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2013 Annual General Meeting of the

Woodsworth College Students’ Association

April 1st, 2013

Kruger Hall, Woodsworth College

119 St. George St

4:00 PM

CONTENT

1) Agenda

2) President’s Address

3) Previous AGM Minutes

4) Audited Financial Statements 2010/2011

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1. Agenda

1) Call to Order

2) Approval of the Agenda

Be it resolved that the Agenda of the April 1st, 2013 Annual General Meeting be approved as presented.

Moved: Gourlay Seconded: Vollmer

3) President’s Address

4) Approval of the Previous AGM Minutes

Be it resolved that the minutes of the previous Annual General Meeting be approved as presented.

Moved: Gourlay Seconded: Vollmer

5) Financial Address

Be it resolved that the membership of the association accept the Woodsworth College Students’ Association audited financial documents as presented.

6) Candidate Speeches

Directors Executives Associate Director of Social Affairs: Olivia Hauck Vice President of Athletic Affairs: Alex Smith Associate Director of Athletic Affairs: Danielle Ouelette Vice President of Social Affairs: Shaniqwa Thomas Mature Students’ Director: Josephine Petrolo, Maina Rambali

Vice President of Financial Affairs: Tariq Haddadin

Off-Campus Students’ Director: Charles Ozzoude Vice President of Internal Affairs: Tom Gleason Upper-Year Students’ Director: Jackie Booth, Alanna Leale

Vice President of Public Relations: Alison Read, Kevin Doodnauth

Professional Development Director: Roxane Jaggray Vice President of External Affairs: Michael Amiraslani Community Outreach Director: Amy Butcher President: Rhys Smith

Full Time Students’ Director: Shonali Lakhani, Tiffany Huang

7) Other Business

8) Adjournment

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2. Presidential Address

Welcome to the 2013 Annual General Meeting of the Woodsworth College Students’ Association. Today, I am pleased to report to you, on behalf of the entire board, the activity of the association over the last 11 months.

The 2012-2013 year has been tremendously exciting and extremely successful in a number of respects. This year can be characterized in two distinct aspects: successful student based events/initiatives and important internal restructuring. As the Association grows year after year, we have seen a number of Woodsworth traditions develop. These traditions are well represented in our social portfolio that now includes highly anticipated annual events such as Streetcar Pub Crawl and Red Party. Our two largest social events, Orientation and Gala, were more successful this year than ever before. Both events implemented formal and structured management committees this year that not only played a large role in the success of the events but also allowed students to get involved in new and unique ways.

The Athletics portfolio has also seen resounding successes with traditions including the Ski Trip and Super Bowl party both well attended. The External Portfolio has also seen sustained growth that is promising for future years to come. Both the external and athletics portfolios have also restructured their end of year award banquets in order to maximize recognition of hardworking club executives and intramural athletes. In terms of Public Relations we have reintroduced a twice-yearly survey to ensure that we are listening to our membership and adapting appropriately. For example, we learned that many students would like us to make better use of our newsletter system.

Mature Students are a significant part of Woodsworth College’s population and I am pleased with their representation on WCSA this year. Our relationship with MatSA has seen successful events such as the Mature Student’s Weekend and the upcoming year-end banquet. However, more work needs to be done to ensure mature students are receiving as much attention as other students from the association. MatSA, in particular, has grown tremendously over the past four years. The current president of MatSA and have agreed that a new framework for

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collaboration between WCSA and MatSA should be a high priority for both incoming boards to ensure continued success.

While the student facing efforts I have outlined have been very successful this year, there has also been a significant amount of internal work to ensure that WCSA is fair, transparent and sustainable for years to come. Specifically the drafting of a Hiring Policy in the summer has and will continue to ensure that the association employs fair and transparent hiring practices. With the increase in hired positions on the board hiring policies have been imperative in the smooth and successful hiring process. In the winter semester both the hiring policies and the election policies have been amended, after being used a number of times, to ensure that they are comprehensive in covering all aspects of hiring and elections.

This year has also seen the introduction of several new positions to the

board. Academic Bridging Students’ Director, Associate Directors in Athletics, Social and Public Relations were all added to the board, as well as doubling the representation of Mature Students on the board. The integration of the new positions has gone very well with each new position able to either forge a new path for that portfolio or supplement the existing one. These new positions have allowed for WCSA to reach out to an even broader base of students than in previous years and ensure that as we grow we are able to maintain the high quality of our events and services. The board has also implemented a new concept of small focus groups to ensure that both directors and executives have a clear line of communication. This has been successful and allowed for an increase in both quantity and quality of Director initiatives in the winter semester.

In addition, the board, and in particular our Vice President of Financial Affairs has worked hard to get WCSA’s finances firmly back on track. At last years AGM no audited financial documents were presented to the membership. I am pleased to report that we will be presenting these documents (2010-11) today and the following years are currently with the auditor (2011-12) and will be returned soon. In addition, policies and procedures have been implemented to prevent similar financial mishaps in the future.

