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1 110 th Aviation Brigade Aviation Resource Training System (ARTS) Student Grading Procedures Guide

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Page 1: 110th Aviation Brigade Aviation Resource Training System ...ursrucker.com/Docs/ARTS110thSOP.pdf · 1 110th Aviation Brigade Aviation Resource Training System (ARTS) Student Grading

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110th Aviation Brigade

Aviation Resource Training System

(ARTS)

Student Grading Procedures Guide

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Table of Contents

CHAPTER 1 .................................................................................................................... 4

PURPOSE ................................................................................................................... 4

SCOPE AND RESPONSIBLIITIES .............................................................................. 4

GUIDELINES ............................................................................................................... 4

CHAPTER 2 .................................................................................................................... 5

2-1 LOGGING FLIGHT TIME ....................................................................................... 5

2-2 STUDENT TRAINING JACKET ............................................................................. 7

2-3 CLONING ............................................................................................................ 11

EVENT NOT COMPLETE ...................................................................................... 11

AWARDING ADDITIONAL FLIGHT TIME .............................................................. 11

INSTRUCTOR EVALUATION FLIGHT (IEF) .......................................................... 11

PROGRESS EVALUATION RECOMMENDATION (PER) ..................................... 12

2-4 PROGRESS EVALUATION (PE) ........................................................................ 13

2-5 END OF STAGE EVALUATIONS ........................................................................ 13

2-7 FLYING AHEAD OF SYLLABUS ......................................................................... 14

2-8 CLONE MADE IN ERROR ................................................................................... 15

2-9 SIGNATURES ..................................................................................................... 15

CHAPTER 3 .................................................................................................................. 17

3-1 USAACE Form 396 .............................................................................................. 17

3-2 USAACE Form 74 ................................................................................................ 18

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CHAPTER 1

PURPOSE

This grading procedures guide is used to standardize the use of ARTS for

tracking the training and progression of all students conducting flight training at

USAACE.

SCOPE AND RESPONSIBLIITIES

The ARTS Grading SOP applies to all Instructors conducting training and

evaluations for non-rated and rated students enrolled in a formal POI at the USAACE.

This SOP is designed to supplement USAACE Reg 350-16. In instances where this

SOP differs the regulation will take precedence. Recommended changes to this SOP

will be forwarded to the 110th Aviation Brigade Standardization section.

GUIDELINES

Anytime flight time is flown or there is a task graded as “N” unsatisfactory

the event is submitted with proper status of complete or incomplete and either cloned

again or submitted as complete.

Checkride evaluations will only be completed on the checkride event or a cloned

checkride event.

When using modifiers for cloning “Add-Trng” will add syllabus time, “Make-Up”

will not add syllabus time and used for administrative clones. See Chapter 2 Cloning for

correct uses of modifiers when cloning.

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CHAPTER 2

2-1 LOGGING FLIGHT TIME

The -12 Flight Record Feature WILL be used for all scheduled flights under a

formal POI in ARTS, and can be used for any flight scheduled in ARTS as a back up to

CAFRS/ULLS-AE. This will be in addition to recording flight time in ULLS/AE, and will

be used as a double check of logged flight time in order to ensure students are getting

credit for all flight training.

Access the flight record several different ways; From the ARTS browser by clicking on

RESULTS then FLIGHT RECORDS, from Student Status Big Board, “Flt Rec” TAB,

right click block for the event and open Flight Record, or from a Student Grade Sheet

click on Flight Record in the Details information on the right side of the screen. Flight

record should open for the scheduled flight for that day. Information on the flight record

will reflect the information on the flight schedule; including students, event, aircraft tail

number and default flight time for the scheduled event.

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MISSION DATA Section

Only verify or enter information in the Date and Serial Number blocks, If anything

in these blocks are incorrect then enter the correct information, including if you bump to

a back-up aircraft change the tail number. All others leave blank (i.e. Starts, Landings,

Hit Check)

FLIGHT DATA Section

Fill in all blocks, if more than one flight click Add button to add second or third

flight. Flight time is automatically calculated and Night block fills in based on lunar data

(it does not log you as night condition).

AIRCREW DATA Section

Fill in all blocks according to DA PAM 738-751 and AR 95-1. Make sure ADP

code is correct. ADP Code is tied to a student name in ARTS, any edits to ADP code

must be sent to the BN SMO. If a student was scheduled and not flown click the X on

left hand side of page next to student’s name. If you fly a student that was not on the

schedule (i.e. you picked up a third student) click on the Add button and insert the new

student’s name.

TRAINING DATA Section

All blocks must be filled in and correct. The Event must be correct, time logged

in the Actual Duration block, Modifier, and Reason will transfer to the Student Training

Jacket for that event.

2-2 STUDENT TRAINING JACKET

The Student Training Jacket takes the place of all three pages of the FORM 463

“Horse Blanket”. USAACE Reg. 350-16 and USAACE 350-20 will still be adhered to.

Required forms will either be attached digitally to the student’s training jacket or forms

and memorandums that cannot be attached will be kept in a “Smith” folder for each

student in training.

It is important to remember each event in the student training jacket is an EVENT and

not a training day. Multiple events can be completed and graded in one training day.

Flying events are green, simulator device events are blue and academic events are

orange. Unless authorized by the POI DO NOT grade a flight event on a simulator

event or vice versa.

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Because of scheduling, weather or aircraft availability, events do not need to be

completed in order but all events must be completed. The primary way of keeping a

student on syllabus and at the correct P3 level when he/she falls behind is “cloning” or

completing an event as a No Grade (NG) when he/she is ahead of syllabus.

GRADING: Grading will be IAW USAACE 350-16. Always verify date and

correct Event for the student being graded. Required Qualities and Written Comments

for individual tasks will be annotated in that task comment block. Bold maneuvers are

the minimum maneuvers required for evaluation.

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COUNT: IP’s will input the number of iterations a task was performed by clicking

in the COUNT box for that task.

DM: The DM column will be used for completion of all Demonstration (DM) and

Familiarization (FM) Tasks. IP’s will record the number of iterations performed in the

COUNT box. Unless otherwise specified in the POI/FTG all FM tasks will be performed

a minimum of two times. FM tasks are those tasks that are familiarized and performed

by the student, but are not required to be trained or performed to a P3 level (also known

in older POI’s as Demonstrate and Practice Tasks [DM/P]).

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MODIFIER Block: When required the

correct modifier must be entered.

Add Tng- Adds syllabus time.

Make-up time – Does not add additional

syllabus time.

STATUS Block: Complete or Incomplete,

if incomplete give reason below.

REASON Block: If applicable state reason

why the event is incomplete.

PROGRESSION Block: WAIVE only used

when authorized by the Brigade

Commander. PROF. ADVANCE only used

when an aviator is allowed to check early

due to proficiency (i.e. Graduate Course,

UND student).

DURATION: Verify correct time from

Training Data block on the Flight Record

was entered. If not go back and review

flight record to ensure it is filled in correctly.

GRND RUN: Used by MTPC to record and

track ground run time.

OVERALL GRADE: IAW 350-16, No

Grade (NG) will be used when there is a no

fly event, incomplete check rides, if an

event is waived by the Brigade

Commander, Proficiency Advance, or if an

event is not needed because a student is

ahead of syllabus.

CAT HOURS: Act: Cumulative hours logged for that Stage/Phase broken down into

Flight, Device, Academic, and Ground Run. Plan: Syllabus Time up to that training day

per current phase.

TOTAL HOURS: Total hours for all Stages and Phases for the course the student is

enrolled in.

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2-3 CLONING

Cloning is completed as a way to keep a student at the correct P3 level and to

account for training not completed. It is not a way to track a student’s attendance. The

following cases are the only situations that require cloning.

EVENT NOT COMPLETE

If syllabus time is not flown and/or the training was deemed by the IP to be non-

effective (i.e. Weather only allowed training in the hover area) that training event was

not completed then that event status will be INC- Incomplete with the proper reason

listed in the REASON Block (i.e. WX, IP, IE, AI) the event is cloned and scheduled for

completion on the following day.

Two or more no fly days in a row. Anytime anything is graded for that event (i.e.

Oral Knowledge during a weather day) those tasks are graded, the event is marked as

INC with reason and cloned. If the second day is a weather day you will grade the tasks

(if any) on the cloned event and make a remark in the general comments block “02 Feb

11, SP did not fly due to WX” and the event will be SAVED not submitted. If next day is

weather you will make another comment in the General comment block below the

previous comment “03 Feb 11, Sp did not fly due to WX” and the event is SAVED again.

Anytime flight time is flown or there is a task graded as “N” unsatisfactory the

event is submitted with proper status of complete or incomplete and either cloned

again or completed.

AWARDING ADDITIONAL FLIGHT TIME

If a student is awarded additional flight time the IP will Clone the last completed

event in the same phase/category as many times as necessary to account for the

additional time. All required Forms will be attached digitally to the first day of the

additional awarded events. If the student was awarded additional time after an

unsatisfactory evaluation or progress evaluation, the IP will go back and clone the event

prior to the IEF or the PER as many times as needed to cover the awarded additional

flight time. The cloned grade sheets will have the Modifier “Add Trng – Additional

Training”, and the IP will grade these as normal.

INSTRUCTOR EVALUATION FLIGHT (IEF)

The IEF is used to record the grade the assigned IP awards the student prior to

his/her end of stage/phase evaluation. The IP will clone the event prior to the EF Check

ride. Select the Modifier Make-Up, select CM – Complete in the status block. The

duration will be changed to 0.0 and in the Overall Grade Block an X will be placed in the

NG box. The IP will grade the maneuvers do his calculation and in the General

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Comment block record the IEF number grade. When cloning, the Event Alias will be

modified with “IEF” in front of event name.

PROGRESS EVALUATION RECOMMENDATION (PER)

IAW USAACE Reg. 350-16 a Progress Evaluation can be made anytime a flight

commander feels the student is not making satisfactory progress or mandatory if the

student receives three overall daily “U’s” out of five consecutive graded periods. The IP

will clone the last event Select the modifier “Make-Up”, select “CM – Complete” in the

status block. The duration will be changed to 0.0 and in the Overall Grade Block an X

will be placed in the “U” box. In the General Comment block type the demonstrated

hour level of performance for that phase. When cloning, the Event Alias will be modified

with “PER” in front of event name.

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2-4 PROGRESS EVALUATION (PE)

Progress Evaluations count toward syllabus time. The IP will not clone and the

PE will be graded on the next available event.

2-5 END OF STAGE EVALUATIONS

End of Stage Evaluations will be graded and completed IAW USAACE 350-16.

In the General Comments block the evaluator will place numerical grade. For Graduate

Flight courses an “X” in the N column equals a “U” and a “X” in the C column equals a

“S”, and no numerical grade is required in General Comments block.

SP performs at the 8 hour level

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2-6 INSTRUCTOR PILOT CHANGE:

If there is a change in assigned Instructor Pilot, the new IP will make a comment in the

General Comment Block (i.e. IPC due to previous IP breaking his hip)” on the first event

that the new IP is assigned. Event will not be cloned for IPC.

2-7 FLYING AHEAD OF SYLLABUS

When flying over syllabus it will be necessary to complete an event to adjust the

P3 hours on a student. When the student is at least one full syllabus event ahead the

instructor will NG the next event to keep a student at the correct P3 Level. The IP will

not enter grades for this event because the tasks were graded during the previous

events. In the Duration block time will be changed to 0.0, and an X placed in the NG

block. Comment typed in the General Comment block stating “AH” for Ahead of

syllabus.

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2-8 CLONE MADE IN ERROR

If a clone is made in error the comment “Clone made in error” will be placed in

the General Comment block and contact the unit SMO or ARTS Help Desk to have the

event removed.

2-9 SIGNATURES

Students and Instructor pilots will sign gradesheets under Gradesheet Review by

using CAC Card and entering initials. Foreign IP’s that don’t have access yet can just

enter initials. If at any time Kiosk mode is not working or students cannot digitally sign

gradesheets for extended periods of time a backup signature sheet will be kept by the

IP in the students “Smith” file for record keeping purposes. Below right is an example

of backup form.

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This Page Intentionally Left Blank

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CHAPTER 3

FORMS

All forms and records will be kept IAW USAACE 350-20. A student file will have

to be kept for all forms that are not able to be attached digitally to a student’s training

jacket.

3-1 USAACE Form 396

The appropriate digital USAACE Form 396 will be attached to the student’s

individual training jacket for the appropriate event the student is either removed or

placed back in training. Whenever attaching any form the IP will make an appropriate

Write-up signifying the disposition of the associated USAACE Form 396.

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3-2 USAACE Form 74

USAACE Form 74 will also be attached digitally to the appropriate event in the

student’s training jacket. An associated Writeup will be made annotating that the Form

74 is attached.