2008 crct pre-administration workshop glynn county schools criterion referenced competency tests
TRANSCRIPT
AGENDA
• Training Materials• CRCT Overview• Pre-Administration• Testing• Post Test Activities• Questions
TRAINING MATERIALS
• “Train the Trainer Model” for school training
• The Test Coordinator’s Manual and Examiner’s Manuals are posted on the GaDOE website:
http://public.doe.k12.ga.us/ci_testing.aspx?PageReq=CI_TESTING_CRCT
TRAINING MATERIALS
These posted materials include:– Test Coordinator’ Manual (TCM)– Grades 1 & 2 Unscripted Test
Examiner’s Manuals (TEM)– Grades 3 – 8 Test Examiner’s Manual
(TEM)– Administration Documents
• Sample Packing List• Shipment Verification Form• Sample Security Checklist• Sample answer document• School Group List (SGL)• Group Information Sheet (GIS)• Stack Cover Cards
http://www.ctb.com/gacrct
AGENDA
• Training Materials
• CRCT Overview• Pre-Administration• Testing• Post Test Activities• Questions
CRCT OVERVIEW: Administration Dates
State Main Administration: April 2 – May 2
Glynn Main Administration: April 21-May 1, 2008
State Retest Administration: June 2 – July 31
Glynn Retest Administration
Elementary: June 25 & 26, 2008
Middle: June 5 & 6, 2008
Glynn CRCT Schedule: April 21-May 1, 2008
April 21 (Mon) Grades 1-2 Reading
April 22 (Tue) Grades 3-8 Reading
April 23 (Wed) Grades 3-8 ELA
April 24 (Thur) Grades 3-8 Math
April 25 (Fri) Grades 1-2 ELA
April 28 (Mon) Grades 1-2 Math
April 29 (Tue) Grades 3-8 Science
April 30 (Wed) Grades 3-8 Social Studies
May 1 (Thur) Grades 1-8 Make ups
CRCT OVERVIEW: Retest Administration
• Retest Administration:– Includes students in grades 3 who perform at Level 1 in Reading
during the Main Administration.– Includes students in grades 5 & 8 who perform at Level 1 in Reading
or Math during the Main Administration.
• Exception Testing– Qualified students who miss the System’s Retest Administration
window may receive an exception to test within the State Retest Administration window.
– All requests for exception testing must be approved through the GaDOE.
CRCT: Test Construction
• Field Test items – Help to create a pool of items for future test administrations.– Are included with Operational items in all content areas at all
grade levels.– Are not reported as part of the student’s score.
• Vertical Scale Items– Vertical linking items are included in Math and Science– Students taking 6th – 8th grade forms may encounter items
from adjacent lower grade.• For example 6th grade math items in a 7th grade test.
– Vertical Scaling helps to maintain continuity between grades.
CRCT: New in 2008
• ELL students will take Reading, ELA, Math, and Science
• Accommodation changes• Examiner Manual: added “no highlighters” text• No form number for Grades 1 & 2• Grade 1 & 2 Examiner Manual scripts:
– Each item in its own text box– Everything the teacher says is in bold and blocked
with the word “say”.
AGENDA
• Training Materials• CRCT Overview
• Pre-Administration• Testing• Post Test Activities• Questions
PRE-ADMINISTRATION: School Test Coordinator Responsibilities
• Reviews the Test Coordinator’s Manual (TCM) and Test Examiner’s Manuals.
• Organizes training sessions for Test Examiners.• Receives CRCT materials from the System Test
Coordinator and verifies that all boxes have been received.
• Notifies the System Test Coordinator if additional materials are needed.
PRE-ADMINISTRATION: Distribution to Schools
• School Test Coordinators – Complete the School Inventory Checklist provided in the TCM on page 14.
• Boxes are labeled for each School and include:– School Packing List & School Security Checklist– School Group Lists– Group Information Sheets and coding instructions– Test Coordinator’s Manuals & Test Examiner’s Manuals– Test booklets & answer sheets– Stack Cover Cards & paper bands
• Schools receive a 10% overage of materials. – If additional materials are needed, School Test Coordinators contact the
System Test Coordinator.• Retain boxes for return shipping.
PRE-ADMINISTRATION: Security
• Materials kept in secure storage before, during, and after testing.• School Test Coordinators use the School Security Checklist to
check materials out to Test Examiners. All materials are returned to the School Test Coordinator for secure storage at the end of each day.
• Count, count, COUNT materials … sign in and out all materials.• Security wafer seals on all test books cannot be broken until
testing begins.• Each classroom must have adequate staff to monitor testing (30 or
more students then a proctor is required).• Test Irregularities Form: Used to account for irregular test
administrations. Provided in the TCM on page 49.
