2013 senate republican caucus retreat...2013 senate republican caucus retreat schedule of events...

P.O. Box 1697 Williamsburg, VA 23187 Paid for and authorized by the Virginia Senate Republican Caucus.

2013 SENATE REPUBLICAN CAUCUS RETREAT

Dear Friends:

It gives us great pleasure to invite you to our annual Virginia Senate Republican Caucus Retreat at The Williamsburg Lodge. We are very excited to be once again returning to Williamsburg for our Retreat weekend being held on Sunday, September 29 – Monday, September 30, 2013. We look forward to a host of new activities and chances for our attendees to interact with members of our Caucus.

With its rich history and gorgeous landscape, Williamsburg offers a relaxed and enjoyable environment for the Retreat. The Williamsburg Lodge is the perfect venue within the city, offering a generous helping of southern hospitality, sided with impeccable service and a choice of comfortable accommodations. As in years past, we continue to integrate your input from prior retreats in hopes of consistently surpassing your expectations and making each Retreat better than the one before.

This year, we are extremely excited to announce that Governor Bob McDonnell and members of his Administration will be joining us for various activities throughout our Retreat. We especially look forward to having the Governor and members of his Cabinet join our twenty members of the Caucus at dinner to make Sunday a particularly special evening. We’re also very excited to offer a candlelit tour of Colonial Williamsburg offering hair-rising tales of ghostly hauntings and a howling good time.

On Monday, we will play our annual golf tournament at the renowned and challenging Golden Horseshoe Gold Course. For those not participating in golf, we will offer an interactive and informational morning learning how soldiers lived, fought and survived in the Continental Army with a session of “In Defense of our Liberty.” Participants will then meander local establishments throughout Williamsburg’s Merchant’s Square sampling regional cuisine and libations. Upon returning to the Lodge, the group will come together and enjoy our concluding cookout luncheon with golf awards and closing remarks in the beautiful Oval Garden.

Included with this invitation package is a complete schedule of events, list of sponsorship packages, overnight lodging information and a registration form. Please complete and return the registration form by close of business on Friday, September 20, 2013. If you have any additional questions, please contact our Deputy Finance Director, Katie Gaskins at (804) 308-2583 or [email protected].

Thank you for your continued support of the Virginia Senate Republican Caucus. We look forward to seeing you in Williamsburg this September.

Sincerely,

Thomas K. Norment, Jr. Ryan T. McDougle Senate Republican Leader Senate Republican Caucus Chairman

Walter A. Stosch Stephen D. Newman Senate President Pro Tempore Senate Republican Caucus Vice-Chairman



SPONSORSHIP PACKAGES

Team 21 Members* • Platinum Members ~ All benefits listed under “Individual” for 8 guests including access to the private sponsor

events: Sponsors’ Roundtable and the Sponsors’ Reception. • Gold Members ~ All benefits listed under “Individual” for 5 guests including access to the private sponsor events:

Sponsors’ Roundtable and the Sponsors’ Reception. • Silver Members ~ All benefits listed under “Individual” for 3 guests including access to the private sponsor events:

Sponsors’ Roundtable and the Sponsors’ Reception. • Club Members ~ All benefits listed under “Individual” for 1 guest including access to the private sponsor events:

Sponsors’ Roundtable and the Sponsors’ Reception.

Leadership Sponsor - $10,000 contribution for this event • All benefits listed under “Individual” for 4 guests • 4 seats at the Sponsors’ Roundtable • Invitation for 4 guests to the Sponsors’ Reception • Second priority for dinner seating and golf pairings

Benefactor Sponsor- $7,500 contribution for this event • All benefits listed under “Individual” for 3 guests • 3 seats at the Sponsors’ Roundtable • Third priority for dinner seating and golf pairings

Patron Sponsor - $5,000 contribution for this event • All benefits listed under “Individual” for 2 guests

Individual Sponsor - $2,500 contribution for this event • One reservation for cocktail reception, dinner, the ghost tour and after dinner social on Sunday night • One reservation for Monday’s breakfast • One Monday activity (choice of golf or In Defense of our Liberty/A Taste of Williamsburg Tour) • One reservation for Monday’s cookout luncheon

Additional questions? Please call 804.308.2583 or email [email protected].

