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CANTONMENT BOARD BADAMIBAGHMINUTES OF SPECIAL BOARD MEETING HELD ON

13/6/2015

Oath of Allegiance :-

Before start the meeting President Cantonment Board and MemberSecretary welcome all new Elected Board Members selected from all sevenwards. Before start the meeting all (07) newly Elected Members from (07) seven wards

took oath.

MEMBERS PRESENT:-

01. BrigVinay Bahl President Cantonment Board (PCB)02. Sh.Shreyas M Patel Member Secretary03. BrigG C Satapathy, SEMO, Comdt. 92 BH04. Sh. Parvez Ahmed Dar05. Sh.Mohd Ashraf Lone06. Sh.A Sami Wani07. Saima ShahOB. Sh.Rayees Ahmad Malik09. Mahjeet Kour10. Sh.BilalAhmad Wani

MEMBERS ABSENT :-

1. GEB64

Elected Board Member-do--do--do--do--do--do-

Ex-officio member

Agenda No.1 ORIENTATION PROGRAMME FOR NEWLY ELECTED MEMBERSOF THE CANTONMENT BOARDS

Reference letter No. CGH/OP/DC/20 15dt. 03 June '20 15.

With reference to above, Orientation programme for newly electedmembers along with CEO's of the Western, Northern & Eastern Commands isbeing organized on 16th& 17thJune'2015 in Delhi. In this regard, list of ElectedMembers who are attending the Orientation programme has already beensent for making suitable accommodation arrangement.

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Boord may consider and approve to travel the Elected Members by Air10 one! from and 1he expenditure to be incur on account of the travellingntlowonce who are attending the Orientation programme at Delhi scheduled10 be helo on 16thand 17thJune'2015.

Resolution No. 1

Board unanimously considered and recommended to send the case ofIravelling allowance for obtaining sanction from the competent authority asper TA/DA rule 19of Cantonment Act' 1924amended 2006 ( rules to Regulatethe payment of travelling allowance to members of Cantonment Boards).further, Elected Board Members demand 90% TA/DA advance , however.Member Secretary informed Board Members that due to closing of banks at1300 hrs being Saturday it is not possible to disburse advance. Membersagreed.

SUPPLIMENTARY AGENDA

Agenda No: 2 MILITARY CONSERVANCY AGREEMENT 2015-16EXECUTED BETWEENCANTI BOARD AND STATIONHQRS ceu HQ 31 SUBAREA 2015-16.

A. The Military Conservancy Agreement amounting to Rs. 7,0058021/-

(Rupees seven crores, fifty eight thousand twenty one only) executed

between Cantt Board and Station HQ Cell HQ 31 Sub Area for the year 2015-

16.

B. Further, the action taken by CEO by providing Conservancy services to

below mentioned locations/ units beyond the period of Contract Agreement,

due to non-finalization of rates. Because the rates quoted by agencies earlier

were on higher side and this office re-call the same a-fresh. The opening date

of fresh tenders is fixed on 23.06.2016.The Board may consider and approve

1he action taken by CEO by providing services for month of April, May and

June 2015 on existing approved rates from existing agency. The Board may

also approve the necessary expenditure for the period of three months w.e.f.

4/2015 to 6/2015 out of Cantt Fund till the Board approves fresh rates as

advertised /re-called through e-tending and approval from the PCDA,NC

under the Military Conservancy Agreement 2015-16.13/06/2015_02

S.No Locations Period1 Khrew 04.04.2015 to 06.06.20152 Khundroo 04.04.2015 to 06.06.20153 Mansbal 04.04.2015 to 06.06.20154 Badami Bagh Cantt 04.04.2015 to 06.06.2015

Case file is placed on the table.

Sup Resolution No.2

A. Board unanimously considered and approved.

B. The matter was discussed in detail and the Board unanimouslyconsidered and approved the necessary expenditure on account ofprevious conservancy service referred in the agenda side and the actiontaken by CEO to continue the service on existing approved rates from theexisting conservancy contractor for the period April to June'2015 for bothArmy Satellite Stations and as well as Air force Station HQ Old Air Port andAwantipora . Further Board also unanimously resolved to continue the serviceto both the stations on existing rates till ending July'2015 or till the fresh ratesapproved.

