18.09.2019 sri balaji vidyapeeth (deemed to be university)€¦ · conferences/cme, oral /poster...

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18.09.2019

SRI BALAJI VIDYAPEETH

(Deemed to be University)

Accredited by NAAC with “A” grade. NIRF India ranking 2018:72

Cuddalore Pondy main Road, Pillayarkuippam

Pondicherry

Ph.D Log Book

Name of the candidate :

UIN & year of joining :

Name of the Department :

Date of Provisional registration :

Signature of the Guide :

(With office seal)

Signature of the HOD: Signature of the Dean

(With office seal) (With office seal)

2

Contents

Sl.No Details Page no.

1 Students summary 4

2 Ph.D registration details 5

FIRST YEAR - RECORD OF ACTIVITIES

3 First RAC meeting details 8

4 Part I examination details 8

5 First IHEC/IAEC meeting details 9

6 Second RAC meeting details 9

Second IHEC/IAEC meeting details 10

7 CTRI registration details 11


9 Research activities – GANTT chart (Yearly and monthly) 12

10 Professional development profile

Lab skills/Techniques, workshop/certificate courses,

conferences/CME, oral /Poster presentation,

15

11 Research funding – Intramural and extramural fund 16

12 Submission of progress report by the Scholar – First &

second bi-annual report

17

13 Record of ACCESs scores (Augmented Criteria for Course

Enhancement Scores) offered by SBV/Other sources

19

14 List of programmes to be attended by Ph.D Scholars in First

year

20

SECOND YEAR - RECORD OF ACTIVITIES

15 Third RAC meeting details 22

16 Fourth RAC meeting details 22






26

20 Research funding – Intramural and extramural fund 27

3

Sl.No Details Page no.

21 Submission of progress report by the Scholar – Third &

fourth bi-annual report

29



31

23 List of courses available for first year 32

THIRD YEAR - RECORD OF ACTIVITIES

24 Fifth RAC meeting details 34

25 Sixth RAC meeting details 35





39

28 Submission of progress report by the Scholar-Fifth bi-

annual report

41

29 Submission of progress report by the Scholar-Sixth bi-annual

report

42



43

31 List of courses available for first year 44

FOURTH YEAR - RECORD OF ACTIVITIES

32 Seventh RAC meeting details 46

33 Eighth RAC meeting details 47





51

36 Submission of progress report by the Scholar-Seventh and

eighth bi-annual report

53

37 Details of e-portfolio 55

38 Details of colloquium and synopsis submission 56

39 Details of thesis submission 58

40 Submission of Log Book to SBV 58

41 Declaration by the Scholar 58

4

1. STUDENT SUMMARY

Name of the student:

Gender:

UIN:

Highest educational qualification:

Date of joining Ph.D:

Subject:

Full time/part time:

Internal /External:

If working Designation

Place of working

Permanent Address

Contact Number:

Email ID:

Alternative contact number:

Title of the Thesis:

Expected Year and Month of Synopsis Submission:

Local / Hostel address:

Affix recent colour

passport size photo

5

2. Ph.D., REGISTRATION DETAILS

1. Date of PhD registration:

2. Broad area of research:

3. Details of Guides

a. Guide :

Name:

Designation:

Address with Contact number & Email ID:

Area of Research:

b. Co-Guide :

Name:

Designation:


Area of Research:

c. Co-Guide :

Name:

Designation:


Area of Research:

d. Head of the Department:

Name:


Area of Research:

7

3. FIRST YEAR

RECORD OF ACTIVITIES

8

3.1KEY MEETINGS & OUTCOME

1. First Research Advisory Committee (RAC) meeting:

a. Date of First RAC meeting:

i) Presentation of brief protocol of PhD work:

Title:

ii. Major suggestions given by the RAC members:

b. Title of the thesis approved: (if different from the above)

c. Mandatory Pre- PhD examination to be attended (Syllabus)

i. Whether the content of the part I subjects were finalised

Paper 1: Research Methodology (finalised by the University)

Paper 2: Content of the subject paper Yes/No if yes date

d. Is exemption was claimed for paper 1 Yes/No

if yes,

(reason with proof to be attached)

9

e. Broad discipline of research:

f. List of RAC members attended

1.

2.

