2013Achieving Accreditation Educational Seminars

You know how good your organization is. But that’s not enough, is it? You want your peers to recognize just how good you are; want to demonstrate to the world that you’re delivering care at nationally-recognized standards. That’s where we can help.

Tampa, FL March 15-16, 2013 Tampa Marriott

San Diego, CA June 21-22, 2013 Omni San Diego

03.15.13 06.21.13

“ Especially loved the small group sessions. Very helpful to have an intimate small group to network with and ask questions in a casual setting!” Val Charley, RN, Surgery Center of Southern Oregon

Upcoming AAAHC Achieving Accreditation Seminars

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Improving Health Care Quality through Accreditation

Seeking Accreditation but Don’t Know Where to Start?Maybe your organization has taken the first step - completed the accreditation application and needs to prepare for the survey. Or you added a new member to your staff and want to bring them up to speed. Or perhaps you’re not quite there yet and want to learn what accreditation is all about. In every case, we can help.

For 34 years, the Accreditation Association for Ambulatory Health Care (AAAHC) has been setting the standard for accreditation in ambulatory health care. In primary care. In managed care. So whether you’re a newbie to the process or a veteran preparing for reaccreditation, the AAAHC Achieving Accreditation Seminar will guide you through the steps in a clear, easy-to-follow method.

We’ll show you how to prepare for an accreditation survey; how to meet AAAHC nationally-recognized Standards; how to make your quality improvement (QI) program more effective. In short, we’ll take the mystery out of the whole process.

Why Accreditation is Right for Your OrganizationAAAHC accreditation is a visible sign of your dedication to patient safety and quality care – not only to those involved in health care delivery and management but also to the general public, third party payers and regulators. More than 5,300 organizations are already realizing the benefits of AAAHC accreditation. With the trend in state regulation increasing every year, your organization should definitely be one of them.

Plan on attending if you:

• are considering AAAHC accreditation for your practice or organization.

• need specific help on the most recent AAAHC Standards and how to comply with them.

• are starting a new practice and want to be competitive in the marketplace.

• have new staff who will be handling the accreditation process.

• want to meet AAAHC Standards relating to quality improvement (QI).

For our March Seminar, we’ve added a separate Health Plan/Managed Care Accreditation Program.

AAAHC accreditation will not only boost your organization’s prestige; it will also demonstrate the quality of your providers and show your members that they made an excellent choice in their health plan. And with brand new Standards for 2013, this is a program health plan executives should not miss!

For more information and to register, visit www.aaahc.org and click on “Education Programs,” or email us at education@aaahc.org.

The Leader in Ambulatory Accreditation

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About the ProgramAchieving Accreditation is an in-depth, interactive program designed to give you the knowledge and skills you need to prepare for the actual AAAHC accreditation survey. Whether you’re applying for accreditation for the first time or preparing for re-accreditation, this seminar can help you understand the applicable AAAHC Standards, policies and procedures to get the most from your survey experience.

The program is led by highly-experienced AAAHC surveyors who will take you through the Standards and how to create effective quality improvement (QI) studies. You’ll also learn how QI studies can increase productivity, patient satisfaction and financial performance.

The elective sessions focus on topics important to both surgical/procedural and primary care organizations. ASCs can learn about Medicare Deemed Status process for ASCs and Medicare’s requirement for compliance with the Life Safety Code. Primary care organizations considering becoming Medical Homes will want to attend both of the Medical Home sessions. First-time AAAHC accreditation seekers will learn what AAAHC can do for them. And you’ll all want to hear from our surveyors and staff about how to prepare for an AAAHC survey.

About AAAHCThe Accreditation Association for Ambulatory Health Care was established in 1979 to advance and promote patient safety, quality of care and measurement of performance. A private, non-profit organization, we’ve developed a wide-spread reputation as an advocate of high-quality health care and over a span of 34 years have become the leader in ambulatory health care accreditation.

AAAHC is focused on providing quality accreditation programs for the ambulatory health care community. Our Standards are designed and surveys conducted by health care professionals with extensive experience in the ambulatory arena. Our peer-based review system allows for a collaborative and consultative approach that is flexible and adaptable to the specific needs of any ambulatory health care organization. AAAHC accreditation is both a welcome educational experience and visible proof of your dedication to quality patient care.

