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RrPORT TO THE GENEqAL ASSEMBLY
OF
THE COMivlONWEALTH OF PE1TNSYLVANIA
ON
LEGISLATIVE PRINT ING
BY
THf .JOD~T STATE GOVERNiVlE'TT COMMISSI01'T
of
THF GE11ERAL ASSEMBLY
Capitol Bui l d ing Harrisbur~, Pe~na .
JaEuary, 1943
JOINT STATE GOVERNMENT CO~tJ1USSION OF THE GENERAL ASSE1.J3LY
(Crea t ed in 1937, P. L . 2460, o.s amended 1939, P.L. 1084)
"A continuing agency of tho General Assembly, to undertake studies and deve l op facts, information and data on o. 11 phnsos of govornmcn t for tho us o of t ho Gencro. l Assemb l y o.nd Depnr tmonts o.nd Agencies of tho St o.te Gover nment . "
. Ch.'. iTn.:.."', l').: Vi c o C hn i rmo.n :
Elmer Kilroy, Spoo.kor of the Hotwo John H. Dent , Senator
Sccrcto.ry: Tron.surer:
Al bert s. Rendinge r , Representative Cl ayt on E. Moul , Representative.
SENATE MEr.rnERS
John H. Dent Char l es H. Eal y Frankl in S . Edmonds James Ji . Ge l tz Frederick 1 . Homsher Harr y Shapiro 0 . J . Tallman George 1Noodvrard
·Ji r ector: Paul C. Moomaw
HOUSE MEVIBERS
Leo A. Achterman David M. Boies Reuben E . Cohen El mer Ki l roy James E. Lovett James J. r:ial loy Charl es Me l chiorre Cl ayton E. Moul Al bert S. Readinger H. David Sarge-J:El lwood J. Turner Robert E . Woodside, Jr • .;:-.;~
COMMITTEE ON PRINTING
OF
THE JOINT STATE GOVERNMENT CO~lMISSION
Albert s. Readinger, Chair man Leo A. Achterman Ellwood J, Tur ne r George Woodwar d
.;:-.,~resig ned Decenber 31, 1941
.,:- appo~.n ted Januar y 7, 191+2 t o fi ll the vacancy crea t e1 by the res:i.gna tlon of Robert E. Woodside , Jr .
LETTER OF TRANSMITTAL
To the Members of the General Assembly
of the Commonwealth of Pennsyl vania:
Under t he authority of the Ac t of July 1 ,
193 7, P. L. 2Lr.60, as amended by t he Act of June
26, 1939 , P. L. 1084,creating the Joint State
Gover nment Commission, we submit he r ewith a
r eport on Legislative Print i ng .
El me r Kilroy, Chai rman
Jolnt State Government Commission
January, 1943
FOREWORD
This report on legislative printing is t he result of a
study undertaken by the commi ttee studying State printing costs.
Severa l meetings were held by the comrnittee j_tse l f and for many
months prtor th0reto, the s taff of the Joint State Government
Commission, and others cooperating with the staff, g athered
considerable data on the subject of legislative printing costs.
The factual data contained herein are the result of
actual counts ancl measurements of the printtng during the 1941
Session of t he General Assembly. In many instances, this involv-
ed t edious effort on the part of t hose performing the wo r k.
The recom.mendations not onl y r ep r e sent the considered
judgment of the Commission, based on the factual data, but a l so
inc lude some recommendations made by the Parliament arian of the
Hous e and the Libro.rie.n of tho Sena t o , both of whom have had
many y ears of experience with problems of legislative printing.
In preparing this r eport, the Commission was ably assisted
by the Pcnnsyl vnnia Economy League, Inc., who gave freely of
their time in h e lping to gath e r the factu al dato., which is very
much £pprcciatcd .
In ac1dit ion, t he Commission desires to thfillk Mr . s. Edward
Moor e , P8.rliamc nto.rlnn of tho House, Mr. Alex s . Cooper,
L~ ' rarinn of tho Senato, and Honorable Cha rl es H. Eal y, Prosi-
dent Pro Tomporo of tho Senate, whos o counsel proved inva luable.
It also d es ires to thn.nk the Bureau of Publications of the
Dep8.rtmont of Property and Supplies for its coopc r a.tion in
furnishing a ll tho deta iled costs on l ogis l c. t ive printing.
Al bert s. ReRdinger , Chai r mo.n Committee on Printing.
REPORT OF THE C OMN!ITTEE ON PRINTING OF THE JOINT STATE GOVERNMENT COMMISSION
1.
The total cost of printing for the various departments,
boards, co~nmissions, institutions and other agencies of the
State Government, during the two year period ending May 31,
1942 was $2,335,000. The actual annual cost in each odd-
numbered year is considerably higher because of the additional
c os t of printing bills, histories, ;journals, etc., for regular
sessions of the General Assemb l y. The cost of Legis lative
printing for the 1941 Session was $277,897, exclusive of an
estimated additional $90,000 for printing the Legislative
Journals, advance acts and pamphlet laws on which there were
no complete fi gure s at the ti me this report wa. s c amp le ted.
The Commission first undertook a study of the problems
of Legislative printing and has devoted considerable time in
studying possible economies and simplifications and is recom-
mending herein many important changes in this phase of print-
ing cost s.
While the Commission has not had an opportunity to make
a detailed study on other phases of State printing, it d oe s
believe, from general observations and discussions, that
considerable savings can be made through standardization of
forms, sizes, centralization of control thereof~ and fre quency
and distribution o f departmental publ ications. It, t herefore,
printing other_tPr:m Legislative prin_ting.
LEGISLATIVE PRI NTING:
Note: All fj_nding s, conclusions and r ecommendations concerning Legislative printing are based on an analysis for the 1941 Session of the General Assembly.
Savings:
2.
If the reconrruendations containen in this report had been
operative during the 1 941 Session of the General Assembly the
eotimated savings woul d. have been $80 ,557 which includes
1:79,057 for Legislative printing , and ~~1,500 for indexing.
It is i mportan t to note that t hi s saving w:!.11 recur in each
Legislative session . This saving, which represents 29% of
the aforementione1 Le gj_s lntive printinf costs in 1941, is
sum.ma.r lzed as follows:
A. Discontinue the publication of the Journa l of the Senate and the Journal of the House of Representatives. Printing ......•.••••. e
Indexing .. .......... . See pages 3 to 7
B. Reduce t he number of copies of bi lls, resolutions , and calendars to be prin ted
See pnges 7 to 14
Savings
22,179 1,500
~12,230
C. Eliminat e the lntrocluction of individual bills for (a) appropria t -tons for Stat e-aided Homes and Hospitals, (b) the takinp, over of sec t ions of roads and s tree t s as part of the State Hi ghwo.y System .........•.•.•........•. i 4,3L!.l .
See pages 14 to 16
D. Combine t he House and Sena t e Histories into one vo l ume, print only the index ti tlo inst ead of the comple t e ti tlo , e liminate duplicate entries and unnecessary bl Gnk spa ce o.nd r educe the number of copies t o be nr inted .......... $35 , 832
See pages 16 to 24
E . Print condolence and congratulatory resolutions in full in the History onl y in the issue for t he week the resolutions were introduced o.nd the n a go.in in the final issue. t·)_~ , 475
See pages 25 and 26
Total Savings •...•.........•.••..• $ 80 ,5 57
3.