Agenda No.3 Engagement of Casual Labours by out sourcing for theyear 2015-16

Reference CBR No. 13 dated 31.8.2013 and CBR No. 06 dated27.10.2014. For the year 2015-16 the Cantonment Board called the Tenders byE-Publishing vide NIT No. CB/BB/C.L/658-61 dated 28.2.2015 for engagingCasual Labour. The last date for Tender receiving was fixed on 24.3.2015. Butdue to flood like situation in the month of March, 2015, the Tender openingdate was re-scheduled on 31.3.2015 vide NIT. No. CB/BB/CL/2015-16/830-33dt. 20.3.2015. Again due to heavy rain fall/flood like situation the date wasagain re-scheduled vide NIT No. CB/BB/Consv/CL/803-65 dt. 30.3.2015 . Thenew date for opening of Tenders Ireceipt of tenders were fixed on 10.4.2015.

The below mentioned agencies applied for Tender documents :-

S.No. Name of Agency1 Mis Javeed Builders

Rio Iqbal Colony2 Mis Mohd Shafi Mir3 Mis Asif Universal Traders4 Mis Salman Sons5 Mis New Tajamul Enterprises6 Mis F.Q. Syndicate

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1 Mf', /ohoor Ahmed Bhat-----------------------------H Mh Porodise Contractors~~~~~=-----------------~'I Mh JClmsh...;..;e;;...,.ce;;...,.cd;;.._;:_&'---C..::......;:_o _10 Mis Sim C...;..;o_rp.__o_ra_t--'"io_n J

Oul of above 10 agencies only 08 agencies taken the Tender!1m III110nls after depositing Tender documents fee etc. Further on 10.4.2015(lIlly 06 Clgencies deposited the Tender documents out of 08 agencies. The',IX (Iqcncies are as under:-

S.llo. Name of Aqencv

I~ Mis Paradise Contractors? Mis F.Q. SyndicateJ Mis New Tajamul Enterprises

" Mis Asif Universal Traderss Mis Zahoor Ahmed Bhat6 Mis Salman Sons

A committee of 03 members were constituted for opening of Tenders.Ihe committee opened the Tenders on 10.4.2015 at 12:30 hours and accrnoorofive statement papered accordingly mentioned below:-

S.N Particulars Mis Mis Mis New Mis Asif Mis MisSupply of Paradise F.Q. Tajamul Univers Zahoor Salmacasual Contract Syndic Enterpris al Ahmed n Sonslabours ors ate es Traders Bhat

62-C Contac RioIndra- tor & BatwarNagar Supplier a

1 2 3 4 5 6 7 81 Rate 8.5% 65% 30% 10% 9% 40%

offered above above above above Above abovefor supplyof Casuallaboursfor theyear 2015-16inclusiveof allstatuarytaxes/charges/LikeEPF, ESIThe wageper day--

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forCleaning/Sweepingis fixedRs.276/-per dayas perCentralGovt.order.

The lowest rate quoted by M/s Paradise Contractor 62-C Indra-Nagar8.5%above including all statuary taxes, etc.

The comparative statement along Tender documents is placed on thetable.

Further action by CEO for extending services of Casual labours for themonth of April 2015 from same Agency on existing approved rates. TheBoard may consider and approve the expenditure of one month i.e. April2015on account of Casual labours.

Case file isplaced on the table.

Sup Resolution No.3

Board unanimously considered and approved the lowest rate offeredby M/s Paradise Contractors 62-C Indra-Nagar @ 8.5%above on wages Rs.276/- per day as per notification / order applicable time to time by CentralGovt. for supply of Casual labours for the year 2015-16inclusive of all statuarytaxes/charges/Like EPF,ESI. etc. for Cleaning/Sweeping. Further Board alsoresolved to execute an agreement with the concerned agency.

Agenda No.4 DEVELOPMENT / RESTORATION WORKS AFTER FLOODS

Board may consider and approve the following development / restoration works tobe executed on the previous rates i.e year 2014-2015. The condition of the roads due tosubmergence during devastating floods have become dilapidated. Deep ditches have madethe roads non-motorable . The elected Board Members are pressing hard for the maintenanceof the same. The estimates have been prepared by J.E Cantt. Board.