Day one: The Friday morning session provides a comprehensive review of the Accreditation Association Core Standards and how to prepare your organization to meet them. Friday afternoon focuses on the topic of quality improvement (QI). In small group sessions by practice setting, highly experienced AAAHC surveyors will lead you through the review of sample quality improvement (QI) studies and explore QI topic selection. You’ll learn how to develop QI studies within your own organization: how to set performance goals, measure your performance, and take corrective actions to improve performance. You’ll also have the opportunity to ask specific questions, share concerns and offer feedback.

Day two: On Saturday morning, you’ll meet with AAAHC faculty and your peers in either the surgical/procedural or primary care environment to discuss the Standards as they apply to your setting. The discussion of the Infection Prevention and Control Standards includes an opportunity to ask questions of a Certified Infection Control (CIC) professional. This session also includes a review of AAAHC Adjunct Standards most frequently applied to organizations like yours; our expert surveyors will provide you with what you need to know to achieve compliance with these Standards. In the afternoon, you have the opportunity to tailor the program to your specific needs and interests by attending up to three information-packed elective sessions.

What types of organizations are eligible for accreditation?Ambulatory surgery centers College and university health centers Community health centers Dental group practices Dental home organizations Diagnostic imaging centers Endoscopy centers

Health plan/managed care organizations Immediate/urgent care centers Indian health centers Lithotripsy centers Medical home organizations Military health care clinics Multi-specialty group practices

Office-based anesthesia organizations Office-based surgery centers Oral and maxillofacial surgeons’ offices Preferred provider organizations (PPOs) Single-specialty medical group practices Women’s health centers And more!

“ Breakout sessions were great. They went by really quickly. Our speaker was very good. He is passionate about what he does.” Nicole Tolliver, RN, Nurse Manager, Central Washington Gastroenterology

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Improving Health Care Quality through Accreditation

Here’s what your registration fee includes:• AAAHC Accreditation Handbook for Ambulatory

Health Care (regular or Medicare version as appropriate) - a comprehensive handbook of Standards in both printed and CD-ROM formats

• Attendance at all Achieving Accreditation seminar sessions

• Continental breakfast, box lunch, refreshment breaks and networking reception on Friday

• Continental breakfast, box lunch and refreshment breaks on Saturday

* Additional hotel information can be found at www.aaahc.org by clicking on “Education Programs.” When making a reservation, be sure to mention the Accreditation Association for Ambulatory Health Care to receive the above rates. The number of rooms available at these rates is limited and may sell out prior to the reservation deadline. Once the room block is sold, reservations are accepted on a space and rate available basis.

AccommodationsTampa, FL March 15-16, 2013

Tampa Marriott Waterside 700 S. Florida AvenuePhone: 888-789-3090Rate: $189 single/doubleRate is guaranteed* until:February 20, 2013

San Diego, CA June 21-22, 2013

Omni San Diego675 L StreetPhone: 1-800-843-6664Rate: $235 single/doubleRate is guaranteed* until: May 29, 2013

Here’s what you will receive:• A clear analysis of AAAHC Standards by experienced

AAAHC surveyors

• Authoritative advice in small work groups with experts who survey settings like yours

• In-depth review of quality improvement activities and programs, including analysis of sample studies

• Networking opportunities with surveyors and other health care professionals seeking to achieve accreditation or preparing for re-accreditation

• The opportunity to attend elective sessions by experts on a variety of important topics with special relevance to today’s health care environment

CNE CREDIT March 2013: 10.5 contact hours awarded to participants who successfully complete all requirements of the program. This continuing education activity was approved by the Illinois Nurses Association, an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation. (Please note: The CNE credit applies strictly to the full day program on Friday and the sessions on Saturday morning.)

CNE CREDIT June 2013: This activity has been submitted to the Ohio Nurses Association for approval to award contact hours. The Ohio Nurses Association (OBN-001-91) is accredited as an approver of con-tinuing nursing education by the American Nurses Credentialing Center’s Commission on Accreditation. Contact Meg Kerr at mkerr@aaahc.org for more information.

