112th ccm meeting minutes of ccm sri 1 112th ccm meeting minutes of ccm sri lanka input fields...

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    112th CCM Meeting Minutes of CCM Sri Lanka

    INPUT FIELDS INDICATED BY YELLOW BOXES X

    MEETING DETAILS

    COUNTRY (CCM) SRI LANKA TOTAL NUMBER OF VOTING MEMBERS PRESENT

    (INCLUDING ALTERNATES) 15

    MEETING NUMBER (if applicable) 112 DATE (dd.mm.yy) 10th October 2016 TOTAL NUMBER OF NON-CCM MEMBERS /

    OBSERVERS

    PRESENT (INCLUDING CCM SECRETARIAT STAFF)

    4 DETAILS OF PERSON WHO CHAIRED THE MEETING

    HIS / HER NAME

    ORGANISATION

    First name Palitha QUORUM FOR MEETING WAS ACHIEVED (yes or no) Yes

    Family name Abeykoon DURATION OF THE MEETING (in hours) 2 Organization Private VENUE / LOCATION AMC Auditorium

    HIS ROLE ON CCM Chair

    MEETING TYPE

    (Place ‘X’ in the relevant box)

    Regular CCM meeting X

    (Place ‘X’ in relevant box) Vice-Chair X Extraordinary meeting

    CCM member Committee meeting

    Alternate

    GLOBAL FUND SECRETARIAT / LFA

    ATTENDANCE AT THE MEETING

    (Place ‘X’ in the relevant box)

    LFA X

    HIS / HER SECTOR* (Place ‘X’ in the relevant box) FPM / PO X GOV MLBL NGO EDU PLWD KAP FBO PS OTHER X

    X NONE

    LEGEND FOR SECTOR*

    GOV Government PLWD People Living with and/or Affected by the Three Diseases

    MLBL Multilateral and Bilateral Development Partners in Country KAP People Representing ‘Key Affected Populations’

    NGO Non-Governmental & Community-Based Organizations FBO Religious / Faith-based Organizations

    EDU Academic / Educational Sector PS Private Sector / Professional Associations / Business Coalitions

    SELECT A SUITABLE CATEGORY FOR EACH AGENDA ITEM

    (Place ‘X’ in the relevant box)

    GOVERNANCE OF THE CCM, PROPOSALS & GRANT

    MANAGEMENT RELATED TOPICS

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    AGENDA SUMMARY

    AGENDA ITEM No. WRITE THE TITLE OF EACH AGENDA ITEM /

    TOPIC BELOW

    AGENDA ITEM #1 Excuses X X

    AGENDA ITEM #2 Confirmation of the Minutes X

    AGENDA ITEM #3 Matters arising from the last Minutes X X

    AGENDA ITEM #4 Updates- Oversight Committee activities X

    AGENDA ITEM #5 Grant Updates X

    AGENDA ITEM #6 KAP Project update X

    AGENDA ITEM #7 Any other business X

    AGENDA ITEM #8 Date for next meeting X

    MINUTES OF EACH AGENDA ITEM

    AGENDA ITEM #1 Excuses and COI

  • 2

    CONFLICT OF INTEREST. (List below the names of members / alternates who must abstain from discussions and decisions)

    No COI issue

    WAS THERE STILL A QUORUM AFTER MEMBERS’ RECUSAL DUE TO DECLARED CONFLICTS OF INTEREST (yes or no)> SUMMARY OF PRESENTATIONS AND ISSUES DISCUSSED

    The Chair welcomed all the members and nonmembers includingthe FPM Blanca, and informed that her visit helps us to

    know what is happening in the GF and also to sort out our problems, and also welcomed the French Embassy representative

    as observer. FocalPoint informed the names of the members who were excused - Dr. Mahipala, Dr. Kumaresan, and Sec

    Health.

    Ms. Pubudu, Director GFATM, introduced herself, she was appointed to the post since15th of August, and she is a

    professional chartered civil engineer from the Private sector. The Chair welcomed her to the CCM.