FINDIN~S , CONC ~USI ONS AND TIECOMM~N~AT IONS .
L~is lative Pe rsonne l
It is~~mmendea tha t t he a.ct setting up personnel for
the Lcgislo.tur~ be a.mended to give offic:ers of the General
Ass embly consid er ably more ~ati. tude in detorminine; the quali
fications o.nd se lec~i..on_of em£lo~~_!_o co.rry out t he work of
the Gener a l Ass emb ly.
I t has been known fo r several years tho.t the present
net es to.bli shing p e rsonne l by t i tle s is obsol e t e . Mnny po-
sitions wh ich .J.ro r equ1 r c .i to be fill ed by ti tle by law ho.ve
no bearing on the work now r equi r ed by t he General Assenfu l y.
A number of those positions should be e limi nat ed and the
offic e rs of the Gene r a l Assemb l y be given sufficient appropri-
ations and blanket authority to employ personne l of tho quali -
fic utj ons r equired to co.rry out t he pr e s ent work.
It is tho belief of the Commission t hD. t if thls recom-
mended lmprovcment is mo.de in tho sele ction of personne l it
wi 11 ho. ve cons idorc.ble infl uence in mo.king cf fee ti ve n l l tho
savinf s in Logislo.tivc p rinting os herein enumer ated.
A. Senate and House of Representatives Journ~ls:
Rocommondo.tions:
It is roc9mnIBn~ed thQt tho pub ~i ca!_io~ o f_!'.h o Journa l
o f tho S ena. t o o.nd the Journal of tho Hous e of Ropr~ scntativos be
dis contlnuce! and the Lcgis l a tivc Journo. l bo dcsigno. tod o.s tho
publication of tho Offici al Journal of both Houses .
4. It will be necessary to amend exis t ing leg is l a t ion
to eliminate the printing, binding and distribution of
the. separate Journals of the Sena te and t he House and to
de signa te the Legislative ,Journal as the publ ication of
the Offic i a l Senate and House Jour nals.
I t is a l so recommended t hat the official handwr i tten Sen
ate and Hous e Journals, toge ther with the origina l signed copies
of ~a ll documents which become a pa.rt the r eof , should never be
sent to the printer as copy for printing work.
It is a lso rec~nmended_tha!..JE'oper st~ps be taken to i n
~~~ mor e_p£,ompt_pub licat:1.on of t he dai l y is sues of the Legis
lative Journal during the closing weeks of each session of the
General Assem8 l v .
Finding s and. Con c l usions:
Article II, Section 12, of the Stat e Constitution requires
ea ch House ''to keep a journal of its proceedings, and from t ime
to time , publi~h t he same." (Under scoring added,) The printed
Senate and House Journal s, fr equently referred to as the Of
fic i a l Journa l s, a r e the pub lished copies of the handwr itten
Officia l J ournals kept by the Jour nal Cl erks in each House
which are con:pl e t e wi th a l l officially signed original copies
of amendments and other official documents. The original hand
written Journa l s and the printed copies ther eof contain no de
ba t es or di s cussions , but mer e l y a cumul ative r eport of a ll
motions, roll ca lls, communications from t he Governor, r epor ts
of committ ees , etc . These Jour nals a r e published once only,
i.e . , after the expirat ion of the Legis l ative s ess ion. General
l;y they are not pub l :tshed o.nd distributed unt i l short l y before
the start of the next term of the Leg lslature. Hence, t hey
are of little or no value for immediate r eference purposes.. One
set of Senat e Journals is dist ributed to each member of the Sen
ate and one se t of the House Journals is distributed to each
member of the House of Represent atives .
At present t he practice is to send t he or~~inal copies of
a ll official pape r s, filed with the Official Journal Clerk, to
the printer as copy for pub l ication of t he Senate and ~ouse
Journal s .. Sinc e these handwritten Journa l s ~md the original
signed copies of the various documents becoming, a part thereof
constitute the Official Journa l proceedin~ s, it is highly im
portant that they always remain in the custody of the General
Assembly. They shoul d be removed therefrom only when it is
necessary t o use t hem to verify p revious Legis l ative action .
~Pho Legis l a tj_ve Journa l is a compl ete printed record of
everything th2t transpires during each l egislative day , includ
ing, in addition to nl l that appears i n the handwritten Official
Journals, t he fu l l text of bills when passed, amendments, reso
l utions , debat es , discussions and communications from the Gover
nor , It i8 normally published. do.i l y . When the rush of work of
the employes and print ers r oaches a peak during tho closine; weeks
of t he regular session of the General Assembl y , however, the
p~ ~ishing of t he LeBislative Journal falls several weeks be
hind schedule , 'I'ho contract for publlshing the Legislative
Journal, specifics that each dai l y issue of the Journal is to
be de livered witllln twenty- four honrs aft er copy is furnished
to tho printer unless extension of time is granted in writing
by the Dopo.rtn~nt of Property nnd Suppli es ,
6.
Wi despread distr ibution is given t he daily i ssue o of t he
Legis l a t ive J ourna l on the ba s i s of mailing l is ts fur nished b y
member s of t he General Assembl y . In a ddi t ion , afte r t he c l ose
of each s ess i on o f the Gen e ral Assemb l y , bound vo l umes of t he
Legis l ative J our nal, wi t h c ompl e t e i ndex and an Appendix, a re
fur nished ( one se t ) to each rrembe r o f t he Gene ral Assembl y ,
The Appendix conta i ns copjes of a ll reports , communications ,
etc., submitt ed to the Sen a t e a nd Eou se of Repr esen tat ives .
Therefor e , th e e limi n ation of t he pub l ication of the Sena t e
and House Journa l s wou l d n o t mean t he l oss of any advantage ,
convenience or inf or mation n ow containe0 t he r e i n as i t i s
pro v i ded i n t be Leg i s l a ti ve J ourna l,
The Chief Offic i a l Reporte r of e a ch Rouse i s r esnonsi
b l e fo r editing and pub li s hing t he Legi s l a t ive J on r na l. They
likewise take compl e t e notes on a ll motions and other infor
mation cont ained i n the handwri t ten Offic ial Jour na l s . In
the pas t it has not been infr equ en t t hat t he p r i nte r' s p r oof
of t he Senate and House Jou rna l s has been e d ited and cor r ec t
ed by comparins it wi th the Legis l ative Jour n al.
As i de f r om the cos t o f publi shing t he .<.:::ena t e an:i House
J ournal s, the i r e liminat i on woul d a l so save the c ost of
i ndexing , fo r which an appr opriation l s m1de in the a.mount
of ~1500 . The c os t o f packi np. and dis tributing copie s t o
each of tho 258 members of the Legis l a t ure wo11 l d a l so be
c liminc.tod , This saving , however , is a minor i t em in
c ompar ison with o t her possib l e sav ings and i s no t inc l u d ed
in tho e st imate.
Savi ngs :
Elimination of the publicat ion of tho Senate and House
Journa l s would result in a saving in printing and indexing
c os t as bo.socl on the 19L~ l Session of Genera l Assemb l y as
fo l lows:
Printing Coo~ f.22 ,179:
Senato Jo~rnal • . ..... . . . • Rous e J ournc. 1 . , , .....•. . .