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On Saturday afternoon immediately following the main Achieving Accreditation program, you can select from the following important topics:

Medical Home

This two-part session is for primary care organizations considering accreditation or on-site certification as a Medical Home, and for organizations that have already begun to implement the Medical Home practice model. In Part One, learn or review the AAAHC Standards for Medical Homes which are based on the principles of accessibility, quality, relationship, and continuity and comprehensiveness of care. Part Two of the session offers tested solutions to overcoming the challenges of becoming a Medical Home, including a panel discussion with your peers on the journey to transform their practices into patient-centered Medical Homes.

Understanding Medicare Deemed Status for ASCs

Ambulatory surgery centers choosing to combine their AAAHC accreditation survey with their review for compliance with the Medicare Conditions for Coverage won’t want to miss this session! A deemed status survey has different rules and requirements, and this session helps you navigate them. It’s packed with information and resources to help you prepare and apply for – and succeed during – a deemed status survey.

Life Safety Code Requirements for Medicare Certified ASCs

Whether your Medicare certified ASC is in the AAAHC deemed status program or not, it is required to comply with the requirements of the 2000 edition of the NFPA 101® Life Safety Code®. Determining how to meet these requirements can appear to be a daunting task, so this session is designed to clarify exactly what you need to do to meet many of the major requirements.

Why Select AAAHC as Your Accreditor?

If you are in the process of choosing an accreditor for your organization, attend this session to learn what AAAHC can do for you. Compare the benefits of AAAHC accreditation to your other options, and learn why AAAHC should become your accreditor. Note: this session is offered twice: once for surgical/procedural organizations, and once for organizations that provide primary care services.

How to Prepare for an AAAHC Survey

This session explains the survey process from A to Z: how and when to submit an application for survey; how and when surveys are scheduled; AAAHC staff members who will assist your organization through the application and survey scheduling processes. From experienced surveyors, learn what to expect during the survey itself, and what you can do to help ensure that the on-site survey goes smoothly. This session will also help you understand what happens after your survey and the steps you should take to maintain compliance until your next survey. Note: this session is offered twice so that everyone has an opportunity to attend.

The Chat Room

Have a question that the sessions did not answer? Need to clarify something you heard in another session? As your last stop during the Achieving Accreditation program, come to the Chat Room to ask any last-minute questions. This is not a structured presentation, but an opportunity for individual consultation with AAAHC surveyors and staff. You do not need to pre-register for this session, but individual discussions are limited to ten minutes if other attendees are waiting.

See the complete agenda on the following page.

2013Previous attendees really liked the updated format allowing more time to network, so we’re continuing to keep meal times free for meeting with your colleagues. We’ve also made a few tweaks to the special topic sessions on Saturday afternoon for your convenience.

We Keep Improving Our Program to Meet Your Needs

San Diego, CA June 21-22, 2013

Omni San Diego675 L StreetPhone: 1-800-843-6664Rate: $235 single/doubleRate is guaranteed* until: May 29, 2013

Select up to Three Elective Sessions

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Friday7:15 – 8:00 am Registration and Continental Breakfast 8:00 – 8:15 am Welcome and Introduction8:15 – 9:30 am Core Standards: Rights of Patients, Governance, Administration

9:30 – 9:45 am Break

9:45 – 10:30 am Core Standards: Quality of Care Provided, Clinical Records10:30 – 11:30 am Core Standards: Facilities and Environment and Safety 11:30 – 12:00 pm Core Standards: Risk Management

12:00 – 1:00 pm Box lunch provided

1:00 – 5:00 pm Breakout Groups by Practice Setting: • Quality Management and Improvement Standards• QI Studies: Using the “Ten Elements”• Evaluation of QI Studies

5:15 pm Networking reception

Saturday7:30 – 8:00 am Continental Breakfast

8:00 am – 12:00 noon AAAHC Adjunct Standards for Surgical/ Procedural and Primary Care Settings (includes break)

12:00 – 1:00 pm Box lunch provided

1:00 – 2:00 pm Understanding Medicare Deemed StatusORMedical Home Part One: StandardsORWhy Select AAAHC as Your Accreditor?(separate sessions for surgical/procedural and primary care organizations)

2:15 – 3:15 pm Life Safety Code Requirements for Medicare Certified ASCsORMedical Home Part Two: ImplementationORHow to Prepare for an AAAHC Survey

3:30 – 4:30 pm How to Prepare for an AAAHC SurveyORThe Chat Room

2013 Achieving Accreditation ScheduleMarch 15-16 & June 21-22

Can’t make either of these seminars?