Please make checks payable to: Virginia Senate Republican Caucus and mail to: P.O. Box 1697 - Williamsburg, VA 23187

*Team 21 is the Senate Republican Caucus’ annual giving program. For additional details about Team 21 membership and its benefits, please contact Katie Gaskins at (804) 308-2583 or [email protected]. **Please Note: Caucus attendees are responsible for their room charges (including all taxes, gratuities, and service charges). Guests are also responsible for all incidentals, including but not limited to: sporting activities other than golf, lounge and bar charges, room service and/or gift shop purchases. All food and beverage purchases not associated with planned meals and receptions will also be charged individually.



REPLY FORM

Please complete both sides of this form and return it with your payment to the address below or fax it to (757) 259-7812 by Friday, September 20, 2013. Please make your check payable to the “Virginia Senate Republican Caucus.” For questions or additional information, please call (804) 308-2583 or email [email protected].

Sponsorship Levels Please check your choice of sponsorship package below. Please refer to the enclosed sheet outlining specific details on the benefits included in each package.

❑ Team 21 Membership ❑ Benefactor Sponsor - $7,500 ❑ Individual Sponsor - $2,500 ❑ Leadership Sponsor - $10,000 ❑ Patron Sponsor - $5,000 Contact Information List only the main contact person and their information below. Please list all participants on the back of this form.

Contact Name: ___________________________________________________________________________

Company: _______________________________________________________________________________

Address: ________________________________________________________________________________

City/State/Zip: ___________________________________________________________________________

E-mail: _________________________________________ Mobile: _________________________________

In-Kind Contributions In addition to our sponsorship, I/we would like to contribute goodie bag items or golf tournament prizes. Item(s) to be donated: ___________________________________________________________________ *Please Note: We anticipate needing enough items for 300 bags - In-kind contributions alone will not grant entry to the Retreat.

Member Interaction Please list up to four Republican Senators you would most like to interact with during the Retreat. While we cannot guarantee your interaction with these members, we will make every effort to place you with a member of your choice during the Retreat. ____________________________________________________________________________________________________________

Please also list the Senate Committees that you or your clients interact with most: ____________________________________________________________________________________________________________

Please indicate any special instructions for Sunday night’s dinner (i.e. - seating requests, dietary restrictions/allergies, etc.): ____________________________________________________________________________________________________________

-PLEASE COMPLETE THE BACK OF THIS FORM IN ITS ENTIRETY-


Names of Participants and Activity Choices

Please list the name, company, mobile number and e-mail address for each participant. Please refer to the Sponsorship Package Form for the number of participants included in your package. For each participant, please note their choice of a Monday activity and list their handicap if they are playing golf. Because Sunday’s dinner will be preferred seating, please note by checking the box if a guest is attending the dinner so we can make table assignments accordingly.

Choice of Monday Activity

Participant 1 Dinner Ghost Tour In Defense of our Liberty & A Taste of Williamsburg Tour Golf & Handicap

Name:

Company:

Address: City/State/Zip:

Email: Mobile:


Name:

Company:


Email: Mobile:


Name:

Company:


Email: Mobile:


Name:

Company:


Email: Mobile:


Name:

Company:


Email: Mobile:



SCHEDULE OF EVENTS

Sunday, Sept. 29, 2013

1:00 PM – 6:00 PM Registration – Garden Lounge 3:30 PM – 4:30 PM Sponsors’ Roundtable with the Senate Republican Caucus

• This event is for Team 21 members, Leadership Sponsors and Benefactors ONLY.

