16 simple tips to make effective powerpoint presentations

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Do these things to make effective PPT presentations 16 simple tips

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Page 1: 16 Simple Tips to Make Effective PowerPoint presentations

Do these things to make effective

PPT presentations

16 simple tips

Page 2: 16 Simple Tips to Make Effective PowerPoint presentations

What’s in this presentation?

• Reinforce message + structure all the time

• Format slides for focus

• Rework your text, tables and charts

Page 3: 16 Simple Tips to Make Effective PowerPoint presentations

Reinforce

message + structure

all the time

Page 4: 16 Simple Tips to Make Effective PowerPoint presentations

Put your key message on the 1st slide

(Example = My first slide)

Why make people wait?

(More visual examples follow this slide…)

Tip no1

Page 5: 16 Simple Tips to Make Effective PowerPoint presentations

Enjoy climbing, but be safe

Page 6: 16 Simple Tips to Make Effective PowerPoint presentations

Concentrate on sales efforts until 2015

Page 7: 16 Simple Tips to Make Effective PowerPoint presentations

Tip no2

Transform agenda slides into conclusion-slides

Its all about the pyramidAnd you already have those conclusions defined

(Compare the following 2 slides)

Page 8: 16 Simple Tips to Make Effective PowerPoint presentations

www.ispoint.org

Agenda

• Who is ISPO? – Our Mission

• Why is important that you partner with ISPO?

• How can you support ISPO?

8

Page 9: 16 Simple Tips to Make Effective PowerPoint presentations

www.ispoint.org

Agenda

• ISPO = Interdisciplinary organisation

• Partner with ISPO = Make a difference

• 3 ways to support ISPO

9

Page 10: 16 Simple Tips to Make Effective PowerPoint presentations

Tip no3

Make sure your slides titles are messages for that particular slide

(Compare the following 2 slides)

Page 11: 16 Simple Tips to Make Effective PowerPoint presentations
Page 12: 16 Simple Tips to Make Effective PowerPoint presentations
Page 13: 16 Simple Tips to Make Effective PowerPoint presentations

Try using some kind of “rolling-menu”

to always remind people

where they are

(See following 2 slides for examples)

Tip no4

Page 14: 16 Simple Tips to Make Effective PowerPoint presentations

We live in a NEW WORLD

• Global connected WORLD

• CULTURE of sharing + choice

• Infinite TOOLS = infinite possibility

NW

Environment

Culture

Tools

WORK

Motivation

Management

ILV

People

Time

Directions

Method

14

Page 15: 16 Simple Tips to Make Effective PowerPoint presentations

Motivation 3.0 = Intrinsic

• Motivation 3.0 = Intrinsic

• Enterprise 2.0 matches culture

NW

Environment

Culture

Tools

WORK

Motivation

Management

ILV

People

Time

Directions

Method

• Autonomy

• Mastery

• Purpose

•@

da

nie

lpin

k

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Page 16: 16 Simple Tips to Make Effective PowerPoint presentations

Use different formatting

on “structure separating slides”

(Like slide 3 .. And the next one)

So people understand

the “big structural change”

in your presentation

Tip no5

Page 17: 16 Simple Tips to Make Effective PowerPoint presentations

Format for focus

Page 18: 16 Simple Tips to Make Effective PowerPoint presentations

Consider using background colour to make

your actual points (text) lighter

Your eye is trying to let light IN,

so why have the background in light?

Better to let in the content, right?

(I’ll do that from now on)

Tip no6

Page 19: 16 Simple Tips to Make Effective PowerPoint presentations

It is even less tiring for the eye as people

watch your presentation

Of course, you will need to make a different

copy for printing, or the ink will run out

..and the company template may not allow

you do it, but there is always a workaround

(Like on the next slide)

Page 20: 16 Simple Tips to Make Effective PowerPoint presentations

20The stuff you are obliged to have on each slide can stay…

See what I mean?

• Just put a dark box somewhere

• And write in light colours

• ..whilst sticking to the brand

guidelines

Page 21: 16 Simple Tips to Make Effective PowerPoint presentations

The problem with THIS presentation

Is that there are too many things going on,

that we have lost consistency in formatting

The brain notices such changes and assumes

there is a reason for them

So be consistent in your formatting

Tip no7

Page 22: 16 Simple Tips to Make Effective PowerPoint presentations

But if you want to bring focus

to one specific pointone specific pointone specific pointone specific point,

feel free to

make a drastic change in formatting

(see next slide as well)

Tip no8

Page 23: 16 Simple Tips to Make Effective PowerPoint presentations

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Page 24: 16 Simple Tips to Make Effective PowerPoint presentations

Use visuals to reinforce your point

more quickly for the audience

(compare next 2 slides)

Tip no9

Page 25: 16 Simple Tips to Make Effective PowerPoint presentations

MOST INFORMATION TENDS

TO BE PROCESSED VISUALLY

Some studies have shown that

up to 79% of information

is processed visually

…whatever that means!?!

Page 26: 16 Simple Tips to Make Effective PowerPoint presentations

MOST INFORMATION TENDS

TO BE PROCESSED VISUALLY

79%

Page 27: 16 Simple Tips to Make Effective PowerPoint presentations

Avoid using visuals we’ve all seen before

(seriously…

that SAME guy

is in

EVERY CORPORATE PRESENTATION EVER!!)

