1. Roll call

2. Membership Update

3. Facilities / Equipment / Furniture of Cavaliers Village

4. Committees’ Updates (01 Jul 2013 - 30 Sep 2013)

(Accomplishments, Future Plans and Problems Encountered )

5. CVHAI Administrative Matters

6. CVHAI Youth Org Updates

7. CVHAI Issues and Concerns

8. Water Committee Report and Proposed Water System Improvement Project

9. Proposed CVHAI Manual 2nd edition

10. Status of CVHAI Funds

11. Open Forum

AGENDA3rd Quarter 2013

Today’s General Assembly: ____ CVHAI members present ____ percent

(1) Roll call

1st Qtr 2013 General Assembly: 17 CVHAI members attended (31%)

2nd Qtr 2013 General Assembly:21 CVHAI members attended (38%)

(2) Membership Update (as of 30.09.13)

1. Resident Members = 57a. Active - 51b. Inactive - 1 (Dominado)c. House under construction - 5

1st st. - De Vera2nd st. - Crisostomo 2nd st. - De Leon

5th st. - Catacutan Road D - Cordova

2. Non-Resident Members = 3 1st st. - Billano5th st. - FV Ramos5th st. - Corpuz

3. Resident Non-Members = 22nd St. - Latigo (caretaker only)Road D - Bodeta (2 families)

4. Houses without Residents = 7

Caretaker Only (4) Abandoned Houses (3)

Road C - Abaya 5th St - Magaro (dilapidated)

Road C - Sundiang 4th St - Enriquez2nd St - Dizon Road D - unknown

5th St - Siosoco    

(2) Membership Update (as of 30.09.13)

FACILITIES EQUIPMENT/FURNITURE

Guard House Chapel Multi-purpose Hall Playground Basketball Court Open Area *

*For future development

Motorcycle 1 (BER) Grass cutters 2 Monobloc chairs 45 Portable plastic tables 4 Electric fan 1 Karaoke set 1 Office table 1 Filing cabinet 1 Wooden bench 2 Assorted tools

BER-Beyond Economical Repair

(3) Facilities/Eqpt/Furniture (as of 30.09.13)

(4) Committee Updates (3rd Qtr 2013)

a. Security and Safety Committee

b. Clean and Green Committee

c. Construction Committee

d. Water Committee

Security Committee

1. Accomplishmentsa. 24 hour main gate guard posting

b. 12 hour foot patrol (has resumed on 01 July 2013 )

c. Bi-monthly reorientation of Guards

d. Monthly inspection of Guards and Guard House

e. Implementation of Move-in/Move-out clearance

f. Implementation of 2013 Vehicle Stickers2012 2013

Number of Vehicles Pass / Stickers issued

98 vehicle stickers issued to 51 individuals

74 vehicle stickers issued to 35 individuals(33 homeowners and 2 caretakers)

% of Compliance 76%

Security Committee

2. Future Plans

a. 24 hour main gate guard posting

b. Foot patrol 12 hrs a day (Roving guard) and increase to 24 hrs a day

if funds will be available.

c. Continue Bi-monthly reorientation of Guards

d. Continue Monthly inspection of Guards and Guard House

e. Conduct security orientation on all helpers and workers

(hired & regular)

f. Intensify control of visitors and implementation of village regulations

g. Conduct dog trapping operations

h. Implementation of CVHAI Vehicle Sticker for 2013 (Jul 01 ’13 to Jan ’15)

i. Continue implementation of Move in/Move out clearance

Security Committee3. Problems Encountered / Actions Taken

Date / Time Incident / Location Actions Taken

Aug 6 , Tues / 2030H

Burglarly discovered by roving Guard SG Casis at Jaime Guiterrez’s residence (Road D) were 3 teenagers were seen and fled to Parkridge Estate.Stolen were 2 laptops and 1 cellphone according to Mr. Guiterrez.

• Incident was reported to Police department in Antipolo.

• Improved security system in the house

Sept 3, Tues /1930H

Grass fire at the vacant lot besides Julius Grafia’s residence.

• House helpers put out the fire. Guard assisted.

Sept 24, Tues / 1425H

Denial of entry of a certain Mr. Serona as instructed by Engr Alberto

• Mr. Serona was prevented from entering the village as no clearance was given by the resident.

Sept 26, Thurs/1900H

Noisy construction in the vicinity of Mr. Crisostomo

• Construction was stopped by the roving guard.

Sept 28, Sat / 2214H

Hot pursuit incident in front of the Village Guard house

• Reported the incident to the Police

Sept 29, Sun /2332H

Attempted burglary at Juluis Grafia’s residence

• Security guard responded to the report of Mr. Grafia and found nothing.