ESTIMATEDCOST

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I It, 'I ),,11 of road from H/o Mohd Ismail Dar to h/oAbdul Rs. 3.34.368/-U"yoom Mir Ward No. 7

I It, 'p,1I1 of road from h/o Saif-ud-din to Kendriya Vidhalaya Rs. 2.69.727/-..,\cllOol Ward No. 01/02

{, Rt'ptlir of road from Masjid Shareef New Colony Batwara to Rs. 1.04.220/-Uoundary Wall TA BN Ward No.Ol

'I. Repair of road from Masjid Sharief Batwara Bund to h/o Ali Rs. 3.26.787/-Mohd Khan at Batwara Ward No.11---;:-Repair of road from H.No.283 to Hotel Indira at Indira Nagar Rs.2.47.140/-;).

Ward No.076. Repair of road from H.No.256 to 645 Ward No.5 Rs. 70.886/-1. Repair of road from Ho. No. 499 to H.No.502 Indra Nagar Rs. 67.205/-

Ward No.7-8. Repair of road from H.No.726 to H.No. 729 Indra Nagar Rs. 38.432/-Ward No.7--

9. Repair of road from H.No.729 to H.No.740 Indira Nagar Rs. 50.243/-Ward No.7-

10. Repair of road from H.No. 373 to h/o M Sidiq Malik Ward No. Rs.42.199/-5

11. Repair of road from h/o Farooq Ah Malik to h/o Rajesh Kumar Rs. 1.03.265/-Ward No. 06

12. Repair of dust bins at Batwara Shivpora near Dhar Seed farm Rs. 4.23.000/-pump . Shivpora Bund • near G B Pant lane over NHIA •Sonwar Workshop and Dar Mohalla Lane

13. Repair of Pot holes of road at H.No. 41 to de-watering station. Rs. 40.500/-Yatoo Mohalla .

14. Repair of pot holes of road at Hotel Rotana Iqbal Colony Rs. 25.200/-15. Repair of pot holes of road at Fiza Guest House Iqbal Colony Rs. 18.600/-16. Repair of pot holes of road at H.No. 577 to H.No. 578 Indira Rs.19800/-

Nagar17. Repair of road pot holes from Sehgalsshowroom to mosque at Rs. 72.000/-

h/o Showkat Ahmed Malik Shivpora W No.318. Repair of pot holes of the road at h/o Gh Qadir Pardasee Ward Rs. 34.500/-

No. 2/319. Repair of road from Kendrya Vidhalaya School to Welcome Rs. 2.25.200/-

Residence (Ward No.1/2).

Casefile is placed on the table.

Sup Resolution No.4

Considered and unanimously approved by the Board listed from serial110. 1 to 19 except at serial no. 12 already approved by the Boord vide CBRNo.6 (listed at serial no. 14) dt. 25/3/2015.

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Agenda No 5 ANNUAL CONSOLIDATED ACCOUNTS FOR THE YEAR2014-15

To consider and approve Annual Consolidated Accountsfor the year 2014-15 in respect of Cantonment Board Badami Baghalong-with re-appropriation statement from Minor Head to Minor Head. The same is required to be forwarded to GoC-in-Chief ,HQ NCCommand through PD, DE NC and PCDA,NC duly audited by LALO(A)Srinagar.

Case file isplaced on the table.

Sup Resolution No.5

Board unanimously considered and approved to forward AnnualConsolidated Accounts to GOC-In-C , HQ, NC, through PD,DE,NC andPCDA,NC,Jammu along with re-appropriation statement from minor to minorhead for their further necessary action.

Agenda No.6 GRANT OF TIME BOUND PROMOTION SCALE TO CANTI.FUND SERVANTS.

The time Bound Promotion scale is due to 12 (Twelve) CantonmentFund Servants in the financial year 2015-2016, who have completed / arecompleting 9,18,27 years of satisfactory service and have not been grantedany promotion. All the employees are eligible for grant of next pay-scale. TheBoard may consider and approve to float the proposal to GOC-in-C , HQ,NC, through PO,DE,NC, Jammu for according sanction under rule 45 and 47of Cantonment Account Code 1924 ( amended 2006).

Case file along with all connected documents isplaced on the table.

Sup Resolution NO.6

Board unanimously considered and approved to float a proposal toGOC-in-C, HQ, NC, Jammu through PO, DE, NC, Jammu for accordingsanction in respect of eligible employees referred in the agenda side underrule 45 and 47 of Cantonment Account Code 1924 (amended 2006) .

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