Both Journ~ls .... • . .• •
Printing
~· ' .. '11, 000 1 0 , 331
1~2 1 , 3 31
Paper
$283
~
Tota l
$11 , 283 10; 896
~;22 ' 179
.Approprifl ti on fo r inrlcxing • .. . •. . . . ....... . .. . .• r.:; 1 , 500
Total saving possible in printing and indexing • • ~ 23 , 679
Rccommcndo.tions :
7.
It is r c.corm·1cndcd thc.t the nm11bcr of COJ;>5_os ?f bills and
r osolutions nrintoc'l be r uiuced to !_1_00 for p~nk_~ills 8.nd_6oo
It is c:. l so r e commended tha. t the number of co:o:i.o s of ~~.2.
S0nn to Co.lo~d :cr be r educed from 1100 to 800 o.nd tho.. t tho num-
bEJr of copies of tho Rouse Calondc~r b o reduced fro1!1 1 300 to
100'),
This co..n bo ftccomp l ish.cd. ·:dthout tho necessity of
po.ss5.ng l egis l ation . 'i'h c officers of the Senate o.nd
House c :::.n j_ncrco.sc the number of copies to be printed
on o.ny bi l ls nnr.l r esolutions rcquirin,e; mor o tho.n tho
minimum sw~gnstcd c.bovo .
8.
It j_s Gl so recommended t ha t the Senr ... t e; ad~ t he po l :i.cy - .
n ow fo llowod __ .~!:1_ .. _!;pe _ _!!g~s~~f_J:lnvin;-r _ th_~ __ .Pink COJ?~f co.ch nnd
overy bi ll c c.reful~y_.Eroofrend us roon as it is printed .
To mnko t he nbovo recommendation e ff ec tive , it will be
n eccsso.r y t o nmond existing lcgislet tion concerning Senato
personne l.
It is r ocommondoE:..... t!].u t ~h~r~ nt_o~nkc over:y__.2.ffort to
c ctrry out t he rnl c nd.op t oq_ut .!_ho _l24l _ _?c [:~io!0.2. u se _strike -
Findin~ o.nd Co~c lu~j_ons:
Dur ing t ho 1941 .Session of tho Logislc.turo , there w2s
c.. toto.l of 2) ~60 b ills i.ntroduc e;d nr.d r e f err ed to cornmi ttco
i.n both br a nches . All of theso bills were p r int ed first in
t h o pink, 1000 copies on.ch; o.11 bi lls whic h wore r eported
from committ ee , e ithe r n.s c om..rni ttod or amended , were reprint -
ed in whi t e 1000 copies onch. The cost of printing bills
both whi t o [me'!. pinlc dur ing t he 191~.l Session amou nted to
t,:15~ , 002 . 65 , or l iJ--J-,~S of t ho t otal Lcgis l ntivc printing cos t,
inclncl i nr; the pr~_nting of adv"'.ncc CJ. cts and po.mnhl c t l o.ws.
This c os t is t nbul atci us follows:
Pr int i~
Pink Bi 11 s • • . . . . . • • $5 ~-, 8 5 6 • 2 5 White Bills .•..•••. 91, 010.70 White Bills Rcpr intsd 841.93 Ro so l u tions •.... ·~elf ____ ]]]. 92
Tota l s ...... . ... ... :IJi.7 , 519-:So
Pni;>er
$4,655 .5h 5, 678.72
68 . I!-8 80 . 11
~:ao , ~.82. 85
Tot a. l
A careful study of the vnriou s bi lls introduced in tho
Sos s ion clco.rly shows t ho foll owing:
House Senate Toto.1
Bi lls introduce1 but not r epor t ed out of committee . ...... • 97i
Bills r ep or t en_ out c.s com.mi tt e:d ... 556 Bi l ls r eported out as amended •. . .. 15
1689
395 281
95 771
1372 837 251
2L1_60
Ni:tmbor of whi t e prints for 712 House Bi l ls •••.•• 1210 Number of whi_ t e pr ints for 376 Sena t e Bills. • . . • 623
1833
TotC'.l numbe r of Pinl-:: Print po.5os • . . ... .... . 12 , 467, 300 Toto.l numb er of 1~lhitc Print pages •.•....... 21, 059 , 900
Tot a l nwnbe r of pngoa pr inted ... . . .. .•.. 33 ,527 ,200
Action on Various Billa:
House Bills i n t ho Scnnto
Referred to cormni ttoc but not reported out •.••..•• 217 De f en t c d in Sc110. t c . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . 7 Dropped from cr. l ondr. r in Scno.t e . . . . . . . . . • • . . • • . • • . 11 Laid on table in Scnct c •......... . ..••....•. ... . • . 5 Laid on table af t e r r ecall from Governor •.... •• .•• 1 Passed and vetoed by Governor .. ... . .... . .... .. .••• 115 Pnsscd o.nd approved by Governor ••• • •••..•••.. • •.• 288
Totnl ........ . ... .. ..... . .. ... ... .. ........ 57)!-
Senate BiJ.ls in the HouGe
Referred to cormni ttee but not repor t ed out ••••..• 119 Defoa.t0d i11 tl10 HouLJo •.••.•••.•.••••••••••• ~..... 7 Hepor t cd as conun:i. ttcd. . . • . . • . . . . . . . . . . . • • • . . • . • • • 2 Ln i d on tab l e in t he House .... .. ................. 5 Fi l ed in Office of Secrc t o.ry of Commonwea lth ..... 1
(Joint Resolution) Roturr1cd to E'onn.tc............................... 1 House Amendment s nonconcurrod in by Senat e ....... 1 Passed t he Hon .so , ve t oed by Governor............. 23 Passed House o.nd. approved by Governor •..•••.••••• 141
Total. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300
l
10.
The vast majority of bills introduced, as we ll as those
r eported out and passed, are t echnical amendments to existing
acts, or bills pr opos in.._g; legis l ation which is special, techni
cal or local in na t ure. These t ypes of l egis l a tion are of
little universal interest to t he ge neral public. Ther efor e ,
t her e is practical l y n o demand for copies of such b ills, it
has been found from past experience t hat a large demand for
c opi es of bills has been g enerally limited to those carrying
ont t he administration progr am, important l abor legisla tion,
in~ortant tax l egislat ion and l egislation which i s of particu
l a r universal interest to ot he r l arge groups , such as, St a t e
or munic i pal e!11ployes , and school t eache r s .
As will b e shown by t he tabulated c os t f or white bi lls
reprinted , l ess t han 1% of the bills r eport ed out of commit
te e had suf:fic i ent don~and to require mor e than 1000 copies .
This is based on pages of printing and amounts t o l ess than 1% of t he ac tua l number of bills.
A careful c~e ck and investigation r eveals that l ar ge
quo.nti ties of t he ma jori ty of the var i ous prints, j_ncluding
pink co pies , still r ema i n in the storag e files of the House
an' Senato aft e r t he c l ose of the r egula r session of the
General Assembl y,
It was a l so found that even dur ing t he r egul ar s ession,
it was ne c e s sar y for empl oyes to r emove large quantit ies of
var i ous pr ints t o rnakc additional spac e nvG.i l e.b l e for the new
prints and now bil l s int r oduced .
