2012 Annual 2012 Annual Questionnaire TrainingQuestionnaire Training

July 21, 2012July 21, 2012

Westin O’HareWestin O’Hare

Rosemont, ILRosemont, IL

2012 Annual 2012 Annual Questionnaire TrainingQuestionnaire Training

IntroductionsIntroductions

Scott Norberg – Deputy ConsultantScott Norberg – Deputy Consultant Ken Williams – Data SpecialistKen Williams – Data Specialist Bojan Stankovic – Project AssociateBojan Stankovic – Project Associate

What are we covering today?What are we covering today?

Annual Questionnaire for 2012-2013Annual Questionnaire for 2012-2013 BackgroundBackground Updates to Annual QuestionnaireUpdates to Annual Questionnaire Changes to Online Help SystemChanges to Online Help System

ABAQuest web-based applicationABAQuest web-based application BackgroundBackground FunctionalityFunctionality Reports Reports

Important DeadlinesImportant Deadlines Q&AQ&A

2012 Annual Questionnaire2012 Annual Questionnaire

Annual Questionnaire Users GroupAnnual Questionnaire Users Group

• Josh Ellery - South Texas College of LawJosh Ellery - South Texas College of Law• Beth Barnes - Yale Law SchoolBeth Barnes - Yale Law School• Leslie Friedman – Drexel UniversityLeslie Friedman – Drexel University• Patty Furukawa - University of California, IrvinePatty Furukawa - University of California, Irvine• Teresa Lynn Peterson – University of TennesseeTeresa Lynn Peterson – University of Tennessee• Bethany Pluymers - University of WisconsinBethany Pluymers - University of Wisconsin• Sharon Strathman - Washington UniversitySharon Strathman - Washington University

2012 Annual Questionnaire2012 Annual Questionnaire

2012 Annual Questionnaire2012 Annual Questionnaire

New PDF InstructionsNew PDF Instructions Glossary/DefinitionsGlossary/Definitions FAQ’sFAQ’s New User Best PracticesNew User Best Practices

IntroductionsIntroductions

NameName TitleTitle School School Level of Experience with Level of Experience with

QuestionnairesQuestionnaires

Annual QuestionnaireAnnual Questionnaire

Required of every approved law school, Required of every approved law school, provisionally approved law school, and law provisionally approved law school, and law schools seeking provisional approval.schools seeking provisional approval.

Requirement of the Department of Requirement of the Department of EducationEducation

Critical Part of Accreditation ProcessCritical Part of Accreditation Process

Facilitates streamlined input for Site Facilitates streamlined input for Site Evaluation QuestionnaireEvaluation Questionnaire

Annual QuestionnaireAnnual Questionnaire

Data ReportingData Reporting ABA/LSAC Official Guide to ABA-ABA/LSAC Official Guide to ABA-

Approved Law SchoolsApproved Law Schools On-lineOn-line Hard CopyHard Copy

Take-off reportsTake-off reports Section website Legal Education Section website Legal Education

StatisticsStatistics Ad Hoc data requestAd Hoc data request

Annual QuestionnaireAnnual Questionnaire

Made up for 7 PartsMade up for 7 Parts1.1. General School InformationGeneral School Information

2.2. Admission InformationAdmission Information

3.3. Library & IT InformationLibrary & IT Information

4.4. ScholarshipsScholarships

5.5. Administrator and Teacher ProfilesAdministrator and Teacher Profiles

6.6. Fiscal InformationFiscal Information

7.7. Semester ProgramsSemester Programs

Annual QuestionnaireAnnual Questionnaire Downloadable editable copies of each Downloadable editable copies of each

part of the Annual Questionnaire can be part of the Annual Questionnaire can be found on the Questionnaire webpagefound on the Questionnaire webpage www.americanbar.org/legaledwww.americanbar.org/legaled Then click on Then click on

QuestionnairesQuestionnaires Can also find Can also find

Links to ABAQuest and Foreign Summer Links to ABAQuest and Foreign Summer Program QuestionnairesProgram Questionnaires

Upcoming eventsUpcoming events All Questionnaires with deadlinesAll Questionnaires with deadlines Dean’s signature pagesDean’s signature pages Training MaterialsTraining Materials