As I am sure many of you are aware there have been significant and serious developments in campus wide politics this year. A number of colleges have recently held referendums on fee diversion from the University of Toronto

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Students’ Union. As president of this Association I have sat on the St George Round Table with a number of these college and faculty presidents and have monitored the developments closely. WCSA has so far chosen to take a cautious stance on this issue to ensure our students are receiving the best representation at all levels of student government. As an association we did endorse a non-partisan document on electoral reform within the UTSU; we chose to endorse the document because we wanted to ensure Woodsworth student's voices are heard in a fair manner at a university-wide level. Certainly, it is an interesting time in university politics and something that the next President will have to monitor closely.

I am extremely proud of the success this year’s board has achieved.

Through hard work and dedication we have managed to ensure that each year WCSA continues to grow. This year we have seen what I believe to be WCSA’s strongest year yet. However, I do think there is always room for improvement and I am confident that next years board will succeed in topping this years work. I look forward to see what the future has in store!

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3. Previous AGM Minutes

Annual General Meeting of the

Woodsworth College Students’ Association

Monday, April 2nd, 2012

4:00 PM

Kruger Hall

119 St. George Street

In attendance:

Junior West Aleks Mickoski Najva Amin Ken Mills Michael Amiraslani Lisa Meyer Angela Nadar Shaniqwa Thomas Abigail McCue Rhys Smith Tariq Haddadin Patrick Sobanski Deem Waham Reema Gowani Amara Hakak Joseph Marando Arianne Bohnert Jonathan Bell Nichol Gourlay Danny Zaidman Arisa Babiuk Chris Chen Arun Nijhawan Snehal Lahoti Amanda Capone Iman Chati Mahnoor Rizwan Bill Barnhart Chad Camacho Kaity Docherty Katerina Ryabets Katherine Li Bar Nachmani Rebekkah Nighswander Adrian Clarke Corey Scott Jamie Wang Nicole Green Maryan Osman Timo Vink Nathalie Sehgal Jackie Booth Rouya Botlani Johnathan Warda Wesley Patterson Tom Gleason Nicolas Esper Thalia Delisser Joanne Cave Genevieve Nixon Alexander Cadmus Rachel Lanning Alex Smith Roxane Jaffray Luwam Ghide Annum Bokhari Rachel Vollmer Sonja Vulic Bita Preshin Colin Campbell Jeffrey Johnson Bruce Ho

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Maria Bhersafi Charles Ozzoulde Ahmed Hussain Janna Bruce Stephan Schwarz Sachi Mahadeo Amy Butcher Saad Shakil Lauren Vollmer David Socco Eddie Kagemana proxy to Rouya Botlani Jessica Aun proxy to Arun Nijhawan Arthur Ferguson proxy to Rhys Smith Danny Zaidman proxy to Alexander Cadmus Farrah Hasan proxy to Annum Bokhari Steve Masse proxy to Najva Mohammad Amin Gustav Meuller Lauren An

1) Call to Order

This meeting is called to order at 4:23PM

3) Approval of the Agenda

Be it resolved that the agenda of the April 4th, 2011 AGM be approved as

presented

Moved: Camacho Seconded: Vollmer

Mickoski motions to move the speeches after the President’s Address

Moved: Mickoski Seconded: Vink

Mickoski says that because of other engagements some candidates need to leave

earlier

Chen moves to amend the motion to read only those with time constraints should

go after the president’s address.

He feels that the other documents should be shown before speeches if possible to

have a better sense of what happened last year.

Moved: Chen Seconded: Bohnert

Motion Carries

Cadmus says that the financial documents should be shown because they do

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3) President’s Address

Camacho gives his Presidents Address.

Ekpunobi asks for a clarification about the number of candidates. Camacho says

there are 34 rather then 37.

Mermelstein asks to clarify what will happen with the fees that have been

withheld. Camacho says that once the Governing council gets back to them they

will get the fees right away.

4) Financial Presentation

Lahoti presents WCSA’s unaudited finances for the year of 2010-2011.

5) Approval of the Previous AGM Minutes

Be it resolved that the minutes of the previous WCSA AGM be approved as

presented.

Moved: Camacho Seconded: Vollmer

Motion Carries

6) Other Business

7) Candidate Speeches

Directors Executives Associate Director of Social Affairs: Karima Peermoheed, Reema Gowani, Maria Bhersafi

Vice President of Athletic Affairs: Alex Smith, Nicole Green

Associate Director of Athletic Affairs: Adrian Clarke Vice President of Social Affairs: Rhys Smith Mature Students’ Director: Arisa Babiuk, Patrick Sobanski

Vice President of Financial Affairs: Tariq Haddadin, Angela Nadar, Joseph Marando

Off-Campus Students’ Director Maryan Osman, Amara Hakak

Vice President of Internal Affairs: Wesley Patterson, Joanne Cave

Upper-Year Students’ Director: Aleks Mickoski, Nathalie Seghal, Lisa Meyer, Jackie Booth

Vice President of Public Relations: Timo Vink, Arianne Bohnert

Professional Development Director: Shaniqwa Thomas Vice President of External Affairs: Rachel Vollmer, Alex Cadmus

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Community Outreach Director: Luwam Ghide President: Nick Gourlay, Johnathan Warda

Full Time Students’ Director: Rachel Lanning, Roxane Jaffray Associate Director of Public Relations: Stephanie Lau

8) Adjournment

Moved: M. Cadmus Seconded: Nijhawan

Motion Carries

Meeting adjourned at 7:40PM

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4. Audited Financial Statements

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