11.
It was a l so found t hat in many instances compl e t e bundl e s
of bills which lu~d never been opened af t er rec eipt from the
printer we r e discarded from the files. This was especially
true when t hey were r epl aced by l ater prints of the same bills.
In addition to prints of bi ll s sent to the Hous o and
Senat e file r o oms, approximate l y 100 copies of eac h bil l are
d e livered to t he Bureau of Publications for dep2rtment a l dis
tribution. The ac tua l minimum number of copies of pink bills
.required consists of approx imate ly 1 00 for t he Bureau of Pub l i
cat ions, approxinmto l y 150 to bo picked and rrade a vni lab l e to
parties interested in rece iving t hose bills, and t hen such
copi es as may bo wc.nt ed b y various membe r s interested in the
same. It is, t her efor e, estimated that, with the exception
of [, uch bills as may be designo.. ted by t he officers o~ t he
S enat e and Hous e , it wil l n ot bo necessary to print mor e t han
400 copi es in the pink print.
The actua l minimum number of copie s of white bills, re
quired, consi sts of approx ima t e ly 100 for t he Bureau of
Pub lica tions , approximate ly 275 for the desk f i l e s of members
and officers of t he Legis l a tur e , approxii:na t e l y 150 to bo pick
ed and made avo..ilablc ·to parties interes t ed in r ecclving copi e s
of t hose bills, o. nd such additiona l copies as may b o needed by
vnrious members. It is, t he r efor e, es t imated that, with the
e xception of such bllls Rs may be dosignate1 by t he officer s
of the Senate nnd House, it will not be necessary to pr int
more than 600 copies of t ho whi t e p r ints .
12.
It is Jibrr !l ly rstim~trd th" t not morr t h'ln 10% of thr
bills will h,,vc ., dC'm -· nd for ::: nu~brr of p·rir.ts in r·xcr ss of
t hrsf qunntiti r·s , n"'TlE l y, 40 0 pink prints '1nd 600 whi t f prin ts.
0n this b'ls:is t lJcpr wollld br " 60% s~Jv ing in t hC' r::p0 r cos t on
thr r rm·1 inircr 90 .:b of the pink pr int s '?nd '1 40% S"' .. ving in t11 <
p--q:'r r cost OD tlic rrY11·-· inin.q 90/b of t he white prints.
TbF compositio n ~nd srt-up co s t for printing would rrmnin
tbr s~~r, rr~~2dl e ss o f thr numbPr of copiP s printrd . Ther e
would, howrvrr , bE a s~ving in press timr , a s we ll ns stitch
ing 'lnd bird!.r!P" t:lrnc , on t he p'.lrt of the printer . Thf contr '.·c t
for prirtinq t~0sc bill s i s , howrvFr , basrd u pon n fl~t price
pc r 100 p:\ rN s ·•.rd th, is pr icr con tr :npl '1 tr=- s thf pr int infT of
30 , 000 , 000 pn~rs :\S 0 bnsis of comput~tion in a ~ trrmininr t br
lowrst biddr r. In other wor"ds, under t his t ·ypc of c ontr:.ict
t~f printr~ is n~~a t hr s2mr rstr for or intinp n bil l r•~'1rd -
1E ss of whrt~0r it i s jn th0 pink, whrrrin thE cost of compi
l " tion i s i:i:rnrr:!lly 'lbsorb0d , or whr·ther it is 11 whitt. rf print
wlthout ·1nv :i,.,,,-nd~ents or wi th few or :1 l ";rgf· numbf'r of
.,mrr.dncnts .
Unde~ t~c r ~lstinq contr~ct wh i c h dors not rxpirr unt i l
Drcfmbrr 31, 19~3, 'lny reduction in t h<: nu:nbrr of: copir-s
could h~vc n dir1 ct proportion~t~ s~ving cffr ct but t his should
prob· bly br n0~oti?trd with thr printer . Undrr ~ny nFw con
tr~ct thr price , howfvrr , if bid on n price prr 100 p~gcs,
wou l d bf j_~crersrd i:i '\n eff or t to '1.bso:c>b thr comnosition 'lnd
srt -up chnr~rs h~Gr~ upon n srn~ llrr qu "rtity to b~ printE·d .
F~~ th~t rr~aor it is ratim'ltrrl t~'lt onl y nnproxim~t rlv 5 to
7f?'lb will !10rl'1lly "bf' S"vrd in thr tot ?. l printing cos t of tb P
13.
bill s by print~_ np 400 copi<'s in pink ' :nd 600 copi( s in w~itc-
01' 90Jb of tlJr· tot 'l.l number of bills printrd.
contr ~ ct covr~in~ t~r printin~ of bills:
11 Thr- !'llinimun nurnbrr of r ·1ch pink bil l in t1ll .E.£.Qb 'lbility wi ll br Boo cop it s , :.i.nd the minimum nurr:b c- r of r ··. c 1-: whitr bill, rrsolution :tnd confr r' ( nee £' port in ·-·11 nPob·~bili!_y will br 1000 . Thr aunnti ti f s of r ~ ch ~'ly br V'lrird on ordfr , howcvE r, ~nd thr 1·1 ra:c r r.u1tb( r s Dre frc qurntly r e qu:i.rc d . TP.n copif's of c·~. cb wh it r· bill, r rso l ution .... ,nd confc rrncE' r eport sh.'11 1 b e· print r d on bond p ·.1 pf'r, five of which cori f s ·-..re to hr d0l ivcrrd to the· Sf crct ~1 rv of tbf' SF n· tc r~d fivr to t hr C1.1ir f Gl rrk of thf Hous e of qn:rr · t1rn t '.lUV ' s , 11 (Undrrscor>tn"" nddrd ,)
f;,_ s ·1 r esu l t of r r corvnc nd 'l t:'..ons to th <:- 1939 G<•n<' r ~. 1 Ass r mb -
ly by t he .Toi.:'"lt St ·· t c- Govr·rnrrt<'nt Co-:nmission, th e Hou s r o-f
n cl .... n d c r cw :t d • · c1 for two d r s k cl r r ks t o proof r c :· ! d bi 11 s • It is
tb- ir dutv to nroofr · ..... d thr pink copy of 3. ll bills "ls soon :lS
!' • urmd f'roYl t' ( print c e .,nd mr,k r· notes o f ·1 l_l typo p,r .'.1 phic :1 l,
T'rintcr' s or cons tr 1JctJ_on r rror~> so th.· t whr r ., bj_ll is rr port -
f d .fro111 c o m"1 it t; r r such co •"rc ct ioris c :~ n be n···or in thr first
wh i te pr j>. t of U H bi:1.l . This h :-1::; .L"fsuJt Fd in con3 i df r .,blr
s ·· vi.npo 1n r<j):>-i.rt i ncr. of biJ.l s in the J.:c- 1 l s < '.; ncl it i :=i t!J c
b :- lif f o.r thr lO·nr1 ittu th ·:· t if this po~_ icy i s c st 1bl i sbc-d in
tt~ S0n'tF it wiJJ considcr ., bly rrduc f t h e cost of r r nrintinF
for t hls work.