Updates to Annual QuestionnaireUpdates to Annual Questionnaire

Updates to Annual QuestionnaireUpdates to Annual Questionnaire

Part 1 - General Information – 17 Part 1 - General Information – 17 modificationsmodifications

Part 2 - Admissions Information – 10 Part 2 - Admissions Information – 10 ModificationsModifications

Part 3 – Library & IT – 9 ModificationsPart 3 – Library & IT – 9 Modifications Part 4 – Scholarships – 10 ModificationsPart 4 – Scholarships – 10 Modifications Part 5 – Profiles – 1 ModificationPart 5 – Profiles – 1 Modification Part 6 – Fiscal – 4 ModificationsPart 6 – Fiscal – 4 Modifications Old Part 7 – IT Information – Moved into Part 3Old Part 7 – IT Information – Moved into Part 3 New Part 7 – Foreign Programs – New SectionNew Part 7 – Foreign Programs – New Section

ABAQuestABAQuest

BackgroundBackground Contains the Annual Questionnaire and Contains the Annual Questionnaire and

the Site Evaluation Questionnairethe Site Evaluation Questionnaire Previous years data will be loaded into Previous years data will be loaded into

the system in phasesthe system in phases While the application will have While the application will have

scheduled, announced maintenance, the scheduled, announced maintenance, the application will be accessible 24/7 from application will be accessible 24/7 from any computer with an internet any computer with an internet connectionconnection

ABAQuestABAQuest

FunctionalityFunctionality User Ids and Levels of AccessUser Ids and Levels of Access

Each school will have an Admin user id and Each school will have an Admin user id and passwordpassword

Has full read/write access to all portions of the Has full read/write access to all portions of the questionnairesquestionnaires

Only Admin user id can create/update user idsOnly Admin user id can create/update user ids Only Admin user id can submit finalized Annual Only Admin user id can submit finalized Annual

Questionnaire Questionnaire

ABAQuestABAQuest

Create new User IdsCreate new User Ids Required fieldsRequired fields

User idUser id PasswordPassword NameName Email AddressEmail Address Status indicatorStatus indicator

Active vs. InactiveActive vs. Inactive

ABAQuestABAQuest

Level of AccessLevel of Access Write – can edit any data element and can Write – can edit any data element and can

lock/unlock pageslock/unlock pages Read – can view any page, but cannot edit Read – can view any page, but cannot edit Default access is full write/read access to Default access is full write/read access to

all sections of the Annual Questionnaire and all sections of the Annual Questionnaire and Site Evaluation QuestionnaireSite Evaluation Questionnaire

Levels of access can be mixed and matchedLevels of access can be mixed and matched If no level is selected, there is NO access to If no level is selected, there is NO access to

that sectionthat section

ABAQuestionnaire – Part 1 ABAQuestionnaire – Part 1 School InformationSchool Information

ABAQuestionnaire – Part 1 ABAQuestionnaire – Part 1 School InformationSchool Information

ABAQuestionnaire – Part 1 ABAQuestionnaire – Part 1 School InformationSchool Information

ABAQuestABAQuest

Bar Passage

Have to enter first-time bar passage data for 2011 Based on Interpretation 301-6

ABAQuest Part 1 Bar PassageABAQuest Part 1 Bar Passage

Where a graduate took the bar examination twice in Where a graduate took the bar examination twice in one administration (e.g., twice in February 2012 or one administration (e.g., twice in February 2012 or twice in July 2012), the graduate shall be reported twice in July 2012), the graduate shall be reported as having passed the bar if the graduate passed the as having passed the bar if the graduate passed the exam exam in either or bothin either or both of the jurisdictions, provided of the jurisdictions, provided that the school is reporting bar pass results for a that the school is reporting bar pass results for a jurisdiction in which the graduate passed.  If the jurisdiction in which the graduate passed.  If the graduate failed the bar exam in both jurisdictions, graduate failed the bar exam in both jurisdictions, the graduate shall be reported once as not having the graduate shall be reported once as not having passed, again provided that the school is reporting passed, again provided that the school is reporting bar pass results for a jurisdiction in which the bar pass results for a jurisdiction in which the graduate did not pass.  To reiterate, a graduate is graduate did not pass.  To reiterate, a graduate is counted as one passer even if the graduate passed counted as one passer even if the graduate passed the exam in both jurisdictions. the exam in both jurisdictions.