5:00 PM – 6:00 PM Sponsors’ Reception with Senate Leadership • A private reception with Senate Republican Leadership for Team 21 members

and Leadership Sponsors ONLY. 6:00 PM – 7:00 PM Cocktail Reception – Virginia Foyer 7:00 PM Dinner – Virginia Room

• A formal dinner with special guest Governor Bob McDonnell, members of his Cabinet and members of the Senate Republican Caucus. You will receive your table assignment at registration. Attire is business casual.

8:30 PM After-Dinner Social – Fountain Garden & Terrace • After dinner, sit back and relax with members of the Caucus. Participants can

indulge in a cup of coffee, listen to music and enjoy a cigar. 9:00 PM Ghost Tour of Colonial Williamsburg

• After dinner, indulge in some eerie and fun folklore through the streets of Colonial Williamsburg by candlelight with members of the Caucus. Please wear comfortable shoes and dress appropriately for the weather.

Monday, Sept. 30, 2013

7:00 AM – 8:30 AM Breakfast – Allegheny Room 7:30 AM – 8:30 AM

Golf Registration and Warm up – Gold Course Clubhouse, Lower Level

• Registration for the golf tournament will open at 7:30 AM. Walk over after breakfast to register and warm up.

8:30 AM

Golf Tournament Shotgun Start – Gold Course • The Golden Horseshoe’s signature Gold Course provides a beautiful 18-hole

captain’s choice golf tournament for our attendees. Prizes will be awarded to participants following their round at the cookout.

9:00 AM

In Defense of our Liberty & A Taste of Williamsburg Tour • Enjoy this interactive and informational morning learning how soldiers lived,

fought and survived in the Continental Army with a session of “In Defense of our Liberty.” Participants will then meander local establishments on Merchant’s Square sampling regional cuisine and libations.

1:30 PM

Cookout Luncheon – Oval Garden • All participants will reconvene for a cookout before departure. Prizes from the

golf tournament will be awarded.



LODGING INFORMATION

For your convenience, a block of deluxe guestrooms has been reserved at The Williamsburg Lodge for the night of Sunday, September 29th. The following discounted rate has been negotiated for those attending the Retreat:

310 South England Street Williamsburg, VA 23185

Deluxe Guestroom: $206/night

While the room block is only being held for the night of September 29th, the special rates are good for up to 3 days before and after the Retreat for individuals wishing to arrive early or stay late. **Please Note: The Caucus block is being held for “Deluxe Guestrooms.” The rooms in this block will be held until Friday, September 6, 2013, after which they will be released to the public for general sale. Room reservations must be made directly through The Williamsburg Lodge by calling 1-800-261-9530. When making reservations, you MUST identify your affiliation with the Virginia Senate Republican Caucus (VSRC) in order to receive the conference rate listed above. The Williamsburg Lodge cannot change rates at check in or check out for those guests who fail to identify their affiliation at the time of their reservation. **Please note that Caucus guests are responsible for room charges – including all taxes, gratuities, and service charges. Guests are also responsible for all incidentals, including but not limited to: sports activities other than golf, lounge and bar charges, room service, and gift shop purchases. All food and beverage purchases not associated with planned meals and receptions will also be charged individually. Alternative Options The Williamsburg Lodge is the only lodging where a room block is reserved and conference rates have been negotiated. For guests wishing to stay elsewhere, there are two hotels close to the main property where the Retreat will take place. The rates quoted are current rack rates and may change without notice.

• Crowne Plaza Williamsburg at Fort Magruder o 6945 Pocahontas Trail - Williamsburg, VA 23185 o Reservations: 757.220.2250 - Standard room rates begin at $99.00 per night o For additional information, see website: http://www.cpwilliamsburghotel.com

• Clarion Hotel -- Historic District o 351 York Street - Williamsburg, VA 23185 o Reservations: 757.229.4100 - Standard room rates begin at $59.00 per night o For additional information, see website: www.ClarionHotel.com/Virginia

2013 senate republican caucus retreat...2013 senate republican caucus retreat schedule of events...

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