11 © 2011 Hitachi Data Systems. All rights reserved.

HITACHI DATA DISCOVERY FOR MICROSOFT® SHAREPOINT ® SOLUTION

SCALING YOUR SHAREPOINT ENVIRONMENT

PRESENTER NAMEDATE

FILE AND CONTENT SERVICES SOLUTIONS

2

AGENDA

Business Description

Problem

Business Impact

Solution Description‒ Reference Architecture

‒ Features and Benefits

Summary

Next Steps

3

BUSINESS DESCRIPTION

High adoption rate, growing like weeds

Difficult to plan for the amount of content and size of SQL server

Policies and governance often not set for content

4Copyright © 2011 Hitachi Data Systems. All rights reserved.

THE PROBLEM

Microsoft SharePoint

Environment

NOT SCALABLE

SharePoint allows for the quick and easy creation of central document repositories accessible from anywhere.

However, customers face several challenges:

• SharePoint proliferation

• Data growth and redundancy (another silo)

• Difficulty searching across SharePoint sites

• Increasing management costs and complexity

• Infrastructure costs (servers, licenses, backup hardware and software)

• Lengthy backup and restore processes

• Scarcity of SharePoint expertise

• Lack of compliance, governance and security practice

5Copyright © 2011 Hitachi Data Systems. All rights reserved.

IMPACT TO BUSINESS

Financial impact

• Expensive storage for SQL server

• High management cost due to long

backup cycles of database

• Increased license and hardware costs

Operational impact

• Large SQL server database can impact

SharePoint performance

• As data increases, multiple SQL servers

are required

6Copyright © 2011 Hitachi Data Systems. All rights reserved.

SOLUTION DESCRIPTION

Hitachi Data Discovery for Microsoft SharePoint provides SharePoint users with a secure, Microsoft-oriented interface to essential productivity and business improvement features:

Reduce SharePoint SQL storage footprintCurrent and required SQL storage

Reduce SharePoint SQL backup requirementsMove SQL data to an archive platform

Reclaim expensive SAN or Tier 1 capacityTier data to less expensive storage media

Improve SharePoint SQL performanceQuery and retrieval timeData movement transparent to user

Dramatically improve SharePoint scalabilityGrow and consolidateCloud enabled

7Copyright © 2011 Hitachi Data Systems. All rights reserved.

REFERENCE ARCHITECTURE

SharePoint

Ingestion

Encodedworkflow

HCP or HNAS

Office 2007

Retrieval

Basic or Farm Model Simplify integration for either single server (basic) or

multiserver SharePoint farm Free up resources by relocating SharePoint content to

Hitachi Content Platform or Hitachi NAS Platform Use cost-effective, scalable, searchable and tamperproof

archive and restore for multiple data types

Search Option (For Hitachi Content Platform Only) Advanced searches that include data that is not in

SharePoint and is stored in Hitachi Content Platform Restoration of single files to SharePoint Setting retention, shredding and litigation holds to search

results

• HNAS = Hitachi NAS Platform, powered by BlueArc®• HCP = Hitachi Content Platform (Default Namespace Only)

Decreases total cost of ownership of SharePoint, because less hardware and fewer SQL servers, licenses and Windows operating systems are required

Improves efficiency by automating data archiving and management processes

Mitigates compliance and litigation risks by taking action on data based on policies

8Copyright © 2011 Hitachi Data Systems. All rights reserved.

HERE’S HOW WE ADDRESS THE PROBLEMOF SHAREPOINT PROLIFERATION

Solution Feature Capability Business BenefitSingle File Recovery Retrieves ingested files from Hitachi

Content Platform back into SharePoint Versions and ingests retrieved files back

into Hitachi Content Platform

Offload backup recovery from IT by empowering users to recover files themselves

User Roles Offers three predefined user roles: SharePoint administrator; site administrator, end user

Restrict user management based on roles

Litigation Hold or Release Manages retention, litigation hold or release, shredding per library

Set s through SharePoint interface for files on Hitachi Content Platform

Put documents within Hitachi Content Platform on litigation hold based on search results

“Stub” Files in SharePoint Database Preserve access to archived data Are a fraction of the size of the original file

Give SharePoint end users seamless and transparent access to offloaded content

Reduce SharePoint backups significantly

Ingestion Ingests individual file or bulk data Is policy-based with versioning (retention

and shredding*) Offers full audit logging for object ingestion

Simplify archiving of large data volumes Retain versioning within archive Improve object monitoring, security and

provenance

Custom Metadata Ingest s SharePoint metadata into Hitachi Content Platform metadata

Syncs future changes

Retain original SharePoint metadata

Cloud Support Support s Hitachi Content Platform

multitenancy and namespaces Allow administrators to specify

namespaces as targeted storage for archiving

*Shredding is only for Hitachi Content Platform

9Copyright © 2011 Hitachi Data Systems. All rights reserved.

Cost Savings

Reduce the impact of SharePoint proliferation

Improve storage and IT efficiency

Operational Impact

Improve SharePoint scalability

Reduce required SharePoint backups

Best-in-class Solution

Provide access to as much as 40PB of capacity

Access information without any change

SUMMARY

10

NEXT STEPS

10

11

ACTION PLAN AND KEY DATES

ACTION KEY CONTACT ACTION OWNER COMPLETION DATE

121212

QUESTIONS AND DISCUSSION

131313

THANK YOU