ABAQuest Part 1 Bar PassageABAQuest Part 1 Bar Passage

Bar Exam Bar Exam OutcomesOutcomes

Number of Number of TakersTakers

Reported asReported as

Pass, PassPass, Pass 1 Taker1 Taker 1 Passer*1 Passer*

Pass, FailPass, Fail 1 Taker1 Taker 1 Passer*1 Passer*

Fail, FailFail, Fail 1 Taker1 Taker 0 Passers*0 Passers*

* provided that the school is reporting bar pass results for a jurisdiction in which the graduate passed.

** provided that the school is reporting bar pass results for a jurisdiction in which the graduate did not pass

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 1 Bar ABAQuest – Part 1 Bar PassagePassage

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 2 AdmissionsABAQuest – Part 2 Admissions

ABAQuest – Part 3 ABAQuest – Part 3 Library InformationLibrary Information

ABAQuest – Part 3 ABAQuest – Part 3 Library InformationLibrary Information

ABAQuest – Part 3 ABAQuest – Part 3 Library InformationLibrary Information

ABAQuest – Part 4 ABAQuest – Part 4 ScholarshipsScholarships

ABAQuest – Part 4 ScholarshipsABAQuest – Part 4 Scholarships

ABAQuest – Part 4 ScholarshipsABAQuest – Part 4 Scholarships

ABAQuest – Part 4 ScholarshipsABAQuest – Part 4 Scholarships

ABAQuest – Part 5 ProfilesABAQuest – Part 5 Profiles

ABAQuest – Part 5 Profiles ABAQuest – Part 5 Profiles

ABAQuest – Part 5 Profiles ABAQuest – Part 5 Profiles

ABAQuest – Part 5 ProfilesABAQuest – Part 5 Profiles

ABAQuest – Part 6 Fiscal ABAQuest – Part 6 Fiscal InformationInformation

ABAQuest – Part 6 Fiscal ABAQuest – Part 6 Fiscal InformationInformation

ABAQuest – Part 6 Fiscal ABAQuest – Part 6 Fiscal InformationInformation

ABAQuest – Part 6 Fiscal ABAQuest – Part 6 Fiscal InformationInformation

ABAQuest – Part 6 Fiscal ABAQuest – Part 6 Fiscal InformationInformation

ABAQuest – Part 7 Foreign ABAQuest – Part 7 Foreign ProgramsPrograms

ABAQuest – Part 7 Foreign ABAQuest – Part 7 Foreign ProgramsPrograms

ABAQuest – Part 7 Foreign ABAQuest – Part 7 Foreign ProgramsPrograms

ABAQuestABAQuest

TotalsTotalsSub Totals are in Sub Totals are in REDREDGrand Totals are inGrand Totals are in BOLDED BOLDED REDRED

ABAQuestABAQuest

ReportsReports Printouts of individual sections Printouts of individual sections

within each Partwithin each Part Printouts of individual profilesPrintouts of individual profiles Faculty Resource Summary Faculty Resource Summary

ReportReport Administrator Resource Summary Administrator Resource Summary

ReportReport

Important DeadlinesImportant Deadlines

The Annual Questionnaire is due The Annual Questionnaire is due October 31, 2012October 31, 2012

The on-line version of the The on-line version of the Official Official Guide to ABA-Approved Law SchoolsGuide to ABA-Approved Law Schools will be posted in middle 1Q, 2013will be posted in middle 1Q, 2013

The hard copy version of the The hard copy version of the Official Official Guide to ABA-Approved Law SchoolsGuide to ABA-Approved Law Schools will be printed in late 1Q, 2013will be printed in late 1Q, 2013

Where can I get help?Where can I get help?

ABAQuestionnaire ListserveABAQuestionnaire Listserve www.americanbar.org/legaledwww.americanbar.org/legaled and and

click on Questionnaire linkclick on Questionnaire link Contact me at Contact me at

kenneth.williams@americanbar.orgkenneth.williams@americanbar.org or 312.988.6739or 312.988.6739

Bojan.stankovic@americanbar.orgBojan.stankovic@americanbar.org or or 312.988.5303312.988.5303