PRE-ADMINISTRATION: Pre-ID Labels
• Pre-ID labels are included in each School Test Coordinator Kit.
• Three (3) labels for each student:– 1 Master Label – Do NOT use on Grades 1 & 2 test book or
Grades 3 - 8 answer sheets (use on Grades 3-8 test book)– 2 Barcode Labels – Use only one on each answer document
• Visible information includes:– Student name & GTID – School and System names & codes– Class (Teacher) name– Student date of birth & gender– Barcode number
PRE-ADMINISTRATION: Pre-ID Labels
ROBERTS JANE M
DECATUR 001
HILLSDALE ELEM 0201
GTID: 1234567890
GRADE: 03
03/31/97
GENDER: F
76543213
ROBERTS JANE M
DECATUR 001
HILLSDALE ELEM 0201
GTID: 1234567890
GRADE: 03
03/31/97
GENDER: F
76543213
ROBERTS JANE M
GTID: 1234567890
SYSTEM: 001 DECATUR
SCHOOL: 0201 HILL ELM
TEACHER: JONES BILL
GRADE: 03
BARCODE ID: 76543213
DO NOT USE ON BOOK
Master Label
• One provided for each student.
• Do NOT use on Grade 1&2 test books or Grade 3-8 answer sheets
Student Barcode Label
• Two provided for each student.
• Use only one label per student.
• Do not use if inaccurate.
•Barcodes override bubbling.
•Pre-ID collection: January 23 – February 6
PRE-ADMINISTRATION: Pre-ID Labels
Do not use the
label if information
is incorrect.
Barcode information will override bubbled information.
Barcode label may be used if the ONLY inaccurate information is the (1) grade or (2) teacher name.
PRE-ADMINISTRATION: Pre-ID Labels
• Pre-ID information is provided to CTB by GaDOE. If the Pre-ID Label is incorrect:– Examiners must notify the School Test Coordinator– School Test Coordinator must update the school student records
(AS400)• Pre-ID labels should match student being tested EXACTLY. Be
aware of similar names. – Do not use the label if information is incorrect. Barcode information will
override bubbled information.• Barcode label may be used if the only inaccurate information is the grade or
teacher name.
• If a student does not have a Pre-ID label, information must be bubbled on the test book (Gr. 1 & 2) or answer document (Gr. 3 – 8)
• When bubbling demographic information, fill in the text boxes first, then bubble.
PRE-ADMINISTRATION: Pre-ID Labels
• Barcode applied incorrectly– If answers have been gridded (i.e., student has bubbled in answers):
• Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).
• Write VOID over the original booklet/answer sheet, and return it with non-scorable materials.
– If answers have not been gridded:• Write VOID over the original test book/answer sheet, and
return it with non-scorable materials.
PRE-ADMINISTRATION: Pre-ID Labels
• Student transfers (school of origin must …)– Barcode not applied to an answer document:
• Destroy the barcode.– Barcode applied to an answer document:
• Transcribe student answers & demographics onto a replacement test book (Gr. 1 & 2) or answer sheet (Gr. 3 – 8).
• Write VOID over the original booklet/answer sheet, and return it with non-scorable materials.
PRE-ADMINISTRATION: Coding GNETS Programs Alpine Psychoed Program 01Burwell Psychoed Program 02Cedarwood Psychoed Program 03
Coastal Academy Psychoed Program 04Coastal GA Comprehensive Academy 05Crossroads Psychoed Program 06Dekalb-Rockdale Psychoed Program 07Elam Alexander Academy 08Flint Area Learning Center 09Harrell Learning Center 10H.A.V.E.N. Academy 11Heartland Academy 12Horizon Academy 13Mountainbrook Comprehensive Acad 14North Metro Psychoed Program 15Northwest Psychoed Program 16Oak Tree Psychoed Program 17Oconee Psychoed Program 18Pathways Educational Program 19River Quest Psychoed Program 20Rutland Psychoed Program 21Sand Hills Psychoed Program 22South Metro Psychoed Program 23Woodhall Psychoed 24
AGENDA
• Training Materials• CRCT Overview• Pre-Administration
• Testing• Post Test Activities• Questions
TESTING: Preparation
• Remove or cover instructional materials that may prompt student responses.
• Arrange seating to promote individual work.• Post a sign on the outside of the classroom door:
“Testing: Do Not Disturb.”• Must have 1 proctor for more than 30 students.• Examiner Materials:
– Examiner’s Manual– Test books (Gr. 1-8) & Answer sheets (Gr. 3-8)– Scratch paper for Math (no calculators)– Two No.2 pencils with erasers per student
TESTING: Administration
• Students take one content area per day.• All sections from a single content area must be administered
the same day.• Grades 3 – 8: Students can write in the test books.