    The Chair informed the members that if they have any COI situation to inform the committee in advance. SUMMARY OF SPECIFIC CONTRIBUTIONS / CONCERNS / ISSUES AND RECOMMENDATIONS RAISED BY CONSTITUENCIES ON THE

    CCM

    Please summarize the respective constituencies’ contributions to the discussion in the spaces provided.

    GOV

    MLBL

    NGO

    EDU

    PLWD

    FBO

    KAP

    DECISION(S) Summarize the decision in the section below

    No decision was taken

    ACTION(S) KEY PERSON

    RESPONSIBLE

    DUE

    DATE

    Summarize below any actions to be undertaken indicating who is responsible for the action and by when the action should be completed.

    No action to take

    DECISION MAKING

    MODE OF DECISION

    MAKING

    (Place‘X’ in the relevant box)

    CONSENSUS* IF 'VOTING' WAS SELECTED, INDICATE METHOD AND RESULTS

    VOTING

    VOTING METHOD

    (Place‘X’ in the relevant box) SHOW OF HANDS

    SECRET BALLOT

    ENTER THE NUMBER OF MEMBERS IN FAVOUR OF THE DECISION

    *Consensusisgeneral or widespread agreement by all

    members ENTER THE NUMBER OF MEMBERS AGAINST THE DECISION

    of a group. ENTER THE NUMBER OF VOTING CCM MEMBERS WHO

    ABSTAINED>

    AGENDA ITEM #2 Confirmation of the Minutes CONFLICT OF INTEREST. (List below the names of members / alternates who must abstain from discussions and decisions)

    No COI issue WAS THERE STILL A QUORUM AFTER MEMBERS’ RECUSAL DUE TO DECLARED CONFLICTS OF INTEREST (yes or no) > SUMMARY OF PRESENTATIONS AND ISSUES DISCUSSED

    The Minutes was confirmed and adopted as the correct recording of the last meeting, with the correction in the

    translation and proposed by Dr. Herath and seconded by Ms. Ajitha Batagoda.

    Proposed correction – Dr. Kanthi’s name was incorrectly spelt in the translation and it has to be corrected

    SUMMARY OF SPECIFIC CONTRIBUTIONS / CONCERNS / ISSUES AND RECOMMENDATIONS RAISED BY CONSTITUENCIES ON THE

    CCM Please summarize the respective constituencies’ contributions to the discussion in the spaces provided.

    GOV

    MLBL

    NGO

    EDU

    PLWD

    FBO

    KAP

    DECISION(S) Summarize the decision in the section below

    The Minutes was adopted as the correct recording of the meeting, and it was proposed by Dr. Herath and seconded by

    Ms. Ajitha Batagoda.

    ACTION(S) KEY PERSON

    RESPONSIBLE

    DUE

    DATE

    Summarize below any actions to be undertaken indicating who is responsible for the action and by when the action should be completed.

  • 3

    Proposed correction – Dr. Kanthi’s name was incorrectly spelt in the translation and

    it has to be corrected Hirusha

    DECISION MAKING

    MODE OF DECISION

    MAKING

    (Place‘X’ in the relevant box)

    CONSENSUS* X IF 'VOTING' WAS SELECTED, INDICATE METHOD AND RESULTS

    VOTING

    VOTING METHOD

    (Place‘X’ in the relevant box)

    SHOW OF HANDS

    SECRET BALLOT

    ENTER THE NUMBER OF MEMBERS IN FAVOUR OF THE DECISION

    >

    ENTER THE NUMBER OF MEMBERS AGAINST THE DECISION >

    *Consensus isgeneral or widespread agreement by all

    members of a group.

    ENTER THE NUMBER OF VOTING CCM MEMBERS WHO

    ABSTAINED>

    AGENDA ITEM #3 Matters arising from the last Minutes CONFLICT OF INTEREST. (List below

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