Visit www.aaahc.org and click on Education Programs in the blue bar to see future dates.

22001133“ Especially loved the small group sessions. Very helpful to have an intimate small group to network with and ask questions in a casual setting!” Val Charley, RN, Surgery Center of Southern Oregon

See the descriptions of the elective sessions on the previous page.

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Complete the information below for each registrant. If more than one registrant, complete a separate form for each one.

Registrant Name and Credential(s)

Email Address

Check your rate (see early bird dates above) for the Achieving Accreditation conference selected:

o Early bird rate - $785

oRegular rate - $885

Please select one session from each time slot for Saturday afternoon:

1:00 – 2:00 pm

o Understanding Medicare Deemed Status

o Medical Home Part One: Standards

o Why Select AAAHC as Your Accreditor? ___ Surgical/Procedural OR ___ Primary Care

2:15 – 3:15 pm

o Life Safety Code Requirements for Medicare Certified ASCs

o Medical Home Part Two: Implementation

o How to Prepare for an AAAHC Survey

3:30 – 4:30 pm

o How to Prepare for an AAAHC Survey

o The Chat Room (registration is not needed; just stop by)

Complete and submit this form to register.

Or register online at aaahc.orgGo to ‘Education>Achieving Accreditation’at the top of the page.

Provide organization informationIs your organization currently accredited by AAAHC? oYes oNo

Organization Name

Organization Specialty

Please specify the setting in which you work (e.g. ASC, office-based surgery, student health etc.)

Address

City State Zip

Phone

Contact Name (if different from registrant) Contact Phone

Is your organization a Medicare certified ASC, or (for new ASCs) will you be seeking Medicare

certification for your ASC? oYes oNo

Provide payment information

I have enclosed a check/money order in the amount of $

Payable to: Accreditation Association for Ambulatory Health Care5250 Old Orchard Road, Suite 200, Skokie IL 60077

Please charge my credit card in the amount of $

oVisa oMasterCard oAmerican Express oDiscover

Card Number Expiration Date Security Code

Cardholder Name (please print)

Cardholder Signature

For cancellations received before March 8 (for the March program) or before June 14 (for the June program), there is a cancellation fee of $125 per registrant. Registrants unable to attend may send an alternate without a fee. Registrants sending an alternate must notify the AAAHC in writing prior to the first day of the program for which they are registered. The registration fee is non-refundable for cancellations received on or after March 8 for the March program, or on or after June 14 for the June program.

Name

Signature Date

I have read and accept the terms and conditions of AAAHC as described in this registration form.

Program Registration FormSpace in each program is limited. Early registration is recommended. Registrations are accepted on a first come, first served basis. Be sure you receive confirmation of your registration from AAAHC before making travel arrangements.

Please Select from:

oTampa, FL March 15-16, 2013 Tampa Marriott Early bird rate: Register by February 23

oSan Diego, CA June 21-22, 2013 Omni San Diego

Early bird rate: Register by May 24

2013

Please fax completed form to AAAHC at 847-324-7717. If you have

questions about registration, call 847-853-6060. Americans with

Disabilities Act: If you need any of the auxiliary aids or services

identified in the Americans with Disabilities Act in order to attend

this program, please let us know.

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5250 Old Orchard Road, Ste. 200Skokie, Illinois 60077

Achieving Accreditation Educational Seminars

See Inside for full details on the 2013 AAAHC Achieving Accreditation Seminars and the all-new Seminar on the 2013 Health Plan accreditation Standards!

2013Upcoming AAAHC Achieving Accreditation Seminars

Tampa, FL March 15-16, 2013 Tampa Marriott

San Diego, CA June 21-22, 2013 Omni San Diego

(1/13/50M)

03.15.13 06.21.13

73392_AAAHC_u1.indd 1 12/19/12 3:59 PM