S:l.vin.<="s: '
Thr rstirn~tcd s~vin~s ~s the result of thr rrductions in
the:' number of pink prj_nts to 400 lnd thf r Pduction in the nu11-
b0r of whitr nrints to 600 on 90% of the bills printrd ~nd ~
rrductlon in t h.r nu""bfr> of' C'llEnd:-irs fro:n 1100 to 800 in thE'
Senitc rnd thr numb er fro~ 1300 to 1000 in the Housr ~s bnsed
r-o -t of v ,o
40% of 5,% of
25 ;& of 51 of , o
90,:S 90 7~ 90%
t~r ·
thr
of the prcsr·nt pi.nk bil l p'lper cost •• • $2,513.99 of t he prrs<:>nt whitf" bil l pept>r c os t .• 2,097.23 of t~0 pink ~nd white bill printin~
cost .... ~·· 6,638.39 present Cfl 0 rd~r pnpcr cost........... 351.33 prE·scn t c ~ lEnd ~r printing cost .......• _ 628.98 Totnl ............................... ~ 12,230.52
C. Elimin'ltion of I ntroduction of Ccrt0in TypPs of Pills:
Rrco 'Tlm(:nd"ltion:
thosP bills 'l rP 1nv~ri~bl7 includPd in --------------·---..:.. omnibus bills. - · ----·
Pindin"S 'lnd Conc l usions :
1939 GPnPr~l Assc~b ly by th r Jo int St 'l tr Govrrn~Fnt Co~Tission.
Thf HousF , by n do ptin~ th is rrco~~rnd"tion h"s, esp~ci~Jly on
:-1ppropri'1 ti_0ns, r ''duccd t.r•r.·rirndously the nu!lbcr of ind~_vidu·1l
15.
bill s introducf'd• This r c· CO'TI."rlend'1tion w·.1 s not, ho 1Nf' VEr , ::idopt
f'd by thP SrrDtc . In thf Housr , thP mf'~bers do not introduce
i ndividu . .-, 1 bi l ls on thr SE' sub j ec t s . Rc. t her , t he y si~ol y 'r:J.kc
:J. writt<-n reaurst t o t~E' Ch·'.ir:Jfln of the .!... pproprintions Co!l
;'llittf'r· or thc- Ch"iT' '"l'ln of thr Highw·1ys lo"rlr:: i ttee , ns the C'.'sc
~ny be . I t h~s bcrn the prnc ti c<- of t he Ch~ir~~n of t hf' Ap
propri~tions Co~~ittcc to notify the hospit ~ l for who~ the
:-nr'rbPr h 0s rcauc stcd thE' n.ppropri•~,tion and l ikewisf' to notify
th0 press . Thi3 po l icy coul d b~ f oll owf'd by t h<- lh~ir~nn of
th P Hiahw~vs ~o ~ ~it t cc . Thf fo~~goin~ procedur~ could bP
furthf'r i ~orovod by h~vin~ t hr ch~ir~en of thcsr two co ~Tit tcPs
.rf',1d i.nto t rr rr-cor ·1 once or t wice n :"'1.onth , in t hr Scri"te '1nd
in t h e Hou sr , n st~trmrnt listin~ thr nn ~rs of thr mc~bers ~nd
thrir rFaucsts . I n this ~nnnrr ~ pE'r~" nent r ecord will b0
"'1"'.d<' of t br di: s:rf s "nd intr·rr·s ts of tLP ··1P,.,:bc.rs .
Snv incrs :
ThP ~ sti-~tcd snvinas in printin~ cost ns ~ rrsult of
fi l in~ requr s ts fo r ~rproprlntions to loc~l StntP - nided Ho~cs
::tnd Hospit,t l s , or tl i< p} " C ~_ nf'.' of cert-.J. in sec t ions of l oc'll
~i~rhw '.1ys on thf· Stntf· '-lirhwriy Systf':.i i~stE ':Id of iPtroducinp:
i!:ldividu"' l bi l ls therc·.for durinr; t he 1941 Session of thc
Gcnfrnl Assc :'t l y wou l d br<VC bE. fD ·:.s fo ll ows :
Pr int ing
Bouse Bi ~. l s (5 ) . . ..... . $74 .80 sr n'"' t E' B1. lls (62) .. .. .. 506 .00
Hi!2·rw1riy Bill s
H0u~<. Bi ~ls 0
(23 ) . .... . . 532 .l+o Scr. . t f Bi ll~ (40) • • • ••• 501 . 60
To t ~ l s .. . . ... . . . $1, 614.Bo
:ti 25 . 20 173 . 60
190 .40 170.80
".P560 .oo
16 .
Totri l
$ 100 . 00 679 .60
722. 80 672 . 1.i.O
J;2 , i 74. f,o
Pr i~ t inq co st f or £nt £ring t hr sr ~ill s in h ist or i~s:
Hou sr Lill s (2 0) . ...... $390 . 72 S c n~ tr Bill s (102 ) .. . $1,1R4. oo
Tot :i l s .• ....•• • • $1, 574. 72
Gr nd t o t·1 l .. ... . ..... .. . . ~3, 189 . 52
'~ 147 . 84 i¥4!+4 .10 ~5 91 .91+
~ 538 .56 ~ 1 ,628 .10 '$2 ,166 .66
Avf r 1.gc nr intinr; 'J.nd p:l-c·fI' c os t v r b i ll • .. . .. .. f;>33 .47 E'l ch
In ~adi t ior t o t h0 abov0 th~ c os t of r r i rt i ng t~e titlr s
D. Printin~ o f SF n~ t r ~nd Hou30 Hi s t orifs :
Re c o ,, rir· nr::"h t i on s :
Vr:' l U P •
J. Co~bine thf prcsert History of thr. Scn'l tE n nd History
of th0 House rnd pub li sh a sing l e volu~c.
2. Eli1ir:"tf t bE" pr c srnt procPdur< of r;iving BousP Bi lls
n nr w nuribcr v1hf'n in t~1r SPn'.l.tf <1_nd Sen'l tf· Bil l s ,,.,_
nr w nw,,bE'r whE:-n in thF. Housf . Lithc·r h :t v <' r.:·•.ch bi11
r r t n in its ori~in'll HousP or Sf'n8tf nu~bcr, ~s t he
c:.'s(· ,,,,'.IV bE', throup:hout its course in t hE' LE'~is l''ttur f· ,
or Pst o;b lis~ " sFpnr'ltr block of nu~bcrs for tbF House
~nd for t~f Srnntf' .
3. List r ···ch bill oner only in its proper rn1·("'<·ric'll
position iri th E Hou3r· or SPn:::• te sr·ction of thf'
HistoPy 1 rid llst thor rwi th -: 11 Legis l:itivr .•1ctlon ,
whethrr t he biJ l is in t hf' Housf or in thf Srnnt ~
~ nd h'lvr only onP i nde x to cover both House nnd
Srr:.-:: tf' E il l s .
4. H·i.vc t hr co ~Dll ., tion nnd printinp: of the History
und~r t br d irrct i urisdiction o f thf' L0pis l~tivc
':\r·ff·r (· r1cc Bur f "U , nnd h'1.VF" th f pPP sonnc l nec·dcd
for rcport1.n" :t nd co~pilin~ the His torv fur nj. shPd
by both thf Srn'ltc ~nd thf House, 'ls rcnuir rd 8nd
dirfctcd by t'h E' Dlrr·ctor of the L<'p:isl ·•tlvc ~rfcl'.' -
PncP Burf "11.
5 . 3-;vE" om ·(:wrson rr sponsib lr- for f urn i shln.'! thP
copy 'lnd for ~ to thE printer so "s to properly
coordl!1 ·1tf t~1c work f".nd l'l"inl"'· izc th E" ·t. 1"ount of
bl~nk sr~cP in th~ Hist ory.
18 .
6. D~_scontinuc printing th e co·nplrt c t:tl < of bi1ls
in th~ wcrkl v History nnd print onl y n short title
si::il'°'r to the title now USf>d in the indf-X '"md in
clude in the History thr r r f0r£nce to thr p~ve
nw~bEr of tl1f· Lq~is l •·. tive Jour n ·1l where the co.,1-
pl0t~ t itle is printed .
7. Includr in the History und0r Pnch bill thr rrfPr
f't:.Cc· to thr p~!_2'P nu --."bc r of thf' LPgisl:J.tivc Journ·1]
on wl;ich will bf' found th~ nn.rticul·-r ' 1ction listfd
i !1 th r- 'ti i 3 t 0 p y •
E. Rc:-5.ucc: thr nu '~bfr of co Di( s of the: History fro ·11
1200 to 1000 for e n ch qousr .
No ch~n~0s i~ lcpisl ~tion would b0 nFcrssnry to eff(Ct
thF sr- reco--rnd'l.tio~s . Thr ~uthority for th0 Histori~s
'~ t the prE sr-rt ti rYIC:" J.i0s in Scnr:te ~u1e 1+5 '.:ind House·
Rulr 87 .
Findir_gs nf'd Conclusions:
A c.'U' fful :rn r~.lysi::: vnrn "'1'1.dE:' of the sc 'r1 l - fino l o.nd fin'.l l
issur-· s of t't>F Srnc,t(' 'l.t'd HousP Historii::·s of th<: 1941 Sessio Y';
liknvisE.' 'J S 'l"1 p Jc nnr. l ysis wr.s ·nnd0 of otrHr issuPs t:hrou~h
out thP Sess i on. The forrgoin~ rrco~~rndntions nr ~ b~srd upon
thjs 'l.nnlys~s, which consist~d of ~ ctunl counts and ~F~sur E'
mrnts tbrou ~bout thr t0Xt or both Historic s .
The Kf'r rr·co ..- ·""c·r:.d·<tlon to -:il l thr rE'co .. l'!:'"E·ndntions conccrn
in~ t~F co ·~bininr of the Scnotf nnd Rouse Histories involvrs
thP settino· un of n r!E'W nu:-:berin@' sy:'JtE'.?1 for bills ns rr>frrrE>d
19 .
to in R€.CO-r>11c'nd~tion 1Jo . 2 . Thr cst'lb l ish"'!ent of this nu.nbEr
in~ systE~ wi ll ~~ke possib lF the ndoption of ~ost of the oth~r
r f'co·~neri.d ... tions , !:l l of which will result in tht' r f'nl sflvii:;,:s
·which C'ln. br ··.·,rid<" . It will ~ l so f' l.i"'lin::lb' confusj_on ~rid CO""
pl icrt t io~s which row exist, f'Spec·i'.' lly to t1:1e l~V'"'"'".D . Unctcr
the> presc->r..t svstr..,, two sep.'lr"tf' bills C'1n cnrry 'lS ""l'lny 8.s
tbrfc nu~b~rs which 'lr e idr~tic'll, viz., fl Scn~tr nu~~e>r nrd ~
House nu-r:ib•r ir n.dditior to the printrr ' s nu111bAr . Por inst'lnCP ,
Ho-1se Bi l l No . 100 , House Printer ' s No . 150 , whe n in t hE Srngte
<.;ould b E"· Sf::-:·,_t0 biJ.l 1To,200 11nd 'l t th e sn rr· ti·vif tr•fr<: crrn be
r.! Sr-n'ltE Bi l1 :fo . 100 , Sr-n ... _tE Print PJ;' 1 S No . 150 , which co u l d
b e Honse biJ 1 Yo. 200 in thf· Housr .
It h".s not been i n frfaurn t th'l.t ·-r.c~1brr.:: of the Lcgisl ·· ture ,
\"lb8n r<-ff·r'rin.cr t o ::-, bill , ll"VE" brcn cor.fusfd by this cor.-p l i
c:ttlor of r..u··.·bc· r s .
Etrcords r r vc 'l l tr1:,.t 825 W'\s tlw :.i.ver :o.ge nu~bEr of bills
int r oducrd in thr SPnGtE durin~ th~ l ~ st four rr·gul~r sessions.
It is, t~<rE"· forr· , sup-rrr:-st•d th-- t 5.f J..qi; isl··,_tivr-: b ill
nu"".brr s :ire ·1dontcd , t 1·.1 c block of nu "lbe r s fro ,.., 1 to 9g9 DC'
reserved for l:JD J s introducf·rj in thr Sr·n:itr n.'1.d r:.u""lbf·rs fro m
1000 unw~rd be rrsrrvrd f~r bilJs introduc 0d in th0 ~ousP .
I"'ch bi ll itself now C''.rrif'S tr1f words , " Ser,,t,. Bill " or
11 1fousr Ei ll", '1s the C'\SC '":iy bf. Thrrcfor r:: no ot1irf' prrfix
wou l d br nccrss~rv .
Ev usln~ this sln~lr nu~bE"rin? syst~~ , it ~~uld requir e
only ON" E-nt.ry in thr· Lr-r;islft t i v0 History :1nd :,11 rlction in
the House ·1nd Srn". tP could br list P.d thrrrundcr , th•rFby 'lvo i d
ing pres0nt dupl ic~tions in printing .
20.
The duplic a tions ~r0 grcnter in the SEnntc History thnn
in the Souse History , dur to s~r~rntc policirs which h"ve
been in rf~rct in t~r orintin~ of both Histories.
At trw rrrscnt ti-::.c, whf'n n House bill goes to thP Sen-1te ,
His given n S0nr1tc nuTJbE·r nnd th• titlE' is priritcd in full in
th E· Sr n ::> t c H 1. ~ tor y G Y' d n 11 sub s e au r n t n ct ion f' it hr :'.' in t he
Srn~tf or in thP Housr is pr~ntcd in t~r Srnnte History ~nd
is n Jso printc~ in the House History . Whrn '1 Srnntr bill is
rntPrrd in thr House History und given 8 House nu~brr, howrv8r ,
no tit l r or ~ction i s print ed, but thE followin g mprc l y np-
pf'l.rs: 11 For '1 record of this bill sec Scn::itc Hi.story nndrr
Sc-nnte ntl"lbf·r --." The House policy r esults in considcrftbly
l ess duplic ~ tion. It CRn be clrnrly seen , however , th'1t by
us e of thr sin17le His tory 0nd sirnrl f entry of o. bill in thc-
History, thP nr1ntinr sp~ce rc auir ed for thE listinq of r~ch
bil l would bf pr·~t ly rr~ucEd .