3.

4.

5.

2. Institute Ethics Committee meeting

Date of protocol

presentation

Suggestions if any Date of

approval by

IHEC/IAEC

Remarks

(Enclose approval letter)

3. Second Research Advisory Committee (RAC) meeting:

a. Date of second RAC meeting:

b. Presentation of protocol of PhD work /Progress of the work:

c. Title:

d. Progress of the Ph.D work so far

10

e. Points discussed

f. Major suggestions given by the RAC members:

g. List of RAC members attended

1.

2.

3.

4.

5.

4. Institute Ethics Committee meeting: (if not approved in the first meeting)

Date of presentation Suggestions if any Date of approval

by IHEC/IHAC


11

5.CTRI Registration (if applicable):

CTRI Registration Number & date”

6. Part I examination details

Status of examination appeared

Examination Subject Date of

appearing

Result

Paper 1 Research Methodology

Paper 2 Subject paper

12

7. RESEARCH ACTIVITIES

a. Progress of Research activities – GANTT chart of Research work

Year wise broad GANTT chart

more specific GANTT chart on monthly basis

GANTT chart for yearly activities 20 - - to 20 - -

Activity Sep Oct Nov Dec Jan Feb Mar Apr May June July Aug

13

GANTT chart for monthly activities 20 - - to 20 - -

Activity September October November

1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

Activity December January February

1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

14

Activity March April May

1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

Activity June July August

1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

15

8. Professional development profile

i. Sensitization to Lab Skills and Techniques: (Both within and outside the department

in SBV) (enclose details)

Name of the

Lab/ Dept

Date Skills learned Credit Signature of

guide

ii. Workshop / Certificate courses attended within the Institute and also outside

(Details shall be enclosed)

Sl.No Date Name of the programme

attended

Place

attended

Credit

received

Signature

of guide

iii. Details of Conferences/CME/Workshops attended:


Date Name of the

Conferences/CME/Workshop

(specify)

Place attended Signature of

the guide

16

iv. Details of Oral / Poster Presentations:


Date Name of the

Conference

Venue Type of

Presentation

(poster/Oral)

Topic Prize, if

any

Signature

of the

Guide

9. Research fundings


1. Intramural funding for research :

Project Title:

Sanction date:

Reference number:

Amount sanctioned:

Amount utilised:

2. Extramural funding (if sanctioned):

Project Title:

Name of the funding agency:

Sanction date:

Reference number:

Amount sanctioned:

Amount utilised:

17

10. Submission of progress report by the scholar

(Assessment by the Guide/Co-guide)

i. Has the student presented first bi-annual progress report ? Yes

No

a. Date of submission:

b. Progress for the period:

c. Was the report satisfactory? Yes No

d. Performance of student’s research activity during this period:

Excellent Good Average Poor Unsatisfactory

e. Comments by the guide on the student’s progress:

Name of guide Signature Date

18

ii. Has the student presented second bi-annual progress report ?

Yes No

Date of submission:

Progress for the period:

Was the report satisfactory? Yes No

Performance of student’s research activity during this period:


Comments by the guide on the student’s progress:


19

11. Record of ACCESs scores offered by SBV/other sources

Sl.No Name of the course

attended

Date

attended

Venue Points offered Signature

of the

guide SBV

courses

other

criteria

20

12. List of programmes to be attended by Ph.D Scholars in First year

Sl.No Program Number of

Days

SBV – ACCESs

points awarded

Criteria

Must Know (M)

/Desirable to

know (D) /Nice

to know (N)

1. Planning and conducting research -

Hands on workshop 2

20 M

2. Certificate in e-portfolio training and

management. 3

30 M

3. e-Learning, Storyboarding and

Instructional designing 3

15 D

4. Patient safety – A holistic approach 2 10 D

5. Certificate in Bioethics 3 15 D

6. Certificate in communication skills

for health care professionals 2

10 D

7. Certificate in basic mammalian cell

culture for biomedical research 3

15 D

8. Certificate in introduction to basics

and practical aspects of ELISA and

Western Blot

3 15

D

9. Certificate in conventional and real-

time PCR technology 3

15 D

10. Certificate in Natural product

extraction and HPLC 3

15 D

11. Safety and wellness of hospital staff 3 9 N

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4. SECOND YEAR


22

4.1 Key meetings & outcome

1. Third Research Advisory Committee (RAC) meeting:

a. Date of third RAC meeting:

b. Presentation of protocol of PhD work & Progress of the work:

c. Points discussed:

d. Major suggestions given by the RAC members:

2. Fourth Research Advisory Committee (RAC) meeting:

a. Date of third RAC meeting:

b. Presentation of protocol of PhD work & Progress of the work:

c. Points discussed



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3. Research activities

a. Progress of Research activities-Gantt chart of Research work


Month-wise GANTT chart in detail

GANTT chart for yearly activities 20 . . to 20 . .


24



1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

25


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

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4. Part I examination details (if necessary)

a. Status of examination appeared


i. Sensitization to Lab Skills and Techniques : (Both within and outside the department

in SBV)

Name of the

Lab/ Dept


guide

ii. workshop / Certificate courses attended within the Institute and also outside


attended

Place

attended

Credit

received

Signature

of guide

Examination Subject Date of

appearing

Result

Paper 1 Research Methodology

Paper 2 Subject paper

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(Details must be enclosed)

Date Name of the


(specify)

Place

attended

Credit

awarded

Signature

of the

guide



Date Name of the

Conference

Venue Type of

Presentation

(poster/Oral)

Topic Prize, if

any

Signature

of the

Guide

6. Research fundings (Details must be enclosed)

a. Intramural funding for research : (if received fill up the details)

i. Project Title:

ii. Sanction date:

iii. Reference number:

iv. Amount sanctioned:

v. Amount utilised:

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b. Extramural funding (if sanctioned):

i. Project Title:

ii. Name of the funding agency:

iii. Sanction date:

iv. Reference number:

v. Amount sanctioned:

Amount utilised:

29

7. Submission of progress report by scholar (Assessment by the Guide/Co-guide)

a. Has the student presented third bi-annual progress report ? Yes No

i. Progress for the period:

ii. Date of submission:

iii. Was the report satisfactory? Yes No

iv. Performance of student’s research activity during this period:


v. Comments by the guide on the student’s progress:


30

b. Has the student presented fourth bi-annual progress report ? Yes No

i. Progress for the period:

ii. Date of submission:






31

8. Record of access scores offered by sbv/other sources


attended

Date

attended

Venue Points offered Signature

of the

guide SBV

courses

other

criteria

Total points in first year

32

9. List of programmes to be attended by Ph.D Scholars in Second year

Sl.No Programs Number of

Days

SBV –

ACCESs

points

awarded

Criteria

Must Know

(M) /Desirable

to know (D)

/Nice to know

(N)

1. Skills in writing scientific

paper- Hands on workshop 2

20

M

2. Guidelines for applying for

extra Mural Research funds

from Govt. agencies

2

20

M

3. Effective presentation of

research findings (Podium &

Poster presentation)

2

20

M

4. Intellectual property rights(

IPR) patent workshop 2

10 D

5. Certificate in Health care IPR 2 10 D

6. Certificate in Medical

Photography 3

9 N

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5. THIRD YEAR


34

5.1 KEY MEETINGS & OUTCOME

1. Fifth Research Advisory Committee (RAC) meeting:

a. Date of Fifth RAC meeting:

b. Presentation of brief protocol of PhD work:

c. Points discussed


e . List of RAC members attended

1.

2.

3.

4.

5.

Signature of the Guide

35

2. Sixth Research Advisory Committee (RAC) meeting:

a. Date of sixth RAC meeting:


c. Points discussed


e. List of RAC members attended

1.

2.

3.

4.

5.


