2013 staar eoc english i assessment general overview & procedural training

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2013 STAAR EOC English I Assessment General Overview & Procedural Training

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Page 1: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

2013 STAAR EOC English I Assessment

General Overview & Procedural Training

Page 2: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

GENERAL INFORMATION ABOUT THE STAAR PROGRAM

Requirement of HB 3 - TEC CHAPTER 39 includes assessments of mathematics, reading, writing, science,

and social studies Available for Algebra I, geometry, Algebra II, biology, chemistry,

physics, English I-III, world geography, world history, & U. S. history

STAAR L - linguistically accommodated English version of the STAAR - EOC mathematics, science, and social studies - LPAC determination

STAAR Modified - alternate assessment based on modified academic achievement standards - ARD committee determination

STAAR Alternate meets the needs of students with significant cognitive disabilities. This assessment involves observing students as they complete state-developed assessments tasks

ELLs with a disability may also be eligible for accommodations related to their disabling condition - LPAC / ARD and/or 504 determination

Page 3: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

STAAR Time Limits Policies and Procedures

Students will be provided four hours in which to complete STAAR, STAAR L, or STAAR Modified tests. Start and Stop Times

The four-hour time period will start when the test administrator has read directions and tells students to begin.

Start time MUST be recorded on the seating chart (8:40 A.M.) Once the four-hour time period has ended, test administrators will instruct

students to put their pencils down and close their test booklets Stop time MUST be recorded on the seating chart (12:40 P.M.)

Test Administrator “SAY” Directions Distribution of materials and test administrator “SAY” directions ARE NOT

included in the four-hour time limit Announcement of Time Left to Test

Communicate (orally or in writing) the amount of time left to test in one-hour intervals.

The last hour: 11:40 A.M. (1-hour left) – 12:10 P.M. (30 minutes left) – 12:30 P.M. (10 minutes left)

Late-Arriving Students Will be escorted to the library

Page 4: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Breaks

Breaks are classified in the following two ways: Breaks included in the four-hour time limit (NOT allowed to stop the

time clock) Water breaks, bathroom breaks, snack breaks, and short physical

or mental breaks Breaks NOT included in the four-hour time limit (required to STOP and

RESTART the time clock) Lunch Emergency situations that significantly interrupt testing Consolidation and movement of students to another testing area Medical breaks to the nurse

The test administrator MUST document the time the student stops and restarts the test and MUST make the student aware of his or her adjusted testing time.

Page 5: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Session I - Lunch

1:00 PM

**********************************************

1:45 PM

Page 6: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

All Day Testers &Session II (Late Arrivals)

*Students must place their answer documents inside their test booklets.

*Test booklets will be collected.***************************************************

Sack Lunch12:00 - 12:30 P.M.

(Students must be monitored by trained personnel and are not allowed to discuss any test content during lunch.)***************************************************

*Test booklet will be redistributed.*Students will resume testing at 12:30 P.M.

Page 7: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

ACCOMMODATIONS Extended Time

Extra Time (same day) – Type 2 Eligible students with disabilities and ELLs

Extra Day – Type 3 Eligible students with disabilities - TEA approved Accommodation

Request Form

Students with Disabilities Type 1 - students with specific needs and who routinely,

independently, & effectively use the accommodation during classroom instruction

Type 2 - includes Type 1, along with additional specific eligibility criteria (Braille = BR, Large Print = LP, Oral Administration = OA, Extra Time = XT)

Type 3 - requires the submission and approval of an Accommodation Request Form to TEA

Page 8: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

ORAL ADMINISTRATIONTest Administrators Manual EOC Pages 109 - 119

Page 9: 2013 STAAR EOC English I Assessment General Overview & Procedural Training
Page 10: 2013 STAAR EOC English I Assessment General Overview & Procedural Training
Page 11: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Test Security and Confidentiality Requirements

TEC 39.023 and 39.027 State Assessment instruments, the contents, and student

information are secure and confidential. 19 TAC 101

Each person participating in the state assessment program is required to maintain and preserve the security and confidentiality of:

this information all test material, and student data must be handled in strict accordance with the instructions

contained in the manual and the Test Security Supplement A 2013 Oath of Test Security and Confidentiality for Test

Administrators (General) has been signed and filed. All requirements apply. (active monitoring, range of penalties, obligation to report any suspected violations)

Page 12: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Test Security

Test security involves accounting for all secure materials and confidential student information before, during, and after each test administration. Individuals permitted to have access to test materials and

information must: meet the requirements to participate have been trained have signed the appropriate oath accurately complete all documents (ex. Materials Control Form) complete seating charts for all test sessions secure test booklets and answer documents when not in use collect and destroy immediately after each test administration

any scratch paper, graph paper, or reference materials ensure all test materials have been accounted for and returned

to the campus coordinator

Page 13: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Confidentiality Requirements

Maintaining the confidentiality and protecting the content of all test booklets & answer documents requires compliance with the following guidelines: Signing the appropriate security

oath affirming you understand what is considered confidential (If you have more than one role, you must sign a security oath for each role.)