Tip no10

Page 28: 16 Simple Tips to Make Effective PowerPoint presentations
Page 29: 16 Simple Tips to Make Effective PowerPoint presentations
Page 30: 16 Simple Tips to Make Effective PowerPoint presentations

He’s even in the next slide TWICE !!

Page 31: 16 Simple Tips to Make Effective PowerPoint presentations
Page 32: 16 Simple Tips to Make Effective PowerPoint presentations

And don’t use the first page

of Google image results

ever again!!

(What? Wait? There’s a page 2 ??!?)

Page 33: 16 Simple Tips to Make Effective PowerPoint presentations

33

I’m so bored of all this teamwork and growth…

Page 34: 16 Simple Tips to Make Effective PowerPoint presentations

Don’t just throw on images anywhere

Line up white space to make it easier to read

(compare next 2 slides)

(be careful … its going to get painful)

Tip no11

Page 35: 16 Simple Tips to Make Effective PowerPoint presentations

e.g road rash

Superficial wounds

Common during sports + play

Prone to infection

Page 36: 16 Simple Tips to Make Effective PowerPoint presentations

e.g road rash

Superficial wounds

Common during sports + play

Prone to infection

Page 37: 16 Simple Tips to Make Effective PowerPoint presentations

And if pictures really

speak a thousand words

why not

drop all the text

and just make them big HQ images?

(check next slide… if you dare….)

Tip no12

Page 38: 16 Simple Tips to Make Effective PowerPoint presentations
Page 39: 16 Simple Tips to Make Effective PowerPoint presentations

OK, I’ll play nice from now on

Page 40: 16 Simple Tips to Make Effective PowerPoint presentations

Rework your text,

tables and charts

Oh, look… time to change structural section again

Page 41: 16 Simple Tips to Make Effective PowerPoint presentations

Limit the amount of text on your slides

I’m cheating, because I need you

to read every word

But if you’re reading while

I’m standing up there speaking,

its no good

Tip no13

Page 42: 16 Simple Tips to Make Effective PowerPoint presentations

Tip no13

• Max. 3 , 4 or 5 bullet points

• Font size 24 - to - 48

• 6 or 7 words MAX per bullet

• White space between bullets

Page 43: 16 Simple Tips to Make Effective PowerPoint presentations

FYI:

When you show a table like this,

somewhere in the world

an innocent accountant dies

(See next slide…)

Page 44: 16 Simple Tips to Make Effective PowerPoint presentations

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Page 45: 16 Simple Tips to Make Effective PowerPoint presentations

Limit table contents

to the strict minimum,

add some focus

and

give it a good title

(The next slide is better…)

Tip no14

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Page 47: 16 Simple Tips to Make Effective PowerPoint presentations

But honestly,

charts are SO much better

for presenting your numbers

(Follow the tips on the next slides…)

Tip no15

Page 48: 16 Simple Tips to Make Effective PowerPoint presentations

ACCORDING TO GENE ZELAZNY,

THERE ARE

ONLY 4 CHART TYPES…

EACH TYPE CORRESPONDS TO THE

TYPE OF MESSAGE YOU HAVE

Page 49: 16 Simple Tips to Make Effective PowerPoint presentations

Perceived importance of activities vs. Time spent

Page 50: 16 Simple Tips to Make Effective PowerPoint presentations

SO LOOK AT YOUR NUMBERS

DEFINE YOUR MESSAGE

THINK OF THE RIGHT TYPE

…AND MAKE A CHART

(LIKE THESE????)

Page 51: 16 Simple Tips to Make Effective PowerPoint presentations

WE HAVE CLIENTS IN DIVERSE SECTORS,

BUT 60% ARE FROM FINANCE

(I TRIED TO BE MORE CREATIVE WITH THE NEXT CHARTS…)

Page 52: 16 Simple Tips to Make Effective PowerPoint presentations

1960 1970 1980 1990 2000 2010

NU

MB

ER

OF

NA

TU

RA

L D

ISA

ST

ER

S

THE NUMBER OF NATURAL DISASTERS HAS

INCREASED OVER THE LAST 50 YEARS

Page 53: 16 Simple Tips to Make Effective PowerPoint presentations

REVENUE IN $ FIRST 10 YEARS

STAR WARS IS THE HIGHEST GROSSING MOVIE

Page 54: 16 Simple Tips to Make Effective PowerPoint presentations

SAVINGS WERE REGULAR THROUGHOUT THE YEAR,

EXCEPT DURING THE HOLIDAY SEASONE

UR

OS

SA

VE

D P

ER

MO

NT

H

Ave = 300 euros/month

Page 55: 16 Simple Tips to Make Effective PowerPoint presentations

If you see this slide,

it ought to suggest a new section,

right?

Page 56: 16 Simple Tips to Make Effective PowerPoint presentations

But actually …

Page 57: 16 Simple Tips to Make Effective PowerPoint presentations

There’s 1 more tip just for the end …

Page 58: 16 Simple Tips to Make Effective PowerPoint presentations

Summary and closing is important too

Copy paste the agenda, then message slide

.. to remind people of your key points

Tip no16

Page 59: 16 Simple Tips to Make Effective PowerPoint presentations

What we saw…

• Reinforce message + structure all the time

• Format slides for focus

• Rework your text, tables and charts

Page 60: 16 Simple Tips to Make Effective PowerPoint presentations

Do these things to make effective

PPT presentations

16 simple tips

Page 61: 16 Simple Tips to Make Effective PowerPoint presentations

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