Sept 30, Mon /0630H

Unauthorized entry of a passenger jeepney with Plate Number TWT181

• Jeepney was directed to leave the village.

a. Grass cutting of cogon grass along the main entrance and 3 meters wide along

the streets inside the village.

b. Clearing of Manholes / Drainage (6 manholes out of 63) 9.5%

c. Cleaning of chapel, playground, basketball court and multi-purpose hall

d. Trimming of Trees along 2nd St., 4th St., 5th St., and Road D

e. Community Clean Up Green Up day on September 7, 2013

Clean and Green Committee1. Accomplishments

Grass/Cogon Cutting and

Street Sweeping

Manhole Clearing

Street Frequency Street Number of Manholes

1st St 7 1st St 2 2nd St 8 1st St cor Road D 2 3rd St 4 2nd St. cor Road D 1 4th St 6 Multipurpose Hall 1 5th St 5

Road A 3 Road C 4 Road D 2

Community Clean up Green Up Day

• Volunteer work from six (6) Residents only.

• Plants were donated to beautify the village entrance.

a. Planting of rootcrops (kamoteng kahoy) and corn on vacant lots

b. Continue tree growing

c. Conduct of cleanup day

d. Cutting of grasses

e. Clearing of 8 manholes affected by ongoing construction

(responsibility: Owners to clear the manholes)

Clean and Green Committee

2. Future Plans

Tree Growing of Philippine Mahogany Trees

a. Pathwalk design

b. Inspection of ongoing constructions

c. Directed the suspension of house construction of Mr. Ric De Vera

(nonconformity with building design)

Construction Committee

1. Accomplishments

2. Future Plans

a. Regulate ongoing five (5) house constructions

b. Implement construction checklist

Community DayAugust 3, 2013

1. Construction of Pathwalk (106 meters x 1 meter)

DonationsMr. Lee Php 39, 000 plus 3 days labor of 2-personsMr. Ray Crisostomo Php 9,000Mr. Bobby Rebullida Php 1,500Mrs. Vangie Dizon Php 1,500Arch Ed Bacani Php 1,000Engr Lambert De Leon 2 skilled labor for one week

Total Cash Donation : Php 52,000 plus one week labor5,300 concrete blocks laid25 resident volunteers (1

day only)16 youth participated

(1 day only)15 Koreans assisted

(1 day only)Completed in 10 days by 2

skilled labor

Community DayAugust 3, 2013

2. Kimchi MakingMrs. Lee demonstrated how to prepare

kimchiAll the ingredients were provided by Mrs.

Lee10 Koreans assisted 18 Residents who participated brought

home the kimchi they prepared

Community DayAugust 3, 2013

3. Grass Cutting

5 Koreans assisted 6 laborers from Mr. Ric Crisostomo

Community DayAugust 3, 2013

4. Korean Lunch Fellowship

a. Conducted monthly board meeting (July and Sept 2013)

b. Monthly celebration every 2nd Sunday of the Month of Catholic Mass in CVHAI Chapel (40-50 attendees average)

c. Continuous updating of CVHAI Data information sheet.

d. Maintains cavaliers_vha@yahoogroups.com

Accomplishments

(5) CVHAI Administrative Matters

Monthly Catholic Mass in the Village Chapel

Way Ahead . . .Observance of All Saints / All Souls

Day

Security Advisory1.When going on vacation, request the Security Guard to conduct extra surveillance within your premises during your absence.

Way Ahead . . .Christmas 2013

Recommendations:

1.Christmas Carolling of adjacent community be done on one common day only. (22 Dec 2013?)

2. Security must not allow unscheduled and open carolling (pamamasko) from adjacent community during the Christmas season.

Way Ahead . . .Our Village Christmas

Party

Recommendations:

1.Rescheduling of the Village Annual Christmas Party from Dec 30 to Dec 31.

2.Centralized Christmas Cash gift to our guards. Php200 contribution from each resident for the three (3) guards.

1. Youth Forums (bi-weekly)

2. Participation in the Community Day of the village held on

August 3, 2013.

Accomplishments

(6) Cavaliers Youth Org Updates

(7) CVHAI Issues and Concerns

Name of Resident

Issues and Concerns Action Taken/Plan

Oropeo, Joaquin

Busted light in front of his house

Will replace the existing flourescent bulb with a more economical street lamp similar to the 2 other lamps already installed.

Manuel, Loreto

Stray dogs that might bite and cause accident

Coordinated with Antipolo City and scheduled Dog trapping for October 2013.

Name of Resident

Issues and Concerns Action Taken/Plan

Dela Rosa, Clem

Installation of CCTV Will ask for donation from residents

(7) CVHAI Issues and Concerns

Name of Resident

Issues and Concerns Action Taken

(7) CVHAI Issues and Concerns

(8) Water Commitee Report

to be reported by the Water Committee

Mr. Lem Doguilles and

Ms. Vivien Cadavillo

(9) Proposed 2nd Edition of the CVHAI Village Manual

(10) Status of CVHAI Funds(as of Sept 30, 2013 :unaudited)

Bank balance as of 21 Aug 2013 Php 1,075,214.10

Collections: September 2013 94,199.75

sub-total 1,169,413.83

Less: Disbursements 131,666.10

sub-total 1,037,747.73

Less: Refundable Construction Bond 270,000.00

Total CVHAI Funds: Php 767,747.73

(11) Open Forum

Thank you for coming!See you again on

CVHAI Christmas Party and

Annual Election of Board Memberson December 30, 2013, Monday