All test must be administered in strict accordance with the instructions contained in the test administration materials

No person may view, reveal, or discuss the contents of a test booklet before, during, or after a test administration

No person may review or discuss student responses during or after a test administration.

No person may duplicate, print, record, write notes about, or capture by any electronic means any portion of a secure assessment. Districts may not duplicate and retain student compositions and/or short-answer responses.

No individuals other than students during an assessment may perform calculations, solve, or respond to test items.

Test administrators conducting an oral administration must be aware that they are viewing secure content, and that responding to test items, recording the information, or discussing the content of the test at any time is strictly prohibited. (required to sign a separate section of the test administrator’s oath)

Page 14: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Confidentiality Requirements

Individuals who are authorized to conduct test administration procedures that involve viewing secure assessments have an added responsibility of maintaining confidentiality. The procedures include but are not limited to: Oral Administration Transcribing Linguistic Accommodations(required to specifically confirm compliance by initialing and signing additional statements on the security oath)

No person may review or discuss student responses during or after a test administration unless specifically authorized to do so by the procedures outlined in the test administration materials.

Page 15: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

19 TAC 101.65 - Any person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, and any person who fails to report such a violation, may be subject to the following penalties:

placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;

issuance of an inscribed or non-inscribed reprimand; suspension of a Texas educator certificate for a set term; or revocation or cancellation of a Texas educator certificate without opportunity

for reapplication for a set term or permanently

*Release or disclosure of confidential test content could result in criminal prosecution under TEC 39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

*19 TAC 249.15 - SBEC may take the above actions based on satisfactory evidence that an educator has failed to cooperate with a TEA investigation

*Irregularities resulting in breach of test security or confidentiality may result in the invalidation of students’ assessments

Penalties for Prohibited Conduct

Page 16: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Testing Irregularities

Incidents resulting in a deviation from documented testing procedures are defined as testing irregularitiestesting irregularities and fall under two categories:

Serious Procedural

Serious irregularities constitute severe violations of test security and/or confidentiality and can result in the individual(s) responsible being referred to the TEA Educator Certification and Standards Division for consideration of disciplinary actions.

Page 17: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Serious Violations

Directly or indirectly assisting students with responses to test questions

Tampering with student responses Viewing secure test content before, during,

or after a test administration Discussing secure test content, student

responses, or student performance Scoring student tests, either formally or informally Duplicating, recording, or capturing

electronically secure test content without permission from TEA

Page 18: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Procedural Irregularities

Eligibility ErrorEligibility Error Eligible students were not tested. Ineligible students were tested.

IEP Implementation IssueIEP Implementation Issue A student receiving special education services was

not provided a prescribed accommodation. Improper Accounting for Confidential or Secure Improper Accounting for Confidential or Secure

MaterialsMaterials A was provided an accommodation that he or she

was not eligible to receive or one that was not documented in the IEP or the student was not provided an accommodation that he or she was eligible to receive.

A student was administered the wrong test.

Page 19: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Procedural Irregularities

Monitoring ErrorMonitoring Error A test administrator left a room unattended when

students or secure materials were present. Secure material was were left unattended during a

lunch/short break taken in the testing room, or restroom breaks.

Testing personnel DID NOTDID NOT monitor students during a break.

A Test administrator DID NOTDID NOT ensure students worked independently during testing. (students were not prevented from gaining an unfair advantage through the use of cell phones, text messages, or other means).

A test administrator DID NOT verify that a student filled in his or her responses on the answer document.

A student was allowed to remove secure materials from the testing area.

Page 20: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Other Procedural Errors

A test administrator failed to issue the correct materials, or students were provided non-allowable materials.

Testing personnel who were not properly trained were allowed to administer tests or handle secure materials.

A student was permitted to test beyond the required four-hour time period or was not provided the full four-hour time period to complete an assessment.

A test administrator failed to use the test administrators materials or failed to read aloud the bolded, scripted test administration directions verbatim as outlined in the test administration material.

A student was provided an unallowable accommodation or not provided a predetermined accommodation.

A test administrator failed to remove or cover ALL instructional displays.

Page 21: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Reporting of Testing Irregularities

Each person participating in state assessments is directly responsible for immediately reporting any violation or suspected violation.

Notify N. L. Espinoza if you Notify N. L. Espinoza if you witness an irregularity or witness an irregularity or suspect one has occurredsuspect one has occurred.

TEA will be notified of all violations that occur.

Incidents involving serious irregularities will be reported to the Student Assessment Division.

Page 22: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Reporting of Disciplinary Actions Taken Against Students for Cheating on State Assessments

If the district determines that a student has If the district determines that a student has cheated on a state assessment:cheated on a state assessment: The district is required to invalidate the student's test. Disciplinary action may be taken at the local level in

accordance with district policy. Locally determined disciplinary actions stemming from

cheating must be submitted to TEA via the online reporting form.

A separate online incident report form and documentation are necessary only ifonly if the district determines that testing personnel contributed to, caused, or did not detect the cheating due to inadequate monitoring.

Page 23: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

STAAR EOC English I Timeline STAAR EOC Test Administration Manual (Placed on VMA

website and sent to faculty via email on 3/26/13) 3/25/13 - begin covering and/or removing ALL instructional

displays in hallways and classrooms (classroom windows and doors must be cleared)

3/27/13 - STAAR EOC Procedural Training (testing maps, duties, procedural requirements, A-Z student list, seating charts, Administrative Specific Oath)

3/28/13 - final administrative check of classrooms and hallways 3/27-28/13 - notify students of their testing room 4/01/13 - Day 1 - STAAR EOC English I – Writing 4/02/13 - Day 2 - STAAR EOC English I – Reading 4/3 - 5/13 - STAAR EOC English I Make up days 4/5/13 - RETURN STAAR EOC TEST ADMINISTRATORS

MANUAL TO THE D-POD OFFICE

Page 24: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Complete Web-Based Test Administrator Training Modules

This training is supplemental to the mandatory procedural training. (approx. completion time - 1-hour) Topics covered in the training course include the following: Active monitoring Distribution of test materials Proper handling of secure materials

http://www.TexasAssessment.com/resources

Scroll down to Test Administrator Training SiteComplete the Individual Training – Turn Certificates in to Sylvia Koite

Page 25: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Prepare the Testing Environment

Testing rooms should be well lighted, well ventilated, quiet, and comfortable.

Students must have enough space in which to work.

A “Testing-Do Not Disturb” sign must be posted outside the testing room.

Bulletin boards and instructional displays must be covered or removed during testing

A clock or stop watch must be available to monitor the four-hour period. (we will announce the start and stop time over the intercom)

Page 26: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Seating Charts for Each Test Administration

Seating charts must include the names of students testing and the students’ locations in the room.

The names of all test administrators / monitors involved in the session must be included.

Additional seating charts must be made available for students who could be moved to another room.

Ensure that there is a place to record start and stop times.

Page 27: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Inventory All Secure Materials Issued and Initial the Materials Control Form

Test booklets and STAAR L ECGs (if applicable) must be checked out each day.

You must return all assigned test material after each test session.

The Materials Control Form has columns labeled “Day 1” and “Day 2” to track test booklets and STAAR L ECGs.

After you verify you have received the exact number of test booklets and STAAR L ECGs, you will initial the “Out” box of the Materials Control Form for each day.

Page 28: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

MONITORING

Test administrator must be present in the testing room at ALL times

Make sure all desks are cleared of books and other material that are not required for testing.

The use of cell phones and/or other personal electronic devices are not permitted during testing.

Test administrators must actively monitor.

Test administrators must confirm that students are working only on the assessment being administered that day & that students do not have access to non-allowable materials.

Student should be reminded periodically to record their responses on their answer documents. Test administrators may say, “Remember that you must record your responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document.”

It is permissible to encourage students to stay on task.

Only students are allowed to erase stray marks or darken answer-choice circles.

Page 29: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

MONITORING

Reinforcing, reviewing for, and/or distributing testing strategies during an assessment is strictly prohibited.

Students must remain seated during testing.

Students are not allowed to talk to one another during testing.

Students are not allowed to return to a subject-area test administered on a previous day.

Communicate (orally or in writing) the amount of time left to test in one-hour intervals. The last hour: 11:40 A.M. (1-hour left) – 12:10 P.M. (30 minutes left) – 12:30 P.M. (10 minutes left)

Erasing stray marks, recording responses, & darkening answer choices must be done within the scheduled four-hour time period.

Test administrators may not view or discuss individual test items or responses.

Page 30: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

EMERGENCIESOccasionally a student may need to leave for an extended period

of time. No testing material may be taken from the testing room. If student returns, the POD administrator, Campus Testing Coordinator, and Test Administrator involved will

determine whether confidentiality has been breached and if it is appropriate for the student to continue testing.