36


a. Progress of Research activities – GANTT chart of Research work





37



1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

38


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

39



in SBV)

Name of the

Lab/ Dept


guide

ii. workshop / Certificate courses attended within the Institute and also outside


attended

Place

attended

Credit

received

Signature

of guide

40



Date Name of the


(specify)


the guide



Date Name of the

Conference

Venue Type of

Presentation

(poster/Oral)

Topic Prize, if

any

Signature

of the

Guide

41


(Assessment by the Guide/Co-guide)

i. Has the student presented fifth bi-annual progress report ? Yes No

a. Progress for the period:

b. Date of submission:






42

ii. Has the student presented sixth bi-annual progress report ? Yes No








43

6. Record of ACCESs scores offered by SBV/other sources


attended

Date

attended

Venue Points

offered

from SBV

courses/oth

er criteria

Signature of

the guide

Total points in first and second year

1

2

44

7. List of programmes to be attended by Ph.D Scholars in third year

Sl.No Programs Number of

Days

SBV – ACCESs

points awarded

Criteria

Must Know (M)

/Desirable to

know (D) /Nice to

know (N)

1. Conversion of thesis into

publication -workshop 3

30

M

2. Plagiarism check and use of

bibliographic software – A

comprehensive hands on

training

2

20

M

3. Good clinical practice 2 10 D

4. Clinical laboratory practice 2 10 D

5. Biohazard, lab safety and

biomedical waste disposal and

management

2

10 D

6. Industry – academia

collaboration 2

6 N

7. Entrepreneurship for health

care innovators – how to go

about it?

1

3 N

45

6. FOURTH YEAR


46

7.1 Key meetings & outcome

1. Seventh Research Advisory Committee (RAC) meeting:

a. Date of seventh RAC meeting:


c. Points discussed


e. List of RAC members attended:

1.

2.

3.

4.

5.


47

2. Eighth Research Advisory Committee (RAC) meeting:

a. Date of eighth RAC meeting:

b. Presentation of brief protocol of PhD work & Progress of the Ph.D work

c. Points discussed



e. List of RAC members attended

1.

2.

3.

4.

5.


48


a. Progress of Research activities- GANTT chart of Research work





49



1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

50


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w


1w 2w 3w 4w 1w 2w 3w 4w 1w 2w 3w 4w

51

4. Professional development portfolio


in SBV)

Name of the

Lab/ Dept


guide

ii. Workshop / Certificate courses attended within the Institute and also outside

Sl.No Date Name of the

programme attended

Place

attended

Knowledge

acquired

Credit

received

Signature

of guide



Date Name of the


(specify)


the guide

52



Date Name of the

Conference

Venue Type of

Presentation

(poster/Oral)

Topic Prize, if

any

Signature

of the

Guide

53


(Assessment by the Guide/Coguide)

1. Has the student presented seventh bi-annual progress report ? Yes No








54

2.Has the student presented eighth bi-annual progress report ? Yes No

i. Date of submission:

ii. Progress for the period:






55

6. Details of e-portfolio

(Guide/Co-guide shall ensure maintenance of e-portfolio every month from the month of

provisional registration of Ph.D)

Month & year e-portfolio maintained (yes/No) Signature of Guide

56

7. DETAILS OF COLLOQUIUM AND SYNOPSIS SUMBISSION

i. Date of presentation of colloquium:

ii. Documents submitted

1. Certified raw data Yes / No

2. Fact sheet certified by RAC Yes / No

3. Proof of acceptance of two publications in peer reviewed, indexed journals

Yes / No

4. Proof of two presentations at the national? International conferences

(poster/paper) Yes / No

5. Proof of Ethics clearance / Waiver Yes/No

6. Proof of pass in Part I examinations Yes/No

iii. No. Of participants attended:

iv. List of RAC members attended

1.

2.

3.

4.

5.

6.

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v. Suggestions given by RAC members & other participants

vi. Suggestions incorporated in the synopsis? Yes/No

vii. Date of submission of synopsis:


58

6. DETAISL OF THESIS SUBMISSION

a. Date of thesis submission

b. No.of copies submitted:

c. Electronic format of the thesis submitted? Yes/No

d. Whether the suggestions by examiners are carried? Yes/No

e. Date of public viva-voce conducted:

f. Is the thesis was accepted? Yes/No if yes,

g. Date of award of Ph.D degree:

If No,

h. Date of resubmission of thesis after corrections suggested by Examiners:

i. Date of award of Ph.D degree:

Signature of the Guide Signature of the Dean (Research)

(with seal) (with seal)

DATE OF SUBMISSION OF LOG BOOK TO SBV:

Declaration

Hereby I, Mr./Dr/Ms. ................................................declare that the Log Book was

maintained by me and the information are entered by me and correct to the best of my

knowledge.

Signature of the Ph.D Scholar:

Date: