithaca, NY Distribution/Attendance: (Present at meeting unless noted: A –absent) City of Ithaca Michael Kuo, Jessica Buckley, Nicole Mason, Michael Thorne Downtown Ithaca Alliance Tammy Baker Sasaki Associates Susannah Ross, Eamonn Hutton(A), Kimberly Michaels – TWM Labella Associates Dan Walker(A), James Matzat(A) Vacri Construction / ACP Ralph Avery, Andy Breznay, Matt Thomas(A), Roberto DeVincentis(A),

Bob Bellavigna – ACP, Ken Hight Power & Construction Group Lou Zupan, Bill Planert, Brian Planert(A) Verizon James Edwards(A), Dave Comer(A) NYSEG Gas Doug Stafford(A), Jack Barker, Dawn Stillwell, John Mattiace DDS Jeff Bubb(A), Flint Brann(A), Andy GanA(A) NYSEG Electric Jack Czapranski, Dennis Kuhn(A) Item / Description Notes Due 1. RFI’s, SUBMITTALS

1.1. Vacri (Contract #3A): 1.1.1. Gateway Structure Shops #TBD 1.1.2. Granite Shop #87 1.1.3. WF Vault #73R2

Vacri waiting on shops from sub; Granite by (07/3), Granite blocks lead time 8 wks (09/01); Lift is needed to bring granite in; City request no equipment tracking on new pavers; WFV in production, Sasaki & sub to review coring submittal; Granite curb sample sent to Sasaki for review; Sequence is: curbing footers, curbing, slab, handrails and granite; Roadside curb stock item

1.2. P&CG (Contract #3B): 1.2.1. Lighting Submittal #13R2? 1.2.2. RFI#16 EX6 Roughing

Selux to have submittal for review tomorrow; Light pole color chip sent to Sasaki; PCG and ACP need to work closely for EX6 lights-what size slot and cores in granite; City electrician approved sheath cable – rated for the outdoors, one continuous cable from HH to fixture, which would coil in granite; Stage floor box submittal 12 needed for concrete floor

MEETING MINUTES

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2. DESIGN, FIELD DIRECTIVES 2.1. TTC Alley & Home Dairy Alley: Survey

issued 6/26 MK asked Sasaki to follow up with Labella

2.2. Electric Panel & Kiosk Housekeeping Pads: Sketch issued for panels; kiosk?

Sketch to be issued for kiosk; Printer, credit card swipe and security cabinet; telecom & (2) electric conduits are to be fed into base

2.3. 158 E State Vault: Any changes made to detail? City to review cost and issue direction 7/2/14

MK to review with client committee this afternoon

2.4. 224 E State Vault: Vault in close proximity to pier; add helical if necessary?

MK met with Dave Elwyn to discuss vault/footer conflict; May need to add a helical pile but need to investigate further; Vacri to check scheduling of pile

3. CRITICAL PATH ITEMS 3.1. P&CG: Target date for completion of Bank

Alley Concrete HH delivered on 07/08, quazite on 07/11; Rebar cages ready to be picked up on 07/02, to be installed 07/03; HH; PCG to complete installation of light pole foundations and bollards on Bank Alley by 07/14

3.2. AC+P & P&CG: Coordination of electrical feeds to EX3 and EX4 stage lights; grounding of steel structure

PCG to mark up structural dwgs with HHs to submit to Project Team

3.3. NYSEG Electric: NYSEG to adjust casting for finish grade on 7/8; Scheduled for pulling wire to Aurora St; Re-route street lighting feed at Aurora

JC to schedule wire pull for Aurora St; MT reported lights are out at the intersection of Aurora St & State St; JC & MK to review temp street lighting connection at Aurora

3.4. NYSEG Gas: Cut and cap south main at Cayuga by 7/15; Install gateway footers adjacent to live main; Compaction inadequate; Trench safety; Target date for gassing up main

MK requested schedule from NYSEG Gas, DS unable to provide schedule due to site changes; Demo on Simeons building estimated to be completed 07/11; Aurora St stubs need 3 ft to squeeze pipe; Large service tees (7) to be installed by NYSEG Gas crew; MK noted compaction is inadequate in DDS trench, which will cost Vacri extra work; MK noted unprotected trench on Cayuga St and removal of thrust block against hydrant branch; DS to talk to DDS. City to notify Flint - DDS Safety Coordinator

3.5. Gateway Footings: @Cayuga St Helical pile install 7/15; no Verizon conflict

NYSEG Gas to schedule cutting and capping main

3.6. 202 E State Waterproofing: Notify property owner of schedule for demo paving above vault

4. M&PTP: MAINTENANCE & PROTECTION

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OF TRAFFIC & PEDESTRIANS 4.1. Vacri to submit work sequence to City for

review of pedestrian access, etc. prior to start of Bank Alley work (sidewalk demo, grading/compaction testing, set valve boxes, MH covers, slab pour, pavers, etc.)

4.2. Site Maintenance: Vacri to mark out boxes; DDS & P&CG to locate and dig out valve boxes and remove excess material; All trash and debris must be removed on a weekly basis

5. New Business: Open RFI’s, submittals, concerns, etc.

5.1. NYSEG Gas – Aurora St Crossing JB requested information on utilities on the east side of Aurora St to connect loop; MK to gather info from DPW

5.2. Paving BB & SR discussed detail on weeps hole into subbase vs drain; BB suggested using the Harringbone pattern for pavers, SR will check with team; SR reminded contractors not to use TIN file for grading

ADDITIONAL NOTES