The .'1Ctun.l ·11£ ·1 surcT1rr t s .,,'1de in thr Histor.2.1 s inc' ic .r,tp
the followin,..,. duolic,,tions:
Tote.l P.'1 f.'"E· s
House History .......... 588 SenntP History ......... 506
Both ~!storirs ...... 1,094
PP.gcs of Du pl ic 'Lt i~J1.
71 . 3 21C . 5 289.8
PPPCcnt of P.~1 ic "t ion
12.1 4~.2 26.5
Notr : The nbovr nu~brr of pqgr s is bnscd upon thr final bound issuE wh<:rcin o.11 th~- bl:.n~k sp:"lCf. h"s been r 1 i i1iw~ t f'd . The 25 prr·vious j ss 11C's cont: ,in con sidr r~bJ r bl'1nk spnc~ r ~ fcrrtd ta h~~ripnftPr.
A co-pnrison of v~rious issurs of both the Ho~ sr 3nd S~nnte
indicatrs th~t thrr~ is no re~ulRrity 8S to the ~ini~u~ q~ount
of b l '1nk sp'1Cc l ~ ft ~ftrr r~ch entry in the History durins thr
21 .
s ess i on . Thr rcsr.;onsib il i t y for t~is W8.stc l ic-s , not with
t~· pr inter but v1ith t hf' officer s of the Gt:neral Assr~:bly
who ~okc up t he weE kly c opy . TbE printing cont r ac t for t he
!Jr intin!!, of t l1c Historit"s stntPs t ~':1.t " The· t ype shol l be
s f. v en point, set solid i n t wo c o lu·nns 20 -1/2 picas widf' .
Al l t o be printed in nc cordqnc e with sa~plEs in t hr dPp8r t -
:rent office· '1.nd ns reouir f>d by c opy fur n i shed bv officers of_
t he Gerer n l A s s~l'ltb ly ,_ includin g i ns0rtion of bi J l nu,.,,brr .'1r:d.
pr int er ' s n u ·'"lb<r by the contt:'ac tor". For t:-iis r <-nson , on0
per son s h0uld be r E: s po n s i b l e f o r f u r ni s :rinp- tho copy o nd 'i'.nke -
u p t o t he pr:int r· r, ns per Rcco"";'Tr..d'ltion Ho . 5 , pog( 17 .
ivif'nsurE''."!1.f·nts t:1krn in t~w Histories for the 1941 Session
r c •,;c nl1"d t h f: f (' J. l owinp- u nnrcessGr ;r bJ~nk spn c e nnd lts co s t !
PnP-fs o f f<lr·Y!k ST''1Ct?
Bi l l s , H0use His t ori rs . .... . •.•.
Bills , Scf\ :1t o H~st c r it-s •... . .•. . •
Rt so l u t ions , Hous e Histor i es . . .•
RE's'J luti0ns , s~n~ t 0 His t orirs •••
Totqls • •. .. . . ..
737
772
229 3,145
Pr int ing Cos t
3, 272
3 ' ) ~.27
P:1per Cost
J!;2, 364
1, 238
1, 296
Tot11l Cos t
$ 8, 611
4 , 510
4, 723
11404 -~19, 248
No t e : Althou~h ~19 , 248 could hnve bc~n snved by fll~i n"l t i n c:r unnf c c"ss.:try bl nnk s p ~. cf' durinf' th0 191+1 SE' s s 1 on , i f t l: E' Hi s t o r i e s 8 r c · c c· '"hi m d 5_ n a c c or d -~nee with q l l thrsf rrco~~endnti~ns, t his S9Vi~g w0ul d b~ l ess and be a D~rt of thr t o t 9] s~ving
p0ssibl£· , as shown on pngr 24.
WhEn -rasur in~ thE unnrc0ss~ry bl 8n1: spncf' the Com~issi8n
spn c r f or F~C ~ rntry . This is su f ficient f~r insert in~ qll
th<' l cP.'is l .:itivr ~ct5-'.Jr: GCcnrin"' iri f\ny weEk on nny bill .
22.
The pfrsonnc 1 required for co~pilin~ dntn and copy for
thr two s0pnratE Historirs nt prreent includes personnFl
:-tppoi..ntrd sf'p'r ·· tE l y by tb 0 House· , by thf' SE'nnte, ·1nd by the
Le~isl~tivr qpfrrencr bur~~u. Thr Srnntr personnel co~pile s
dnt8 ~nd copy for thr Srnnte History; tb8 HousP prrsonrr l co~
pil r s d~tn ~nd copy for th<· Housr History. In addi tion , thr
L~~islntivr qrfRr£ncr Burrnu. provjdPS 8 r rport rr in bot h the
Housr 'Ind the Srn~ te who tnkrs nrcessnty notes for prnpnr1tion
of both ~istorirs . Whi J r no nttr-pt is ~adc hFrPin to ~rnsure
whnt S'lvin~ in prrsonr:E:·l costs could br effect<'d by C'' rryir.g
out 11rcoT1'lfr>d".tj_on No . 4, pr:ige 17, it is our belirf thnt this
d~t~ cou l d bf ~ ri thrrrd 8nd co~pilrd ~nd copy furnishrd to the
printer Torr ef~icirntlv nnd r cono4 icnlly by hnvin~ the LFgis-
1 ·1 tivr RPfrrcnc t Eure::.J.u t nkc co :~1ple t r-. control ove r this work
and publish thf' History in coll~bor~tion with thF SecrrtRry
of th~ SEn~tr nnd Chief Glrrk of the House of Rnnr escntatives .
If t he prnctj_c• of printinp; CO lJplr tr titl('s of bills in
thf' History is discontinurd in '1CCor~~ncr with RPco~~fndqtion
JJo. 6, p::<H"' 18, eonsidr-r,,_b J 1: sp'1Cf will b e saved nnd thf'
Co '1Y11 i .ssion is of tbr opinion th ··1 t ro sfrvic( vo.lu(' wi J. l. br l ost
inns....,uch ns thf' shoct titlr si iil· ir to thn.t usrd ir thr index
will 1ndic"1t 0 th~ n~turr of o bill. It i a thr-. grn~r~l prac
tic e , nftrr chrckin~ a bi l l in th( History, to ob t ain a copy
of thr bill in orC.cr to ::i.scr rtni r~ its ccnte:nts. ThP bill i t
sr lf cont~irs th< full titlr. Thr fulJ titlr of thr bill is
likewisP rrint<c1 in t11f LC-CT'i.S1'1.tivo J ournal when introduced
:_rnd rr-fr.rrrd to co.":~1itt~·e. By h ·:iving the History cont'1in thr
pngc nu'1'1brr of thP Lt::gisl'.:ltive Journn l where the co...,1plr te
tit l P is printfd , a l l necd for printing the co~plcte title
ir thE:' History will h'lVE beE'n ovfrC0''1C .
If the History under u1.ch bil l ;rives the p!!.f.t- nu.":lber
of the Lurlslntive Jour n.'1 1 on wh ich e8ch p'.lrticulf:lr action
c'J n be found, it is be l iE' vPd tb'lt such refcr f nee will ndd
considcrnbly to thf service vnlue of the History.