Highlighters are not allowed.• Grades 1 & 2: Students take stretch breaks or lunch break• Grades 3 – 8: Students take stretch breaks• Teacher monitoring– “Circulate & Check” to prevent
cheating, use of calculators, going ahead, or looking back.
TESTING: Accommodations
• Be familiar with accommodations listed in IEPs.• Accommodations must
– be required by the student in order to participate in the assessment– be provided during routine instruction and assessment in the classroom
• Accommodations may not– alter, explain, simplify, paraphrase, or eliminate any test item, reading
passage, writing prompt, or choice option– Provide verbal or other clues or suggestions that hint at or give away the
correct response to the student
• For Large Print and Braille, transcribe student answers on to a regular answer document.
TESTING: Small Group Kits
• Small Group Kits are for those students who need a special administration of the exam in a small group environment.
• Small Group Kits consist of 10 test books of the same grade and form and the appropriate examiners manual for that form. Forms may be different than the forms shipped to schools.
• For Grades 1 & 2 the inclusion of the Examiner’s Manual ensures proper oral administration of the form.
• For Grades 3-8, schools can also use regular overage materials to create Small Group Kits of a common form.
TESTING: Irregularities
• All test administration irregularities must be reported by Examiners to the School Test Coordinator.
• The School Test Coordinator reports the irregularity to the School Principal.
• The School Principal and School Test Coordinator decide if the irregularity is severe enough to report to the System Test Coordinator.
• The School Test Coordinator completes the Testing Irregularities Documentation Form (provided online at http://www.ctb.com/gacrct) and sends it to the System Test Coordinator.
• The System Test Coordinator contacts the GaDOE immediately for direction.
• The System Test Coordinator will investigate and code answer document if instructed to do so by the GaDOE.
AGENDA
• Training Materials• CRCT Overview• Pre-Administration• Testing
• Post Test Activities• Questions
POST-TEST ACTIVITIES: TEACHER
1. Collect all test materials daily
2. Review answer documents– Verify that the identifying information is correctly
gridded– Erase stray marks– Teacher and Special Ed/ELL/504 teacher complete
“For Teacher Use Only” (Section 9-17)
Count, count, COUNT …. Sign in and sign out.
POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR
SCORABLE
Materials to be sent off for
scoring.
NON-SCORABLE SCRATCH PAPER
Destroy ONLY after all materials
are accounted for
All materials returned and inventoried
POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR
• Verify that Test Examiners have returned all materials. • Inventory scorable and non-scorable materials
separately• Complete the School Security Checklist. • ONLY pages where materials are missing will be
returned with your materials to CTB.• Verify that “VOID” is written across every voided Test
booklet and Answer Sheet.
All materials returned and inventoried
POST-TEST ACTIVITIES: SCHOOL TEST COORDINATOR
• Used Student Test Booklets (Gr. 3-8)• Large Print and Braille Test booklets• Unused and Voided Test booklets and Answer sheets• Examiner’s Manual
NON-SCORABLE
POST-TEST ACTIVITIES: School Test Coordinator
• Destroy all scratch paper ONLY after all materials have been inventoried.
• Destroy all soiled documents (biohazard) and record as soiled on the School Security Checklist.
• Verify that each Group Information Sheet is filled out correctly
SCRATCH PAPER
Destroy ONLY after all materials
are accounted for
POST-TEST ACTIVITIES: School Test Coordinator
• Complete the School Group List (SGL)• Arrange all scorable documents with the student name
face-up.• Secure each classroom’s scorable materials with a
paper band using a Stack Cover Card for each bundle and a Group Information Sheet for each class. (See graphic in the TCM on pg 38).
SCORABLE
Materials to be sent off for
scoring.
POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 1 & 2
Example: There is only 1 Group Information Sheet (GIS) for each class or testing group. This GIS applies to both bundles for this sample class.
Grades 1 & 2 Student Test Booklets should be bundled in
groups of 10 or less.
The 2nd bundle has a Stack Cover Card but no GIS.
POST-TEST ACTIVITIES: Packing Scorable Materials for Grades 3 - 8
Packing Scorable Materials:Band together by classroom:
[Top of Stack]• Stack Cover Card
– 1 per band• Completed Group Info Sheet
– 1 per class• 1 class of Student Answer
Sheets (Gr. 3-8).[Bottom of Stack]
• Use the original shipping boxes for the return shipment.
• Do not write on shipping boxes.• Pack scorable and non-scorable materials
separately.
POST-TEST ACTIVITIES: School Test Coordinator
AGENDA
• Training Materials• CRCT Overview• Pre-Administration• Testing• Post Test Activities
• Questions