****************************************************************************

If a school emergency arises that represents an actual or potential danger to students (ex. fire alarm), campus procedures must be followed for exiting the building. The test administrator and all other personnel MUST closely monitor their testing groups to

make sure that no one discusses the test. The students should resume testing once the building has been cleared for reentry.

Page 31: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

COLLECT TEST MATERIALS

Some students may finish testing earlier than others. After their test materials have been collected, students may be allowed to quietly read. (no other activity will be allowed)

Before students turn in their test material, the test administrator must: Review the completed answer document to be sure the

student has recorded answers as instructed. If the student has not, the test administrator must say, “You have not recorded all of your responses on the answer document. Please go back and mark your answers on it now.”

Test administrators should quickly scan answer documents only to verify that responses are marked.

Test administrators may not look at or comment on answers to individual test questions or point out individually skipped test questions.

Page 32: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Answering Students’ Questions Test administrators may answer questions about test

directions or procedures, but may never answer any questions related to the content of the test itself. If a students asks a question that you are not permitted to answer, you may respond, “I can’t answer that for you; just do the best you can.”

Test administrators and campus personnel are not allowed to do the following: Translate test questions or passages (including the written

composition prompt) into another language (except sign language)

Rephrase or add information to questions or the prompt Discuss test questions with anyone before, during, or after

testing Score test questions or discuss with students how they

performed

Page 33: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Writing Tests

Ensure the procedures below are followedduring the writing test.

Reading or discussing student compositions is not allowed at any time

At no time before, during, or after the test are test administrators permitted to assist students with their written compositions

The test administrator must not do the following:Elaborate on the promptsGive students an opening and/or closing sentenceGive students ideas about how to develop their

compositionTranslate the prompts into another language (except

sign language)

Page 34: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

COMPLETE MATERIAL FOR RETURN

Account for all test booklets and ECGs (if applicable) Make sure student’s name is written on the test

booklet before you collect it. Ensure the answer document field have been

completed Ensure TEST TAKEN INFO, SCORE CODE, and

ACCOMMODATIONS (if applicable) fields on the student’s answer document have been completed.

Verify that no student answer documents have been left inside the test booklet.

Page 35: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

MATERIALS FOR RETURN

Place highlighters and pencils in baggies Nurse & Bathroom passes must be turned in at the

end of Day 1 & Day 2 Return material in the following order Day 1 & 2:

“Do Not Disturb” sign “Help” sign “Testing Material Absence Transfer” form Seating Chart Answer Documents in alpha order Test Booklets in numerical order (used or unused) Test Administrator’s Manual Sign bottom of Test Security and Confidentiality Oath at the

end of Day 2

Page 36: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Test Administration Directions

Directions for STAAR English I Writing (Pages 45 - 50)

Directions for STAAR English I Reading (Pages 51 - 55)

Directions for STAAR Modified English I Writing (Pages 56 - 63)

Directions for STAAR Modified English I Reading (Pages 64 - 71)

Page 37: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Gridding Score Codes

A = AbsentO = Other, such as test administration irregularity, or

illness during testingS = Test to be scored

Page 38: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Gridding Test Taken Info field

1 If the student was administered the STAAR L form, fill in the “L” bubble applicable for that subject.

2 Mark the form number if a regular STAAR EOC assessment was administered. The form number is not applicable to STAAR L.

Page 39: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Gridding Accommodations for Students with Disabilities

Mark the blank bubble “1” to indicate a Type 1 accommodation.

Mark the blank bubble “2” to indicate a Type 2 accommodation (BR, LP, OA, and/or XT) for any of these specific accommodations.

Mark the the blank bubble “3” to indicate a Type 3 accommodation (XD)

Mark (CP, CS and/or XT) for Linguistic Accommodations

Page 40: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

TYPE 2 Accommodations

TYPE 3 Accommodations

Page 41: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Gridding Linguistic Accommodations for ELLs

Mark ALL that apply in the column labeled “LA” (Linguistic Accommodations) to indicate that a student received one or more.

On STAAR answer documents, the Linguistic Accommodations are not listed separately from STAAR L

Page 42: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Linquistic Accommodations for ELLs Taking STAAR in English

Page 43: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

Linguistic Accommodations

Page 44: 2013 STAAR EOC English I Assessment General Overview & Procedural Training

TEST ADMINISTRATOR RESPONSIBILITIES

This PowerPoint is not a substitute for reading the STAAR EOC Test Administrator’s Manual. This

manual is available online. Enter the VMA website, click on Testing

Information, then click on the tab labeled EOC.