The se~i - fin nl issue of t ho History for the 1941 SAssion
wns the ~ost volu~inous issue , containing 645 pa8E'S in the
House 9istorv nna 514 pnFE'S i n t he Scnnte History , ~ tnt3 l
of 1159 pn~rs . H'ld thc rrco~~endQtions cont~inrd in t~ i s
r8port conc ~rnin~ thr Eistorv brcn in effrct in the 1941
Srss i on, thr s c~ i - fin~ l issur, ~hich would hove bren the
.,,,,o st volu"linous , would r,<:> vc bf·r n only 708 p··e;es inst .. nd of
1159 pn"cs. Th e snmr proportion~tr snvings reduction in
nu-nbr:r of printr-d p 0,gc-s woul d h<t.vr bcr·n in c ffr ct in the
prPceeding wrcklv issurs.
This points to n s~vinp of 39% in t bF l errisl~tivc pr int -
inr. cost of th·1.t p8rticul ~r issuf· . Co~:pcirison i ndicntes the
s0~i-finnl issue ~8 7 be cons i dfrPd reprcs ent~ tive of the other
25 weekly issurs. Tlxrefore, considcr!1b le snvings wo uld hove
bEcn rrn l izcd in th~ printin~ of Hist0riFs for the 1941
S~ssion. ThP snvin~s is bAscd upon thr cxistin~ contr~ct
pricP, w~ich is as follows:
Pr!ntirr cost .• . • 37¢ p~r 100 printrd p qgp s P~pfr cost . ... .. . 14¢ per 100 pnges
The present contract pr ic e on t h8 bnsis o f 1200 copi~s
per week nt>nn s thn.t thf' cost pe r p'lge per week in the His t ory
is ~6 .12. This i s b::lsE"d upon 1200 prints of en.ch pn.gP 11t
. 0051¢' prr r rint of (·rtch p~~(' .
The co~~ittE'F fePl s thnt, ns prr Rec oM~endRtion No. 8
p~ge 1 8 , the nu~ili0r of copies of Histories cnn be rPduced
fro m 1200 fnr r~ch Hou se to 1000. This would r fsult in e
saving in p:1r.cr c os t of 17 -2/31/o . It is nl so es t i~::.1ted it
will rfsult in n sav i ng of fro~ 5 to 7~~ in printing cost.
This sflv:!.nr , howr'vE'r , woul rt b e due t o n. reduc ti on in press
ti~e nnd in s t itchln~ ~nd binding ti~e.
Sav1ngs:
Thf co y~b i ni n,,. of the Hous e ')_nd Sena t e Pis t or ie s i nto onP
vo1ur:1f' , printin .:i- of short t i tles :md eli >n i nnt ion of unm·cPssnry
blark sp"CC would re sult iTI n s nving of printin~ and paper cost
Rs bn.sfd on t hr 1 941 Sess i on o f the GAnernl As se~b ly qs foll ows~
I~ ~ Printin~ . .. • .• . • .. . . ~30 ,50 P:i per . . . • . . • . • • . . . . . 2~31
'I, t 1 ~2 22-· o r ........... · 1P::> ,
Rfduc:l.np- the r.u'1".bt:r of copies of this new ly-re c o"."..,Pnde d
co~bined Sonr te and House History wou ld r osult in nn addi -
tionn l savl~f qs fo llows :
5fa s~ved on printing cos t •..•... 17 -2/3~ snving on p~p~r cost ••• •
Toto 1 . .. ...... . . ......... . .
~2 ' 373 637
J3 '010
Grfl.nd t o t--i. l S"VlilQ' on J-Ijstorifs .•••.• i3s , 832 .oo
25.
E. C0nd0lenc0 nr.d Conf!rri. tul q tory Reso l utions
Rec o·nr11c nd" t .1.on:
It is rt·co..,.,·11cr~dPd_!'._Q.:::_t e ll_ rf'solutiO.!]S rel:itin,cr to con
dolences or con~r"tul~tions be printrd in full onl y jn th e
Hi storv of thc- Wf·ek in which they ar e introduced nnd in thc
fino.l___issuc of tJ:"iE" _History. In other issues of the History.
on l y a short titJr !Ind th8 ::i.ction toJre n need be printed.
Findings and Conclusiors :
Of thf· 270 rr·solutiors ir1troduced in the Tbuse of qrprf'
scnt ntive s d~rin? the 1941 Scssj_on, , tnt 8 l of 130, or A l~os t
50;& , '!fft'C' of '\ ccndolr.-r~CE' or c ongrntul::tory n8.turA. More than
25% of th~ SE"n~tc rrs0lu t ions, --19 of ~ tota l of 69, - - wrr0
3. l so of t 'n is n .. ture . ~>-• ch of t hF·sr W'\S r eprinted in r-vE·r y
issue of th e History fro~ th€ ti~e it w~s introduced. A
c ongratu lst ory rrsolution using o ne -h ~ lf of n pngf' in th('
History of rJthrr House, introduced du~ing thr first week
of thf' SPssion ;,f 1941 , r csultf'd in $79 . 56 of prirtinrr nnd
p:1pcr c o sts b::r t!Jf> ti~~t it vrns printed ir the f innl issue .
This i s bAs e d unon A cost of ~6 .12 pEr pa~P poT is sue o f
the: History . The nve.r ogc c os t of prlnting thC'se 149 reso
lutions in thr History w~s 130 .00 Ench .
26.
Savings:
If tbc ebove r eco..,, 11end":lt ion concerninf! condolence ~:rnd
c o r.~r::i.tul ."tory r< soll1tions h'ld b N' n i n o pcr ...... tion durir.gthe
SE: .J sion of 191+1 , t"t"i •" f ollow ing so.vings would hnvc b ef'n
rffrctr·d:
Sen'lte Reso l utions ..... . Rou se Resolutions .. ....•
~ 289 2,978
$3 ,267
i 107 1, 101
'.'..i> l 208 if' '
PrintinF Cost s of ndvnncP Acts nnd Pamphlet Laws:
Re co "!r'lE' nd :1 t ion :
To t rt l
It 13 r cco~~<'~drd th0 t thr nrount of ~on~y nppropri~ted
t hf· oporopri'1t1.C:E.- to t ~1r Dq:: -ir t "1e nt o f State inst1 a d of bE'ing
At tt c pr csE'·rt ti ;1 f , t)'1r cost 0 f pr1nting the ridv'"tnC<>
oc t s nr..d po,.,phlPt 18.ws is r-enc r 'l ll y considered R Pf\rt o f the
cost of lrgislntivc pr int i~g nnd it is nlwnyo included in nn
'1 ppr oprintion f or c x nFndi ture s of t h0 Genr r n l Ass( - bly. The
entir E' c0ntrol for tr·c orinting of '1dvnnce '..lets '1nd pn ,,., phl <·t
l nws i s undPr t he .iur isd ic t ion of the DE:' pr· .. rt.,,er:t o f St'1 te nnd
f or th'lt rfQson t hE' Co ~~isslor. f00ls t b'1 t sue~ prlntin~ c o sts
shou l d bP ~8dc '1 Drrt o f the '1Dpropri'1tion to th0 Depnrt~ent
Thf· cost of prir:U .rg thC' nd v.'1nc e ~cts nnd prurph l E'· t l 8ws
of thP 1941 Srssior was ~22,846.74.